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Domain of Competence: Interpersonal and Communication

Skills
Bradley J. Benson, MD
From the Departments of Internal Medicine and Pediatrics, University of Minnesota Medical School, Minneapolis, Minn
The views expressed in this report are those of the authors and do not necessarily represent those of the Accreditation Council for Graduate
Medical Education, the American Board of Pediatrics, the Association of Pediatric Program Directors, or the Academic Pediatric Association.
The author declares that he has no conflict of interest.
Publication of this article was supported by the American Board of Pediatrics Foundation and the Association of Pediatric Program Directors.
Address correspondence to Bradley J. Benson, MD, Department of Internal Medicine and Pediatrics, University of Minnesota Medical School,
MMC 741, D-653 Mayo Memorial Building, 420 Delaware St SE, Minneapolis, MN 55455 (e-mail: benso040@umn.edu).

KEYWORDS: pediatrics; residency; graduate medical education;


undergraduate medical education; competency based education;
medical knowledge; interpersonal skills; communication skills

ACADEMIC PEDIATRICS 2014;14:S55–S65

INTERPERSONAL AND COMMUNICATION skills are munication skills and assessment of the other competency
separate and distinct parts of this integrated competency. domains. For example, a learner with novice oral
Communication skills are defined by the performance of presentation skills and an uncomfortable manner may not
specific tasks, which can be directly observed and assessed, accurately represent his medical knowledge or patient care
such as obtaining and presenting a patient’s history or skills in a case presentation on rounds. In putting together
documenting an encounter in the medical record. Interper- this supplement, the Pediatrics Milestone Working Group
sonal skills, however, are inherently relationship based and took the opportunity to model the critical need for
process oriented; they are defined by the effect the commu- accuracy and understanding in all forms of communication
nication has on another person.1 For example, a skilled by rethinking each behavioral narrative described in the
pediatrician may inform a family of a diagnosis in a manner milestones and editing as needed to enhance clarity.
that establishes a sense of trust that in turn promotes a strong
physician–family partnership in the child’s care. Thus, the
likelihood of adherence to the recommended treatment
REFERENCES
regimen and the patient and family satisfaction increases.
1. Duffy FD, Gordon GH, Whelan G, et al. Participants in the American
Together, interpersonal and communication skills are Academy on Physician and Patient’s Conference on Education and
foundational for successful physician practice in the 21st Evaluation of Competence in Communication and Interpersonal Skills.
century. Ample evidence links best practices in physician– Assessing competence in communication and interpersonal skills: the
patient communication with a lower risk of litigation, but Kalamazoo II report. Acad Med. 2004;79:495–507.
the more important truth is that better communication leads 2. Stewart M. Effective physician–patient communication and health
outcomes: a review. Can Med Assoc J. 1995;152:1423–1433.
to better health outcomes for patients.2,3 The stakes are 3. Levinson W, Roter DL, Mullooly JP, et al. Physician–patient commu-
also high for medical educators and learners because an nication. The relationship with malpractice claims among primary care
interdependence exists between interpersonal and com- physicians and surgeons. JAMA. 1997;277:553–559.

Competency 1. Communicate effectively with patients, families, and the public, as appropriate,
across a broad range of socioeconomic and cultural backgrounds
Bradley Benson, MD
BACKGROUND: The ability to communicate effectively with has been the cornerstone of teaching this domain in medi-
patients, families, and the public is a critical skill for the med- cal education. The Kalamazoo Consensus Statement3
ical professional and has been directly related to the out- clearly summarizes these essential communication tasks.
comes of clinical care.1 The importance of this is reflected The simplified list is as follows: 1) build the doctor–patient
in the medical education literature in consensus statements relationship, 2) open the discussion, 3) gather information,
on essential elements of communication,2,3 in guidelines 4) understand the patient’s perspective, 5) share informa-
for medical school curriculum development,4,5 and through tion, 6) reach agreement on problems and plans, and 7)
increased emphasis placed on communication skills by provide closure. Multiple other models of effective
professional practice organizations and accrediting bodies.6,7 communication have been proposed; however, the essential
The task approach is useful in conceptualizing the skills elements are similar to those above, and multiple validated
needed for effective physician–patient communication and tools are available to assess learners’ competence in these

ACADEMIC PEDIATRICS Volume 14, Number 2S


Copyright ª 2014 by American Board of Pediatrics and S55 March–April 2014
Accreditation Council for Graduate Medical Association
S56 INTERPERSONAL AND COMMUNICATION SKILLS ACADEMIC PEDIATRICS

