TERMS & CONDITIONS

FOR THE PROVISION, INSTALLATION AND COMISSIONING OF TELE-EDUCATION

SYSTEM IN KPK

Technical Proposal
 TERMS & CONDITIONS

1. General:

1.1 Any offer not received as per terms & conditions of the tender enquiry is liable to be
ignored. No offer shall be considered if:
a) received without earnest money
b) it is received after the time and date fixed for its receipt
c) not signed by authorized person on each page of tender document
d) the offer is ambiguous
e) the offer is received by fax or e-mail
f) the offer is from a black listed firm
g) offer received with shorter validity than required
h) the offer is not conforming to specifications indicated in the tender documents
i) the offer / quoted rates shall be furnished other than tender documents
j) Any conditional offer
1.2 Only Income & Sales tax registered firms are eligible to participate in the tender.
1.3 Partial or incomplete bids will be rejected. All bidders must quote all the equipment in
the tender.
1.4 Bid will remain valid for a period of 120 days from the date of opening the tender.
No change in price will be made in case of Pak rupees variation against US$.
1.5 The cover envelop should indicate particulars of tender and date of opening.
The technical & financial envelops must be properly sealed and enclosed further in
one envelope properly sealed
1.6 The earnest money / security shall be forfeited if:
a. The acceptance of tender is not received within ten days of issuance of order
b. The offer is withdrawn, amended or revised.
c. The contractor fails to execute the contract strictly in accordance with terms and
conditions.
1.7 The bidder should indicate their National Income Tax No. / Sales Tax No. / circle of
Income Tax Department.
1.8 Purchase order will be issued by ----------

2. Time Period:

The contractor will have to build, install and transfer the required equipment in fully
operational condition within 120 days from the date of issuance of purchase order.
3. Extension of Delivery/Installation period:

In special circumstances/force majeure, request for extension of delivery/installation period

may be considered by approving authority on the written request of the firm before the target
date of supply.

4. Cancellation / Penalty of Delay:

4.1 If the purchase order issued during the validity period of the tender is not accepted /
fulfilled by the bidder, the earnest money will be forfeited and the items will be
purchased at bidder risk and cost.
 4.2 In case the bid / offer is withdrawn, amended or revised by the bidder, the earnest
money shall be forfeited.
4.3 In case bidder fails to execute the contract in accordance with the terms & conditions
laid down in the contract, earnest money will be en-cashed and the store / item will be
purchased at the risk and cost of contractor.

5. Payment to the Contractors:

5.1 Payment will be made through ------- to the supplier against invoice after 20% advance,
40% at delivery, 35% after installation and commissioning and 5% after the FAC or
warranty period.
5.2 Payment against partial supply will not be made.

6. Performance Bond:

One-year Performance Bond (Service, Parts & Labor) in the shape of Bank guarantee from
schedule bank to the satisfaction of ---- equivalent to 10% of the total purchase order amount
will have to be furnished at the time of delivery/Installation of equipment against purchase
order. Performance guarantee will be returned after successful completion of the contract
period of 01 years and in case of non-satisfactory performance report by the -----,
performance bond will be en-cashed by -----

7. Earnest Money:

7.1 Earnest money @ 2% of estimated cost will have to be deposited along with tender. It
Should be in the form of Pay Order / Bank Draft/CDR from a scheduled bank in favor of
---------------------------.
7.2 Earnest money of unsuccessful bidders shall be refunded on finalization of the
Contract / Tender whereas the earnest money of successful bidder will be refunded on the
supply and installation of store and submission of performance bond in shape of bank
guarantee.

8. Delivery / Installation/ Inspection of Equipment / Services

The equipment and services will be inspected by -------- through an authorized personnel and
will reject the equipment, if not found according to the given specifications & performance
and Nothing will be paid by ---------.

9. Deduction of Taxes:

Any taxes (if applicable) will be deducted while making payments as per Government
instructions/ notifications.

10. Payment of Sales & other Taxes, Duties, Levies:

Purchase shall be made from the firms registered with income tax and sales tax. All such
levies, taxes, import duty, surcharge and others (if any) will be liability of the contractor.
 11. Termination of Contract:

Management may terminate contract for convenience assigning reasons to the contractor in
writing with compensation of items/services delivered to the purchaser. However, in case of
non-compliance of terms of Tender /P.O./Contract, no compensation will be given.

