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Regior XII
DIVISION Of SOUTH COTABATO
Division MY:iORANDUM
SGOD No.~ , s. 2019
3. Participants to this activity are the SDS, ASDS, Functional Division Chiefs,
all Education Program Supervisors and Coordinators, Public Schools
District Supervisors/Principals In-Charge, Section Heads from OSDS and
SGOD, and secretariat. N.o proxy is allowed.
4.4 The Day 2 of the DMEPA shall be spent for the presentation of the
programs, projects and activities (PPAs) implemented and the report
of the functional divisions of the Schools Division Office. The
pro,gram holders and the assip.ed presenters of each functional
division shall be responsible in the presentation of their report
following the attached toolkit.
4.6 The lead discussant assigned shall keep track of the time as the
presentation is being done and shall politely cut the presentation
if it exceeds the prescribed time. However, to ensure that the lead
discussants and panelists are informed of the full content of the
presentation, Municipalities are requested to submit their soft
copy at least three (3) days prior to the DMEPA schedule to the
School Management Monitoring and Evaluation Unit of the SGOD
at jovenryan.malida@deped.gov.ph. Likewise, it is requested that
five (5) printed or hard copies of the same presentation shall be
submitted to the DMEPA secretariat upon registration or before
the start of the activity.
4.10 To instill the culture of sharing the innovations of and with other
Municipalities and listen to their lessons learned, all participants are
required to stay until the last part of the activity.
5. Food, travel and other incidental expenses relative to the conduct of the
activity shall be charged against the Division MOOE.
Lis t 0 f Pa rticiLpant s
Participants No. of_p_ax
Schools Division Superintendent 1
Assistant Schools ,pivision 1
Superintendent/Special Asst. to the
Office of the Schools Division
Superintendent
Chief, School Governance and 1
Operations Division
Chief, Curriculum Implementation 1
Division
Education Program Supervisors 12
I I Coordinators
Public Schools District 35
Supervisors /Principals In -Charge
Senior Education Program Specialists 4
Medical Officer IV 1
Physical Facilities 1
Section Heads (Admin Section, Human 7
Resource, Accounting Section, Budget
Section, Cash Section, Supply Section
and Records Section)
Secretariat and Documenter 3
Total 67
TOOLKIT I'OR 2no~ QUARTER DMEPA Theme: Enrolment and Distribution of
Basic Education Resource Input
"'
Strategic To increase the number of schools implementing ALIVE
Objective 9.1 Classes from 37 to 59 by 2023
Strategic To increase the number of IP Schools from 17 to 50 by
Objective 9.2 2023.
Strategic To attain equitable distribution of generated resources
Objective 10 from extemal partners for 35 out of 35 districts by 2023.
1. Present the S-Curve of the overall physical & financial targets (downloaded
funds I versus the accomplishment and utilization of each program identified
below:
2. Present the S-Curve of the total number of schools both elementary and
secondary with Annual Implementation Plan (AlP) implemented against the
total11umber schools.
,,
4. Highlight program or outputs that were delayed and explain causes of delay.
Suggest adjustments and correctives.
5. Explain causes of poor utilization of resources and suggest how these can be
mitigated.
B. Analy:2:e, present and discuss the 3 SYs (SY 2017-2018, SY 2018-2019 and SY
2019-2020 for Elementary and Junior High School, ALS learners and Senior
High School indicators on:
Enrolment (Kindergarten, Elementary, Junior High School, Senior High
School and ALS learners)
Enrolment disaggregated by gender (male and female for Kindergarten,
Elementary, Junior High School, Senior High School and ALS learners
\ l
D. Ez:plain the increase or decrease trend
Analysis/Explanation
Significant Increase
No sitlnifl.cant Increase
Decrease in Completion
1. What areas/ schools are suffering from decreasing enrolment in the last
three years?
2. What are the barriers/ external factors th.at prevented school learners to
complete schooling? Calamity? Conflict? Changes in enuironment (Please
specify)
3. What are the bottlenecks/internal factors that contributed to the
decreasing completion? Were there policies and systems that excluded
some learners in enrolling school? Please specify.
4. What were the limitations of existing programs on enrolment? Please
specify.
5. Resources. Please specify and describe limitations in resources.
A.l For SY 2019-2020, focus on the schools' basic education inputs in terms
of the number of Master Teachers, Teacher I to III, and pupil-classroom, pupil-
seat/furniture, pupil-toilet, pupil-computer package ratios per school.