tasks.8 While the literature on how medical learners  Uses the interview to effectively establish rapport. Able to mitigate
develop this competence is limited, there is a large body physical, cultural, psychological, and social barriers in most
of literature in other fields (particularly education) that in- situations. Verbal and nonverbal communication skills promote
trust, respect, and understanding. Develops scripts to approach
forms the developmental progression proposed below.9–11 most difficult communication scenarios.
EARLY PHYSICIAN–PATIENT COMMUNICATION COMPE-  Uses communication to establish and maintain a therapeutic
TENCE: Early communication by the novice learner is pred- alliance. Sees beyond stereotypes and works to tailor
icated on the use of externally provided scripts or templates. communication to the individual. Has developed scripts for the
During the interactions, the learner is focused as much on gamut of difficult communication scenarios. Able to adjust scripts
ad hoc for specific encounters.
remembering the next question as on the responses of the  Interacts with patients and families in an authentic manner that
interviewee. The ability to tailor the scripts to patients of fosters a trusting and loyal relationship. Effectively educates
different socioeconomic and cultural backgrounds is limited. patients, families, and the public as part of all communication.
INTERMEDIATE PHYSICIAN–PATIENT COMMUNICATION Models how to manage the gamut of difficult communication
COMPETENCE: As the templates become habit, the learner scenarios with grace and humility.
is freed in communication both to be more attentive as a
listener and to reflect on barriers (physical, cultural, psy-
chological, and social) to the communication. During this REFERENCES
stage of development, however, the learner has little expe-
1. Stewart M. Effective physician–patient communication and health
rience to draw from to mitigate these barriers. As experi- outcomes: a review. Can Med Assoc J. 1995;152–159.
ence accrues and is reflected upon, the learner can both 2. Simpson M, Buckman R, Stewart M, et al. Doctor–patient commu-
identify and mitigate barriers to communication under nication: the Toronto consensus statement. BMJ. 1991;303:
most normal circumstances. When communication does 1385–1387.
3. Participants in the Bayer-Fetzer Conference on Physician–Patient
not go well or a new circumstance is encountered, the
Communication in Med Educ. Essential elements of communication
competent communicator reflects on the experience and in medical encounters: the Kalamazoo consensus statement. Acad
applies lessons learned to future communication. Med. 2001;76:390–393.
ADVANCED PHYSICIAN–PATIENT COMMUNICATION COMPE- 4. Association of American Medical Colleges. Medical School Objec-
TENCE: Progression through the proficient and expert tives Project, Report III. Contemporary Issues in Medicine: Commu-
nication in Medicine. Washington, DC: Association of American
stages of communication involves appropriate responsive-
Medical Colleges; 1999.
ness to an ever-expanding set of circumstances that elicits 5. General Medical Council. Tomorrow’s Doctors: Recommendations on
deviations from traditional scripts in order to optimize the Undergraduate Med Educ. London, UK: General Medical Council;
encounter and establish/maintain rapport. The master 1993.
communicator demonstrates continuous assessment of 6. Communications Self-Evaluation Process (COM-SEP) Committee.
Minutes. Philadelphia, Pa: American Board of Internal Medicine;
the interaction and intuitively extrapolates from previous
1999.
experience to meet the needs of the patient, family, or pub- 7. Tate P, Foulkes J, Neighbour R, et al. Assessing physicians’ interper-
lic in the communication. This individual can adjust to any sonal skills via videotaped encounters: a new approach for the Royal
circumstance, even when engaged in crucial or difficult College of General Practitioners membership examination. J Health
conversations and even when a similar experience has Commun. 1999;4:143–152.
8. Schirmer JM, Mauksch L, Lang F, et al. Assessing communication
not been encountered in the past.
competence: a review of current tools. Fam Med. 2005;37:184–192.
9. Blunck PM. A Communication Competency Assessment Framework: A
DEVELOPMENTAL MILESTONES: Literature Review of Communication Competency and Assessment.
Portland, Ore: Northwest Regional Educational Lab; Washington,
 Uses standard medical interview template to prompt all questions DC: Office of Educational Research and Improvement; 1997. Available
without varying the approach based on a patient’s unique physical, at: http://www.worldcat.org/title/communication-competency-assessment-
cultural, socioeconomic, or situational needs. May be tentative or framework-a-literature-review-of-communication-competency-and-
avoid asking personal questions of patients. assessment/oclc/39305340. Accessed September 13, 2013.
 Uses the medical interview to establish rapport and focus on 10. Dreyfus HL, Dreyfus SE. Mind Over Machine: The Power of Human
information exchange relevant to a patient’s or family’s primary Intuition and Expertise in the Age of the Computer. Oxford, UK: Basil
concerns. Identifies physical, cultural, psychological, and social Blackwell; 1986.
barriers to communication, but often has difficulty managing them. 11. Bereiter C, Scardemalia M. Surpassing Ourselves: An Inquiry Into the
Begins to use nonjudgmental questioning scripts in response to Nature and Implications of Expertise. Chicago, Ill: Open Court Pub-
sensitive situations. lishing Company; 1993.

Competency 2. Demonstrate the insight and understanding into emotion and human response
to emotion that allow one to appropriately develop and manage human interactions
Bradley Benson, MD

BACKGROUND: The concept of emotional intelligence is develop and manage human interactions.1 Emotional in-
a useful construct in elucidating the development of telligence is a set of 4 separate but related abilities:
insight and understanding into emotion and human perceiving emotions, using emotions, understanding
response to emotion that allows one to appropriately emotions, and managing emotions.2 Table 1 provides a
ACADEMIC PEDIATRICS INTERPERSONAL AND COMMUNICATION SKILLS S57

Table 1. Description and Examples of the Abilities of Emotional Intelligence


Ability Narrative Description Example
Perceiving emotions Accurate identification of emotions in A senior resident reads fear and anxiety in a mother’s face and body
oneself and others. language during a discussion of routine vaccinations.
Using emotions Knowledge of and experience with The above resident acts upon the discovery of the mother’s emotional
emotions informs and changes nonverbal cues and queries for further information about her
behavior. experiences and fears related to vaccination.
Understanding emotions Ability to analyze emotions in oneself and The above resident learns that the mother’s nephew has been
others and describe the connections diagnosed with autism and makes the connection between the
between those feelings and the mother’s anxiety and her fear of the MMR vaccine causing autism in
resultant behavior. her child.
Managing emotions Ability to consciously regulate emotions The above resident is able to manage her own strong feelings about the
in oneself and others. value of vaccinations and counsel the parent in a caring and
empathetic manner, allaying her fear.

description of each with an example from graduate med-  Demonstrates perception, understanding, use, and management of
ical education. emotions in a broad range of medical communication scenarios
This model assumes that these 4 abilities encompass and is able to verbalize lessons learned from new or unexpected
emotional experiences. Demonstrates effective management of her
skills that are distinct from personality traits and environ- own emotions in all situations. Demonstrates effective and
mental factors and may be developed and improved through consistent use of emotions to gain and maintain therapeutic
practice.3 This is supported by observational reports across alliances with others.
multiple learner levels and training programs.4,5  Demonstrates perception, understanding, use, and
In addition to emotional intelligence, the Dreyfus and management of emotions to improve the health and well-
being of others and to foster therapeutic relationships in any
Dreyfus model, describing the developmental skill pro- and all situations.
gression from novice to master as it applies to medical ed-
ucation, greatly informed the ontogeny of the milestones.6

