NCS Deatailed User Manual (Offline Application)

MINISTRY OF LABOUR & EMPLOYMENT
GOVERENMENT OF INDIA
NATIONAL CAREER SERVICES

OFFLINE APPLICATION USER MANUAL
June 2016
Version: 1.0
REVISIONS
NCS Offline Application User Manual
REVISIONS
Amendments to this manual are promulgated by means of revisions issued whenever
necessary to cover corrections and to add or modify the contents.
The version number, date of revision, remarks must be amended accordingly. All
revisions to this manual shall have the approval of the approving authority of this
manual prior to publishing of the revisions .
RECORD OF REVISIONS
Version Author Date of Reviewer Remarks

No. Revision
© 2016. Ministry of Labour & Employment, Government of India.

ii
TABLE OF CONTENT
1 INTRODUCTION ................................................................................................................. 5
2 SCOPE .................................................................................................................................... 6
3 PROJECT OVERVIEW ....................................................................................................... 7
4 TOOLS REQUIRED ............................................................................................................. 8
5 STARTING YOUR COMPUTER ....................................................................................... 9
6 IMPORTANT INSTRUCTIONS ....................................................................................... 10
7 GETTING STARTED......................................................................................................... 11
8 THE DASHBOARD ............................................................................................................ 13
9 SYNCHRONIZE MASTERS ............................................................................................. 15
10 CHANGE PASSWORD ...................................................................................................... 17
11 REGISTER PROFILE........................................................................................................ 18
11.1 PERSONAL INFO ......................................................................................................................... 20
11.2 UID ............................................................................................................................................. 21
11.3 COMMUNICATION ...................................................................................................................... 24
11.4 PHYSICAL ATTRIBUTE ............................................................................................................... 25
11.5 EDUCATION & TRAINING .......................................................................................................... 28
11.6 EXPERIENCE ............................................................................................................................... 30
11.7 OTHER SKILLS............................................................................................................................ 32
11.8 MY REFERENCES/PREFERENCES............................................................................................... 34
12 SYNCHRONIZE ................................................................................................................. 37
13 SAVED PROFILES............................................................................................................. 40
14 PROCESSED PROFILES .................................................................................................. 43
15 SYNC ERROR PROFILES ................................................................................................ 45

iii
16 SETTINGS ........................................................................................................................... 48
17 DISCLAIMER ..................................................................................................................... 50

iv
1 INTRODUCTION
This document is the User Guide for National Career Service (NCS) offline
application.
The NCS portal provides a nation-wide online platform for jobseekers and
employers for job matching in a dynamic, efficient and responsive manner.
The purpose of this document is to provide s upport and guidance to End Users to
access the National Career Service offline application .

5
2 SCOPE
The scope of this document covers:
1. Guiding the users in filling up applications offline.
2. Process of synchronization of offline data with online application.

6
3 PROJECT OVERVIEW
National Career Service offline application will be used by Career Center Operators
for registering job seeker’s profile.
If the internet connectivity is not available, operators can fill the applications
offline and sync data once the connectivity is available.

7
4 TOOLS REQUIRED
1. Computer (CPU, Monitor, Keyboard & Mouse)
2. Operating System (Windows 7, 8, 8.1, 10)
3. Network Connection (as per requirement)
4. Peripherals (as per requirement)
5. Uninterrupted Power Supply (UPS)

8
5 STARTING YOUR COMPUTER

1. Ensure all cables are connected between the computer, network connection,
peripherals & UPS.
2. Plug the UPS to the electrical socket.
3. Switch ‘ON’ the electrical socket.
4. Switch ‘ON’ the UPS.
5. Press the (power button) to start up the computer.

9
6 IMPORTANT INSTRUCTIONS
The text size setting of your computer display should be 100 %.

10
7 GETTING STARTED
1. Open National Career Service offline application .
Login page will appear.
2. Enter valid login name and password.
3. Click on <Login> button.
If you didn’t recognize password, click on <Forgot password> button.
If you need any help, click on <Help> button.
If you want to exit the application, click on <Exit> button.

11
The below figure shows a preview of the Forgot Password screen:
To reset password:
Enter synchronization user name, synchronization password and click on

<Authenticate>.
System will authenticate the user name and password.
After authentication, enter new password and re -type password for confirmation.
Click on <Change> to change the password.
Click on <Cancel> to cancel resetting password.

12
8 THE DASHBOARD
After successful login, Dashboard will appear on screen.
Color shows total registered profiles.
Color shows total processed profiles.
Color shows completed profiles.
Color shows incomplete profiles.
Color shows total pending profiles.
Color shows error profiles.
You can change the login password using Change Password button.

