Scope of Work and SCC

Closed Loop Sampling System for Liquid Hydrocarbons

Hazira Plant, ONGC intends to procure and install closed loop sampling systems for 35 Nos. Liquid
sampling points in different locations of the plant to ensure safe and representative sampling.

General:
1. Job entails supply, testing, installation, hook up and commissioning of Closed Loop Sampling
Systems for liquid hydrocarbons (LPG, NGL, ARN, Sweet DPD Condensate and Sour Condensate)
sampling at Hazira Plant at total 35 locations as per the details provided in Annexure-1.
2. The purpose of the system is to provide sampling cylinders and their corresponding handling
station for taking samples of a designated process stream by allowing a slipstream of process
fluid to pass through the sample cylinder while the plant is on stream without exposing the
operator or environment to the contents of the process stream.
3. The installation, hook up and commissioning of CLSS is to be done at the designated places in the
plant as per the details provided in Annexure-1.
4. Vendor to design and supply the close loop sampling system for the sample point tags as
mentioned in Annexure-1 for safe means of drawing representative samples.
5. Vendor shall install and hook up the CLSS systems at designated locations and provide guidance
& supervision for commissioning job.
6. Vendor to visit the ONGC site locations and get familiar with site conditions, safety requirement
of ONGC and quote accordingly.

Technical Requirements:

1. Refer Annexure-1 for necessary technical information required for CLSS i.e. inlet & outlet
pressure/temperature conditions & nature of samples to be handled through CLSS.
2. Each CLSS shall have sample cylinder of 500 c.c. capacity with carrying handle, shut off valves,
quick disconnects, flexible hose connection, pressure gauge and NRV mounted on weather
proof stainless steel SS304 panel/enclosure along with mounting arrangement/ self-
supporting stand.
3. Each CLSS shall have its own isolation valves both at the inlet and outlet connections, for
controlling sample flow and isolating the system from the process.
4. The system shall include provisions for flow bypassing of the cylinder and for depressurizing
the system before cylinder removal.
1. All the fittings of the CLSS shall be of standard make like Swagelok/Parker/hoke/Fitok/or
equivalent and shall be completely interchangeable with the fittings provided by other
vendors.
2. Refer the Annexure-2 for a schematic drawing for minimum requirements of the sampling
system. Suitable provision is to be provided to avoid spillage and safe disconnection when
bomb is withdrawn from the sampling system.
3. Vendor to design and supply the CLSS, which is compliant with latest requirement under
NACE MR-0175 and DOT/TPED specifications suitable for H2S service as applicable.
4. The metallurgy of all fluid handling equipment shall be stainless steel SS-316 or superior and
SS-316 L or superior for sample cylinder to safely handle the process streams at given
operating conditions as mentioned in Annexure-1.
5. Pressure rating of all the fittings shall be as per technical specifications mentioned in
Annexure-1.
6. Provision for insulation is to be kept for hot samples.
7. CLSS should be provided for each tag along with 20% spare cylinder assembly connected with
shut off valve & Quick Disconnecting valve at both ends. (Refer Annexure-2 for details).
8. The sample inlet/outlet point to the CLSS will be a ½” flange connection through a standard
and proper fitting for each sample tag.
9. The sample inlet/outlet are to be connected to ½” threaded nipple with a ½” needle valve
through extended ½” tubing from CLSS inlet/outlet flange.
10. Each CLSS shall be flowed through to process type i.e. the sample stream shall be connected
to the inlet connection. The sample shall flow through the sample cylinder and sample return
to process via outlet connection.
11. Vendor to indicate pressure drop for each closed loop sampling system.
12. For LPG and all other flashing samples dip tube and rupture disc should be provided along
with sample bomb.
13. Provision of sample cooler to be included for samples above 65 deg C.
14. Vendor should provide inbuilt NRV so that no splashing takes place while removing bomb
from quick coupling.
15. All sample cylinders (including spare cylinder as mentioned in point number 6, above) shall
be interchangeable irrespective of nature of fluid and process conditions.
16. The system shall be labeled suitably for corrosion resistant tag along with other details such
as unit name, sample point tag number, sample description/service, operating & design
parameters
17. Safe sampling procedure shall be provided for each closed loop sampling system.
18. Vendor shall provide the drawings & documents required for the closed loop sampling
system. Detailed Internal arrangement drawing of CLSS and Mounting arrangement
drawing shall be submitted by vendor to ONGC for review and acceptance prior to
manufacturing.
19. Vendor shall offer CLSS system for Factory Acceptance Test at vendor’s workshop.
20. Vendor shall have final and total responsibility for the design, fabrication and performance
of all CLSS equipment supplied. All drawings are to be submitted to ONGC for review and
approval.
21. All sampling system shall be dry, clean and free from moisture, dirt and loose foreign
material of any kind. Vendor to ensure that all sampling system shall be protected from
damage (rust/corrosion/mechanical damage etc.) during transportation, shipment and
22. storage.
Vendor
gauges
the to supply
etc.
details 10% mandatory
ofmandatory
Mandatoryspares sparesfittings
for each
Spares). for each
andtype of fittings,
sample hoses,
cylinders valves,
(refer couplings,
Annexure-3 for
23. Vendor should supply the standard spare parts whenever required in the future &
mandatory spare parts of standard make like Swagelok/Parker/Hoke/Fitok/ or equivalent.
24. Tender shall be finalized on overall lowest prices among the bidders who have quoted for
the supply of close loop sampling system including installation, hook up & commissioning.
25. Price bids of only technically acceptable bidders will be taken up for further evaluation.
Evaluation will be based on the total cost for total quantity of the material including
installation and hook up cost on lowest quote basis.