DEVELOPMENTAL MILESTONES:
 Does not demonstrate anticipation or reading of others’ emotions in REFERENCES
verbal and nonverbal communication. Does not demonstrate 1. Grewal D, Davidson H. Emotional intelligence and graduate medical
awareness of one’s own emotional and behavioral cues and may education. JAMA. 2008;300:1200–1203.
transmit emotions in communication (eg, anxiety, exuberance, and 2. Mayer J, Salovey P. What is emotional intelligence?. In: Salovey P,
anger) that can precipitate unintended emotional responses in Sluyter D, eds. Emotional Development and Emotional Intelligence:
others. Does not manage strong emotions in oneself or others. Implications for Educators. New York, NY: Basic Books; 2007:
 Begins to demonstrate use of past experiences to anticipate and 3–31.
read (in real time) the emotional responses in herself and others 3. Murphy KR, ed. A Critique of Emotional Intelligence. Mahwah, NJ:
across a limited range of medical communication scenarios, but Lawrence Erlbaum Associates; 2006.
does not yet demonstrate the ability or insight to moderate behavior 4. Evans BJ, Stanley RO, Mestrovic R, Rose L. Effects of communication
to effectively manage the emotions. Strong emotions in oneself and skills training on students’ diagnostic efficiency. Med Educ. 1991;25:
others may interfere with performance. 517–526.
 Demonstrates anticipation of, reads, and reacts to emotions in real 5. Brent DA. The residency as a developmental process. J Med Educ.
time with professional behavior in nearly all typical medical 1981;56:417–422.
communication scenarios, including those evoking very strong 6. Carraccio C, Benson B, Nixon J, Derstine P. From the educational
emotions. Demonstrates use of these abilities to gain and maintain bench to the clinical bedside: translating the Dreyfus Development
therapeutic alliances with others. Model to the learning of clinical skills. Acad Med. 2008;83:761–767.

Competency 3. Communicate effectively with physicians, other health professionals, and


health-related agencies
Bradley Benson, MD

BACKGROUND: Competence in interprofessional commu- COMMUNICATIVE COMPETENCE: A useful construct in un-


nication is a critical skill that underlies effectiveness across derstanding the developmental progression of skills in
the scope of medical practice and is integrally linked with interprofessional communication is that of communicative
the issues of patient safety and medical error.1 Research competence.2 This model was originally described by Dell
into how competency in this domain develops, however, Hymes3 and has been built upon by a legion of subsequent
is scarce and is limited by the complexity of medical scholars studying how learners acquire a second language.
communication across different specialties, settings, and Canale and Swain4 described the 3 components of commu-
contexts. nicative competence listed in Table 2, each of which may
S58 INTERPERSONAL AND COMMUNICATION SKILLS ACADEMIC PEDIATRICS

Table 2. Description and Examples of the Components of Communicative Competence


Communicative Competence Example in Medical Interprofessional
Component Narrative Description Communication
Grammatical competence Concerned with mastery of the language code Medical terminology and jargon, order of presentation
itself (ie, the words and the rules). (ie, chief complaint before the history of present
illness and the physical examination before the
labs).
Sociolinguistic competence Concerned with appropriateness of the chosen Use of jargon may be inappropriate for discussion
grammar and syntax for the particular situation with nonphysician care team members.
or context.
Strategy competence Concerned with adoption of the appropriate Appropriate choice of communication type (eg, alpha
communication strategy for the situation or text page versus e-mail versus telephone versus
context. face-to-face) or the strategy within a given type (eg,
30-second synopsis versus 5-minute full
presentation).

be applied to communication in medicine, as noted in the tional exchange, with face-to-face time reserved for crucial
third column. conversations or critical feedback).
MEDICINE AS A SECOND LANGUAGE: The literature sup- ADVANCED DEVELOPMENT IN INTERPROFESSIONAL COMMU-
ports the comparison of learning medicalese and oral pre- NICATION: As interprofessional communication skills
sentation skills to the acquisition of a new language.5,6 In become advanced, the learner naturally tailors the message
fact, the observational study by Haber and Lingard5 using and communication strategy to the context to maximize
rhetorical analysis to study oral presentation skill develop- effectiveness and efficiency. The concept of improvisation
ment provides great insight into the early milestones. is helpful in understanding the nature and development of
Competent medical communication requires fluency in these skills. In the words of Haidet,7 “Improvisation guides
the complex language of health care and in the ability to a physician’s process of making moment-to-moment
adapt the communication of a message to the context in communicative decisions (eg, what to say next, how to
which it is delivered. This context consists of the audience structure particular questions, which threads to follow,
(eg, supervising resident, consulting attending, pharmacist, when to interrupt and when to let the patient keep going).”
nurse), the purpose (ie, to tell a story or make a case), and With regular exposure to new communication scenarios
the occasion (eg, bedside rounds, phone consult request, and ongoing reflection, improvisation skills continue to
transfer of care). evolve and are a hallmark of the expert communicator.
EARLY DEVELOPMENT IN INTERPROFESSIONAL COMMUNI-
CATION: Using the observations of Haber and Lingard,
5

in the early stages learners describe and conduct presen-


tations as a “rigid, rules based, data storage activity gov- DEVELOPMENTAL MILESTONES:
erned by order and structure.” Data are presented in the
 Recites facts according to a given set of rules or scripts, often
same order in which the questions were asked and often directly from a template or prompt. Does not adjust communication
directly from a written note. The presentation does not on the basis of context, audience, or situation. Appears unaware of
change based on context, and the same summary is given the social purpose of the communication.
to the resident, the attending, and the consultant. The  Adjusts communication to better fit the context, audience, and
situation and can present without templates or prompts, but may
presenter is often not aware of the social purpose of
still err on the side of inclusion of excess detail.
the presentation (eg, to obtain permission from the in-  Successfully tailors communication strategy and message to the
fectious diseases specialist for use of a restricted antibi- audience, purpose, and context in most situations. Demonstrates
otic), but is more focused on clearly stating all of the awareness of the purpose of the communication; can efficiently tell
facts. a story and effectively make an argument. Beginning to improvise in
unfamiliar situations.
INTERMEDIATE DEVELOPMENT IN INTERPROFESSIONAL
 Uses the communication strategy that aligns with the situation.
COMMUNICATION: As learners progress, they begin to under- Distills complex cases into succinct summaries tailored to
stand the different audiences and occasions and can tailor audience, purpose, and context. Can improvise and has expanded
their language and corresponding message accordingly. strategies for dealing with difficult communication scenarios (eg, an
They also begin to see the purpose of the presentation and interprofessional conflict).
 Improvises in new or difficult communication scenarios. Recognized
are able to either tell the story or make the case appropriately.
as a highly effective public speaker and a role model for the
While in some situations they may still err on the side of in- management of difficult conversations.
clusion of excess details out of fear of causing harm, they
begin to shorten presentations to include just the pertinent in-
formation. The intermediate developmental stage here also REFERENCES
includes the emerging focus on and understanding of 1. Varpio L, Hall P, Lingard L, Schryer CF. Interprofessional communica-
communication strategies to adapt to the context of the tion and medical error: a reframing of research questions and ap-
communication (eg, the use of an e-mail for a quick informa- proaches. Acad Med. 2009;83(suppl):10.
ACADEMIC PEDIATRICS INTERPERSONAL AND COMMUNICATION SKILLS S59

