Document on Payroll to Transfer to GL Process

Introduction

This Training Document seeks to explain the important Business Processes in the Human
Capital Management (HCM) addressed using Payroll Management Compensation
Management. This document is used to make users to get a quick feel of the HCM Business
Flows working.
1.0 Payroll Management

1.1 Entering Employee Payroll Details

 Select Payroll
Core details need to be entered.

 Employee Job Details

 Employee Position Details
 Employee Payroll details ( Permanent / Casual / Contract Employees)
 Status should be Active if payroll is running for employee
 Employee Salary Basic
 Entering Employee Bank Details in Personal Payment Method window.

Navigation: - HRMS Manager -> Employee Management-> Enter & Maintain->Select Employee
->Assignments
Click on Assignments:
Note: - Select defined payroll & defined Salary Basis to employee.

1.2 Entering Employee Salary Information

 Select Salary Information

Navigation: - Oracle HRMS -> People -> Enter & Maintain->Select Employee ->Assignment->
Salary -> Save.

In the assignment window select tab to enter employee salary details.

Note: - Enter the Salary details of the Employee, Enter the Change Date if require and save.

1.3 Attaching Elements to the employee

 Select Elements

Navigation: - HRMS Manager -> Employee Management-> Enter & Maintain->Select Employee
->Assignments
In the assignment window select entries button and assign applicable elements and enter the
element details accordingly.

 Assign all recurring leave elements to employee.

 Assign recurring / non-recurring element details if applicable.
 If employee is eligible car allowance, need to assign grade to employee.

Attach defined elements to the respective employee, based on there Salary need to pay,
Recurring element does shows and end date but non-recurring elements shows the end date for
the respective element

Enter input values for some elements in Entry Values (Which are mandatory to enter & system
will warn the user to enter the value)

1.4 Assigning Elements values to the Employee

 Select Entry Values

Navigation: - HRMS Manager -> Employee Management-> Enter & Maintain->Select Employee
->Assignments.

Select entries to respective element and enter amount accordingly.

1.5 Enter Employee Pay method Details

 Select Pay Method

Navigation: - HRMS Manager -> Employee Management-> Enter & Maintain->Select Employee
->Assignments Others -> Select Pay Methods -> Assign Pay Method -> Give Priority -> Enter
Percentage
1.6 Running Quick Pay

 Select Quick Pay

Navigation: - HRMS Manager -> Employee Management-> Enter & Maintain->Select Employee
->Assignments Others -> Select Quick Pay -> Enter the Date Paid and Date Earned -> Click on
Run Type -> Select Standard -> Click on Start Run -> It asks for save, Click on Yes -> After
process completes Click on View Results.

1.10 Running Quick Pay Rollback

  Select Roll Back

Navigation: - Oracle HRMS ->People -> Enter & Maintain->View (Menu Bar) -> Request ->
Submit a new Request-> Select Roll Back -> Enter the Parameters -> Submit.

Note: This request helps if any changes required after the running the payroll process

Complete payroll concurrent processes

 1. Running Payroll Run
2. Running Pre-Payments
3. Direct Deposit (International Payroll)
4. Payroll Archiver (International Payroll) to generate Payslips. Employees can view their Payslip
from SSHR Through Payslip Functionality.
5. Costing
6. Transfer to GL

Detailed

1. Running Payroll Run

Note: Payroll Run Generates the Employee Element Wise Values

Navigation to Submit a Request

HRMS Responsibility -> Processes and Reports -> Submit Processes and Reports -> ok-> Name: Payroll
Run-> enter Parameter Details like Payroll Name …-> Ok-> Submit

Note: Be sure of the Dates Period date should be running month end date

Note: This process should’t run more than one time for particular payroll in same payroll process period.
 Once you enter the required parameters correctly, click on and Click on

and click on & select

To View the Payroll Process Results

Navigation: - HRMS ->Menu -> View -> Payroll Process Results -> Select Payroll -> Select the
Period -> Click on Find -> Select Run -> Click on Assignment Process -> Select Employee ->
Click on View Results.

Click on to view all employee results.

Select the employee to whom you want to see the payroll run results by clicking on View Result
button.

Running Pre-Payments

 Select Pre-Payments

Navigation: - GOKL HRMS ->Menu -> Process and Reports -> Submit Request -> Select
Single Request -> Select Prepayments -> Enter the Parameters (Payroll, Consolidation Set,
Payroll Pay period, Start and End Dates ) -> Submit.
 Once you enter the required parameters correctly, click on  

 to view the request process.

To View the Payroll Process Results

Navigation: - HRMS ->Menu -> View -> Payroll Process Results -> Select Payroll -> Select the
Period -> Click on Find -> Select Pre-Payments -> Click on Assignment Process -> Select
Employee -> Click on View Results.
Running: “Direct Deposit (International Payroll) “

Once you enter the required parameters correctly, click on  

 to view the request process.

Running “ Payroll Archiver (International Payroll) “

Navigation: - HRMS ->Menu -> Process and Reports -> Submit Request -> Select Single
Request -> Select Payroll Archiver (International Payroll) -> Enter the Parameters ->click on Ok
Submit.

Running Costing Report

 Select Costing

Navigation: - HRMS ->Menu -> Process and Reports -> Submit Request -> Select Single
Request -> Select Costing -> Enter the Parameters (Payroll, Consolidation Set, Start and End
Dates) -> Submit
 Once you enter the required parameters correctly, click on  

 to view the request process.

Running Transfer to GL

Select Transfer to GL

Navigation: - HRMS ->Menu -> Process and Reports -> Submit Request -> Select Single
Request -> Select Transfer to GL -> Enter the Parameters (Payroll, Consolidation Set, Start and
End Dates) -> Submit
 Once you enter the required parameters correctly, click on  

 to view the request process.

Completed all the Payroll Process.

Note1: Requesting user to perform all the payroll testing process in test instance first
and after verifying / cross checking all results, Perform the same in production instance.
Note2: Request to user before make / add any changes to the existing records, please
ask dba to take production backup and do the changes in latest clone instance. Once the
user is ok with the changes in test instance perform in production instance with the help
of a functional consultant.