Polytechnic University of the Philippines

College of Architecture and Fine Arts

Department of Architecture
Sta. Mesa, Manila

Construction Bidding Process

Professional Practice 3

Presented by:
Leonardo, Angela Mae

Professor:
Ar. Rey Gabitan
Design up to Construction Process
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Construction Bid Process Flowchart

Basic Steps of a Bidding Process

1. The first step in the bidding process deals with coming up with the specifications for the job.
The company or customer looking for bids has to develop specifications for the bidding
process. For example, if the customer needs a building constructed, a schematic or blueprints
must be developed first. All of the details for the entire project must be outlined in the
documentation.
2. After the details of the project have been developed, the customer must request that bids be
made. This can involve sending out invitations to bid on projects and posting the opportunity
online. In some cases, the client will only request bids from a pre-selected list of contractors. In
other situations, the bid opportunity may be open to anyone who qualifies to bid on it.
 3. After the information about the project has been distributed to contractors, the bidding process
begins. The bidding process can differ, depending on the rules set by the client. In some
cases, sealed bids will be submitted and the customer will evaluate them. In other cases, a
more informal bidding process will be involved in which contractors simply give a total amount
that they can do the job for.
4. The customer will typically set a deadline on when the last bids will be accepted. Once that
deadline is reached, the customer will begin reviewing the bids. The length of time that it takes
to review the bids could vary, depending on the number of bids received.
5. After the bids have been thoroughly reviewed, the customer will award the contract to one
bidder. In most cases, the bidder with the lowest bid wins. In some situations, the bidder will
award the contract not only on price but other factors as well. For instance, the customer may
be inclined to go with a more reputable provider or with those where a prior relationship exists.

Project Management Processes

The bidding process is over and now is time for all the people involved in the project to make it
happen.
1. Project Initiation
During the first phase, the objective and the feasibility of the project are determined Once everything
is decided, a project initiation document (PID) is created. The project initiation document provides the
groundwork for the construction plan and is one of the most vital artifacts in project management.
2. Planning Phase
The project planning stage is where the team singles out all the work to be done. It’s an ongoing
activity almost to the end of the project. The main priority, during the planning phase, is to plan time,
costs and resources for the project. Based on those requirements the team is developing the strategy
that has to be followed. This is also known as scope management. Another important document that
has to be prepared is a work breakdown structure (WBS), a checklist that divides all the necessary
work into smaller more functional categories (you can do that in our construction scheduling
software).
As soon as the budget, schedule and work have been defined the project is almost ready to begin.
The next step of this really important process is risk management. At this point, the team should
examine all the potential threats for the project and come up with solid solutions. Finally, a
communication plan is, also, necessary as it will establish an efficient information flow between the
project stakeholders.
3. Execution Phase
In the execution phase, the construction project management plan is put to work. As a rule, this
phase is divided in two main processes: the executing and the monitoring and controlling. The project
team makes sure that the required tasks are being performed. At the same time, progress is
monitored and changes are being made accordingly. As a matter of fact, a project manager spends
most of the time in the step of monitoring and depending on the information that he gets redirects the
tasks and maintain the control of the project.
 4. Closing Phase (Closure)
The final stage of the project represents its official completion. The project manager is evaluating
what went well and refers to any potential failures. In the end, the team conducts a project report,
calculates the final budget and offer information about any tasks that remain unfinished. The project
report in combination with the analysis of the potential failures will be valuable feedback for future
construction projects.

Project Scheduling
1. Gantt Charts: It is without doubt one of the most practical systems that a project team can
have at its disposal. A Gantt Chart can offer you an overview of a construction project and let
you know about tasks that are left behind or being completed on time.
SAMPLE:

2. Line of balance scheduling: The line of balance technique is an extremely useful method for
repeated tasks. It can provide remarkable help in meeting deadlines and assigning resources
effectively.
3. Critical path method: It’s one of the most popular scheduling tools and it helps a lot towards
systematic distribution of resources and accurate calculation of timelines. In a nutshell, critical
path method can contribute to the earlier or at least on time completion of your construction
project.
4. Q-Scheduling: This construction scheduling method is becoming more and more well-known
lately, as it allows project managers to put numerous, and sometimes conflicting tasks, in the
right order.