2. Gillotti C, Thompson T, McNeilis K. Communicative competence in 5. Haber R, Lingard L. Learning oral presentation skills: a rhetorical anal-
the delivery of bad news. Social Sci Med. 2002;54:1011–1023. ysis with pedagogical and professional implications. J Gen Intern Med.
3. Hymes DH. On communicative competence. In: Pride JB, Holmes J, 2001;16:308–314.
eds. Sociolinguistics. Baltimore, Md: Penguin Education, Penguin 6. Sobel RK. MSL—medicine as a second language. N Engl J Med. 2005;
Books Ltd; 1972:269–293. 35:1945–1946.
4. Canale M, Swain M. Theoretical bases of communicative approaches to 7. Haidet P. Jazz and the “art” of medicine: improvisation in the medical
second language teaching and testing. Appl Linguistics. 1980;1:1–47. encounter. Ann Fam Med. 2007;5:164–169.

Competency 4. Work effectively as a member or leader of a health care team or other


professional group
Bradley Benson, MD

BACKGROUND: The importance of teamwork in medicine setting. Team members must also know the team’s
is clear from a growing body of literature linking these mission and goals as well as each other’s roles and re-
skills to patient safety, satisfaction, and improved clinical sponsibilities in achieving them. This knowledge is then
outcomes.1–3 The relationship between teamwork and used to determine the best strategies for interaction and
patient safety and outcomes was highlighted in the coordination among teammates to best achieve the
landmark Institute of Medicine publications To Err Is mission.
Human4 and Crossing the Quality Chasm,5 with specific TEAMWORK-RELATED SKILLS: The literature in this area is
recommendations for teaching and assessing these knowl- extensive and context specific, leading to a myriad of skill la-
edge, skills, and attitudes across the continuum of medical bels and definitions. A review of the teamwork literature in
education and continuing professional development, with 1995 identified over 130 terms to describe the various team-
the goal of ingraining this into the culture of our medical work skills.8 Much work has been done to distill these into
institutions. In these publications, however, it is clear that generic skill sets required for effective performance on any
a comprehensive theoretical model of team performance team, independent of the context.9 The 4 key skills identified
in medical settings has not yet been fully developed and by Alonso and colleagues10 are leadership, mutual support,
validated, adding to the challenges in assessment, as situation monitoring, and communication.11 These form
eloquently stated by Baker et al6: the basis of the Agency for Healthcare Research and Quality
supported team training program, TeamSTEPPSTM, which
For teamwork skills to be assessed and have credibility,
was released to the public domain in 2006 and has been im-
team performance measures must be grounded in team
plemented at health care institutions across the nation and
theory, account for individual and team-level perfor-
abroad.9 The outcomes of this program strengthen the argu-
mance, capture team process and outcomes, adhere to
ment that these core skills are teachable and that improved
standards for reliability and validity, and address real
individual performance positively impacts team outcomes.
or perceived barriers to measurement.
They are clearly interrelated, and improvements in one
The focus here will be on the individual competencies area may lead to observable improvements in the others.
that a provider brings to a team in order to contribute to The ontogeny of these 4 team skills is based on develop-
effective team function. However, it is important to mental models used throughout the milestones work and in-
consider that the development of these competencies is cludes the work of Dreyfus and Dreyfus,11 Monrouxe,12 and
influenced by the individual competencies of other team Pangaro.13 The developmental progression of these skills is
members, competencies of the team as a unit, and compe- an area ripe for research.
tencies of the organization as a whole.7
Before detailing the proposed milestones for the com- TEAM COMMUNICATION
petency of interprofessional teamwork, we must begin For the purposes of this competency, team communica-
with an accepted definition of a team and a description tion is defined as the initiation of a message by the sender,
of the specific knowledge, skills, and attitudes that verification of receipt and acknowledgment of the message
comprise teamwork. For the purposes of this work, a by the receiver, and verification of the initial message by
team will be considered to be a group of 2 or more peo- the sender. The developmental progression for this skill
ple with the following characteristics: specific roles, goes from unidirectional communication (ie, with a focus
interdependent tasks, adaptability, and a shared common on sending or receiving a message only) to bidirectional in-
goal. formation exchange with verification of understanding by
TEAMWORK-RELATED KNOWLEDGE: Cannon-Bowers and both team members and commitment to the greater purpose
Salas7 describe multiple knowledge areas related to effec- of the communication. This skill is integral to effective pa-
tive team performance. Simply stated, to function effec- tient handoffs and is discussed in detail in related mile-
tively in a team, a team member must know what team stones. Using this example, the early learner would focus
skills are required, what team behaviors are appropriate, on the specific task of providing or receiving the sign-out
and how to perform these skills and behaviors in a team document. The advanced learner would augment the written
S60 INTERPERSONAL AND COMMUNICATION SKILLS ACADEMIC PEDIATRICS