Specific Requirements:

The CLSS system shall conform to the following specific requirements:

I. Material of hose, Quick Connect Fittings, Instrument Tubing, Instrument Tube Fittings,
Needle Valves and Sample Bomb shall be min SS316L.This is required to ensure
standardization of spares & for interchangeability of parts. This requirement overrides
any other requirements specified elsewhere.
II. Material of Hose shall be metal flexible type hose with SS 316 braiding and core for all
systems.
III. Each Sampling System / Station shall be supplied complete with 1 No. Sample Bomb
assembly.
IV. Each sample handling station shall have its own isolation Valves for controlling flow,
venting, and isolating the system from the process (inside the enclosure) in addition to
Cylinder isolation Needle Valves (part of Sample Bomb/Cylinder), Quick Connect
Fittings, Sample Cylinders (1 No. per Sample Handling Station) & end flanges (including
Counter Flanges).
V. The system shall include provisions for flow bypassing of the cylinder and for
depressurizing the system before cylinder removal (inside the enclosure).
VI. The sample handling stations shall include facility for securely /rigidly holding the
sample cylinder during sampling. Firm & proper holding arrangements shall be provided
for the hoses, as well.
VII. Needle Valves shall be provided with round metallic handle or round phenolic handle
(which shall not allow for the usage of F-keys), i.e., these shall be with the rotatable or
Non-rotatable SS Stem.
VIII. Each sampling station shall have flexible hose connection for the sample cylinder. Quick
disconnect connections shall be used and shall be capable of self-sealing with the ability
to withstand internal pressure when disconnected from the cylinder.
IX. Sample Bombs shall be provided with rigid metallic handle (MOC SS 316) to facilitate
easy handling/carrying of the same.
X. Each sample cylinder shall be provided with quick connect end cap secured to
respective sample cylinder using SS chain. This shall be used to close the quick connect
ends during transportation – to avoid damages/entry of dirt. The end cap MOC should
be SS 316 only.
XI. Sample Bomb capacity shall be 500 cc (which shall over-ride any other requirements
specified elsewhere):
XII. The pressure rating for Closed Sampling system shall be 1800 psig at -20 to 150 deg F
(105.46 Kg/cm2g at -29 to 66 deg C).
 XIII. Type of valves in closed loop sampling system shall be as follows (Note): Shut off valves
& bypass Valves (inside the enclosure): as per respective P&ID’s. Flow Control Valves
(inside the enclosure) for Sample Bomb/Cylinder valves: Needle Valves
XIV. Valves that are part of Sample Handling System/ Flow control/isolation in Sample
Handling System shall be housed over a SS-304 plate. All materials (including hinges)
shall be of SS-304, as a minimum.

XV. Closed Loop Sampling Skid shall be plate with panel mounting of component and
mounted on a free standing rack with canopy .The Panel Plate shall bear a label
indicating Unit name and Control Valve tag of the process stream, max. allowable
operating pressure, which is defined as less than the equipment rating or max.
Pressure of installed pressure gauge. The system to have printed P&ID and operating
procedure on the panel.
XVI. Pressure Gauge shall be provided inside the SS enclosure. It shall be possible to see the
inlet pressure, return pressure and vent line pressure using suitable line-up.
XVII. For all instruments and fittings (Pressure Gauge, Temperature Gauge, Level Gauge,
Tubes, Needle Valves, Tube Fittings, etc.), specifications are mentioned under the
heading Technical Specifications.
XVIII. The CLSS inlet and outlet mating flanges are to be connected to ½” threaded nipples
provided in the process lines for sample drawing and low pressure process lines/flare
lines for sample discharge for purging/venting respectively via ½” SS tubing and ½”
needle valve.

