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LEGAL RESEARCH, WRITING AND ANALYSIS Findings of Facts


A. Finding a case, Parts of a Case and legal
The former Justice Ricardo Puno identifies the
writing.
following forms in narrating the findings of
CASE ANALYSIS AND LEGAL WRITING, facts: In regard to facts, we have two basic
types of narration: the “reportorial” type and
Myrna S. Feliciano
the “synthesis.” A cross between the reportorial
4 PHILJA JUD. J. 185 type and the synthesis is the “semi-reportorial”
type. The reportorial type is the easiest to
The requirements of form and content of a handle. As the term indicates, it is nothing more
resolution is more or less the same as that of a than a report of what happened during your
decision rendered by a judge or an trial. It usually consists of a summation of what
administrative officer. Section 14, Article VIII of the witnesses testified to. It is a stereotype kind
the 1987 Constitution provides that: No of narration. You begin in a criminal case, for
decision shall be rendered by any court instance, with the usual opening: “The accused
without expressing therein clearly and stands charged with the crime of bigamy
distinctly the facts and the law on which it is allegedly committed as follows:” Then you copy
based. the information. “The prosecution presented
Purpose: witnesses A, B, C, D and E. A, testified as
follows:” Then you just narrate everything that
1) Inform the person reading the decision, he testified to. “B, testified as follows:” Narrate
especially the parties, everything that B said. After the parage of
2) How it was reached by the court after prosecution witnesses, then yo
consideration of the pertinent facts;
3) Examination of the applicable laws. u shift to the defense: “On the part of the
accused, he presented three witnesses, namely,
A similar provision is found in Section 1, Rule 36 X, Y and Z. “X, testified as follows:” After
of the Rules of Court. summarizing all these testimonies, you make a
In the form of the decision or resolution, brief summation of what you consider as the
MATTER should dominate MANNER, i.e., the correct version. xxx In the synthesis type of
reader should be left with the thought that the decision-making, the judge summarizes the
arguments are complete and convincing. factual theory of the plaintiff or prosecution, as
the case may be, and after that the version of
Essence of effective legal writing is the defense. After summarizing both versions,
communication the judge will state which version he takes as
true and correct, and then renders the
1) Brief,
adjudication.
2) Accurate
3) Clear. In the semi-reportorial type, the judge
summarizes the version that he accepts, and
Four traditional parts of a decision:
then “reports” on the version that he rejects.
1. Nature of the case if a decision is involved There is a fourth type which is a sub-
or the issue to be pr\ classification of the synthesized decision. In this
2. esented if an order is involved; \ last type, the court just summarizes the version
3. that it accepts and adopts, without at all
narrating or explaining what the other version
2. Findings of fact;
is. After the summation of that particular
3. Applicable law; and accepted version, then the judge renders his
decision.17
4. Dispositive ruling.
Factors to Consider in Burden of Proof
In deciding cases, there are certain standards proceedings, and evidence during the trial in
which must be met. In civil cases, the party the forms of admission, uncontradicted
having the burden of proof must establish his allegations, clear implications, etc. These
case by a preponderance of evidence.18 In a uncontroverted facts are helpful to measure the
criminal case, the defendant is entitled to an truth or falsity of other evidence.
acquittal, unless his guilt is shown beyond
2. In interpreting the testimony of a witness, his
reasonable doubt.19 In determining where the
whole testimony must be considered, i.e. , his
preponderance of evidence lies, the court may
direct cross examination, redirect and recross.
consider the following: 1. All the facts and
The truth in testimony cannot be distilled in a
circumstances of the case; 2. The witnesses’
chopped fashion.
manner of testifying; 3. Their intelligence; 4.
Their means and opportunity of knowing the 3. Self-contradictions by a witness usually
facts to which they are testifying; 5. The nature happen. In assessing self- contradictions, the
of the facts to which they are testifying; 6. The judge should determine whether they are due
probability or improbability of their testimony; to innocent mistakes or deliberate falsehood.
Innocent mistakes usually cover minor details. If
17. Cited by Justice Reynato S. Puno in his
the self-contradictions are innocent, then these
“Lecture on Decision Writing.” 18. Rules of
should be disregarded. If deliberate, then these
Court, Rule 133, Sec. 1. 19. Rules of Court, Rule
should be counted against the witness.
133, Sec. 2.
4. Contradictions between witnesses also
7. Their interest or want of interest; 8. Their
commonly occur. Initially, the judge should try
personal credibility so far as the same may
to reconcile them. If they cannot be reconciled,
legitimately appear upon the trial; and 9. The
the judge has to make a choice as to which
number of witnesses, though the
testimony to adopt as true and reject as false.
preponderance is not necessarily with the
To guide him in his choice, he has to consider
greatest number.20 In an administrative
the character of the witness, his ability and
determination of contested cases, which are
willingness to speak the truth, his means of
judicial by their nature, there is no requirement
knowledge, motives, manner and demeanor,
for strict adherence to technical rules since the
the consistency or inconsistency as well as the
atmosphere is one of expeditiousness and as
probability or improbability of his statements.
restricted by technical or formal rules of
evidence. Nevertheless, it is essential that due 5. Contradictions between testimony on the
process be observed, for requirements of fair witness stand and prior affidavit are also
play are not applicable in judicial proceedings common. If they are irreconcilable, affidavits
only.21 In the judicial review of decisions of should normally prevail. Oral testimony is often
administrative agencies, the Supreme Court unreliable due to passage of time.
uses the substantial evidence rule which means
more than a scintilla or relevant evidence as a 6. Testimony that is inherently improbable must
reasonable mind might accept as adequate to be rejected. To be credible, evidence must
support a conclusion, even if other minds coincide with the common experience of
equally reasonable might opine otherwise.22 mankind.

