Events Management Services NCIII - Sample

Ground floor stall 1 SM City, Pampanga
Email Address: Occasions@gmail.com

Twitter: @occasionsph
Contact no. 097509519718/09234567890
VISION: Occasions Events Planning Services envisions to become the leading company in events management, to
families and business by constantly providing exceptional service that creates an astonishing events experience
throughout the country.
MISSION: Occasions Events Planning Services dedicates the company to present exceptional services and extraordinary
programs for every client for every occasion.
OBJECTIVES: Occasions Events Planning Services is a complete event planning and management services, programming,
production, entertainment and special event coordination, high quality activities and event promotion.
At Occasions Events Planning Services you will experience good quality services, satisfy your needs, and take
you beyond your dreams. You know it’s as our name suggests: Occasions? It’s our thing!
SERVICES OFFERED
Personal Events Organizational Events

Weddings School Events
Birthdays Pageants
Baptismal Commercial
Anniversaries Political
Charitable
Cultural Events Sales and Product Launch
Contact no. 097509519718/09234567890
Ceremonial
Religious Leisure Events
Arts and Leisure Sports Exhibits
Heritage and Music Folklore
Festivals Recreation
February 5, 2020
Melanie Rosales
#53 Zone 1 Pulung Santol
Porac, Pampanga
Dear Mrs. Rosales:
Greetings!
I am Cris Nicole Pineda of Occasions Events Planning Services. My team would like to organize one of the most prec
ious days for your family, the 1st birthday of your firstborn, Frances Chloe. We would like to give her the best day ev
er – one that she’ll be awed of when she’s older. We assure you to have an amazing moment for everyone.
Contact no. 097509519718/09234567890
So the birthday of your precious child falls on the 25th day of July 2020, which will be held at The Country Garden ha
ving a Pink-colour theme. We promise you that everything will be eye spectacle - from the birthday invites, the foo
d, and the celebrant’s dress, up to the cute and adorable setup.
Attached here with is our company profile, budget plan, location map of the venue and other details of the event.
For further questions and suggestions you may email and contact us.
In behalf of Occasions Events Planning Services, we thank you and wishes you and your family a wonderful happy lif
e together.
Sincerely,
Ms. Cris Nicole Pineda

Chief Executive Officer
Occasions Events Planning Services
BUDGET PROPOSAL
Descriptions Company Allotted Budget
Contact no. 097509519718/09234567890
Invitations and Tarpaulin Cuddle Prints P5,000
Photography and Videographer Ackerman Productions P7,000
Ashford Garden and Function

Venue P10,000
Hall
Catering (Food and Beverage) Endeavor Catering Services P30,000
Cakes and cupcakes Ochaco Sweets Shop P10,000
Balloons/ Tables and Chairs Mario’s Party Needs P5,000
Occasions Events
Lights and Sound -
Management Services
Magician All Might’s Party Needs P5,000
Party Favors Ochaco Sweets Shop P5,000
Occasions Events
Photobooth -
Management Services
Subtotal: P77,000
Contact no. 097509519718/09234567890
Occasions Events
Professional Charge/Fee P17,000
Management Services
Total: P94,000
Menu B
Starters
Cheesy vegetable nuggets
Menu A Mini muffins
Starters Main Course

French Fries or potato wedges Fish Fillet
Biscuits and cookies Tuna Carbonara FOOD PLAN
Ham and cheese rolls
Main Course Pork Barbecue
Fried Chicken
Spaghetti Desserts
Hotdogs with Marshmallows Cake Pops
Chicken Barbecue Fruit Salad
Desserts Beverages
Chocolate cake Flavored/ fruit milkshakes
Ice cream Iced tea
Beverages
fruit smoothies
lemonade
Contact no. 097509519718/09234567890
Programme
Contact no. 097509519718/09234567890
Entrance of the Guests-------------Children w/ their parents 4:00-4:15pm
Welcome Remarks-------------------Master of Ceremony 4:20-4:25pm
Entrance of the Celebrant---------Celebrant w/ parent 4:26-4:30pm
Video Presentation-------------------OEMS Team 4:31-4:40pm