For installation, hook up and commissioning of CLSS systems the following specific requirements
shall be complied strictly:
I. Site Visits: For verification of the existing facilities, Bidders are advised to make site visits
to Hazira Plant and make their own assessment with regard to the nature, requirement and
extent of work involved.
II. Work Permits: Contractor shall obtain the necessary approvals, hot/ cold work permits &
statutory permits for all works, from ONGC and other authorities (wherever applicable)
before the actual works are taken up. All stipulations/ conditions/ recommendations of the
said authorities shall be strictly complied with at no extra cost to Company.
III. Priorities: ONGC may, at its sole option, assign priority of installation, hook up and
commissioning of CLSS to any part or segment of the work area. Contractor shall comply
with such priority of execution without any cost and time implication to the Company.
IV. Working in Areas of Existing Facilities: All works are to be carried out in existing units with
facilities under operation. Contractor shall obtain all necessary permissions for working
in/around the facility and shall be fully responsible for the safety of the existing
facilities/areas during all phases of work and shall fully abide by and comply with the
restrictions and conditions imposed on Contractor from time to time. The Contractor shall
provide all safety appliances, gas detectors, fire screens required during execution of the
work. Contractor shall be permitted to work only during normal working hours, applicable
for Hazira Plant, in such places. Working on Sundays/Holidays may not be permitted except
under extraordinary circumstances for which permission shall be obtained prior to
commencement of work. During any emergency, work shall be suspended till Contractor
 obtains further permission. Idle period in case of interruption shall not be compensated to
Contractor.
V. Use of all health & safety appliances for manpower during working is mandatory. Approved
dress/ Dungree/ safety dress/ safety boots/ helmet shall be worn during working inside
plant.
VI. Installation of CLSS system is to be done as per site conditions. Contractor shall prepare a
method statement with drawing for carrying out the hook-up work and submit the same to
Company for review and approval. The hook-up work shall be carried out based on the
approved methodology, and/or as per site conditions and as per instruction of Engineer-in-
Charge. Contractor shall check and ensure the safe working at the existing hook-up
locations before commencing the work.

CODES AND STANDARDS

The latest published issue or amendment of the following publications shall be

applicable, unless otherwise stated.
1. API-MPMS: Manual of Petroleum Measurement Standards Chapter-8.1.
2. ASTM D-1265: Practice for Sampling Liquefied Petroleum (LP) Gases, Manual Method
3. ANSI / ASME B16.5; Steel Pipe Flanges and Flanged Fittings.
4. ANSI / ASME B1.201: Pipe Threads-General purpose (Inch).
5. lEC 60529: Classifications of Degrees of Protection Provided by Enclosures.
6. API-550: Manual of Installation of Refinery Instruments & Control Systems.
7. NFPA / DOT or PESO / CCOE: Local Fire Protection & Cylinder Codes.

8. NACE MR0103 Materials Resistant to Sulphide Stress Cracking in Corrosive Petroleum

Refining Environments.
9. NACE MR0175 / ISO 15156 Petroleum and Natural Gas Industries.
10. ASME B16.5 Pipe Flanges and Flange Fittings (for Steel, Nickel-based Alloys and other Alloys).
11. ASTM Material Codes

Technical Specifications:
Sample Cylinders:
1. Sample cylinders should be fabricated from seamless tubing or pipe with increased wall thickness
in the threaded area for preventing expansion when valves are installed. It should have
completely formed ends to maximize strength and to eliminate potential leak paths.
2. Sample cylinders should be internally sand blasted to ensure smooth surface finish.
3. To increase the wall thickness of neck transition and to eliminate internal pockets and easy flow
the sample cylinders should be manufactured with spinned process.
4. The sample cylinders should be manufactured in compliance to DOT (Department of
Transportation)/ TPED (Transportable Pressure Equipment Directive) specifications to provide
long performance life and maximum safety to the user.
5. MOC (Material of Construction) shall be SS316L wherein the %C (Carbon) ≤ 0.035 (Max.), Mo
(Molybdenum) >=2.5% and the Hardness should be below 90HRB.
 6. Working Pressure should be 1800 psig @ 37°C (Celsius).
7. Capacity of sample cylinders shall be 500 CC (as requested in data sheet).
8. Sample cylinder valves to have outage tubes for volatile liquid service. Outage tube
calculations to be provided.
9. The sample cylinders should be NACE MR0103 or MR0175 (National Association of Corrosion
Engineers) complied.
10. Testing: All the sample cylinders should undergo Hydrostatic test @1.5 times the working
pressure.
11. Certificates: Cert. 3.1 (Cert. of Material Test Report), Hydrostatic Test Report at 1.5 times of the
working pressure, DOT cert., NACE compliance letter or declaration to be provided.
12. Make: Swagelok/ Parker/Hoke/Fitok/ or equivalent.

