EXPORTS – (OCEAN) PHYSICAL OPERATIONS MANUAL ENTRY

Send Information Update Vessel Receive Receive EP

Request for Approve Quote Verify Draft HBL Email Receive HBL
Start Plan Invoice Copy
Customer

Quote about Cargo

Email Email Email
Email G
Email Email E F I
Email D
Email
Coordinator

Receive Alerts
Refer to Freight Tariff/ Create H.O.F Update IFACT Update Booking
Create Quote Stuffing/Sailing/ Email/Liner Site Check on ICEGATE
CS/

Contact Carrier/Transporter Number J

Transhipment for EP copy .
Movement
Physical

Movement of Cargo Cargo at CFS/ICD Stuffing Ship from Port

Booking on Carrier( Generate C.R.O Update ATD/ Shipped on

Populate Populate IFACT. Create
INTRA/GFX/CoLoader (INTRAA/Shipping Line B Board Status. Send
IFACT Job Number E
Site)
Operations/Backoffice

Notifiation
Email
EIR Copy / Hard
File VGM / Form -13 Receive SB copy/BL Receipt of Debit Note/
copies of Shipping
Photos of Survey/ through ODEX Copy/VGM Invoice from Vendors
Bill
Survey Report Physical
EMail
handover
I J
B C
A
Email
Physical
Handover Verify Invoice/ Upload
Documentation

File AMS/ENS Create HBL Send draft HBL Book costs in Approve Release Bill of documents to
D Physical
(IFACT) for Approval IFACT Invoice Lading DMS
Handover

Email Create Invoice

Create MBL ( IFACT)
Verify MBL Email H
(Liner Site) F
Email

Verify & Confirm

Carrier

Receive hard copies Create/Send

Liner/

Receive SB copy Receive SB copy/ Confirm MBL to

SB/BL copy/ VGM of EAR/ SB copy Liner Invoice
VGM (ODEX) (ODEX). Issue Form-13

From Site
Surve

Survey Container. Take Pictures

y

A
B
G H
Pick Container from Create stuffing Stuff Cargo in Move container to Receive Pre-Alerts
CHA

Customs Clearance
yard plan COntainers Port C
Email / Post on site
Fina
nce

Email / Phone Verify and make Payment Receive Payment from Client / Cut Receipt End