BM1907

Laboratory Exercise
System Information
Objectives:
At the end of the exercise, the students should be able to:
 Determine the theoretical background of systems information; and
 Identify table names and field names using system information.

Materials/Equipment:
 SAP Business One software
 Microsoft Word

Theoretical Background:

SYSTEM INFORMATION

The query generator in SAP Business One (SBO) is a tool that makes it easy for authorized users to extract
information from the company databases. Generally, companies use queries to produce views of the data
that does not exist in one of the standard reports offered by SAP or to present the data in a customized format.

Take for example the common requirement to extract a business partner listing. This is a simple task using
the query generator. Let us take a look at how SAP supports this requirement. The first thing to do is identify
the names of the database fields that we want to extract in our query. This is made simple by asking the
SAP client to show System Information. The following screenshots show how the system information works.
This is done by clicking View > System Information. Then, Business Partner > Business Partner Master Data.

By hovering the mouse to the code field in the business partner master data, a system information will appear
at the bottom-left side of the screen. This information is composed of the table name and field name (column
name). That information is useful when a user wants to know the group (tables or field) a certain information
belongs to. It will minimize the time needed because the user will no longer use a query generator which takes
time compared to the use of the system information.

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IDENTIFY TABLES’ FIELDS USING SYSTEM INFORMATION IN SAP BUSINESS ONE:

1. Log in to SAP Business One.

2. Then, go to View > System Information. Capture the image and paste it with label on your Word file.

SYSTEM INFORMATION

3. Then, as an example. Let us identify the table name and field names under item master data by clicking
Inventory > Item Master Data.
4. In the Item Master Data, hover the mouse pointer on the code text field. Capture the image and paste it
with label on your Word file.

ITEM MASTER DATA

5. At the bottom-left side of the screen, you will find the system information/database table and field
information. Capture the image and paste it on your Word file.

Table Name = OITM

Field Name/Column Name = ItemCode

6. Afterwards, click to close the Item Master Data window.

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CREATE PURCHASE ORDER AND IDENTIFY THE DATABASE INFORMATION:

1. Go to Purchasing A/P > Purchase Order.

2. On the Vendor field, click the selection list icon , then select V100 – Mainstream Resto bar.

3. Then, on the Contents tab, on the Item/Service Type, choose Item.

4. On the table just below it, click the first box, then click the selection button.

5. On the List of items, select the highlighted items below. You can choose multiple items by pressing Ctrl
and clicking on the item names. For faster searching, you can type: itm on the find field

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6. After selecting the items, click Choose.

7. Change the Quantity of the selected items by clicking the Quantity rows. Capture the image and paste it
on your Word file.

8. Click Add at the bottom-left of the marketing document. Capture the image and paste it on your Word
file.

If this message appears at the bottom-left part of your screen, then you have successfully added a
Purchase Order.

9. Now that the process of adding a Purchase Order is complete, let us identify the database information of
the following fields (20 items x 1 point):

Field Table Name Field Name

Vendor 1. 11.
Name 2. 12.
Posting Date 3. 13.
Document Date 4. 14.
Delivery Date 5. 15.
Item No. 6. 16.
Buyer 7. 17.
Item Description 8. 18.
Quantity 9. 19.
Payment Terms 10. 20.

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10. Save the Word file and place it on the network drive. Name the file with this format: SURNAME
_IntmgtAcctg2_SBOExe3 (e.g. SANTILLAN _ IntmgtAcctg2_SBOExe3).

Rubric for grading:

CRITERIA PERFORMANCE INDICATORS POINTS
Neatness and
Captured images are clear and well-organized. 20
Organization
Titles, Labels, and
The images and the file are properly labeled and named, respectively. 10
Headings
TOTAL 30

Reference
Fasttrack IT Academy. (2019). Quick guide to accounting information systems. Makati City: Author.

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