Cylinder Valves (Needle Valves):

1. Cylinder valves should be needle type valve for better flow control.
2. Cylinder valves should be one- piece Forged or Bar stock type body.
3. Cylinder valves should have non- rotating stem design.
4. MOC (Material of Construction) for cylinder valves should be SS316 or SS316L.
5. The MOC of the valve handle should be Anodized Aluminum or any other metal handle (Note: No
plastic or ABS handle will be acceptable)
6. To achieve tight shut- off, the stem tip material of the cylinder valves should be of PCTFE or PEEK
material.
7. Stem sealing material should be of Fluorocarbon FKM (Viton)/ Buna N (Nitrile)/ Kalrez/ PTFE.
8. Working Pressure of the cylinder valves should be 5000psig @Ambient Temp.
9. The cylinder valves should be NACE MR0103 or MR0175 (National Association of Corrosion
Engineers) complied.
10. Testing: All the cylinder valves should 100% undergo through pneumatic test at Max. Allowable
working pressure. The valve should comply or pass Fugitive Emission test requirements to class BH
of ISO15848-1:2015
11. Certificates: Cert. 3.1 (Cert. of Material Test Report), Pneumatic Test Report at 1.5 times of the
working pressure, NACE compliance letter or declaration to be provided. Type Approval Test cert.
required for Fugitive Emission test as per ISO15848-1:2015 from any EIL approved Third Party agency.
12. Make: Swagelok/ Fitok/ Hoke/ Parker/ or equivalent.

Quick Connects:
1. The quick connect should be push to connect coupling to enable quick and easy operation.
2. The quick connect consists of body and stem. The body and stem should have valves and should shut
off when uncoupled.
3. The stem should be double end shut off type only to avoid spillage.
4. Quick connect design shall ensure safe operation during connection/disconnection of the sample
bomb from the loop under system pressure.
5. The MOC of the material should be SS316, SS316L
6. All the metal components in the quick connect should be SS316 or better. The O- ring material should
be of Fluorocarbon FKM/ Buna N/ EPDM/ Kalrez material.
7. Working pressure of quick connects should be 2000 psig or more.
8. Certificates: Cert. 3.1 (Cert. of Material Test Report) shall be provided.
9. Make: Swagelok/ Fitok/ Hoke/ Parker/ or equivalent.
Hoses (PTFE core SS Braided or Metal Flexible Hoses):
1. All the hoses should be PTFE lined Stainless Steel braided hose or metal flexible hoses.
2. All the over braiding material of PTFE hoses or metal flexible hoses shall be of SS304 material.
3. Working pressure of the hoses should be 3000 psig or more. The burst pressure should be 8000 psig
or more.
4. Testing: Hydrostatic test certificate shall be provided for min 10% of the lot.
5. Certificates: Cert. 3.1 (Cert. of Material Test Report) shall be provided.
6. Make: Swagelok/Fitok/ Hoke/ Parker/ or equivalent.

Pressure Gauges:
1. Pressure gauges shall satisfy requirements to operate in aggressive environment.
2. Bourdon material shall be SS316 for better repeatability and accuracy.
3. Protection shall be as per IP-68 (IS:13947 part I/ IEC:60529)
4. Blowout disc shall be provided (on top).
5. Pressure gauges dial shall be 100mm size in SS, white background and black marking.
6. Case material shall be of SS316 material. Liquid filled cases shall be provided.
7. Glass should be shatter proof type.
8. Make: GIC/ Wika / Ashcroft/ or equivalent.

Tubing:
1. Tubing shall be seamless type; no welding or weld joints shall be acceptable in tubing.
2. MOC of tubing shall be dual certified as TP316/316L dual certified, also tubing shall have markings
of Heat code, lot code, outer diameter and wall thickness as in inspection certificate.
3. Testing of the tubing shall be as per ASTM A213, ASTM A269.
4. Tubing shall be mechanically polished or Bright annealed.
5. All the material shall be complied of NACE (National Association of Corrosion Engineers) MR0175 or
NACE MR0103.
6. Tubing shall be tested for IGC (Inter Granular Corrosion) test as per ASTM A262 practice E.
7. Certificates: Cert. 3.1 (Cert. of Material Test Report), NACE cert. shall be provided.
8. Make: Sandvik/ Fitok/ Salzigitter/ Fine Tube/ or equivalent.