sign-out document with a succinct verbal summary, verify success as more a function of cooperation than competition
that the covering provider understands the key clinical issues as compared to those with the opposite view suggest the
and the tasks that need to be followed up, and ensure that importance of attitudes in team outcomes.14
they commit to providing the needed care. It is upon this foundation of team theory that develop-
mental milestones in this competency are proposed. As
MUTUAL SUPPORT with other milestones, there is significant overlap, particu-
A working definition of mutual support focuses on larly with systems-based practice and professionalism. The
providing coaching and support to improve performance development of a team-based systems approach to health
or, when a lapse is detected, assisting teammates in per- care provision is well described in the systems-based prac-
forming a task or completing a task for the team member tice milestones, and similar overlap is noted in the discus-
when an overload is detected. The proposed develop- sion of leadership related to personal and professional
mental progression for this skill moves from a “self”- development.
centered view of one’s work to one that includes the other While the teamwork-related knowledge, skills, and atti-
individual team members and “their” work to a team- tudes could be further parsed by the various elements that
focused view of “our” work. Early learners perform their comprise this competency, we will not attempt that here.
own work but may not seek help when beyond their capa- We propose rather to unify them into developmental stages
bilities or overloaded. With progression, intermediate informed by the work of Dreyfus and Dreyfus,15 Zabar-
learners will ask for help with their work as needed and enko and Zabarenko,16 and Brent.17
will provide support when other team members ask for
it, or passively offer support if it is clear that team mem- DEVELOPMENTAL MILESTONES:
bers are overwhelmed or unable to complete their work.  Demonstrates limited initiative to interact with team members with
Finally, advanced learners make certain they get any minimal participation in team discussion. Passively follows the lead
needed help when overloaded and automatically steps in of others on the team. Focuses more on her own than the team’s
performance. Demonstrates limited awareness of her own needs
or arranges for assistance when “our” work is uneven or and abilities with minimal recognition and acknowledgment of the
not adequately completed for any reason. This later stage contributions of others.
includes initiation of active assistance as opposed to the  Demonstrates an understanding of the roles of various team
passive offering of assistance. members by interacting with appropriate team members to
accomplish assignments. Actively works to integrate herself into
team function and meet or exceed the expectations of her given
SITUATION MONITORING role. Works toward achieving team goals, but may put personal
Situation monitoring is defined here as tracking fellow goals related to professional identity development (eg, recognition)
team members’ performance to ensure that the work is above pursuit of team goals.
 Identifies herself and is seen by others as an integral part of the team.
running as expected and that proper procedures are fol- Seeks to learn the individual capabilities of each fellow team
lowed. In the early stages, the proposed developmental pro- member and will offer coaching and performance improvement as
gression for this skill begins with the self-awareness of needed. Adapts and shifts roles and responsibilities as needed to
one’s needs, abilities, and contributions, and progresses achieve team goals. Communication is bidirectional, with
to include awareness of the needs, abilities, and contribu- verification of understanding of the message sent and the message
received in all cases.
tions of the other team members. The more advanced  Initiates problem solving, frequently provides feedback to other team
stages are characterized by a global view of team perfor- members, and appears to take personal responsibility for the
mance as it relates to achieving team goals. outcomes of the team’s work. Actively seeks feedback and initiates
adaptations to help the team function more effectively in changing
environments. Engages in closed loop communication in all cases,
TEAM LEADERSHIP ensuring that all understand the correct message. Seeks out and
For our purposes, team leadership is defined as the abil- takes on leadership roles in areas of expertise and makes sure the
ity to direct/coordinate team members, assess team perfor- job gets done.
 Assumes the role of leader or follower, seamlessly, as needed. Goals
mance, allocate tasks, motivate subordinates, plan/
of the team appear to supersede any personal goals. Creates a
organize, and maintain a positive team environment. high-functioning team de novo or joins a poorly functioning team
When translated into behaviors, these may be observed and facilitates improvement, such that team goals are met.
and assessed in any member of a health care team, not
just the designated leader. The proposed developmental
progression for this skill involves moving from behaving
as a passive bystander on the team, to taking an active REFERENCES
ownership role, to ensuring that the overall team goals 1. Meterko M, Mohr DC, Young GJ. Teamwork culture and patient satis-
are met. faction in hospitals. Med Care. 2004;425:492–498.
TEAMWORK-RELATED ATTITUDES: Teamwork-related atti- 2. Morey JC, Simon R, Jay GD, et al. Error reduction and performance
tudes are internal states that affect a team member’s choices improvement in the emergency department through formal teamwork
and behavior. Examples include shared vision, mutual trust, training: evaluation results of the MedTeams project. Health Serv Res.
2002;37:1553–1581.
collective orientation, and a belief in the importance of 3. Baker DP, Gustafson S, Beaubien JM, et al. Medical Teamwork and
teamwork as the best approach to achieve a goal. Studies Patient Safety: The Evidence-Based Relation. Rockville, Md: Agency
demonstrating better performance of individuals who view for Healthcare Research and Quality; 2005. Publication No. 05–0053.
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4. Kohn LT, Corrigan J, Donaldson MS. To Err Is Human: Building a gov/downloads/pub/advances2/vol3/Advances-King_1.pdf Accessed
Safer Health System. Washington, DC: National Academies Press; September 7, 2013.
2000. 10. Alonso A, Baker D, Holtzman A, et al. Reducing medical error in the
5. Corrigan J. Crossing the Quality Chasm: A New Health System for the military health system: is team training the right prescription? Hum
21st Century. Washington, DC: National Academies Press; 2001. Res Manage Rev. 2006;16:396–415.
6. Baker DP, Salas E, King H, et al. The role of teamwork in the 11. Dreyfus HL, Dreyfus SE. Mind Over Machine: The Power of Human
professional education of physicians: current status and assess- Intuition and Expertise in the Age of the Computer. Oxford, UK: Basil
ment recommendations. Jt Comm J Qual Patient Saf. 2005;31: Blackwell; 1986.
185–202. 12. Monrouxe L. Identity, identification and medical education: why
7. Cannon-Bowers JA, Salas E. A framework for developing team per- should we care? Med Educ. 2010;44:40–49.
formance measures in training. In: Brannick MT, Salas E, Prince C, 13. Pangaro L. A new vocabulary and other innovations for improving
eds. Team Performance Assessment and Measurement. Mahwah, descriptive in-training evaluations. Acad Med. 1999;74:1203–1207.
NJ: Lawrence Erlbaum Associates; 1997:45–62. 14. Driskell JE, Salas E. Collective behavior and team performance.
8. Cannon-Bowers JA, Tannenbaum SI, Salas E, Volpe CE. Defining Humn Factors. 1992;34:277–288.
competencies and establishing team training requirements. In: 15. Dreyfus HL, Dreyfus SE. Mind Over Machine. New York, NY: Free
Guzzo RA, Salas E, eds. Improving Teamwork in Organizations. Press; 1988.
San Francisco, Calif: Jossey-Bass; 1995:333–380. 16. Zabarenko RN, Zabarenko LM. The Doctor Tree. Pittsburgh, Pa: Uni-
9. King HB, Battles J, Baker DP, et al. TeamSTEPPSTM: Team Strate- versity of Pittsburgh Press; 1978.
gies and Tools to Enhance Performance and Patient Safety. Agency 17. Brent DA. The residency as a developmental process. J Med Educ.
for Healthcare Research and Quality. Available at: http://www.ahrq. 1981;56:417–422.

