Platform Overview Click here to obtain

a copy to print
The ePP is our standard of guidance and
tools to be used to effectively – and
consistently – deliver the SC Programme.
It is built on a simple drill-down structure
consisting of six levels:
Level 0 – Front Page
Level 1 – Department
PROCUREMENT FINANCE AND PROCUREMENT Rev. 01
Level 2 – Division SUPPLIER MANAGEMENT PROCESSES
Level 3 – Process List
Level 4 – Process Map
Supplier registration & Supplier performance
Level 5 – Activity Guides segmentation management
Level 6 – Tools

• Supplier registration criteria review • Supplier performance measurement

• Supplier registration • Supplier overall evaluation
• Supplier prequalification • Supplier suspension
• Supplier segmentation

Version 2.0
Level 0 – Front Page
Level 1 – Department
Level 2 – Division
Level 3 – Process List
Level 4 – Process Map
Level 5 – Activity Guides PROCUREMENT & CONTRACTS FINANCE & PROCUREMENT Rev. 01
Level 6 – Tools
5. Supplier Management  5.1 Supplier registration & segmentation  5.1.1 Supplier registration criteria review

Identify need to change

Internal Customer

Start or add new supplier

registration criteria

Provide registration
criteria details and
justification for change

Review and evaluate

Registration & Pre-qualification team

rationale for updating

supplier registration
criteria
Yes

Revise current Communicate

Additional No Consult other registration Liaise with IT to update
Updates Yes revised registration
information stakeholders as criteria and submit for SC website /ERP to END
justified? Yes Criteria to stakeholders
required? necessary. approval include revised criteria
as necessary
No

Inform Requestor.
Maintain current END
registration criteria
Supply Chain

Approve
Sr.Manager

No Yes
Provide feedback on Updated supplier
requested changes registration
Criteria?

Reject
Level 0 – Front Page
Level 1 – Department
Level 2 – Division
Level 3 – Process List
Level 4 – Process Map
Level 5 – Activity Guides PROCUREMENT & CONTRACTS FINANCE & PROCUREMENT Rev. 01
Level 6 – Tools
5. Supplier Management  5.1 Supplier registration & segmentation  5.1.2 Supplier registration
Supplier Reg.&
Prequal. Mgr

Reject registration
No and communicate
Yes
Approve? reasons to
supplier/internal
customer
Yes
Supplier Registration & Prequalification Sr.

From: Review and check Request approval for Additional

1.4.3 Create supplier completeness of uploading and Upload supplier No Confirm completion of
Information END
record Registration registering supplier information in ERP registration to Supplier
required?
information/documents information in ERP
Specialist

Yes

To:
Issue request to Request missing
Supplier 5.1.3 Supplier pre-
Supplier to register at information/
registration form qualification
SC supplier portal documents

Access SC supplier
portal and complete Provide additional
the registration. or missing
Request SC support as information/documents.
Supplier

necessary

Initiate registration
Start without prior
interaction with SC
Level 0 – Front Page
Level 1 – Department
Level 2 – Division
Level 3 – Process List
Level 4 – Process Map
Level 5 – Activity Guides PROCUREMENT & CONTRACTS FINANCE & PROCUREMENT Rev. 01
Level 6 – Tools
5. Supplier Management  5.1 Supplier registration & segmentation  5.1.3 Supplier prequalification
Senior Manager
Supply Chain

Review supplier
prequalification Prequalification Yes
A recommendation and approved?
supporting rationale A
No

Receive and assess

Receive feedback,
request for category No Reject request and Update category Supplier
Category specific take appropriate action
Start specific supplier provide feedback to End prequalification status in prequalification
prequalification? and inform relevant
prequalification jointly requestor supplier record in ERP recommendation
stakeholders
P&C Category Specialist / Project Procurement Specialist

with CM team
Supplier Registration & Prequalification Sr. Specialist /

Yes

End

Review supplier list and Prepare supplier

Define prequalification
From: conduct prequalification prequalification
criteria in consultation
5.1.2 Supplier assessment based on recommendation form
with CM team and
registration available information jointly with CM/FO team
functional owner (FO)
jointly with CM/FO team and submit for approval

No
Receive supplier
Prepare list of potential
Yes Prepare PQQ-RFI and responses and evaluate No
External category suppliers subject to Supplier input Site visit
send against defined
profile category specific required? required?
to relevant suppliers prequalification criteria
prequalification
jointly with CM/FO team
Yes

