SAP BPC NW 10 - Allocation Implementation Guide V3

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SAP BPC NW 10.0 Knowledgebase
Allocation Implementation Guide
A SAP EPM Community Service
Author: Chief Architect:

Sulthan Mohammad Jothi Periasamy A SAP EPM Community Service
SAP Project Lead/Manger/Architect SAP HANA/EPM/BI/EIM Community Leader
01/01/2012
SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Community Domain Champion
sulthan1@gmail.com Joesaran@gmail.com , (916)-296-0228 - Cell
CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 1

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Table of Contents
Executive Summary ............................................................................................................ 3

Solution Building Blocks .................................................................................................... 5
Business Scenario ............................................................................................................... 6
Create and Populate Dimension ........................................................................................ 10
Create Model and add Dimensions to Model ................................................................... 16
Create Logic Script for Allocation. ................................................................................... 27
Create Input Schedule for the Allocation module............................................................. 31
Appendix ........................................................................................................................... 58
Sample code for Script Logic ALLOCATION.LGF ........................................................ 58
Dimensions Structures ...................................................................................................... 59
Disclaimer ......................................................................................................................... 62

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Executive Summary:
This how-to-guide is to illustrate the steps needed for the Top Down
Allocation functionality in BPC 10.0 NW (same steps may work in MS
version as well). We will use the front end web user interface, Logic
Script and the Data Manager in EPM Office Add-in Excel.
In this document, we will learn how to plan for allocating

$130,000 worth of admin expenses for the year 2012 using the
previous year 2011 data across hierarchy.
The actual data from the previous year looks as follows.
Time Category Entity

January Planning North
2011 Actual America $10,000
Canada $1,500
Mexico $500
USA $7,000
Rest of North
Americas $1,000
North America
All North America
All North America

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After the successful run of the allocation, the plan data will have
the following allocation...
Time Category Entity

January Planning North
2012 Plan America $130,000
Canada $19,500
Mexico $6,500
USA $91,000
Rest of North
Americas $13,000
North America $130,000
All North America $130,000

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Solution Building Blocks:
Models needed:
o ALLOC_ADMIN_EXPENSES - Finance/Reporting type

model
o Rates – Standard reference model to store the exchanges
rates.
Dimensions needed:
The model ALLOC_ADMIN_EXPENSES uses the following

dimensions (minimum required properties and dimensions are
used to keep it simple)
Dimension Name Dimension Type
ACCOUNT A – Account
AUDITTRAIL D – Audit
CATEGORY C – Category
ENTITY E – Entity
FLOW S – Subtables
CURRENCY C – Currency
TIME T – Time
The model Rates uses the following dimensions (minimum

required properties and dimensions are used to keep it simple)
Dimension Name Dimension Type
R_ACCOUNT A – Account
CATEGORY C – Category
R_ENTITY E – Entity
INPUTCURRENCY C – Currency
TIME T – Time

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Data Manager Package:

The standard ALLOCATION package is needed to execute the
allocation algorithms and customization is not needed.
Logic Scripts:
The script logic ALLOCATION.LGF is used to call the allocation
module with the required parameters. The sample file is attached
in the appendix.
Business Scenario:
In general, allocation means to distribute according to plan.
Examples
Revenue allocation
Expense allocation
Asset Allocation
Capital Allocation
Resource Allocations
Others
In this document we are allocating administrative expense to CloneSkills North America

operations as a direct method.

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SAP BPC NW 10.0 Allocation Scenario #1:

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SAP BPC NW 10.0 Allocation Scenario #2:

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SAP BPC NW 10.0 Allocation Implemention Steps:

Scenario #1- Admin Expense Allocations:

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Create and Populate Dimension:
Step 1 Log into Web Admin Client using Primary Admin account (or
any account with necessary task profile access that can create
Model/Dimension and other building blocks)

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Step 2 Click on “Planning and Consolidation Administration” option

at the lower right corner.

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Step 3 Create DIM by clicking on “Dimensions” under “Dimensions and

Models”.

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Step 4 Click ‘New’ for creating a new dimension.

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Step 5 Enter the name of the Dimension ID and Description. Select the
appropriate Dimension type as given below.

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Step 6 Enter new property called ALLOC_PERCENT with

length of 5 in addition to the mandatory properties in the ENTITY
Dimension. Also set the percentages for each entity as follows. Based on the
percentages, the planned expenses will be allocated. Also make sure that the
hierarchy of the entities is maintained as follows.

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Step 7 The ACCOUNT dimension is created as follows.
Step 8 Create the rest of the needed Dimensions as given in the above
steps. The structure of each Dimension is given in the appendix.
Create Model and add Dimensions to Model
Step 1 Log into Web Admin Client using Primary Admin account (or
any account with necessary task profile access that can create
Model/Dimension and other building blocks)

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Step 2 Click on “Planning and Consolidation Administration” option

at the lower right corner.

