A.

Process of Applying Digital Signature Certificate (DSC)

Digital Signature Certificates (DSC) is the electronic format of physical or paper
certificate like a driving License, passport etc. Certificates serve as proof of
identity of an individual for a certain purpose; for example, a Passport
identifies someone as a citizen of that country; who can legally travel to any
country. Likewise, a Digital Signature Certificate can be presented
electronically to prove your identity, to access information or services on the
Internet or to sign certain documents digitally.
Legally valid Digital Signature Certificates are issued only through a Controller
of Certifying Authorities (CCA), Govt. of India, licensed Certifying Authorities
(CA), such as eMudhra.
eMudhra, a Certifying Authority (CA) licensed by CCA, offers secure digital
signatures through various options tailored to suit individual as well as
organizational needs.

Class of certificates
In accordance to the guidelines of IT-Act and the X.509 Certificate Policy for India
PKI published by Controller of Certifying Authorities, e-Mudhra issues 3 classes of
Certificates, namely: Class 1, Class 2 and Class 3. Each class of digital signature
certificate is associated with specific security features and corresponds to a specific
level of trust.
Generally certificates of Class 2 or above is preferred for MCA filing, GST filing,
income tax filing, etc.

Mode of applying for DSC

DSC can be applied for in the following two ways.
1. Physical document submission (or)
2. Paperless online process using Aadhaar paperless offline e-KYC

Steps in applying for DSC

1. Physical document submission:
Application processing for Digital Signature Certificates in this case
comprises of three phases:
Phase 1 - Filling up of application
Phase 2 - Payment/Document Submission (through courier or pickup
facility)
Phase 3 – Video verification
Phase 4 - Download of the certificate

Phase 1 - Filling up of application

If you are applying for the Digital Signature Certificate online through the
eMudhra portal, you need to fill out an online Digital Signature Certificate
application specifying the User Type, Certificate class etc.

Phase 2- Payment/Document Submission

This phase requires you to make the payment for the application and
submit the necessary documents (Annexure-1).
If you are applying online, then after filing up of online application, the
user is redirected to payment gateway for making payment (Annexure-2).
Pickup of application form & supporting documents will be done by
eMudhra [Subject to availability of pickup facility in the specified
city/town]. In case of non-availability of the pickup option, the applicant
has to courier the documents to the eMudhra office.

Phase 3 – Verification of the applicant

The next step is the verification of the identity of the applicant. There are
3 types of verification.
a. Video verification:
It can be done either in the applicant’s computer that has webcam
facility or through mobile by using eMudhra customer app. The video
verification process can be done in less than 20 seconds.
b. Mobile verification:
The registered mobile number of the applicant gets OTP which is to be
mentioned by the applicant.
c. Email verification:
The registered email ID of the applicant gets OTP which is to be
mentioned by the applicant.
 Phase 4 - Download of the certificate
After successful verification of the documents, eMudhra shall be sending
an email containing certificate download credentials. Using the credentials
provided by eMudhra, you can logon to eMudhra portal and download
digital signature certificate on to the token or browser. The USB token can
be purchased while filling the application form which will be sent to the
specified address mentioned by the applicant in the application form.

2. Paperless online process:

In this step the application process is simpler because there is no need
to send the physical documents to the eMudhra office for verification.
The prerequisites for applying DSC in this mode are,
a. Mobile number of the applicant should be registered with his/her
Aadhaar number.
b. Name of the applicant in the Aadhaar card should be same as that
mentioned in his/her PAN card
It comprises of the following phases.
Phase 1 – Aadhaar paperless offline eKYC
Phase 2 – KYC account enrolment
Phase 3 – Filling details and making payment
Phase 4 – Video recording and download of certificate

Phase 1 - Aadhaar paperless offline eKYC

In this step, the applicant has to download an XML file of Aadhaar offline
eKYC by creating a share code of 4-characters which is very important to
be remembered by the applicant for the process of applying DSC.

Phase 2 - KYC account enrolment

The next step is to enrol into your KYC account by using the generated
Aadhaar XML file. There general details like email ID, PAN, etc. are to be
filled and also user ID and password has to be created for the applicant
which will be used for all of his/her future KYC transactions with
eMudhra.
 Phase 3 - Filling details and making payment
In this step, general details for applying the DSC are to be filled. Then
payment for DSC has to be made along with the payment for USB token,
if required for the applicant (Annexure-2).

Phase 4 - Video recording and download of certificate

The final step is to do a video verification of the applicant by following
the same procedure mentioned for the physical document process.
After completion of the verification process, the certificate will be
provided to the registered email ID of the applicant within one day.
Thereafter, the certificate can be inserted into the USB token of the
applicant when obtained by protecting it with a password.