Weighing the Evidence 7. Demeanor of witness is an important factor


to be considered in weighing his testimony.23
Justice Reynato Puno mentions several
techniques used by judges in the difficult task of D D D D D. Statement of . Statement of .
weighing evidence: Statement of . Statement of . Statement of the
La the La the La the La the La w w w w w How
1. The uncontroverted facts must be separated. do you discuss the applicable law in your
They come from the pleadings, pre-trial decision? Again, there is no hard and fast rule. If
the applicable law is clear, then its simple Rombauer in their book, Legal Writing , mention
recitation will suffice. Its further explanation only eleven (11) rules in making word choices.
will more often than not be a mere exercise in
Use of words in their literal sense
redundancy. One legal writer said: It seems that
reverence for citation is the greatest handicap Two common sources of imprecision in legal
of lawyers and judges. We delight in cumulative writing are personification (the givens of
authority. We think that one citation is not human qualities to abstractions or objects, e.g.,
enough if we can cite twenty, even though the “coldblooded decision”) and metononym (the
proposition is obvious enough to require no substitution of an attributive oral suggestive
citation at all. x x x It will suffice to cite one case word for the word identifying a person or thing,
if it is controlling, along with a reference to a e.g., “stage hand” for “stage worker”). In some
reliable text or encyclopedia. However, if the writings, this kind of imprecision may be
applicability of the law is arguable, then you acceptable. However, in legal writing, it may
have to justify your choice of law. Your introduce ambiguity.
discussion may take quite a length. You may
have to go through its history. You may have to Imprecise:
summon analogous rulings even of foreign California has so held.
courts. You may have to invoke abstract
concepts of justice and equity. In any event, this Precise:
is where you have to display your legal The California Court of Appeals has so held.
scholarship. Always remember that substance
should not be sacrificed for style. Omit archaic legalisms. Omit archaic legalisms.
Omit archaic legalisms. Omit archaic legalisms.
Disposition Omit archaic legalisms. Archaic legalisms are
The dispositive ruling must be complete. This is words and phrases such as “hereinafter,”
the test of completeness: 1. The parties know “heretofore,” “aforesaid,” “forthwith,”
their rights and obligations. 2. The parties “herein,” “hereby,” “for purposes hereof,”
should know how to execute the decision under “notwithstanding anything to the contrary
alternative contingencies. 3. There should be no herein,” “so made,” “by these presents,” and
need for further proceedings. 4. It terminates “said.” Not only are these words obstacles to
the case by according the proper relief. The the lay reader, but they are also imprecise and,
proper relief usually depends upon what the thus, troublesome to the legal reader. A more
parties asked for. It may be merely declaratory serious fault is the way archaic legalisms create
of rights, or it may command performance of the appearance of precision, thereby obscuring
positive prestations, or order the party to ambiguities that might otherwise be recognized.
abstain from specific costs. 5. It must For example, a question that has been
adjudicate costs. Thus, the judgment of a case is frequently litigated is whether “herein” refers
what is contained in the dispositive portion. The to the paragraph in which it is used, to the
general rule is where there is a conflict between section, or to the whole document.
the dispositive part and the opinion, the former Never attempt to improve style by introducing
must prevail over the latter on the theory that synonyms or other word variations that will
the dispositive portion is the final order while create confusion or ambiguity. In the following
the opinion is merely a statement ordering sentence, the substitution of the word
nothing.24 “prevailing” for the word “dominant” creates
Basic grammatical skills are important in legal initial confusion. According to the dominant
writing. Grammatical construction is one view, this article is applied to periodic meetings
method by which courts interpret contracts and as well as to special meetings. The view is that
statutes. There are many rules on how to be Article 237 of the Commercial Code provides
concise in writing. Professors Squires and the right for minority shareholders to convene
either type of meeting. Is the author discussing wine bottle. Plaintiff now has two metal plates
two views? A corollary is to use different words and twelve screws holding things together.
when you mean different things. If the same
As lawyers, we often hesitate to make direct or
word is used to mean different things, the
dogmatic statements. To protect ourselves or
reader will be momentarily confused.
to reflect uncertainty, use either equivocal or
Use simple, f Use simple, f Use simple, f Use qualifying words that undermine their meaning.
simple, f Use simple, familiar words. When you Typical words and phrases used in this way are:
