o Good practices o Rules

o « NO PO, NO PAY »
• Invoice according to the detailed items of the o No invoice payment without a purchase order
purchase order with reference to the item on each o
line of the invoice & Delivery Notes reference.
• In case of % of achievement, validate the
o Make sure you have a purchase order number
before invoicing or the accurate data if you are France
percentage with your customer before invoicing. entering exceptions list.
Communication Guide
o Invoices received without a purchase order
• Do a regular follow-up of your purchase orders and
invoices, and escalate any issue during contractual number will no be likely to be processed and Finance Excellence Center
reviews when necessary. thus sent back for correction.
Process Procure to Pay
o The digitalisation of our process o Communication Invoicing Address :
Company / Establishment / TSA
o To ensure efficient exchanges, here are some guidelines
Receipt of PDF invoices to facilitate discussions: 59049 LILLE CEDEX FRANCE

• 1) Simple dematerialisation: sending of pdf by email. o Specify as much as possible the request to avoid Co Code Site / Establishment TSA
misunderstandings. France Est - Belfort TSA 38004
3160
o The rules are the same as for hard copies with o Follow the communication rules recalled below: France Est - Reichshoffen TSA 68007
additional requirements : 3162 RS Valenciennes TSA 88009
• One invoice pdf (appendixes if any in a separate pdf) o Subject of the email: Supplier (Name + code) /
• Max 20 pdf per mail (in case no appendix attached) Category of issue 3163 RS La Rochelle TSA 28012

ALSTOM TRANSPORT SA (0100)

• Good quality of scan (min 300 dpi) France Signalling - Villeurbanne TSA 18002
o Contacts : 3174
France Signalling - Saint Ouen TSA 18011
o Invoices have to be sent to the following address: • Your 1st point of contact is your business partner that has
3597 Services France TSA 98010
o alstom.france.facturesfournisseurs the ability to confirm the validation of the service or goods
delivery and the completion of the necessary actions to Compo France - Tarbes TSA 78008
o @alstomgroup.com
ensure invoice booking. 4930 Compo France - Le Creusot TSA 78008
One address for all information requests (invoice status / Compo France - Ornans TSA 78008

o 2) Sending with other format (EDI or downloading payments) : alstom.france.fournisseurs@alstomgroup.com 5034 Infra France TSA 28003
invoices from a supplier portal) or questions 5232 Omegat - Siège
o We invite you to reach your sourcing contact o Update of your bank data 5681 Omegat - Siège - REM France
(mentioned on your purchase order) or the 5201 Omegat - Siège - REM Middle East Africa
following address: o Any invoice with bank data not integrated in our
o alstom.france. demat@alstomgroup.com database will be blocked until confirmation and 5202 Omegat - Siège - REM Europe TSA 98001
integration. To prevent fraud attempts, no change 5203 Omegat - Siège - REM ASIA Pacific
can be made without the sending of a bank
Receipt of payment advice per mail document (to your sourcing contact (mentioned on
5204 Omegat - Siège - REM Americas

your purchase order) or at the following address 5292 Omegat - Siège - REM Iberian American
o In order to receive your payment advice via mail, quoting your supplier code : 1700 5910 Alstom Transport Technologies TSA 38013
contact us at the following address quoting your 2300 3100 Alstom Holdings
supplier code : o alstom.france.base-mail-frs@alstomgroup.com 4000 3112 Leroux Naval
o alstom.france.base-mail-frs@alstomgroup.com 2500 3118 Alstom SA
TSA 48014
o Make sure those data are integrated before invoicing.
4100 3201 Chantiers de l'Atlantique
Version 2bis - September 2019 – France FEC Accounts Payables
 oSTANDARD PROCESS PROCURE TO PAY (P2P)

Do not work without a purchase Good practices for invoicing

order and send the acknowledgment • Enter the PO* number (1 PO* per invoice), PO* items by Best practices for sending invoices Alstom
back to Alstom invoice line and Delivery Notes reference France Finance Excellence Center
• Always add in appendix to the invoice all necessary • Respect invoice format & mandatory
elements for its validation (signed delivery note, details of information (cf details on the back)
the invoicing, ….) • Mention the correct entity of Alstom
• Always indicate your bank details (in case of modification, France (cf list per unit)
please make sure integration is done before invoicing – see
on the back for detailed process)

oAVERAGE TIME OF TREATMENT IN INVOICE VALIDATION TOOL (DIP)

Send the invoice after issue

Warning: a validated invoice can be

returned in validation in case of
Any incomplete invoice will be cancelled and will have to go over the full process again problem (initial problem still
untreated)

PAYMENT PROCESS AND TIMING

For ATSA & ATT For Holding

• 3 payment campaigns in Euro (10th / 20th / 30th of each month) • 1 payment campaign on the 20th of each month (Euro & foreign
• 1 campaign in foreign currencies (around the 20th of each month) currencies
In average, 10 days between invoice validation in DIP & payment (validation before the 10th for payment on the 20th)
** cf dematerialization on the back * Few acronyms : PO : Purchase Order / GR : Goods Receipt / IFEC : Finance Excellence Center (Shared Service Center)