12. Dispute:

In case of any dispute before or after the execution of contract, matter will be resolved as per
PPRA Rules 2014' Clause 67 & 68 in the following manner.

The dispute arising during the contract shall be resolved as

12.1 The arbitrator will be ----------------------

12.2 The contractor shall provide his grievances in writing within 15 days after the
dispute.
12.3 The arbitrator shall decide the matter after hearing both parties within 30 days after
receiving the written complaints from the contractor.
12.4 The decision of the arbitrator shall be final and binding for both the parties.

13. Integrity Pact:

Approved bidder will have to submit the following integrity pact in written form at the time
of delivery/installation of items:

“We underscore the importance of a free, fair and competitive procurement process that
precludes fraudulent use. In this respect we have neither offered nor granted, directly or
indirectly, any inadmissible advantages to any public servants or other persons in connection
with our bid, nor will we offer or grant any such incentives or conditions in the present
procurement process or, in the event that we are awarded the contract, in the subsequent
execution of the contract”.

14. Information about firms:

The firms shall supply information along with tender about the
following:

a. Company profile and list of satisfied customers along with

references

b. Copy of income & sales tax registration certificate.

c. Relevant experience in IT and Telecom Sector.

d. Authorized distributor/Reseller certificate from the manufacturer.

15. Bidders are recommended to visit the sights of installation

 16. Technical Evaluation Criteria:

Following must be complied by the bidders, to qualify for further processing (financial bid) opening.
Financial bids of only those bidders will be opened who are technically qualified.

Item of Description Mandatory/ Minimum Prerequisite

Supplier Profile & Past Experience Capabilities and Resources:

1. Provide complete profile

2. A written description of Video Conference installation

and VSAT Installation, expertise, operations with
minimum 03 years of experience.

3. Provide the list of at least 02 satisfied major buyers to

whom video Conference System is supplied.

4. Provide at least 02 past performance references.

Information includes the name of these organizations,
physical address, name and designation of contact
person, telephone number and official e-mail address and
certificate of performance.

Technical Approach:

Specifications and Data sheets 1. Provide the complete specifications of the offered
attached equipment with Brochures.

2. Quoted Equipment must have 2 years’ warranty.

3. All video conference equipment must follow

communication protocols of H.323 / SIP ITU
Standards.

4. Mention the country of Origin of all equipment quoted.

Proof of authorized Dealership 1. Proof that the Organization is authorized

distributor/reseller of the products.
Staff / Personal:

Resume of Staff attached 1. CV's of key 05 staff members relevant to this project
FOR THE PROVISION, INSTALLATION AND COMISSIONING OF TELE-EDUCATION
SYSTEM IN KPK

Financial Proposal
Specifications of Equipment:

S.NO Equipment Detailed Specifications Qty Unit Total

(A) Price(Inclusive Price
of All Taxes) (B) (AxB)
Video Communication Protocols:
H.323 / SIP ITU Standards

Transmission Speed: 64Kbps -

6Mbps

Cloud License: Shall have built in

Cloud License to support Virtual
Meeting Room supporting up to 25
Participants Connectivity. Shall be
able to connect via
PC/Mac/iOS/Android Devices

Video Standards:
H.261, H.263, H.263+/++, H.264
H.264 High Profile/AVC for
minimum bandwidth for higher
resolution
Video and Audio
Conference System Data Sharing: Wired and Wireless
1 with HD Data Point & Video Layouts 1
and 9 way (1+8) Support HD Data Sharing at 1080p
upgrade license Resolution using H.239 ITU
Standard.
System shall be supplied with 4-
user wireless presentation and
shall be upgradeable to 6users
with software license.
System shall have capability to
stream content live to remote
viewers and record in-room
wireless presentations along with
video and audio for future on-
demand archiving and access.
System shall support different
layout options such as Full screen,
Mosaic Tile Layout.
Shall have the capability to beam
the presentation to participants
own devices giving freedom to
watch in their preferred layouts.
System shall have capability to
generate dynamic access codes
keep the meeting secure, and
control what to share on-screen.