have a choice between a short and familiar “It seems to indicate,” “if practicable,” “it
word, such as “call,” and a longer, more would seem,” “it may well be,” and “it might be
elaborate word, such as “communicate,” said that.” If you are uncertain, state the
choose the shorter, simple one. Simple words reasons for your uncertainty.
are understood more quickly, and they require
Use unqualified nouns, adjectives and verbs.
less reading and thinking time. Sim ple Wo rd s
Many writers add modifiers to intensify or
Ela b o r a t e C o u n t e r p a r t s after
buttress poorly chosen nouns, adjectives, and
subsequent to before prior to begin, carry out
verbs. Ordinarily, the right word needs no
implement, effectuate happen eventuate,
bolstering. The following modifiers can be
transpire inform apprise make render send
removed without compromising clarity.
transmit think deem think, see regard envisage
absolutely nearly actually obviously basically
Concrete words such as “split decision” are particular certain, certainly plainly clearly
easier to understand than abstractions such as practically completely pretty much deepest
“judicial dichotomy.” Legal writers are likely to quite extremely really frankly so (as in “so
use abstract, overblown language in part great”) generally sort of given surely greatly
because many of the cases that law students truly in effect various kind of very more or less
read during their first year reflect an older, virtually A plain style is usually the best style. If
overstuffed style that is all too easy to imitate. you wish to use figurative language, do so
Legal writers must resist the old style. Some where it would not interfere with the
common abstractions are simple words that can communication of substance. Cliches come
often be eliminated without loss of meaning, readily to mind during writing. Thus, a standard
for example, “type,” “kind,” “manner,” “state,” part of your revision should be to remove or
“area,” “matter,” “factor,” “system,” and renovate them. Examples of cliches are “height
“nature.” Example: The central thrust of of absurdity,” “day of reckoning,” and “cold
plaintiff’s legal position is dependent on light of reason.”
matters having to do with three decisions of the
Words go in and out of fashion. Vague
Supreme Court. Revised: Plaintiff’s argument
psychoanalytic terms, such as “interaction” and
for summary judgment depends on three
“supportive,” were frequently used for a time
Supreme Court decisions.
before they gave way to computer jargon, such
All words have connotation (overtones of as “interface” and “input.” Avoid word fads
meaning) as well as denotation (explicit altogether. Words in fashion are quickly
meaning). Since connotation contributes to degraded. Their specific meanings disappear,
tone, the word choices in a particular piece of leaving only a vague general meaning.
legal writing should have compatible
As most lawyers know, redundant wording has
connotations. Many briefs contain glaring
a long and respectable past. Our Anglo-Saxon
inconsistencies in tone, as in the following
ancestors gave us word pairings, such as “safe
excerpt from a fact statement:
and sound.” After the Norman invasion, French
A third-party park-sitter, unbeknownst to synonyms were added to the Middle English
Plaintiff, contacted said Plaintiff’s head with a word pairs. Thus, many legal terms have come
to us in triplicate, for example, “give and take
(Old English).” Some word pairings are still Rule 4. State the Facts Succinctly
commonly used, such as “acknowledge and
Rule 5. Avoid Overchronciling- Most Dates are
confess,” “act and deed,” “deem and consider,”
Unimportant
“fit and proper,” “goods and chattels,” “keep
and maintain,” “pardon and forgive,” “shun and Rule 6. Headings are Signposts- They Should
avoid,” “aid and abet,” “cease and desist,” Inform
“fraud and deceit,” and “null and void.” Before
automatically adopting an archaic word pairing, Rule 7. Write Short Paragraphs
consider whether both words are needed. Rule 8. Form is Important- Make it Look Good
Unnecessary word pairing continues to be a
habit in modern English. If you think about each Rule 9. Check your Document Carefully
word you use, then you will be able to avoid Rule 10. Keep it Short- the Page Limit is your
redundancies such as the following: basic Friend
fundamentals telling revelation basic starting
point terrible tragedy false mispresentation true Rule 11. Use No Talking Footnotes
facts final result unexpected surprise if and
Rule 12. Citations go in Footnotes
when unless and until sufficient enough save
and except A more pervasive form of Rule 13. Use the Ohio form of Citation
redundancy is a throw-away phrase such as: a
Rule 14. Edit, Edit, Edit
certain amount of as a matter of fact due to the
fact that all intents and purposes in case of the Rule 15. Write Short Sentences- the 1818 Rule,
nature of the case is in regard to the necessity Part 1
of the fact of the matter with reference to
Rule 16. Use Mainly Active Voice- the 1818
Watch out for these phrases and gradually train Rule, Part 2
yourself to omit them. As an editing technique,
Rule 17. Use “But” and “And” to Begin
ask the question, “Do I really need this word or
phrase?” Sentences

