Human Resources

Version 1.3

Working at Utrecht University

Information for employees
Welcome to Utrecht University. In this brochure you will find some practical introductory information.
This information is also available at intranet.

Each day intranet.uu.nl/en will provide you with news updates and any information you may need to be
able to work comfortably and effectively. You can find all HR related topics on intranet.uu.nl/en/hr.

Orientation sessions for new employees

Each new employee is automatically invited to the next available orientation session for new employees.
A number of faculties and service departments may organise additional introductory events.
For more information, visit the intranet.

Getting started
Logging in with your Solis-ID
In order to make use of your workplace and the
university applications, you will have to log in
with your Solis-ID. This is your university
username. Once you are employed at Utrecht
University, your Solis-ID and password will be
sent to you in two separate e-mails.
If you did not receive your Solis-ID on your first
day of work, please contact the HR department
of your faculty or service department.
Read more on the intranet.
Campus card
You can use your campus card for facilities such
as coffee, parking, and printing. In the near
future, the card will also give you access to
buildings, rooms, and bicycle parking.
For more information and applying for a
campus card: intranet.uu.nl/campuskaart.
Parking
You can park your car at a number of parking
areas at the Utrecht Science Park and in P&R De
Uithof. You can use your campus card for
access. There are no parking facilities in the city
centre.
Read more about parking on the intranet.
Bicycle parking
All locations of Utrecht University have bicycle
parking spots. Some of these spots are locked
areas. A special XS-pass or Salto card is required
for access.
Read more on the intranet.
Profile page
All Utrecht University staff members have their
own page at www.uu.nl/staff which includes
their essential professional information. On
your profile page you can enter contact
information, areas of expertise, publications,
research projects, teaching activities, ancillary

Self-service HR: arranging you HR-related affairs

Self-service HR allows you to handle your administrative HR affairs, such as leave registration, expense
claims and changes to your personal details. You can also check your monthly and annual salary
statements here.
Click here to go to Self-service HR

Work schedule
New employees must enter their work schedule (the specific hours and days you will be working) in Self-
service HR. You can subsequently register your leave hours. Your leave entitlement depends on your
specific appointment and flexible work duration scheme.

Leave registration
It is important that you take regular (holiday) leave to recharge both mentally and physically. During the
year, your manager will encourage you to do so. As an employee you are responsible for planning and
registering your leave hours. You are supposed to take up the total number of leave hours in the calendar
year you accrued them. You must register these hours in Self-service HR. Read more about Leave
registration.

Salary
The salary payment date is around the 24th of each month. For more information, check
intranet.uu.nl/en/salary.

Expense and advance claims

Occasionally, you may incur work expenses that cannot be invoiced directly to Utrecht University. You can
claim these expenses in Self-service HR. You can also apply for an advance payment. Read more about
expense and advance claims on intranet.uu.nl/en/expense-claims.
activities and much more. An increasing number
of websites link to these profile pages.
Therefore it is important to have a complete and
up-to-date profile page.
For more information, check the intranet.
Work and development
Assessment & Development interview
It is imperative that all staff members perform
well, feel comfortable and committed, and are
encouraged to realise their full potential. The
annual Assessment & Development (A&D)
interview provides an opportunity for you and
your manager to reflect on your performance in
the past year and to make work arrangements
for the next year.
Read more about the A&D interview on the
intranet.
Collective Labour Agreement (CAO) and
university regulations
The CAO NU applies to all Dutch universities.
These terms of employment apply to the staff
employed at the Dutch universities. In addition
to the terms of employment stipulated in the
CAO NU, Utrecht University also has a number
of specific university schemes. These are
regulations that specifically apply to Utrecht
University staff.
Read more about the CAO and the university
schemes on the intranet.
Professional development
The Utrecht University Development Guide is a
website on which you can find a wide range of
opportunities for professional and personal
development. You can find self-tests and
information on different learning tracks and
courses.

Ancillary activities
Read more at intranet.
Ancillary activities are all professional activities
that are not part of your university position. You
must obtain prior written permission from your
manager before carrying out any ancillary
Pension and allowances
Pension: ABP Pension Fund
activities.
ABP is the Dutch pension fund for public
employees. As an employee of Utrecht
Read more about ancillary activities on the
University, you are automatically registered with
intranet.
ABP. At mijn.abp.nl you will have access to ‘My
ABP’, your personal digital pension file.
Academic integrity and Codes of Conduct
The Utrecht University Code of Conduct for
Read more about your pension on the intranet.
Scrupulous Academic Practice and Integrity
describes the basic principles of the culture of
Terms of Employment Options Model
scrupulousness and integrity we strive for in our
Do you prefer a higher commuting allowance?
teaching and research as well as how we
Do you want to save costs on a bicycle purchase
achieve and monitor this as a university
or fitness subscription? These benefits are
community.
examples of the options within the Terms of
Employments Options Model.
Specific rules of behaviour are set out in the
Utrecht University Code of Conduct and the
The Terms of Employment Options Model
Netherlands Code of Conduct for Academic
allows you to exchange taxable income and / or
Practice. Utrecht University has also drawn up a
leave hours for tax free benefits. This tax benefit
Code of Conduct on Inappropriate Behaviour,
can go up to 55% and depends on your gross
which is aimed at preventing and fighting
income.
inappropriate behaviour.

Read more about these codes of conduct at Read more on the intranet.
intranet.uu.nl/en/academic-integrity.
Collective insurances for UU employees
Utrecht University staff members can make use
Health
Sickness registration
of a number of collective insurances:
If you are sick, you must call your manager or
their substitute before 9:30 AM. Don’t forget to
• OHRA (health insurance & various
inform them once you are recovered.
other insurances)
• Zilveren Kruis (health insurance)
Read more on the intranet.
• De Europeesche (travel insurance)
• Centraal Beheer (various insurances)
Problems at work
• Loyalis (invalidity insurance)
Sometimes you may be confronted with
If you apply within the first six
problems that you are unable to resolve on your
months of your employment, there
own. These problems may affect you to such an
will be no medical selection.
extent that your work suffers. We will gladly help
you find a solution to these and other work-
Read more about the collective insurances on
related problems.
the intranet.

Read more on the intranet.

• elipsLife shortfall insurance
If you apply within the first month of
Adjusting office furniture
your employment, there will be no
It is important to have a healthy body posture
medical selection.
when working at a computer. This prevents
tiredness and pain.
Read more on the intranet.

Read more on the intranet.

Discounts
Utrecht University staff members receive
discounts from the following organisations: Privacy
• Botanical Gardens Utrecht University believes privacy is important.
• Olympos Sports Centre That is why we handle personal data with care
• University Museum and work in accordance with the General Data
• Surfspot Soft/hardware for home use Protection Regulation (GDPR).
• Parnassos Cultural Centre
• Babel Languages Read more on the intranet.

Read how to handle confidential data and how to

protect your data and devices on the intranet

Are you unable to find an answer to your HR-related question on the intranet?
• Do you have a question about Self-service HR, leave registration or Terms of Employment Options
Model? Please contact the HR Servicedesk, telephone (030 -253) 69 00 or send an email to
HRServicedesk@uu.nl.
• For all other HR related questions, please contact the HR Department of your faculty or staff. The
contact details you can find on intranet.

Important phone numbers and service desks

Emergency? Always call the Control Room: (030 - 253) 44 44
IT questions? Call the IT Service Desk: (030 - 253) 45 00
Facility Services: in case of a malfunction, defect or request; Call the FSC Service Desk (030 - 253) 95 95

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