IV. AGENDA
The theme for the 3rcl Quarter DMEPA will focus on DepEd's key
performance indicator on efficiency. This includes a review of the strengths and
weaknesses of DepEd in "keeping allleamera who are in schools to stay in school
and comple!te the basic ed'!J.cation." It shall take a closer scrutiny of efficiency
(drop-out) indicators like cohoz:t survival, simple drop out and school leavers.
Likewise, it shall enhance and ·adjust DepEd policies, implementing guidelines,
program design and support initiatives such as the School Governing Council, DRRM
and Peace Education, Child Protection and Anti-Bullying. ·
I. Program Implementation Progress and Non-government Assisted projects
(UNICEF, :N!inConSP, Save the Children, CRS, CFSI, Plan Phnippinea, ICAN,
Gerry Roxns Foundation, Solar Energy Foundation), if any, and Support
Systems
I.A. Present the 3nt Quarter (July-September} 8-Curve of the overall physical
accomplishment and utilization of each program as follows: Multigrade; Peace
Education; JP Education; Muslim Education; Alternative Delive:ry Mode; Alternative
Learning System; Science, Technology and Engineering; Special Education;
TechVoc.; Special Program for Arts/Sports; Bottom-up Budgeting Projects, School-
based Feeding Program, Gulayan sa Paaralan; and Alternative Learning System, and
any non-government assisted projects. Include also education support initiatives
such School Governing Council, DRRM, Peace Education, Child Protection and Anti-
Bullying.
1.8. What is the overall performance (progress) to date of the schools in terms of
program implementation?
1.8.3 What are the suggested actions to resolve the causefs of the delay?
I.C. What were the internal processes, issues and concerns affecting the
implementation of education support initiatives?
I.C.l What are the suggested actions to resolve the issues? Will these be
needing policy formulation/modification, technical assistance, quality
assurance or monitoring and evaluation?
H.B.2 Explain the context- for environmental factors affecting the drop-
out issue by using the Risk Ha.sard Probability against DRRM and
CCA Assessment of schools. Please refer to Region Memo 112,
series 2015
II.B.3 Explain why the schools are able to maintain children in school
and/ or why they are unable to make them "Stay" in school
The 4th Quarter Toolkit measures the over-all key performances of the schools
in terms of providing access to and quality basic education in South Cotabato
Division. To help the division and municipalities top management in crafting a.
comprehensive Completed Statf Work (CSW), this toolkit serves as data analysis tool
designed in gathering quantitative and qualitative information of municipal
performance: indicators regarding its year-end key performances and prioritization
for the next school year. It outlines the process questions to be clarified by the
Division and Municipalities in order to document the initial progress of the
department's programs and interventions implementation. Questions are organized
to explain BLnd reveal the results, including why and how prevailing issues and
concerns can be mitigated and corrective actions to be implemented to reduce the
risks. The use of dashboards and segmentation in presenting the results is highly
recommended to clearly visualize the trend of data for engaging discussion.
It shall also assess the performances of the schools particularly on the following
strategic objectives:
LEARNER~'
STRAT 1 To attain 75% of learners in 35 out of 35 districts will
have proficiency level of at least 80% by 2023.
SCHOOLS
STRAT 11.2 To attain 2 schools out of 374 schools for ISO
9001:2015 certified IUs from 1-20, with zero non-
conformance by 2023.
SCHOOLS DIVISION OFFICE
STRAT 12 To attain 3 out of 3 functional divisions receiving a
Customer Satisfaction Rating of at least 3.0.
Present the S-Curve of the overall physical targets number of ISO 9001:2015
certified IUs with zero non-conformance from 1 to 20 versus the accomplishment.
II.A.2 Segmentation
• Show the areas and/ or schools (type or classification of school -
public and private) with increasing and decreasing enrolment
• Provide comparative data on enrolment of IP and Muslim learners,
Multi-grade, 4Ps recipients, ALS enrollees and other learner
groups versus the total number of enrolled learners
II.A.3 Analyses
II.B.3 Analyses
• Describe the programs and/ or practices implemented that lead to
minimal number of dropouts in selected areas f schools
• Explain the context (environmental factors) why pupils/students are
dropping out of school by including analysis of school readiness on
hazard/disaster probability and readiness
• Explain community involvement particularly School Governing
Council's responsibility in providing mechanism to safeguard
pupils f students' welfare
• Explain why the schools are unable to "hold" pupils/students in
schools in spite of the programs on dropouts
II.C.l Dashboard
II.C.2 Segmentation
II.C.3 Analyses