A good memorandum, brief or resolution is


readable. Readability is your goal, but do not
lose sight of your objective – the resolution of a
problem. Lawyers must focus on precision and B. Ratio And Obiter Dictum
exactness of the language to avoid latent C. Case Analysis And Case Briefing
ambiguities or disputes about meeting. Being an Read: Lejano v. People, G.R. No. 176389, December 14,
effective legal writer is not easy; legal writing 2010.
requires concentration, patience, judgment,
and skill. Nothing is included without good
reason and nothing of significance is omitted. 1. WHAT IS A PLEADING?
Almost everything you need to know about
Study: Rule 6, Sec 1, Rules of Court
writing can be summarized in one principle:
Write to communicate.
Section 1.Pleadings defined. — Pleadings are
Mark P. Painter, Legal Writing 201 (2002) the written statements of the respective claims
and defenses of the parties submitted to the
Rule 1. Know your Audience court for appropriate judgment. (1a)
Rule 2. Front-Load your Document- Context
Before Detail a. Parts of a Pleading – Rule 7, Rules of Court
PARTS OF A PLEADING
Rule 3. Frame the Issue in Fewer than 75 Words
Section 1. Caption. — The caption sets (c) Relief. — The pleading shall specify the
forth the name of the court, the title of the relief sought, but it may add a general
action, and the docket number if assigned. prayer for such further or other relief as
may be deemed just or equitable. (3a, R6)
The title of the action indicates the names
of the parties. They shall all be named in the (d) Date. — Every pleading shall be dated.
original complaint or petition; but in (n)
subsequent pleadings, it shall be sufficient if
the name of the first party on each side be Section 3. Signature and address. — Every
stated with an appropriate indication when pleading must be signed by the party or
there are other parties. counsel representing him, stating in either
case his address which should not be a post
Their respective participation in the case office box.
shall be indicated. (1a, 2a)
The signature of counsel constitutes a
Section 2. The body. — The body of the certificate by him that he has read the
pleading sets fourth its designation, the pleading; that to the best of his knowledge,
allegations of the party's claims or defenses, information, and belief there is good
the relief prayed for, and the date of the ground to support it; and that it is not
pleading. (n) interposed for delay.