Competency 5. Act in a consultative role to other physicians and health professionals


Bradley Benson, MD

BACKGROUND: The medical consultation is not a straight- al,4 “Ten Commandments for Effective Consultations,”
forward procedure, and the effectiveness of such consulta- pragmatically summarizes this work. This work has been
tions is not easily studied in a randomized controlled trial.1 updated to reflect current practice, but the key principles
It is, however, a common intervention in patient care, and remain the same.5 Review of Goldman’s 10 key skills is pro-
nearly all medical professionals request or provide consul- vided in Table 3; however, the developmental process of
tative services as part of their clinical work. As with many becoming an expert consultant is much more complex and
other competencies and subcompetencies, there is signifi- involves not only the acquisition of specific knowledge
cant overlap in the skill sets that are required. For consul- and skills but also attitudes and behaviors related to profes-
tation skills in particular, specific expertise is required in sional identity, which are addressed in other milestones.
the domains of medical knowledge and patient care. The skills noted in Table 3 are relatively straightforward
Certain specific aspects of professionalism are also critical and amenable to assessment by chart audits and multisource
and have been the subject of much ethical and medicolegal assessments. More difficult to conceptualize and assess is
debate as they relate to consultation.2 The American Med- the development of the professional identity of a consultant.6
ical Association3 noted 9 ethical principles directly per- Much has been written about the development of profes-
taining to physician consultation, 3 of which apply to the sional expertise. Refer to Bereiter and Scardemalia,7 Eraut,8
referring physician; the remaining 6 focus on the consul- and Dreyfus and Dreyfus9 for a deeper understanding of the
tant. These serve to clarify the responsibilities and role of foundation on which this framework is developed.
the consultant and are summarized briefly as follows: 1)
one physician should direct the patient’s care and treat- DEVELOPMENTAL MILESTONES:
ment, and the consultant should not take on primary man-
 Participates as a member of the consultation team; gathers and
agement without the consent of that primary provider; 2) presents the patients’ histories and physical findings, and scribes
the consultation should be done in a timely manner, the re- recommendations in the medical record. Demonstrates limited
sults should be communicated directly to the referring pro- discipline-specific knowledge, which impacts ability to focus the
vider, and the results should be shared with the patient only data gathering and presentation to those details relevant to the
question asked.
by prior consent of that provider; and 3) differences of
 Identifies self as a member of the consultation team. Demonstrates the
opinion need to be resolved with a second consultation or ability to accurately gather and present the patient’s history and
withdrawal of the consultation, although the consultant physical findings with a focus on those details pertinent to the question
has the right to discuss her opinion with the patient in the asked. Demonstrates increased discipline-specific knowledge and
presence of the referring physician. ability to filter and prioritize information; presents a focused differential,
realistic working diagnosis and more specific recommendations with
At the heart of effective consultation is the communica-
more succinct documentation. Takes ownership of the patients’
tion with the referring provider. There is a body of literature outcomes during follow-up of initial recommendations.
on factors that improve compliance with consultant recom-  Identifies self as an integral member of the consultation team
mendations, and these findings support the importance of and demonstrates advanced knowledge and skills in the
advanced communication skills for an effective consultant. specific area. Independently assesses and confirms data.
Consistently provides recommendations that align with
This literature has formed the basis of most subsequent
best practice. Develops relationships with referring providers,
writing on the knowledge, skills, and attitudes required for but may not encourage the bidirectional feedback that makes the
effective consultation. The cardinal article by Goldman et relationship truly collaborative.
S62 INTERPERSONAL AND COMMUNICATION SKILLS ACADEMIC PEDIATRICS

Table 3. Key Skills for Effective Communication*


Anchor
Skill Narrative Novice Expert
Clarify the question Communicate with the referring Does not attempt to clarify clinical Negotiates (and, if needed,
provider to determine whether a questions where needed. renegotiates) most appropriate
specific question is to be role and question on the basis of
answered, a procedure the needs of provider and patient.
requested, or if co-management
is the goal.
Determine the urgency Understanding the question and Not able to determine urgency; own Determines urgency and conveys
the patient’s situation allows time constraints trump patient/ this to the requestor of the
determination of how quickly an provider needs. consultation, mobilizing the team
opinion needs to be given to as needed in acute situations.
provide optimal patient care.
Independently assess Independent assessment of the Relies primarily on others’ Approaches each patient
the patient patient is necessary. assessments in the medical independently and verifies all
record. important data while seeking out
missing information to obtain a
complete and accurate clinical
picture.
Be as brief as appropriate Succinct medical documentation Lengthy documentation often Brief documentation synthesizes
and communication improve includes unnecessary detail and clinical picture with just the right
compliance. irrelevant information. amount of detail.
Be specific Treatment recommendations Makes vague general Makes specific recommendations
should be as specific as possible recommendations. that could be transcribed as
(eg, medication doses, routes of orders.
administration, duration of
therapy).
Provide contingency plans Communication of the anticipated Does not anticipate clinical course Clearly communicates predictable
clinical course with clear or provide contingency plans. complications and clinical course
recommendations to help and plans for monitoring,
manage potential complications prevention, and treatment, as
that may arise is ideal. appropriate.
Stay within your expected/ Writing orders on patients may be Does not determine what role is Tactfully negotiates the most
negotiated role inappropriate; in other cases, expected/desired by the appropriate role up front with the
comanagement is what the requesting physician. requesting physician.
referring provider wants. This
must be tactfully negotiated up
front.
Carry out teaching role Discipline-specific teaching is an Does not teach or is Effectively tailors education to meet
important role of the consultant condescending in the needs and expectations of
and must be tailored to the communicating the requesting physician in a
individual needs/expectations of recommendations. respectful manner.
the requesting physician. A
pejorative style must be avoided.
Make direct contact with Direct communication allows Does not directly communicate with Determines and practices the
referring provider questioning, specific teaching, the referring provider; may simply preferred mode of
and feedback regarding use the medical record. communication with each
satisfaction with the consultation. requesting physician and makes
sure that two-way
communication is clear and
effective.
Provide adequate Appropriate interval and level of Timing and level of follow-up not Timing and level of follow-up
follow-up follow-up required to assess appropriate to the clinical picture. optimally tailored to the patient’s
outcomes and patient and and the requesting physician’s
referring provider needs and to needs and expectations; makes
adjust recommendations conscientious use of resources.
accordingly.

