ALLOTMENT POLICY

The Federal Government employees are allotted Government accommodation on maturity of their turn in
the relevant General Waiting List of their entitlement for allotment of accommodation subject to the
availability of vacant accommodation.

ELIGIBILITY OF EMPLOYEES SEEKING GOVT. ACCOMMODATION

Employees of Ministries/Divisions: The Federal Government Employees in the Ministries/Division except

those maintaining their own pool of accommodation are eligible for allotment or hiring of accommodation
through Estate Offices.Employees of attached Departments: The Federal Government employees working
in the attached departments of the Ministries except those maintaining their own pool of accommodation
are eligible for allotment of accommodation. Those attached departments which are maintaing their own
pool of accommodation or funds for hiring of accommodation or both and are willing to surrender the
same to the Estate Office may be made eligible for allotment or hiring of accommodation under the
specific orders of the government. Employees of sub-ordinate departments: The Federal Government
Employees in subordinate offices of the Federal Government which maintain their own pools of
accommodation and funds for hiring houses are made eligible by the Government under specific orders of
the Federal Government if they surrender their pool accommodation and funds to the Estate Office. The
Federal Government has so far declared sub-ordinate offices eligible for allotment or hiring of
accommodation. Employees of Non-entitled departments: Capital Development Authority, Inter Services
Intelligence, Islamic Research Institute and International Islamic University are non-entitled departments
but about two decades ago the Estate Office had placed certain number of housing units at their pool for
allotment to their employees for which these organizations have to pay the standard rent to the
government, details of such accommodation is as under:

NAME OF ORGANIZATION NO OF QUARTERS

Capital Development Authority 1300
Inter Services Intelligence 283
Islamic Research Institute 44
International Islamic University 9

In addition to the above, 560 quarters of various categories have also been placed at the disposal of
Ministry of Foreign Affairs for allotment to their employees. None of these departments are allotted
Government/hired accommodation except the employees of Foreign Affairs who are enjoying 100%
hired/privately requisitioned houses besides the above-pooled accommodation.

Entitlement to Category/Class of Accomodation

The Federal Government Servants working in different grades in the eligible Federal Government
Departments are entitled for allotment of government accommodation as per their entitlement. (The
entitlement of Federal Government Employees to different class or category of accommodation is as
under):

• Employees working in BPS 1-4:The Federal Government Employees working in BPS 1-4 for
entitled for allotment of A type or category V accommodation.
• Employees in BPS 5-6: The Federal Government Employees working in BPS 5-6 are entitled for
allotment of B type or Cat V accommodation.
• Employees in BPS 7-10: The Federal Government Employees working in BPS 7-10 are entitled for
allotment of C type or cat-V accommodation.
• Employees in BPS 11-15:The Federal Government Employees working in BPS 11-15 are entitled
for D type or cat-IV accommodation.
• Employees in BPS 16-17:The Federal Government Employees working in BPS 16-17 are entitled
for allotment of E type or cat-III accommodation.
• Employees in BPS 18: The Federal Government Employees working in BPS-18 or F type
accommodation are entitled for allotment of cat-III or F type accommodation.
• Employees in BPS-19: The employees working in BPS-19 are entitled for allotment of G type or
Cat-II accommodation.
• Employees in BPS-20: The Federal Government Employees working in BPS-20 are entitled for
allotment of H type or Cat-I accommodation.
 • Employees in BPS-21 & 22: The Federal Government Employees working in BPS 21 and 22 are
entitled for allotment of I types Cat-I accommodation