Audio Standards :
20KHz AAC-LD
14KHz: G.722.1 Annex C
7KHz: G.722, G.722.1
3.4KHz: G.711, G723.1, G.728,
G.729. AMR(3G)

Audio Features :
Full duplex echo cancellation
Automatic Noise suppression (ANS)
Automatic gain control (AGC)
Voice Activity Detention (VAD)

Live Video Resolution:

upto 1080p60fps Transmit and
Receive

Video Inputs:
HD Camera Input (HDMI/DVI or
Equivalent)
PC Content Input (HDMI/DVI-I
Port)

Video Outputs: Dual HD Output

(DVI or HDMI); Dual Display
support

Embedded MCU:
Quoted Product must be built in
with 4way (1+3) multi party
License from day one and shall be
upgradeable to 9way (1+8) with
license key

Full High Definition PTZ Camera:

1xHD 1080p 60fps resolution with
12xOptical zoom
73-degree field of view
Auto Focus/Automatic Gain
Control
Camera must be separate so that
the codec can be hidden behind
Display if needed
Shall have simultaneous HDMI,
USB3.0 / 2.0 and IP Outputs from
the camera

Ceiling Mountable Microphone

Array
Technology: Beamforming &
adaptive steering technology
System Should have built in AEC
and 24 microphone element.
System shall support ceiling, wall
and tabletop mounting.
Support up to three daisy
chainable beamforming array,
guaranteeing twice the pickup
range and 360-degree coverage.
System shall be PoE enabled
1beamforming array with
necessary mounting system shall
be supplied with the equipment.

Audio DSP with PSTN port for

Audio conference:
Audio DSP shall be interoperable
with above beamforming
Microphone Array.
Audio DSP shall have Distributed
Echo Cancellation feature.
Shall support First-mic priority
Shall support frequency response
of 20-22 KHz
Audio DSP shall have Built-in
telephone interface and power
amplifier 10 Watt Per Chanel
Audio DSP shall have 4 mic Input or
8 Line input
Audio DSP shall have 8 Line out put

Encryption: H.235 AES and NAT

Control(included):
RF Remote
Embedded Web based
management
Telnet API for external control
system
 Recording:
Shall have built – in storage and
ability to connect external hard
drive
Record the Audio/ Video and
Presentation Content during Video
Conference
Record the Local Audio/Video even
without in a call for Local Interview
/ Training Sessions for later view

Streaming:
Must support Unicast and
Multicast to Standard WMV/VLC
Clients of 20 user’s minimum

Cables:
Associated Cable for Connecting
camera, Power and Microphone
included

A virtual learning environment

supporting up to 100 participants
viewing up to four
independent video streams,
hosted at manufacturers cloud
network.

Native compatibility with Video

Conferencing Hardware system

White boarding capability

Multi-Input Video Capture

IP PBX and
Virtual Learning Call Center Integration
2 Environment 1
Able to Join sessions from multiple
devices— PCs, handhelds, mobile,
softphones.

Light network footprint—optimizes

bandwidth to provide best possible
quality, dynamically adapted for
each participant.
 3 years’ license
-Camera 1-CMOS 1/3" Progressive
Scan

-Pictures per second (as picked up

by the camera) 60 frames (in all
resolutions)

-Effective Pixel = 1920 x 1080

-Native signal output 1080p HD

(1920x1080)
Object Visualizer
3 (Optional) -Built-in LCD widescreen preview 1
monitor

-Zoom / Lens 64x zoom (16x optical

+ 4x digital), zoom wheel with
multiple speed)

Computer input / Input switch 2x

HDMI

Ethernet (LAN) port

Unicast/Multicast streaming

WLAN

Video recording, including audio

Video Communication Protocols:
H.323 / SIP ITU Standards

Transmission Speed: 64Kbps -

2Mbps

Cloud License: Shall have built in

Cloud License to support Virtual
Meeting Room supporting up to 25
Participants Connectivity. Shall be
able to connect via
PC/Mac/iOS/Android Devices