*Based on the work of Goldman et al.4


ACADEMIC PEDIATRICS INTERPERSONAL AND COMMUNICATION SKILLS S63

 Identifies self as an expert in her discipline and demonstrates 2. Cohn S. The role of the medical consultant. Med Clin North Am. 2003;
advanced knowledge and vast experience. Clinical reasoning 87:1–6.
is succinctly communicated to answer the specific questions 3. Opinions and reports of the Judicial Council. In: Gross R, Caputo G,
asked. Communication includes the strength of the evidence eds. Kammerer and Gross’ Medical Consultation: The Internist on Sur-
on which recommendations are based. Consistently develops gical, Obstetric, and Psychiatric Services. Philadelphia, Pa: Lippin-
and maintains collaborative relationships with the referring cott, Williams & Wilkins; 1998.
providers that maximizes adherence to recommendations and 4. Goldman L, Lee T, Rudd P. Ten commandments for effective consulta-
supports continuous bidirectional feedback. tions. Arch Intern Med. 1983;143:1753–1755.
 Is identified by self and others as a master clinician who 5. Salerno S, Hurst F, Halvorson S, Mercado D. Principles of effective
effectively and efficiently lends a practical wisdom to consultation: an update for the 21st century. Arch Intern Med. 2007;
consultation. Answers to all but the most difficult diagnostic 167:271–275.
dilemmas are intuitive, leaving most mental energy available 6. Monrouxe L. Identity, identification and medical education: why
for reinvestment in ongoing clinical, educational, and/or should we care? Med Educ. 2010;44:40–49.
research contributions to the field. 7. Bereiter C, Scardemalia M. Surpassing Ourselves: An Inquiry Into the
Nature and Implications of Expertise. Chicago, Ill: Open Court Pub-
lishing Company; 1993.
8. Eraut M. Developing Professional Knowledge and Competence. Phil-
adelphia, Pa: Falmer Press, Taylor & Francis Inc; 1994.
REFERENCES 9. Dreyfus HL, Dreyfus SE. Mind Over Machine: The Power of Human
1. Lee T. Proving and improving the value of consultations. Am J Med. Intuition and Expertise in the Age of the Computer. Oxford, UK: Basil
2002;113:527–528. Blackwell; 1986.

Competency 6. Maintain comprehensive, timely, and legible medical records, if applicable


Bradley Benson, MD

BACKGROUND: Medical documentation serves many pur- from one encounter to another may contribute
poses in our health care system,1 including the following: significantly to medical error.7
 Communication and clinical care planning among care- To adequately address this competency, we must
givers. define the key terms, specifically comprehensive, timely,
 Providing a basis for assessing quality of care.2 and legible. In the assessment of comprehensiveness, we
 Legal recording for protection of patients, providers, and ask 2 key questions: first, is the record complete (ie, does
facilities. it contain all of the appropriate information)? Second, is
 Providing a clinical database for research and educa- the record accurate (ie, does it reflect what was actually
tion.3,4 said and done)? The concepts of complete and accurate
 Documentation for billing of the services provided. documentation also refer not only to the records for an
The quality and accuracy of medical documentation are individual patient encounter (ie, an admission history
closely linked with competence in all of the other do- and physical examination) but to a patient’s medical
mains, with special emphasis on medical knowledge record as a whole. For the individual physician–patient
and patient care. For this discussion of the development encounter, the documentation standards are setting
of competence in the specific area of medical documenta- and context specific. For example, a complete interval
tion, however, we will focus on those aspects that are rela- note for a continuity panel patient seen for follow-up
tively independent of the specific medical content of the of eczema would differ considerably from that of a
documentation. For example, an expert history and phys- new patient seen in consultation for developmental
ical for a patient with developmental delay might include delay. Chart audit and video review of encounters are
a thorough developmental assessment and discussion of most often used to assess the completeness and accuracy
how the findings suggest a unifying genetic diagnosis of documentation and interventions; use of these
with a detailed plan for testing and follow-up. This, how- methods has been demonstrated to improve physician
ever, requires advanced medical knowledge and patient compliance with set standards.8,9 There are also
care skills that are evidenced in the content of the docu- generally accepted standards for comprehensive medical
mentation, which reflects clinical assessment and deci- records as a whole.10,11 The specific requirements vary
sion-making abilities. This competency, while with the patient setting (eg, inpatient versus
inextricably linked to the other competencies that target ambulatory) and the specific disease state (eg, diabetes
content, will focus primarily on the structure and timing versus cystic fibrosis), but there are similarities to
of the medical documentation, as these aspects are also all. As an example, the Joint Commission for
independently linked to the quality of patient care. The Accreditation of Healthcare Organizations requires
widespread adoption of electronic health records has accredited hospitals to perform chart audits for 19 data
dramatically changed documentation practices and has items (eg, identification data, medical history, physical
eliminated some problems (legibility), but it has created examinations, progress notes, consultation reports,
others.5,6 For example, the practice of cutting and reports of diagnostic and therapeutic procedures) and to
pasting, or “copying forward,” parts of a medical record document their presence, timeliness, legibility, and
S64 INTERPERSONAL AND COMMUNICATION SKILLS ACADEMIC PEDIATRICS