(Edited with the family members pictures)
Parlor Games (for kids)-------------OEMS Team 4:50-5:00pm
Snacks----------------------------------ECS Staff 5:05-5:30pm
Parlor Game--------------------------OEMS Team 5:35-6:00pm
Singing the Birthday song---------Guests and Family
Dinner 6:00-7:00pm
Picture taking
Give aways 7:00-7:30pm

Contact no. 097509519718/09234567890
Message of parents to guests------Parents of celebrant 7:40-7:50pm
RESTORATION--------------------OEPS Team 7:50-8:00pm

(AMCS Staff)
DATE ACTIVITY PEOPLE REMARKS

INVOLVED
February 11, 2020 Meeting with the client Mr. & Mrs. Rosales
for the presentation of Proposal accepted
the proposal.
February 18, 2020 Reservation for the venue. Villa Alfredos Resort Venue Reserved
Manager
February 25, 2020 Email the Food and Endeavor Catering
Beverages supplier for the Services Manager Proposed menu budget
proposed menu package. accepted
March 5, 2020 Meeting with the party All Might Party Needs Deal accepted
needs supplier
Contact no. 097509519718/09234567890
April 20, 2020 Meeting with the cake and Ochaco Sweets Shop Deal accepted
cupcakes supplier
May 2, 2020 Brainstorming with the OEMS Team
team on how to decorate Planning done
the venue and the floor
plan for the event.
May 20, 2020 Meeting with the client Mr. & Mrs. Rosales 20% DP Settled
for the 20% DP.
June 10, 2020 Purchasing of the OEMS Team Purchasing done
decoration materials to be
used in the event.
July 24, 2020 Setting and decorating the OEMS Team Finished with the
venue according to the physical arrangement
floor plan.
July 25, 2020 Start of the event proper Birthday celebrant Event successfully done!
with his family and
guests and OEMS
Team
July 30, 2020 Post evaluation Mr. & Mrs. Rosales Gratefully satisfied!
Event Setup
Contact no. 097509519718/09234567890
Contact no. 097509519718/09234567890
Legend:
Entrance food/ beverages

Contact no. 097509519718/09234567890
Exit
Stage
Tables and Chairs cake stand

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Ground floor stall 1 SM City, Pampanga

Email Address: Occasions@gmail.com

Personal Events Organizational Events

Dear Mrs. Rosales:

Ms. Cris Nicole Pineda

Invitations and Tarpaulin Cuddle Prints P5,000

Photography and Videographer Ackerman Productions P7,000

Ashford Garden and Function

Catering (Food and Beverage) Endeavor Catering Services P30,000

Cakes and cupcakes Ochaco Sweets Shop P10,000

Balloons/ Tables and Chairs Mario’s Party Needs P5,000

Magician All Might’s Party Needs P5,000

Party Favors Ochaco Sweets Shop P5,000

Starters Main Course

Entrance of the Guests-------------Children w/ their parents 4:00-4:15pm

Welcome Remarks-------------------Master of Ceremony 4:20-4:25pm

Entrance of the Celebrant---------Celebrant w/ parent 4:26-4:30pm

Video Presentation-------------------OEMS Team 4:31-4:40pm

Parlor Games (for kids)-------------OEMS Team 4:50-5:00pm

Snacks----------------------------------ECS Staff 5:05-5:30pm

Parlor Game--------------------------OEMS Team 5:35-6:00pm

Singing the Birthday song---------Guests and Family

Give aways 7:00-7:30pm

Message of parents to guests------Parents of celebrant 7:40-7:50pm

RESTORATION--------------------OEPS Team 7:50-8:00pm

DATE ACTIVITY PEOPLE REMARKS

Entrance food/ beverages

Tables and Chairs cake stand

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