(a) Paragraphs. — The allegations in the An unsigned pleading produces no legal


body of a pleading shall be divided into effect. However, the court may, in its
paragraphs so numbered to be readily discretion, allow such deficiency to be
identified, each of which shall contain a remedied if it shall appear that the same
statement of a single set of circumstances was due to mere inadvertence and not
so far as that can be done with intended for delay. Counsel who
convenience. A paragraph may be referred deliberately files an unsigned pleading, or
to by its number in all succeeding pleadings. signs a pleading in violation of this Rule, or
(3a) alleges scandalous or indecent matter
therein, or fails promptly report to the court
(b) Headings. — When two or more causes a change of his address, shall be subject to
of action are joined the statement of the appropriate disciplinary action. (5a)
first shall be prefaced by the words "first
cause of action,'' of the second by "second Section 4. Verification. — Except when
cause of action", and so on for the others. otherwise specifically required by law or
rule, pleadings need not be under oath,
When one or more paragraphs in the verified or accompanied by affidavit. (5a)
answer are addressed to one of several
causes of action in the complaint, they shall A pleading is verified by an affidavit that the
be prefaced by the words "answer to the affiant has read the pleading and that the
first cause of action" or "answer to the allegations therein are true and correct of
second cause of action" and so on; and his knowledge and belief.
when one or more paragraphs of the
answer are addressed to several causes of A pleading required to be verified which
action, they shall be prefaced by words to contains a verification based on
that effect. (4) "information and belief", or upon
"knowledge, information and belief", or
lacks a proper verification, shall be treated form, a plain, concise and direct statement
as an unsigned pleading. (6a) of the ultimate facts on which the party
pleading relies for his claim or defense, as
Section 5. Certification against forum the case may be, omitting the statement of
shopping. — The plaintiff or principal party mere evidentiary facts. (1)
shall certify under oath in the complaint or
other initiatory pleading asserting a claim If a defense relied on is based on law, the
for relief, or in a sworn certification pertinent provisions thereof and their
annexed thereto and simultaneously filed applicability to him shall be clearly and
therewith: (a) that he has not theretofore concisely stated. (n)
commenced any action or filed any claim
involving the same issues in any court, Section 2. Alternative causes of action or
tribunal or quasi-judicial agency and, to the defenses. — A party may set forth two or
best of his knowledge, no such other action more statements of a claim or defense
or claim is pending therein; (b) if there is alternatively or hypothetically, either in one
such other pending action or claim, a cause of action or defense or in separate
complete statement of the present status causes of action or defenses. When two or
thereof; and (c) if he should thereafter learn more statements are made in the
that the same or similar action or claim has alternative and one of them if made
been filed or is pending, he shall report that independently would be sufficient, the
fact within five (5) days therefrom to the pleading is not made insufficient by the
court wherein his aforesaid complaint or insufficiency of one or more of the
initiatory pleading has been filed. alternative statements. (2)

Failure to comply with the foregoing Section 3. Conditions precedent. — In any


requirements shall not be curable by mere pleading a general averment of the
amendment of the complaint or other performance or occurrence of all conditions
initiatory pleading but shall be cause for the precedent shall be sufficient. (3)
dismissal of the case without prejudice,
unless otherwise provided, upon motion Section 4. Capacity. — Facts showing the
and after hearing. The submission of a false capacity of a party to sue or be sued or the
certification or non-compliance with any of authority of a party to sue or be sued in a
the undertakings therein shall constitute representative capacity or the legal
indirect contempt of court, without existence of an organized association of
prejudice to the corresponding person that is made a party, must be
administrative and criminal actions. If the averred. A party desiring to raise an issue as
acts of the party or his counsel clearly to the legal existence of any party or the
constitute willful and deliberate forum capacity of any party to sue or be sued in a
shopping, the same shall be ground for representative capacity, shall do so by
summary dismissal with prejudice and shall specific denial, which shall include such
constitute direct contempt, as well as a supporting particulars as are peculiarly
cause for administrative sanctions. (n) within the pleader's knowledge. (4)