13
Synchronize Masters button synchronizes the master data stored in the online
application (e.g. values stored in dropdowns such as Title, Religion, Language, etc.)
with offline application.
To Explore the Dashboard Window, click on the Sidebar Buttons. Following is a

brief description of the available buttons:
Button Description
Register Profile This button shows the screen to register a new profile.
Synchronize This button shows the screen to synchronize offline data with
online application.
Saved Profiles This button shows the screen to view saved profiles of job
seekers.
Processed Profiles This button shows the screen to view profiles that have been
synced with the online application.
Sync Error Profiles This button shows the screen to view profiles that have not
been synced with the online application due to some error.
Settings This button shows the screen to view/change synchronization

settings.

14
9 SYNCHRONIZE MASTERS
Note: It is advisable to synchronize masters before you start using the application.
Click on the <Synchronize Masters> to synchronize masters.
The application will start synchronizing data. It may take a few minutes.
Once the synchronization is done, a message will be shown. Click on OK to close the
message.

15

16
10 CHANGE PASSWORD
Click on the <Change Password> to change login password.
To change password:
Enter NCS user name, NCS password.
Enter new password.
Re-enter new password for confirmation.
Click on <Change> to change password.
Click on <Cancel> to cancel changing password.

17
11 REGISTER PROFILE
Click on <Register Profile> to register a new job seeker ’s profile.
Registration screen, as shown below, will appear.

18
The screen is divided in various tabs. Following is a brief description of the tabs:
Tab Description
Personal Info This tab shows the screen to fill personal

information of the job seeker.
UID This tab shows the screen to fill unique

identification details of the job seeker.
Communication This tab shows the screen to fill communication

details of the job seeker.

19
Physical Attribute This tab shows the screen to add physical

characteristics of the job seeker.
Education & Training This tab shows the screen to add education and
training details of the job seeker.
Experience This tab shows the screen to add experience

details of the job seeker.
Other Skills This tab shows the screen to add skill details of
the job seeker.
My References/ Preferences This tab shows the screen to add

references/preferences for the job seeker.
11.1 PERSONAL INFO

Fill up personal details of the job seeker in the Personal Info tab.

20
After filling up the details, click on <Save> button to save job seeker’s personal
information.
Once the details are saved, the <Save> button will change into <Update> button.
You may make modifications in the data filled so far and click on <Update> to
update changes.
Click on <Cancel> to cancel changes and exit to the Home screen.
Click on <Next> to move to the next tab.
11.2 UID
Add unique identification details of the job seeker in the UID tab.

21
Once you select a UID Type and enter its number/name, click on <ADD> to add the
record for the selected UID.
The record will appear in the table as shown in the below figure.

22
After adding the details, click on <Save> button to save job seeker’s UID
information.
update changes.
Click on <Previous> to move to the previous tab.

23
11.3 COMMUNICATION
Add communication details of the job seeker in the Communication tab.
After adding the details, click on <Save> button to save job seeker’s communication
information.
update changes.

24
11.4 PHYSICAL ATTRIBUTE

Add physical characteristics of the job seeker in the Physical Attributes tab.

25
On selecting ‘Yes’ against ‘Are you Differently Abled?’, more options (as shown in
the screen below) will appear.

26
On selecting ‘Yes’ against ‘Do you have a certificate?’, more options (as shown in the
screen below) will appear.
After adding the details, click on <Save> button to save job seeker’s physical
attribute information.
update changes.

27
11.5 EDUCATION & TRAINING

Enter education and training details of the job seeker in the Education & Training
tab.

28
Use the ‘Add’ button to add records to the table.
After adding the details, click on <Save> button to save job seeker’s education and
training details.
update changes.

29
11.6 EXPERIENCE
Add experience details of the job seeker in the Experience tab.

30
After adding the details, click on <Save> button to save job seeker’s experience
details.
update changes.

31
11.7 OTHER SKILLS

Add skill details of the job seeker in the Other Skills tab.

32
After adding the details, click on <Save> button to save job seeker’s skill details.
update changes.

33
11.8 MY REFERENCES/PREFERENCES
Add reference and preference details of the job seeker in the My
References/Preferences tab.

34
After adding the details, click on <Save> button to save job seeker’s
references/preferences.
update changes.

35
Click on <Finish> to complete profile.

36
12 SYNCHRONIZE
Click on <Synchronize> to synchronize saved job seeker profiles to the online
portal.
The below figure shows the profile synchronization screen:

37
You may search profiles saved between a particular time period using the ‘From’ and
‘To’ options and the <Search> button.
Click on <Refresh> to refresh the search.
For synchronization, select the profile records using available check boxes and then
click on <Synchronize>.
Note:
1. Before synchronizing the data, fill up the Synchronization User Name and
Synchronization Password (provided to you) in the Settings screen (Refer
Section 16).

38
2. Before synchronizing the data, synchronize masters. If masters are not
synchronized, the application will give error message.
Click on <Home> to go back to the home screen.