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Step 3 Create Model by clicking on “Models” under

“Dimensions and Models”
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Step 4 Click ‘New’ for creating a new model.

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Step 5 Enter the model name and the description as follows.

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Step 6 Select the model type and the corresponding rate model as
given below.

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Step 7 Select an appropriate existing model with model type of

financial.

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Step 8 In the following screen, make sure all your dimensions are
selected as follows. You may secure the dimensions by checking the
‘secured’ button. It is optional. Also note that if a Dimension is secured, it
should be activated for write mode in the security tab on the Administration
page.

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Step 9 The next screen may confirm that the Data Manager Package is
copied

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Step 10 Click ‘Create’ to create the model in the following screen.

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Step 11 you get the following screen once the model was created
successfully. Close the screen.

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Create Logic Script for Allocation.

1. Click the Logic Scripts link which is available in the Rules section on
the Administration screen.

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2. There will be a script folder for each model on this page. Click the
one for the model you have just created.
3. There will be always DEFAULT script logic for each model and it
will have a comment line. To create a new script logic, click ‘New’

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4. Enter the script logic name as ALLOCATION without the extension

.LGF. The file is created with the extension automatically.
5. The code needed for running the ALLOCATION module looks as

follows.
The complete code is given in the appendix. This particular code is
used to allocate $130,000 of Admin Expenses for the North American
Entity.

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6. Complete entering the code, and then validate the code for any errors.
The following screen shows that the code is validated and ready for
execution.

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Create Input Schedule for the Allocation module
1. Go to the Start page of the Planning and Consolidation main page and
click the EPM Office Add-in Excel at the right side under the Launch
tab.
2. It opens up the EPM connection manager and prompts to choose the

connection as follows.

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3. Double click the model that you have created for the allocation
(Click on ALLOC_ADMIN_EXPENSES).
4. In the following screen, click EPM tab.

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5. Click the ‘New Report’ button to open up the report editor

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6. Click and drag the TIME DIM and drop it in the column Axis
Dimensions box. Then click the TIME DIM to pick the year and
month as follows. Then click OK

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7. Click and drag the CATEGORY DIM to row axis box. Then click
the category DIM to assign the values as follows.

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8. Click and drag the AUDIT_TRAIL DIM, and drop it in the page
axis box. Then click the dimension and pick the following member
(Input or any base member).

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9. Click and drag the ACCOUNT DIM and drop it in the row axis
box. Then click the DIM to pick the following member.

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10.Click and drag the ENTITY DIM and drop it in the row axis box.
Then click the DIM to pick the following member. Then Click Ok.

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11.Click and drag the CURRENCY DIM and drop it in the row axis
box. Then click the DIM to pick the following member. Then click
Ok.

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12.After the selection of all Dimensions, the final EPM - Report Editor
looks as follows.

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13.Click OK to create the input schedule as follows.

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14.Make sure the save Data button (right below the EPM tab) is
activated. If not, check the “Use as input Form” under options/
sheet options as in the following screen. Then press Okay.

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15.Enter the Actual data for the year 2011 as follows.

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16.Select “Save and Refresh Work Sheet data” option under the “save
data” at the top ribbon.
17.The above action will update the model and the screen will look as
follows.

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18. Now let’s plan on allocating $130,000 to the North Americas region.
Note that we have assigned NAP=130000 in the logic script as
follows.

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19.Now we are ready to run the allocation module to allocate $130,000

using Data Manager PKG. Click on Data Manager tab (next to
EPM). The screen will look like as follows. Click “Run Package”.
20.Then select “Run Package”.

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21. Click the Financial process on the left tab in the screen given
below.

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22.Then highlight Allocation PKG and press okay.

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23. In the following screen press ‘Finish’ after selecting the option
“Run”

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24.Press okay in the below screen.

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25. Then press “View Status” button to view the status of the
package.

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26. Double click the package that was submitted few minutes ago
(the first one in this list). The log will have the content as below.

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27.Click the line right below the Formula log on the left tab. The log
file will look like as follows.

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28.Now the package ran successfully. We will verify the data on the
input schedule. Press close 3 times to close all the open windows in
the package screen. This should return back to the input schedule as
given below.
29.Now press the refresh button under the EPM tab. The screen should
have the following numbers. So $130,000 is allocated to the entities
defined under “North Americas” based on the percentages defined
in the ENTITY DIM and they are CANADA (15%), Mexico (5%),
USA (70%) and rest of North Americas (10%).

