Check status of various accounts.

The power of an ERP system is that the business transactions are simultaneously recorded in all of
the affected areas of the business in real time. In order to understand this we want you to
determine which accounts should be affected by the transactions that follow. In this case the
following accounts should be checked:
Check inventory in materials management
Check inventory in the general ledger
Check cash in the general ledger
Check accounts payable in the general ledger
Check goods received/invoice received account in the general ledger
Check accounts payable in the subsidiary ledger
These checks should be done after each step of the transaction. Open a series of SAP sessions to
do this checking and then refresh the screen after each business transaction step.

Check MM inventory: Logistics-Material Management-Inventory Management-Environment-Stock-

Stock Overview: MMBE (double click on your item or scroll to the right to see all fields in the
inventory inquiry screen.)
Check GL Accounts: Cash, GL Inventory, GL AP and Goods Received/Invoice Received – All of
these can be seen from: Accounting-Financial Accounting-General Ledger-Information System-GL
Reports-Line Items-GL Line Items-GL Line Items, List for Printing: S_ALR_87012282
Check sub-ledger: Accounting-Financial Accounting-Accounts Payable-Account-Display / Change
Line Items: FBL1N Or simple line item report that we already used for vendors S_ALR_87012332

MM Inv. GL GL GL GL Vendor
Qty Cash Inv. AP GR/IR Subledger
After Step 5
After Step 7
After Step 9
After Step 11
After Step 13

Enter the balance in each of these accounts, (not the change in value), after each step noted. You
will be completing this table as you go through the subsequent steps. (Note: on some of the above
transactions if there is no value in the account, you may get an error message when trying to
display the balance. This is normal and simply means that the balance in the account is zero.)

Step 7: Create a Purchase Order to buy the Finished Product

Logistics  Materials Management  Purchasing  Purchase Order  Create 

Vendor/Supplying Plant Known (ME21N)

On the Create Purchase Order screen:

Field Input
(Field) (will be Standard purchase
defaulted) order

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Vendor 96XX
Document date Today’ date

Note: If the screen looks like the following, click on Header and Item Overview
icons to expand those areas.

Click on the Org. Data tab page, enter the following data:

Field Input
Purchasing org. 90XX
Purchasing group AXX
Company code 90XX (if default is 80XX,
change to 90XX

Click on Enter. (If you get an error message, hit Enter. again and enter the data for the
purchasing group)

Click on Enter again. You may get another warning.

Click on Enter again to continue.

Enter the following data under item overview area:

Field Data
Material Big_TrophyXX
Quantity requested 50
Delivery date Today’s date
Plant 90XX
Storage location 0010

Click on Save .

Write down purchase order number _________4500017132__________.

Step 8: Repeat the checks in step 6 and record in that table.

Step 9: Receive the Product from the Vendor

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Logistics  Materials Management  Inventory Management  Goods Movement 

Goods Receipt  For Purchase Order  PO Number Known. (MIGO)

OR

Logistics  Materials Management  Purchasing  Purchase Order  Follow-on Functions

 Goods Receipts (MIGO)

Goods Receipt Purchase Order <User> screen appears.

Field Input
Purchase Order Purchase order # from step
7
Delivery Note XX

Click on Enter and all the data will be copied from the purchase order

Select Item OK box to confirm the receipt. (this is at the bottom of the screen)

Click on Save .

Write down Material document number ___________________.

Step 10: Repeat the checks in step 6 and record in that table.

Step 11: Receive the Invoice from the Vendor

Logistics  Materials Management  Purchasing  Purchase Order  Follow-on

Functions  Logistics Invoice Verification (MIRO)

Note: If a small window appears asking for company code, enter 90XX as company
code. If the company code shown is not your company code select
Edit  Switch company code and enter your company code.

Make sure the company code should be the one assigned to you.

Field Input
Invoice date Today’s date
Posting date Today’s date
Under PO reference tab
Purchase Order/Scheduling Purchase order # from step 7

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Agreement

Click on Enter , the information will be copied from the purchase order to the invoice

• Enter Amount (in Basic data tab) same as the Balance shown in the right corner

Click on Enter , the Balance should be 0.00 and the light should be green.

Click on Post (Save) .

Write down Invoice number ___________________.

Step 12: Repeat the checks in step 6 and record in that table.

Step 13: Make the Payment by Cash to the Vendor

Accounting  Financial Accounting  Accounts Payable  Document Entry  Outgoing

Payment  Post (F-53)

Field Input
Document Date Today’s date
Posting Date Today’s date
Company Code 90XX
Currency/Rate USD
Under Bank Data area
Account 1001 (Cash Account)
Amount Amount of payment
Under open item selection
area
Account (the vendor 96XX
number)
Automatic search Select

Click on Process Open Items Button

The Not Assigned amount should be 0.00 .

Post (Save) the transaction.

Write down the document number. ____________________________

Step 14: Repeat the checks in step 6 and record in that table.

Step 15: Write down the journal entries the system made

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By using the information contained within the table in step 6, construct all of the journal entries that
were made by SAP for these transactions. For each journal entry show the step number of the
transaction, the accounts debited and credited and the dollar amounts involved. Use the following
format:

Step #: Account 1 $$$

Account 2 $$$

Step #: Account 3 $$$

Account 4 $$$
… etc.

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