ZAPR MEDIA LABS-COLOMBO MEET

A presentation by Phase 1 Destinations

EVENT DETAILS
▫ Event: ZAPR Colombo Meet 2020
▫ Date: 21st to 23rd February, 2020
▫ No. of Pax: 160
▫ Audience: Employees
DESTINATION OVERVIEW
▫ Time Zone: GMT + 5:30
▫ February Temperature: 31° High | 23° Low
▫ Currency: Sri Lankan Rupee
1 LKR = 0.40 INR
▫ Visa: Online visa
▫ Airport: Bandaranaike International Airport 3
COMMUNICATION PLAN
 DATE PLAN

16th Jan 20th Jan 23th Jan 3rd Feb 10th Feb 16th Feb 20th Feb

EVENT
DESTINATION
DETAILS
REVEAL REMINDER REMINDER SEE YOU
BYC TICKETING THERE
AND VISA
MOBILE APP

* Event Info
* Attendee Profile
Page

* Venue Details
* Agenda
* Live updates

* SPOC List
THEME OPTIONS
 OFFSITE ITINERARY

21st Feb 22nd Feb 23rd Feb

Arrival and Transfer to
Breakfast Breakfast & Check Out
the Hotel
Optional sightseeing / Shopping
Lunch
Team Building activity Lunch
Pool Party Lunch Departures

Gala Dinner at Hotel Beachside Gala Dinner

PRE-EVENT
▫ Communication Plan
▫ Invite AV
▫ Mobile App

11
Fun Games and Challenges
to increase the excitement
TRAVEL COMFORTERS
DAY 1
ARRIVALS
 Hubs Flight No Departure Arrival Total Travel Time

Bangalore Sri Lankan Airlines I UL174 03:30 AM 04:55 AM 1 hrs 25 mins

6 hrs 55 mins
Bangalore Indigo I 6E 233 & 6E 1203 06:30 AM 13:25 PM
1 stop via Chennai

ONWARD FLIGHT OPTIONS – combination of direct and via flights

15
 Hubs Flight No Departure Arrival Total Travel Time

Bangalore Sri Lankan Airlines I UL 171 18:40 20:05 1 hr 25 mins

Bangalore Indigo I 6E 1206 14:25 15:55 1 hr 30 mins

Bangalore Sri Lankan Airlines I UL 173 01:05 02:30 1 hr 25 mins

RETURN FLIGHT OPTIONS – combination of direct and via flights

16
ARRIVAL
Our team members will be present at the
airport with a welcome placard and will
guide the delegates to the pick up point.
CITRUS WASKADUWA
OPTION 1

COLOMBO VENUE OPTIONS

Distance from the airport – 80 kms
Number of rooms – 150
Banquet capacity – 500 pax
MOUNT LAVINIA
OPTION 2
Distance from the airport – 44 kms
Number of rooms – 210
Banquet capacity – 450 pax
As they enter the hotel, they’ll be greeted
with Ceylon Tea -Sri Lanka’s native
beverage.
They’ll also be welcomed with garlands –
in true Sri Lankan fashion
Fast and easy check-in through an exclusive
counter.
POOL PARTY
Exclusive Pool party with beer and bar
snacks
Dinner at the hotel
DINNER
The night ends with a spread of
scrumptious international cuisine.
ROOM DROP

The delegates will be treated to a

surprise gift once they return to their
rooms after the dinner.
GIVEAWAY - HIP FLASK

A fun conference giveaway – a customized

hip flask.
DAY 2
Breakfast at the hotel restaurant.
TEAM BUILDING - OPTIONS
OPTION 1 - COLOMBO
5 SENSES TREASURE HUNT
▫ We divide everyone into teams, and give them the first clue.
▫ When they reach the first store, in order to acquire the next clue,
they need to guess the name of the spice through the 5 senses –
touch, smell, hear, taste, see.
▫ They will be blindfolded for certain senses.
▫ The team which guesses all 5 right and reach the finish line first, is
the winner. 33
OPTION 2 - COLOMBO
▫ Kites making and Flying
▫ Known for their beautiful, vibrant kites, all
the participants will pick their favorite kite
and fly them high.
34
OPTION 3:- GALLE
Tour of the Galle tour – visit to the old Dutch
town.
MADUGANGA ESTUARY
▫ Maduganga estuary.
▫ A boat ride giving the guests a peek into all
the mangroves ending with a visit to a
Buddhist temple.
36
WATER SPORTS
▫ Jet Ski, Banana Boat and Tube ride against a
scenic backdrop

37
TURTLE HATCHERY
▫ Turtle hatchery.
▫ A sea turtle conservation project

38
BUFFET LUNCH AT THE HOTEL
GALA DINNER
THE BEACH HUT
OFFICE FUN AWARDS
MOUNT LAVINIA
SKY LANTERNS
The welcome dinner begins with
everybody coming together to paint
lanterns and light up the sky.
LOCAL PERFORMANCES
Sri Lankan local performers entertain
the guests with their folk dance.
OPTION 2- Local band performance during
the dinner
I LOVE ZAPR ice sculpture will instill pride
and also act as a photo op. (Venue –
Mount Lavinia)
DAY 3
GROUP PHOTO

After breakfast and check out, the

team will gather for a group photo
marking the end of Offsite 2020.
COLOMBO SIGHTSEEING AND
SHOPPING TOUR
Galle Face Road, Independence Square, Ballys Casino and
Odel shopping drop.
 CEYLON TEA AYURVEDIC PRODUCTS RAKSHA MASK

GIVEAWAYS
DEPARTURES
 Mount Lavinia Citrus Waskaduwa
S. No Particulars Rate No of Pax Total Rate No of Pax Total
1 Airfare 13800 160 2208000 13800 160 2208000
2 Hotel + Land Cost 15330 160 2452800 16790 160 2686400
3 Liquor for Pool Party 500 160 80000 500 160 80000
4 Budget for Give away 1500 160 240000 1500 160 240000
Day 2 - Team Building
5 activity 1080 160 172800 1080 160 172800
Gala Dinner - Liquor +
6 starter package 1080 160 172800 1080 160 172800

COSTING
7

8
Gala Dinner - Event

Group Photo - Print + Frame

100000

450
1

160
100000

72000
100000

450
1

160
100000

72000
9 Tour Manager 1000 160 160000 1000 160 160000
10 Management Fee 3000 160 480000 3000 160 480000
11 Total based Twin sharing 38365 160 6138400 39825 160 6372000
12 Single Supplement 6570 22 144540 8030 22 176660
Total Average - based on
13 160 pax 39268 6282940 40929 6548660
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