RULE 8 Section 5. Fraud, mistake, condition of the


mind. — In all averments of fraud or
Manner of Making Allegations in Pleadings mistake the circumstances constituting
fraud or mistake must be stated with
Section 1. In general. — Every pleading particularity. Malice, intent, knowledge, or
shall contain in a methodical and logical
other condition of the mind of a person may relies to support his denial. Where a
be averred generally.(5a) defendant desires to deny only a part of an
averment, he shall specify so much of it as is
Section 6. Judgment. — In pleading a true and material and shall deny only the
judgment or decision of a domestic or remainder. Where a defendant is without
foreign court, judicial or quasi-judicial knowledge or information sufficient to form
tribunal, or of a board or officer, it is a belief as to the truth of a material
sufficient to aver the judgment or decision averment made to the complaint, he shall
without setting forth matter showing so state, and this shall have the effect of a
jurisdiction to render it. (6) denial. (10a)

Section 7. Action or defense based on Section 11. Allegations not specifically


document. — Whenever an action or denied deemed admitted. — Material
defense is based upon a written instrument averment in the complaint, other than
or document, the substance of such those as to the amount of unliquidated
instrument or document shall be set forth in damages, shall be deemed admitted when
the pleading, and the original or a copy not specifically denied. Allegations of usury
thereof shall be attached to the pleading as in a complaint to recover usurious interest
an exhibit, which shall be deemed to be a are deemed admitted if not denied under
part of the pleading, or said copy may with oath. (1a, R9)
like effect be set forth in the pleading. (7)
Section 12. Striking out of pleading or
Section 8. How to contest such matter contained therein. — Upon motion
documents. — When an action or defense is made by a party before responding to a
founded upon a written instrument, copied pleading or, if no responsive pleading is
in or attached to the corresponding permitted by these Rules, upon motion
pleading as provided in the preceding made by a party within twenty (20) days
section, the genuineness and due execution after the service of the pleading upon him,
of the instrument shall be deemed admitted or upon the court's own initiative at any
unless the adverse party, under oath time, the court may order any pleading to
specifically denies them, and sets forth be stricken out or that any sham or false,
what he claims to be the facts, but the redundant, immaterial, impertinent, or
requirement of an oath does not apply scandalous matter be stricken out
when the adverse party does not appear to therefrom. (5, R9)
be a party to the instrument or when
compliance with an order for an inspection 2. Parts of a decision
of the original instrument is refused. (8a) Study; PHIL CONST., Art VIII, 14; Rule 36, sec 1,
Rules of Court , Rule 120, sec 2, Rules of Court.
Section 9. Official document or act. — In
pleading an official document or official act, PHIL CONST., Art. VIII, Section 14
it is sufficient to aver that the document Section 14. No decision shall be rendered by
was issued or the act done in compliance any court without expressing therein clearly and
with law. (9) distinctly the facts and the law on which it is
based.
Section 10. Specific denial. — A defendant
must specify each material allegation of fact No petition for review or motion for
the truth of which he does not admit and, reconsideration of a decision of the court shall
whenever practicable, shall set forth the be refused due course or denied without stating
substance of the matters upon which he the legal basis therefor.
ROC, Rule 36, Sec. 1

Section 1. Rendition of judgments and


final orders. — A judgment or final order
determining the merits of the case shall be in
writing personally and directly prepared by the
judge, stating clearly and distinctly the facts and
the law on which it is based, signed by him, and
filed with the clerk of the court. (1a)

ROC, Rule 120, Sec. 2

Section 2. Contents of the judgment. — If


the judgment is of conviction, it shall state (1)
the legal qualification of the offense constituted
by the acts committed by the accused and the
aggravating or mitigating circumstances which
attended its commission; (2) the participation of
the accused in the offense, whether as
principal, accomplice, or accessory after the
fact; (3) the penalty imposed upon the accused;
and (4) the civil liability or damages caused by
his wrongful act or omission to be recovered
from the accused by the offended party, if there
is any, unless the enforcement of the civil
liability by a separate civil action has been
reserved or waived.

Read: Artemio V. Panganiban, Tbe Four “C’s” of


Effective Decision-Writing: An Introduction for
Newly – Appointed judges, 4 PHILJA JUD. J. 29,
42-45 (2002).

3. Case Briefing
Read: Christopher Pyle, How to Brief a case
(1999).

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