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Appendix: Sample code for Script Logic ALLOCATION.LGF
Note: We are intentionally hard coding the dimension members in the logic. Kindly call us
for dynamic substitutions and also complex allocation such as table driven.
*XDIM_MEMBERSET ALLOC_TIM = 2011.01

*XDIM_MEMBERSET IFP_ALLOC_ACT = ADMINEXP
*XDIM_MEMBERSET ALLOC_CAT = Actual,Plan
*XDIM_MEMBERSET IFP_ALLOC_ENT = NAP,RNA
*XDIM_MEMBERSET ALLOC_CUR = LC
*XDIM_MEMBERSET ALLOC_TRL = Input
*WHEN IFP_ALLOC_ENT
*IS "NAP"
*REC(EXPRESSION = 130000,ALLOC_TIM = 2012.01,ALLOC_CAT = Plan)
*ENDWHEN
*COMMIT
*RUNALLOCATION
*FACTOR = USING/TOTAL
*DIM IFP_ALLOC_ACT WHAT = ADMINEXP; WHERE = <<<; USING = <<<;
TOTAL = <<<
*DIM IFP_ALLOC_ENT WHAT = NAP; WHERE =
USAREST,MEXICO,CANADA,USA; USING = <<<; TOTAL = <<<
*DIM ALLOC_TIM WHAT = >>>; WHERE = 2012.01; USING = 2011.01; TOTAL
= <<<
*DIM ALLOC_CAT WHAT = >>>; WHERE = Plan; USING = Actual; TOTAL =
<<<
*ENDALLOCATION
*WHEN IFP_ALLOC_ENT
*IS "NAP"
*REC(EXPRESSION = 0,ALLOC_TIM = 2012.01,ALLOC_CAT = Plan)
*ENDWHEN

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Dimensions Structures

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Disclaimer:
This description is a preliminary version and not subject to a license agreement or
any other agreement with SAP®. This document contains only intended strategies,
developments, and functionalities of the SAP product and is not intended to be
binding upon SAP/us to any particular course of business, product strategy, and/or
development. Please note that this preview is subject to change and may be changed
by SAP at any time without notice.
SAP /we assume no responsibility for errors or omissions in this document. SAP /us
does not warrant the accuracy or completeness of the information, text, graphics,
links, or other items contained within this material. This preview is provided
without a warranty of any kind, either express or implied, including but not limited
to the implied warranties of merchantability, fitness for a particular purpose, or
non-infringement.
SAP /we shall have no liability for damages of any kind including without limitation
direct, special, indirect, or consequential damages that may result from the use of
these materials. This limitation shall not apply in cases of intent or gross negligence.
The statutory liability for personal injury and defective products is not affected.
_______________________________________________________________________
SAP Community Contributors:
Sulthan Mohammad Jothi Periasamy

SAP EPM/BPC Project Lead/Manger/Architect SAP HANA/EPM/BI/EIM Community Leader
SAP EPM Community Member SAP BPC/BOBJ/BI/MDM Domain Champion
Contact Us For:
1. Dynamic Allocation
2. Table Driven Allocation
3. Any Complex Allocation , and much more

01/01/2012

SAP BPC NW 10 - Allocation Implementation Guide V3

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SAP BPC NW 10.0 Knowledgebase

Allocation Implementation Guide

A SAP EPM Community Service

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 1

Executive Summary ............................................................................................................ 3

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 2

In this document, we will learn how to plan for allocating

Time Category Entity

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 3

Time Category Entity

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 4

Solution Building Blocks:

o ALLOC_ADMIN_EXPENSES - Finance/Reporting type

The model ALLOC_ADMIN_EXPENSES uses the following

The model Rates uses the following dimensions (minimum

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 5

Data Manager Package:

In this document we are allocating administrative expense to CloneSkills North America

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 6

SAP BPC NW 10.0 Allocation Scenario #1:

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 7

SAP BPC NW 10.0 Allocation Scenario #2:

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 8

SAP BPC NW 10.0 Allocation Implemention Steps:

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 9

Create and Populate Dimension:

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 10

Step 2 Click on “Planning and Consolidation Administration” option

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 11

Step 3 Create DIM by clicking on “Dimensions” under “Dimensions and

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 12

Step 4 Click ‘New’ for creating a new dimension.

Author: Chief Architect:

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Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 14

Step 6 Enter new property called ALLOC_PERCENT with

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 15

Step 7 The ACCOUNT dimension is created as follows.

Create Model and add Dimensions to Model

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 16

Step 2 Click on “Planning and Consolidation Administration” option

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 17

Step 3 Create Model by clicking on “Models” under

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 18

Step 4 Click ‘New’ for creating a new model.

Author: Chief Architect:

CloneSkills, Inc., http://www.CloneSkills.com , Info@CloneSkills.com , 1.800.836.8959, Page - 19