Health and safety policy

This is the statement of general policy and arrangements Petair Ltd (Name of company)
for:
Ibrahim Ghandour has overall and final responsibility for health and safety
(Name of Employer/Senior manager)
Matthew Armstrong has day-to-day responsibility for ensuring this policy is put into practice
(Member of staff)
Statement of general policy Responsibility of: Action/Arrangements (What are you going to do?)
Name/Title
Prevent accidents and cases of work-related ill health Matthew Armstrong Discuss and be available to the staff for health and safety consultations
(physical and mental) by managing the health and safety
risks in the workplace
Provide clear instructions and information, and adequate Matthew Armstrong Ensure Staff are acting appropriately in relation to health and safety. And having access to policies and
training, to ensure employees are competent to do their work documents.

Engage and consult with employees on day-to-day health Matthew Armstrong As above
and safety conditions

Implement emergency procedures – evacuation in case of Matthew Armstrong/Linsey Hawker Ensure exits are clear and understand the need to evacuate in case of fire.
fire or other significant incident. You can find help with your
fire risk assessment at: https://www.gov.uk/workplace-fire-
safety-your-responsibilities
Maintain safe and healthy working conditions, provide and Matthew Armstrong      
maintain plant, equipment and machinery, and ensure safe
storage/use of substances

Signed: * (Employer) I GHANDOUR Date: 21/01/2020

You should review your policy if you think it might no longer be valid, eg if circumstances change.
If you have fewer than five employees, you don’t have to write down your policy.

Health and safety law poster is displayed at (location) Office wall

First-aid box is located: In workshop

In bottom drawer of filing cabinet

Accident book is located:

Accidents and ill health at work reported under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) http://www.hse.gov.uk/riddor
To get an interactive version of this template go to http://www.hse.gov.uk/risk/risk-assessment-and-policy-template.doc
Combined risk assessment and policy template published by the Health and Safety Executive 08/14
Risk assessment

All employers must conduct a risk assessment. If you have fewer than five employees you don't have to write anything down.

We have started off the risk assessment for you by including a sample entry for a common hazard to illustrate what is expected (the sample entry is taken from an office-based business).
Look at how this might apply to your business, continue by identifying the hazards that are the real priorities in your case and complete the table to suit.
You can print and save this template so you can easily review and update the information as and when required. You may find our example risk assessments a useful guide
(http://www.hse.gov.uk/risk/casestudies). Simply choose the example closest to your business.

Company name: Petair Ltd Date of risk assessment: 21/01/2020

What are the Who might be harmed and how? What are you already doing? Do you need to do anything else to Action by who? Action by Done
hazards? control this risk? when?

Slips and trips Staff and visitors may be injured if they
trip over objects or slip on spillages.
General good housekeeping is carried out. Better housekeeping in staff kitchen All staff, From now on 21/02/2020
All areas well lit, including steps. needed, eg on spills/hygiene. supervisor to
No trailing leads or cables. Anti Slip on wetter steps monitor
Staff keep work areas clear, eg no boxes
left in walkways, deliveries stored
immediately.
Anti Slip on wetter steps

Manual handling of Staff risk injuries or back pain from ■ Trolley used to transport boxes of paper ■ Remind staff that they should not try Manager From now on 21/02/2020
paper, office handling heavy/bulky objects, eg and other heavy items when collecting to lift objects that look or appear too
equipment etc deliveries of paper. deliveries etc. heavy to handle.
■ High shelves for light objects only.
■ Staff to split heavy loads
Display screen Staff risk posture problems and pain, ■ DSE training and assessments of ■ Tell staff that they are to inform their Staff and SupervisorsFrom now on 21/02/2020
equipment discomfort or injuries, eg to their hands/
workstation carried out by all new starters manager of any pain they have that
arms, from overuse or improper use or early on in induction. Any actions to be carried may be linked to computer use.
from poorly designed workstations or out asap. ■ Supervisors to monitor to ensure
work environments. Headaches or sore ■ Reassessment to be carried out at any staff continue to get breaks away from
eyes can also occur, eg if the lighting is
change to work feature, eg equipment, the computer.
poor furniture or the work environment such as ■ Check that identified actions from
lighting. employee feedback are followed up
■ Workstation and equipment set to ensure ASAP.
good posture and to avoid glare and
reflections on the screen.
■ Shared workstations are assessed for all
users.
■ Work planned to include regular breaks or
change of activity.
■ Lighting and temperature suitably
controlled.
■ Adjustable blinds at window to control
natural light on screen
■ Noise levels controlled.
■ Eye tests provided for those who need
them, dutyholder to pay for basic spectacles
specific for VDU use (or portion of cost in
other cases).
■ Laptop users trained to carry out own DSE
assessment for use away from office. When
used at office, laptop should be used with
docking station, screen, keyboard and mouse.
Working at height Falls from any height can cause bruising ■ Staff in pairs to help with high work. None Manager From now on 21/02/2020
Filing on top and fractures. ■ Use of steps to reach heights.
shelves, putting up ■ Access to help if very high areas need to be
decorations etc reached

Electrical Staff could get electrical shocks or burns ■ Staff trained to spot and report (to office None Manager From now on 21/02/2020
from using faulty electrical equipment. administrator) any defective plugs,
Electrical faults can also lead to fires. discoloured sockets or damaged cable/
equipment.
■ Defective equipment taken out of use safely
and promptly replaced.
■ Staff told not to bring in their own
appliances, toasters, fans etc
Fire If trapped, staff could suffer fatal injuries ■ Working with landlord, fire risk assessment ■ Ensure the actions identified as Manager From now on 21/02/2020
from smoke inhalation/burns. done, see www.fire.gov.uk/workplace+safety/ necessary by the fire risk assessment
and necessary action taken. are done.
Dogs in Office Employees tripping over dogs, getting Ensuring dogs are out of the way and only None Manager
bitten/scratched “well behaved” dogs allowed in the office
Animal Handling Anyone handling animals by biting, Only staff with adequate experience/training Continue with safe procedures. Matt From now on 21/02/2020
(added after incident scratching or other physical contact. to handle animals. Armstrong/Ibrahim
21/01/2020) Asking owners for extra information on Ghandour
animals for them to declare safety of animal.
Kennel sheet for recording behavior
characteristics of animals.
Two members of staff to handle high risk
breeds (dangerous dog breeds, cane corso,
rottweiler, this list is not inclusive and animals
must be assessed individually).
Use protective equipment (gloves, leads etc)

You should review your risk assessment if you think it might no longer be valid (eg following an accident in the workplace or if there are any significant changes to hazards, such as new work equipment
or work activities)

For information specific to your industry please go to http://www.hse.gov.uk.

For further information and to view our example risk assessments go to http://www.hse.gov.uk/risk/casestudies/
.
Combined risk assessment and policy template published by the Health and Safety Executive 08/14