ACCOUNTS DEPARTMENT

(DEVAKI DIAGNOSTIC CENTER)

STRUCTURE OF THE DEPARTMENT

MANAGER

ACCOUNTANT SYSTEM IN CHARGE CASHIER

ASST.ACCOUNTANT
 ACCOUNTS DEPARTMENT
OBJECTIVES:
 To coordinate the respective department regarding billing.

 To ensure that the payment is done.

 To direct and delegate the department activities and ensure smooth

functioning of the department.

 To submit monthly report to the top level management.

FUNCTIONS:

The department maintains entire accounts

in a system. Each and every section in DEVAKI DIAGNOSTIC CENTER

will transfer their data’s through system to the accounts department. Then the

assistant accountant with the help of system in charge will verify all the day-to-day

transaction and make an entry of it. Finally chief accountant will check whether there

is any mistake in the entry. The report will be framed by this department and during

the monthly meeting it must be submitted by manager of the accounts department to

the managing director.

 For each and every aspect different types of software packages are
installed like tally package, pay track for salary, attendance software for attendance etc.

Accounts department control and maintains the following books and records..,

cash book, bank book, purchase register, stock register etc.

Revenue and expenses:

 collection of revenue fees offered to private and public sector workers for

treatment from the company

 Issuing invoice and receipts for the amounts collected

 Supplying the collected money to the bank and for records

 Preparation of claims by various insurance companies

 Payment of allowances like vehicle allowances, uniform, refreshment etc.

 Appropriate record keeping in computer system.

Contracts and procurement:

 Taking all measures for the provision of goods and service to various sections

of the hospitals.

 Contracting with institutions and companies to provide service to the hospital

like canteen contracts, textile shops for employees uniforms etc.

 Record-keeping and computer documentation of daily transaction.

  Issuing purchase order and contracts to companies that have been selected to

provide goods and service.

Salaries and Benefits:

 Salary sheet will be prepared for monthly salaries and wages including loans,

uniform allowances etc.

 Recording daily attendances of each and every employees in the hospital for

calculating the salaries.

Auditing:

Every year auditing will be conducted inside the hospitals for three months i.e. from

July to October on every Sundays.

Bank transaction:

The hospital is having transaction with more than 15 banks in and around

Madurai for depositing money. All cash related transaction will be done through banks. Bank

plays a vital role where with the help of it cash will be utilized for monthly salary, payment of

various expenses etc.

Tax payment:
 In this hospital tax (TDS) will be paid on or before 7th of every month i.e. indirect

tax will be paid by this hospital as a tax for the government.

Loan facilities:

Loans are available to the employees those who are working in the institute and the

interest will be deducted from the employees monthly salary.