authentication to ensure that the medical records are DEVELOPMENTAL MILESTONES:


comprehensive.  Commits both errors of omission and errors of commission in
The definition of timely is more straightforward. In documentation. In the former case, documentation is often
this context, timely documentation refers to the availabil- incomplete; critical data sections (eg, medical history) and critical
ity of the written communication regarding a medical data (eg, specific diagnoses in the medical history) may be missing
and may not document what was actually said and done. In the
encounter within an accepted time frame that allows
latter case, documentation is subject to errors of inclusion of
others involved in the care of the patient to use it in un- unnecessary information or detail. Documentation is often not
derstanding the course of medical events that have available for other providers to review in time for their use in the
occurred during a hospitalization, a clinical encounter patient’s care. Handwritten documentation may be illegible,
(eg, an outpatient visit), or an interval between visits. abbreviations are often used, and date/time/signature may be
omitted.
The most common example would be the availability
 Includes all appropriate data sections in documentation, though
of a discharge summary for the primary pediatrician to some information may be missing from some sections or presented
review prior to the scheduled follow-up visit with the in a sequence that confuses the reader (eg, evolution of symptoms
child. is not documented chronologically). Documentation may be overly
Last, the definition of legible is similarly straightfor- lengthy and detailed. It may contain erroneous information carried
forward from review of the medical record. However, the
ward. Handwritten documentation or an order is either
practitioner at this stage begins to go beyond documentation of
easily readable or not. This aspect of medical commu- specific encounters and may update the patient-specific databases
nication is critical, and a learner who persists in illeg- (eg, problem list and diabetes care flow sheet) where applicable.
ible documentation would not ever be judged Documentation is often in the medical record in a timely manner but
competent. As we shift to universal use of electronic may need subsequent amendment to be considered complete.
Handwritten documentation is usually legible, timed, dated, and
health records, however, we must move beyond the
signed.
concept of legibility and focus on the comprehensibility  Accurately documents the patient’s story and the service provided,
of medical documentation. This construct addresses yet is not overly long and detailed. Begins to tailor the
grammar and syntax, culturally competent communica- documentation to the specific situation. All important data are
tion, use of jargon, and other critical issues, such as verified or the source is stated. Identified errors in the medical
record are reported and appropriate measures initiated to correct
flow and cohesiveness. In other words, does it tell the
them. Key patient-specific databases are maintained and updated
patient’s story in a way that the reader can easily follow where applicable. Documentation is completed and available for
and understand? others to review within an appropriate time frame for it to aid in their
Little literature exists on the development of this care of the patient. Handwritten documentation is always legible,
specific competency, but the following progression is pro- prohibited abbreviations are avoided, and all documentation has a
time, date, and signature.
posed on the basis of work focusing on the development of
 Tailors documentation to the specific care situation without loss of
expertise.12–15 comprehensiveness. Synthesizes key information in a succinct
EARLY DEVELOPMENT IN MEDICAL DOCUMENTATION: manner. Begins to develop standard templates or tools for ensuring
Early learners focus on the individual encounter and, that documentation includes all appropriate quality markers,
with progression of competence, gain the larger view of supports accurate billing and coding, meets legal and community
care standards, enables identification of patients for disease
the importance of the comprehensive medical record. In
registries, and supports chart audits. Regularly participates in chart
their documentation of the individual encounter, early audits for quality of documentations and acts on the results for self-
learners lack the ability to filter and prioritize and there- improvement.
fore commit both errors of omission (leaving out impor-  Demonstrates behaviors in milestone immediately above. In
tant information) and commission (including addition, uses her expertise to improve documentation systems to
drive better patient care outcomes and works to disseminate best
unimportant information). With progression, the errors
practices.
of omission decrease and errors of commission increase,
as evidenced by more lengthy documentation with more
extraneous information.
INTERMEDIATE DEVELOPMENT IN MEDICAL DOCUMENTA-
TION: As the learner progresses to competence and REFERENCES
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need for thoroughness and to accurately document mentation and quality of care in the outpatient setting. J Gen Intern
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3. Weed L. Medical records that guide and teach. N Engl J Med. 1968;
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ADVANCED DEVELOPMENT IN MEDICAL DOCUMENTATION: 4. Mayefsky JH, Foye HR. Use of a chart audit: teaching well child care
As further development occurs, more focus is placed on to paediatric house officers. Acad Med. 2009;27:170–174.
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a problem list, medication list, immunization status practices. J Med Educ. 1988;63:859–865.
6. Joint Commission on Accreditation of Healthcare Organiza-
(including those administered elsewhere), growth curves, tions. Hospital Accreditation Standards. Oakbrook Terrace,
and communicating with specialists are examples of items Ill: Joint Commission on Accreditation of Healthcare Organi-
the advanced learner focuses on. zations; 2002.
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7. National Committee for Quality Assurance. Guidelines for medical 11. Thielke S, Hammond K, Helbig S. Copying and pasting of examina-
record review. In: Standards for the Accreditation of MCOs. Washing- tions within the electronic medical record. Int J Med Inform. 2007;
ton, DC: National Committee for Quality Assurance; 2001. 76(suppl):S122–S128.
8. Stange KC, Zyzanski SJ, Smith TF, et al. How valid are medical re- 12. Dreyfus HL, Dreyfus SE. Mind Over Machine. New York, NY: Free
cords and patient questionnaires for physician profiling and health Press; 1988.
services research? A comparison with direct observation of patients 13. Carraccio C, Benson B, Nixon J, Derstine P. From the educational
visits. Med Care. 1998;36:851–867. bench to the clinical bedside: translating the Dreyfus Developmental
9. Ash J, Berg M, Colera E. Some unintended consequences of infor- Model to the learning of clinical skills. Acad Med. 2008;83:761–767.
mation technology in health care: the nature of patient care infor- 14. Bereiter C, Scardemalia M. Surpassing Ourselves: An Inquiry Into the
mation system-related errors. J Am Med Inform Assn. 2004;11: Nature and Implications of Expertise. Chicago, Ill: Open Court Pub-
104–112. lishing Company; 1993.
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going electronic. N Engl J Med. 2008;358:1656–1657. descriptive in-training evaluations. Acad Med. 1999;74:1151–1157.

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