39
13 SAVED PROFILES
Click on <Saved Profiles> to view saved job seeker profiles.
The below figure shows the saved profiles screen:

40
You may search for specific job seeker profiles using the following options:
 Candidate Name
 Candidate’s Guardian’s Name
 Candidate’s Date of Birth
 Status of the profiles (complete/incomplete)
Click on <Search> to begin searching.
Click on <Print> to print the records shown on the screen.

41
Click on <Print Preview> to view the print preview of the records shown on the
screen.
You may also edit profile details of a particular job seeker using the <Edit> button.

42
14 PROCESSED PROFILES
Click on <Processed Profiles> to view job seeker profiles that have been successfully
synced to the online portal.
The below figure shows the processed profiles screen:

43
 Candidate Name
screen.

44
15 SYNC ERROR PROFILES

Click on <Sync Error Profiles> to view job seeker profiles that have not been synced
to the online portal due to some error .
The below figure shows the sync error profiles screen:

45
 Candidate Name
screen.

46
Click on <Edit> to edit profile details for error records.

47
16 SETTINGS
Click on <Settings> to view settings for NCS offline application.
The below figure shows the settings screen:

48
From the settings screen, you may set:
1. Record synchronization batch size
2. User name for synchronization
3. Password for synchronization
4. Service URL
Click on <Save> to save the settings.

49
17 DISCLAIMER
This user manual is prepared as per the existing application; however actual screen
shots may vary for few cases.
In addition, information contained herein is subject to change without notice.
Every precaution has been taken in the preparation of this manual.
Nevertheless, National Career Service assumes no responsibility for errors or

omissions or any damages resulting from the use of the information contained in
this publication.

50

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MINISTRY OF LABOUR & EMPLOYMENT

NATIONAL CAREER SERVICES

Version Author Date of Reviewer Remarks

© 2016. Ministry of Labour & Employment, Government of India.

3 PROJECT OVERVIEW ....................................................................................................... 7

4 TOOLS REQUIRED ............................................................................................................. 8

5 STARTING YOUR COMPUTER ....................................................................................... 9

6 IMPORTANT INSTRUCTIONS ....................................................................................... 10

8 THE DASHBOARD ............................................................................................................ 13

9 SYNCHRONIZE MASTERS ............................................................................................. 15

10 CHANGE PASSWORD ...................................................................................................... 17

11.1 PERSONAL INFO ......................................................................................................................... 20

11.2 UID ............................................................................................................................................. 21

11.3 COMMUNICATION ...................................................................................................................... 24

11.4 PHYSICAL ATTRIBUTE ............................................................................................................... 25

11.5 EDUCATION & TRAINING .......................................................................................................... 28

11.6 EXPERIENCE ............................................................................................................................... 30

11.7 OTHER SKILLS............................................................................................................................ 32

14 PROCESSED PROFILES .................................................................................................. 43

15 SYNC ERROR PROFILES ................................................................................................ 45

© 2016. Ministry of Labour & Employment, Government of India.

© 2016. Ministry of Labour & Employment, Government of India.

© 2016. Ministry of Labour & Employment, Government of India.

1. Guiding the users in filling up applications offline.

2. Process of synchronization of offline data with online application.

© 2016. Ministry of Labour & Employment, Government of India.

© 2016. Ministry of Labour & Employment, Government of India.

2. Operating System (Windows 7, 8, 8.1, 10)

3. Network Connection (as per requirement)

4. Peripherals (as per requirement)

5. Uninterrupted Power Supply (UPS)

© 2016. Ministry of Labour & Employment, Government of India.

5 STARTING YOUR COMPUTER

2. Plug the UPS to the electrical socket.

3. Switch ‘ON’ the electrical socket.

4. Switch ‘ON’ the UPS.

5. Press the (power button) to start up the computer.

© 2016. Ministry of Labour & Employment, Government of India.

© 2016. Ministry of Labour & Employment, Government of India.

Login page will appear.

2. Enter valid login name and password.

3. Click on <Login> button.

If you didn’t recognize password, click on <Forgot password> button.

If you need any help, click on <Help> button.

If you want to exit the application, click on <Exit> button.

© 2016. Ministry of Labour & Employment, Government of India.

Enter synchronization user name, synchronization password and click on

System will authenticate the user name and password.

Click on <Change> to change the password.

Click on <Cancel> to cancel resetting password.

© 2016. Ministry of Labour & Employment, Government of India.

Color shows total registered profiles.

Color shows total processed profiles.

Color shows completed profiles.

Color shows incomplete profiles.

Color shows total pending profiles.

Color shows error profiles.

© 2016. Ministry of Labour & Employment, Government of India.

To Explore the Dashboard Window, click on the Sidebar Buttons. Following is a

Settings This button shows the screen to view/change synchronization

© 2016. Ministry of Labour & Employment, Government of India.

Click on the <Synchronize Masters> to synchronize masters.

© 2016. Ministry of Labour & Employment, Government of India.

© 2016. Ministry of Labour & Employment, Government of India.