Mechanism of allotment of Govt accommodation

1. On maturity of Turn in GWL:

o Registration:
The Federal Government Employees willing to get accommodation from the Estate Offices
pool are required to get registered their name with the Estate Offices. The Federal
Government Servants are required to fill in the registration form and get it forwarded it to
the Estate Office through their departments apply on registration form. (Registration Form)
o Maintenance of Seniority Lists:
The Estate Office allocates the Government accommodation as per the seniority lists of
different categories maintained for this purpose. As soon as the name of a Federal
Government Servant matures in the relevant GWL, he is allocated the Government
accommodation.
o Determination of Seniority:
1. The Seniority of a FGE in the relevant waiting lists shall be determined from the
date of entitlement to the class or category of accommodation, provided that he
applies to the Estate Office within one month of his appointment or joining at the
place of duty or on becoming entitled to a higher class or category of
accommodation.
2. The date of his application to the Estate Office provided that he applies for
accommodation or higher class or category of accommodation after one month of
his appointment or joining at the place of duty or becoming entitled to a higher
class or category of accommodation;
3. If the date of entitlement of two or more F.G.S is the same, the seniority is
determined on the basis of their length of service and in case their length of
service is also the same the seniority is determined by the size of their families
and the one having larger family shall be considered as senior
o Perusal of Seniority Lists:
The Seniority Lists are available for perusal in the departments of the Federal Government
Servants. The Federal Government Servants can also know about their seniority position
by through the Services page of the Web page of Estate Office, Islamabad or by visiting to
the one window.
o Issuance of offer letters:
As soon as the name of an employee matures in the General Waiting List, he is issued the
offer letter for obtaining the willingness of the Federal Government Servant for allotment of
government accommodation.
o Issuance of Allotment Letters:
The Estate Office issues the allotment letter upon receipt of the positive response of the
Federal Government Servant.
2. By Change/Mutual Exchange of Accommodation: The Change of accommodation for the same
category of accommodation is allowed by the government. The FGS may apply for change of
accommodation on plain paper with necessary documents (see services) The Mutual Exchange for
same or different category of accommodation is allowed. The FGS may apply for the same with
necessary documents (See services)
3. By Transfer of allotment: The allotment of government accommodation may be transferred to
serving family members of an allottee in the event of his/her death or retirement. If the
accommodation is above the entitlement of the proposed allottee they are allotted the
accommodation of their entitlement and have to vacate the allotted accommodation.

PAYMENT OF RENT BY ALLOTTEES:

The Federal Government Servants are paid House Rent Allowance along with their monthly salaries. On
allotment or hiring of accommodation through Estate Office, they become ineligible for the House Rent
Allowance. They are also charged rent till the time of vacation of the accommodation at the rates given
below:
 • NORMAL RENT: The allottee of allotted accommodation is charged monthly rent @5% of monthly
pay from the date of allotment of accommodation till the date of vacation of allotted
accommodation.
• STANDARD RENT: The Estate Offices have allotted government accommodation of various
categories to the employees of non-entitled departments, during the past regimes on Standard
Rent Basis. These organizations comprise International Islamic Research Institute, Pakistan
Agriculture Research Council, National Agriculture Research Council, Capital Development
Authority, Agriculture Development Bank of Pakistan, Azad Jammu Kashmir Council and many
other non-entitled departments. The allotment to the employees of these departments was made
on Standard Rent Basis.

In case of unauthorized accommodation or opening a clinic at the hired accommodation the standard and
penal rent is respectively charged.

The case for enhancement in standard rent is pending in the court of law.

Exemption: The government has exempted the employees working in BPS 1 and 2 from rent deduction.

Vacation of allotted accommodation:

Events for vacation:

• On Retirement: The Federal Government Servant has to vacate the accommodation or retirement.
They are allowed six months grace period for vacation of the accommodation from the date of
retirement.
• On transfer: The Federal Government Servants are allowed to retain the allotted accommodation
for a period of maximum of six months on transfer to other stations, However, they can retain the
accommodation till their posting back to the original station in case of their posting to a non-family
station.
• On dismissal etc: In case the Federal Government Servant dismissed or terminated from service,
they are allowed to retain the accommodation for a period of six months.
• On grant of Leave: The allottee is allowed to retain an accommodation during the entire period of
grant of leave, if the period of leave does not extend beyond two years.
• On subletting: If it is established that any government servant does not reside in the allotted
accommodation or has sublet the same, the allotment is cancelled from the name of the
government servant forthwith and the allotment is cancelled from his name and the unauthorized
occupants are evicted from the premises.
• On request by the Allottee: The allottee on expiry of the lease agreement or during the currency of
the allotment may vacate the allotted accommodation.
• On Allotment of Higher/alternate Accommodation: The allottee has to vacate the previously allotted
accommodation on allotment of alternate accommodation in change/mutual exchange as well as
the higher category of accommodation.
• Mode of vacation of accommodation: Obtaining NOC from Estate Office: At the time of vacation of
the allotted premises, the Federal Government Servant is required to obtain NOC from the Estate
Office. The Estate Offices check the 5% rent deduction as well as the uptodate payment of utility
bills at the time of grant of NOC.
• Handing over possession: The allotted on obtaining the NOC has to hand over the possession of
the premises to the enquiry offices.

NOTE: An allottee may also directly hand over the possession of allotted accommodation to the concerned
enquiry office subject to production of uptodate payment of utility bills and payment of damages in
government treasury if any.