Annexure-1: Documents required

The following documents are required for all classes 2 and 3 and Server
Certificates for an individual in case of application to be made through
physical document submission.
Attested copy of any one of the following as identity proof (attestation
may be by any Gazetted Officer/Bank Manager)
 Passport
 Driving License
 PAN card
 Post Office ID Card
 Bank Account Passbook containing the Photograph and signed by an
individual with attestation by the concerned Bank official
 Any Government issued photo ID Card bearing the signature of the
individual
 Photo ID Card issued by the Ministry of Home Affairs of Centre/State
Government
Attested copy of any one of the following as Address Proof (attestation may
be by any Gazetted Officer/Bank Manager)
 Telephone Bill
 Electricity Bill
 Water Bill
 Gas Connection
  Latest Bank Statement Signed by the bank
 Service Tax /VAT/Sales Tax registration certificate
 Property Tax/Corporation/Municipal corporation receipt
 Driving Licence
 Voter ID Card
 Passport
 Certificate of Registration for owned Vehicle

Annexure – 2: Fees for applying DSC

Class of certificate Validity in years MRP (in Rs.)*

Class 2 Individual One 899
(Encryption/Signature) Two 1299
Three 1949
Class 3 Individual One 1999
(Encryption/Signature)
Two 2999
Three 4499

Note: The above prices are exclusive of GST and the USB token price.

* The price of the token is Rs. 650 inclusive of GST for all the categories.
The fees of DSC attract 18% of GST.
 B. Process of applying Director Identification Number (DIN)
Director Identification Number is mandatory for an individual in order to
become a director of a company or an LLP. There are two ways of obtaining
DIN.
1. In case of the individual going to become a director in a newly
incorporated company
2. In case of the individual going to become a director of an existing
company

DIN for newly Incorporated Company:

Any person intending to become a director in a new Company is required to
apply for the allotment of Director Identification Number only through SPICe
eform at the time of incorporation. The details required for filling this eform
are as follows:

1. Enter the personal details, occupational details and educational

qualifications.
2. Select a personal identification document available with the director – PAN
or Passport Number. In case director is an Indian national, select PAN option.
3. If PAN is entered, click the Verify Details button. The details entered will be
verified from the PAN records. In case the details do not match, error message
is displayed. Correct the details.
4. Enter the Designation from the available drop-down values – Director/
Managing director/ Whole time director/ Nominee director.
5. Enter the Category from the available drop-down values – Promoter/
Professional/ Independent/ Nominee
Note:
a. You cannot select the Independent category if the Director is a
Managing director, nominee director, whole time director.
b. You can select the Nominee category if director is a Nominee director.
c. In case of Nominee director enter the name of the company or
institution whose nominee the appointee is.
6. Enter the email id of the proposed director. Make sure that the email ID is
correct.
7. Enter the address details of the proposed director
8. Select the type of proof of identity from the available drop-down values –
Voters Identity Card/ Passport/ Driving License.
9. Select the type of Residential Proof from the available drop-down values –
Bank / Electricity Bill/ Telephone bill/ Mobile bill.
10. Attach copy of proof of identity and proof of address under attachments
section.
11. Enter the number and amount of shares subscribed by the first subscriber if
the person is a first subscriber.

The applicable fee for filing this form is given in Annexure-1.

DIN for an existing company:

Any person intending to become a director in an existing company shall have
to make an application in eForm DIR-3 for allotment of DIN and should follow
the following procedure:
1. Attach the photograph and scanned copy of supporting documents i.e.
attested proof of identity and attested proof of residence as prescribed.
2. Physical documents are not required to be submitted to the DIN cell.
3. Form DIR-3 is mandatorily to be signed by the Applicant and which shall be
verified digitally by a Company Secretary in full time employment of the
company or by the Managing Director or Director or CEO or CFO of an existing
company in which the applicant is intended to be appointed as a director.
4. Upon upload, make the payment of filing fee of eForm DIR-3. Only electronic
payment of the fees shall be allowed (i.e. Net banking / Credit Card/Debit
Card/Pay later/ NeFT). eForm DIR-3 will be processed only once the DIN
application fee is paid (Annexure-2).
5. After successful payment, an approved DIN shall be generated in case the
details of the eForm have not been identified as potential duplicate.
Provisional DIN shall be generated in case the details of the eform have been
found as potential duplicate. A suitable informational message will be given to
the user in this regard in the receipt.
6. Verification of eForm: In case, details of eForm DIR-3 are found as potential
duplicate, the same gets routed to DIN cell for back office processing. Upon
approval of the form, provisional DIN becomes approved DIN and would be
available for further use.
Annexure-1: Fees payable for SPICe form

Fee for Integrated Incorporation Form

a) In case of company having share capital :

Nominal Share Capital Fee applicable
Up to 15,00,000 N/A
More than 15,00,000 Rupees 500

b) In case of company not having share capital

Number of members Fee applicable
Up to 20 members N/A
More than 20 members Rupees 500

Annexure-2: Fees payable for DIR-3 form

The fees payable is Rs. 500 for all types of company. There is no additional fee
applicable for this form. There is also no time limit applicable for filing this
form.