Video Conferencing Video Standards: 2

4 System – Remote Site H.261, H.263, H.263+/++, H.264
H.264 High Profile/AVC for
minimum bandwidth for higher
resolution
Data Sharing: Wired and Wireless
& Video Layouts
Support HD Data Sharing at 1080p
Resolution using H.239 ITU
Standard.
System shall be supplied with 4-
user wireless presentation and
shall be upgradeable to 6users
with software license.
System shall have capability to
stream content live to remote
viewers and record in-room
wireless presentations along with
video and audio for future on-
demand archiving and access.
System shall support different
layout options such as Full screen,
Mosaic Tile Layout.
Shall have the capability to beam
the presentation to participants
own devices giving freedom to
watch in their preferred layouts.
System shall have capability to
generate dynamic access codes
keep the meeting secure

Audio Standards :
20KHz AAC-LD
14KHz: G.722.1 Annex C
7KHz: G.722, G.722.1
3.4KHz: G.711, G723.1, G.728,
G.729. AMR(3G)

Audio Features :
Full duplex echo cancellation
Automatic Noise suppression (ANS)
Automatic gain control (AGC)
Voice Activity Detention (VAD)

Live Video Resolution:

up to 1080p30fps Transmit and
Receive

Video Inputs:
HD Camera Input (HDMI/DVI or
Equivalent)
PC Content Input (HDMI/DVI-I
Port)

Video Outputs: Dual HD Output

(DVI/HDMI/Display Port); Dual
Display support

Full High Definition PTZ Camera:

1xHD 1080p 60fps resolution with
12xOptical zoom
73-degree field of view
Auto Focus/Automatic Gain
Control
Camera must be separate so that
the codec can be hidden behind
Display if needed

Speaker Phone:
Supply the product with a speaker
phone consisting of three mic
elements, guaranteeing 360-
degree coverage and a built in
speaker.

Encryption: H.235 AES and NAT

Control(included):
RF Remote
Embedded Web based
management
Telnet API for external control
system

Cables:
Associated Cable for Connecting
camera, Power and Microphone
included
 Input Analog RGB, HDMI, Audio
Resolution: 1920 X 1080 (Full HD)
Touch: Infrared Beam type

HDMI Input (3 port)

RGB Input (D-Sub15-pin 1 port)
Audio Input (Earphone jack 1 port)
Internal Speaker (10W * 2)

USB port- Firmware Upgrade &

65 Inch TFT LCD (LED) Multimedia Player 1 port (A Type)
Monitor for Remote
5 Site Touch Method-Infrared Beam
1
Max. number of touch 10 point

Glass- 5 mm Anti-Glare Coating

tempered glass

Touch method Finger, gloved

hand or any other pointer. Stylus
minimum diameter 10 mm

Touch response time 15 ms (Typ.)

LED TV 65 inch (For Full HD Display

6 Jail Site)(Full HDMI 1
HD/Orient or USB
Equivalent) 1 Year Warranty
250 Watts Polycrystalline Solar
Panels (PV Cells of USA/
Canada/ German/ Japan or
equivalent) A Grade with 10
Years manufacturing warranty
Solar Power System and 25 years’ linear performance
3kva warranty at least 80% output
Complete in all power with Flash Report
respects: including 1
7 solar panels, solar 3kVA Smart Hybrid Solar
power inverter, Power Inverter
battery bank and all
allied equipment 150 AH 12 V Battery Banks for at
necessary least 8 hrs. backup at 70% load

AC/ DC (PVC)Power cables of

suitable sizes (25mm +16mm +
 4mm etc.)

Mild Steel Galvanized Angle Iron

(25mm x 25mm x 4mm) frames
with Mounting Structures (25mm x
25mm x 4mm)

Circuit Breakers (PV 60 Amp,1000v

+ DC Battery
Breaker 100 Amps + Single Phase
Input Beaker 64 Amps+
Single Phase Output Breaker
32Amp of LG, Schneider, LS or
equivalent)

i-Direct x3 series satellite router

3 watt KU band universal BUC
8 VSAT Internet i-direct KU band 120 cm antenna 1 45000/month
Connectivity I direct KU band LNB (Receive for bandwidth
frequency- 10.95 to 11.70 GHz )

 NOTE: it is suggested not to buy the VSAT Equipment, use the equipment plus bandwidth
from any operators at annual lease basis.
 One site equipment cost of VSAT of too much, keeping in view future expansion it
purchasing the equipment would cost too much for a remote site.