To: No Yes
Supplier(s)
5.1.2 Supplier
registered? Prepare site visit guide in Conduct site visit and
registration
line with defined gather additional
prequalification criteria information as required
Level 0 – Front Page
Level 1 – Department
Level 2 – Division
Level 3 – Process List
Level 4 – Process Map
Level 5 – Activity Guides PROCUREMENT & CONTRACTS FINANCE & PROCUREMENT Rev. 01
Level 6 – Tools
5. Supplier Management  5.1 Supplier registration & segmentation  5.1.4 Supplier segmentation
Supply Chain Sr.
Manager

Provide feedback on No Yes

Approve?
required changes

Review supplier
Managers
Category

Provide feedback on
segmentation report
required changes or
Share with Functional
provide concurrence
Owners as necessary

Prepare supplier
Review and validate
Segment active segmentation report Incorporate feedback ,
segmentation Supplier Supplier
suppliers based on in consultation with if required, to supplier
approach (incl. segmentation segmentation
Supplier Regist. & Prequal. Manager

agreed segmentation Functional Owners & segmentation report

interaction models) report (draft) report
criteria Category Managers as and submit for approval
& criteria
required

Analyze results of
spend analysis by Communicate
category and by segmentation report
supplier to stakeholders as
appropriate

From:
2.2.2 Spend
Start
analysis and
reporting
END
Level 0 – Front Page
Level 1 – Department
Level 2 – Division
Level 3 – Process List
Level 4 – Process Map
Level 5 – Activity Guides PROCUREMENT & CONTRACTS FINANCE & PROCUREMENT Rev. 01
Level 6 – Tools
5. Supplier Management  5.2 Supplier Performance management  5.2.1 Supplier Performance measurement
PR Requestor

On final receipt of
goods/services against Supplier
From:
PO/Agreement, Performance End
3.3.8 Receiving
complete supplier sheet
performance sheet
Supplier Development & Performance
Mgmt. Manager

Determine if
Forward supplier
goods/services have Include supplier To:
performance sheet
Start been received by performance to 5.2.2 Supplier
template to PR
PR requestor Supplier profile Overall Evaluation
requestor
(GRN in ERP)
Level 0 – Front Page
Level 1 – Department
Level 2 – Division
Level 3 – Process List
Level 4 – Process Map
Level 5 – Activity Guides PROCUREMENT & CONTRACTS FINANCE & PROCUREMENT Rev. 01
Level 6 – Tools
5. Supplier Management  5.2 Supplier Performance management  5.2.2 Supplier Overall Evaluation

Prepare supplier
overall evaluation report Supplier Communicate
From: Determine need to Consult CM/FO and Determine need to Supplier site
Overall
Supplier Development & Performance Mgmt.

5.1.4 Supplier conduct supplier agree on Suppliers to conduct Supplier site assessment No on basis of supplier to stakeholders. Update
performance, scorecard Evaluation Supplier profile in ERP
segmentation overall evaluation be evaluated assessment required?
and/or site assessment Report (draft)

Yes
Manager

From: Supplier
5.2.1 Supplier Overall End
performance Evaluation
measurement Report

Form team, determine Supplier Update report if

Forward Supplier criteria, conduct site site
Start Evaluation Yes Supplier necessary and obtain
Scorecard template to assessment, prepare assessment
required? scorecard approval from Sr.
IC/CM/FO report report Manager

No
/Category Manager/
Internal Customer

Functional Owner

Review supplier To:

End Evaluate supplier and evaluation report 5.2.3 Supplier
provide feedback and provide feedback suspension
as necessary
Level 0 – Front Page
Level 1 – Department
Level 2 – Division
Level 3 – Process List
Level 4 – Process Map
Level 5 – Activity Guides PROCUREMENT & CONTRACTS FINANCE & PROCUREMENT Rev. 01
Level 6 – Tools
5. Supplier Management  5.2 Supplier Performance management  5.2.3 Supplier suspension
Internal Customer

Request suspension
Start of Supplier and
provide justification

Review report for

From:
Supplier Performance Management Sr.

justification or
5.2.2 Overall Supplier
recommendation for
evaluation
supplier suspension

Notify internal
Specialist

Prepare Obtain concurrence on Change supplier

Yes recommendation for status to enable
stakeholders and
Suspension supplier suspension supplier about End
suspension in from Sr. Manager, suspension
justified? temporary/permanent
consultation with SCM in ERP
IC/FO/CM suspension
No

Notify IC/FO/CM about

decision not to suspend
supplier

Yes
P&C Director

Approve No
Review supplier
recommendation suspension