Fittings:
1. Fittings should be manufactured with precision to ensure the perfect deformation of ferrules and
tubing.
2. MOC (Material of Construction) shall be SS316/ 316L dual certified wherein the %C (Carbon) ≤ 0.035
(Max.), Mo (Molybdenum) >=2.5% and the Hardness should be below 90HRB
3. Female nut threads shall be silver coated to reduce the friction against the body threads.
4. Fittings shall hold the maximum working pressure of the tubing without any leak after only one and
quarter turn pull up of the nut.
5. Fittings shall be manufactured as per ASTM A276 or ASME SA479 standards.
6. Every fitting shall be marked with size, material and heat number.
7. Fittings shall be tested as per the standards of ASTM F1387.
8. Certificates: Cert. 3.1 (Cert. of Material Test Report), ASTM F1387, NACE cert. shall be provided.
9. Make: Swagelok/ Parker/ Hoke/Fitok/ or equivalent.

Clamps:
1. Bolted plastic clamp support.
2. Absorb shock and vibration.
3. Resists many chemicals and corrosives.
4. Reduces stress on system components.
5. Makes system easily accessible for installation and maintenance.
6. Make: Stauff / Swagelok/ or equivalent.

Enclosure:
1. The panels should be constructed with grey powder coated SS panel.
2. All the products should be panel mounted, and the enclosure shall have Operating
Instructions printed on it.
3. Appropriate Labels should be permanently silk screened on the face of panel for easy identification.
4. The final drawing should be submitted before the manufacturing and must be approved by ONGC.
5. Make: Pyrotech / Rittal/ or equivalent.

Inspection and Testing:

1. For NACE, all requirements of MR-0103 shall be met.

2. All Cylinder valves shall be helium leak tested as per ASME Sec. V, Subsection A, Article 10
(Detector Probe Technique), Appendix IV at a minimum of 25% of the allowable (rated) cold
working pressure. Test duration shall be 12 min. The valve shall show no leakage. No leakage is
defined as a total leakage rate of less than 0.0001 ml/s of helium.
3. Hydro test shall be performed on 100% body of Shutoff valves (Supply, Return, and vent) at 1.5
times the rated pressure as per B16.34.
4. Positive Material Identification (PMI) shall be performed as per the scope and procedures as
defined in the 'Specification for Positive Material Identification (PMI) at Supplier's Works.
5. Hoses shall be hydro tested at 1.5 times the rated Pressure along with end connections.
6. Test reports shall be supplied for all mandatory tests as per relevant material specifications.
Test reports shall also be supplied for hydrostatic test and any other supplementary test as
specified in the requisition.
7. Material test certificates (The chemical composition, physical properties and heat treatment)
shall be furnished for all pressure containing parts. Material test certificates for other parts
shall also be furnished for verification during inspection.
8. Purchaser’s authorized representative reserves full right to witness stage wise inspection of all
mandatory/ supplementary tests.

Marking and Dispatch:

 1. Each sampling system shall have corrosion resistant tag securely attached to the body marked
with Item tag no. Paint or ink used for marking shall not contain any harmful metal or metallic
salt.
2. All components of sampling system shall be dry, clean and free from moisture, dirt and loose
foreign materials of any kind. All end connections shall be properly closed with wooden plank or
any suitable material to avoid ingress of foreign matters. End protectors to be used on beveled
end shall be securely and tightly attached. All sampling system shall be protected from rust,
corrosion and mechanical damage during transportation, shipment and storage.
3. Each sampling system shall bear a label indicating the maximum allowable operating pressure,
which is defined as the maximum pressure of the installed pressure gauges. Each unit shall also
be labeled with proper operating instructions.

Warranty:

1. Vendor shall have final and total responsibility for the design, fabrication and performance of
sampling system.
2. Vendor shall give the replacement or repair of components against manufacturing defect for
18 month from date of supply or 12 month from the date of commissioning, whichever is
earlier.
3. Bidder shall warrant the equipment furnished by him and the performance of the sampling
system as per the MR requirements.

Completion Period:

1. Vendor should deliver all the close loop sampling system within Four (4) months from the date
of placement of Purchase Order.
2. The hook up and commissioning of all the CLSS systems should be completed within Six (06)
months from the date of placement of NOA.

Payment Terms: