3.6.29 Contractors and Contract Controls Procedure

Safety, Health & Environment Standard
THOMO DEVELOPMENTS
SHEQ MANAGEMENT SYSTEM
SECTION 3
IMPLEMENTATION AND OPERATION OF HSE MANAGEMENT SYSTEM
3.6 HSE OPERATIONAL CONTROL
Document Reference : 3.6.29 Contractors and Contracts Controls – Procedure
Approved
Signature Date
HSE Manager
Approved
Signature Date
CEO
DOCUMENT NO: 3.6.29
THOMO DEVELOPMENT REV: 01

Review Date:
HSE Operational Control 01/12/2018
Created By: CJ Cornelius
REVISION RECORD SHEET
Rev No Description of Revision Rev Date
DATE OF LAST REVIEW
DATE OF NEXT REVIEW
INDEX
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1 Purpose
2 Scope
3 Objective
4 Definitions
5 Responsibility
6 Section 37(2) agreement
7 Requirements, arrangements & procedures for Contractors
8 Indemnification
9 Important regulations in the Occupational Health & Safety Act
10 Health and Safety Specifications
10.1 Structures
10.2 Formwork & Support work
10.3 Excavation work
10.4 Demolition work
10.5 Tunnelling
10.6 Scaffolding
10.7 Suspended platforms
10.8 Boatswains chairs
10.9 Material hoist
10.10 Batch plants
10.11 Explosive powered tools
10.12 Cranes
10.13 Construction vehicles and mobile plant
10.14 Electrical installations and machinery
10.15 Use of temporary storage of flammable liquids
10.16 Water environments
10.17 Housekeeping
10.18 Stacking & storage
10.19 Fire precautions
10.20 Welfare facilities
10.21 Forms
10.22 Appointments
10.23 Checklists
10.24 Other specific requirements
10.25 Contractors signatures
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1. PURPOSE
This document is compiled to ensure that all Professional consultants, Contractors and
services providers are made aware of their legal liabilities as per the Occupational Health
and Safety Act, Act 85 of 1993 and the relevant Acts pertaining to their legal
responsibilities.
2. SCOPE
This document is limited to all Service providers and Contractors of Thomo
Developments.
3. OBJECTIVE
The Regulations and sections within this document are there to highlight certain
regulations and sections within the Occupational Health and Safety Act. The legal
information within this document is there to assist and to ensure that aspects of legal
issues are taken care of and that all Professional consultants, Contractors, sub
Contractors and services providers have one and the same set of legal regulations so as
to prevent any confusion.
Note: It is still and will be the responsibility of every Professional consultant,

Contractor, sub Contractor and services provider to make themselves conversant with
the various Acts pertaining to their profession at all times.
This document must be completed to ensure all parties understand and take
cognisance of their legal responsibilities. A Copy of this document must be initialled on
every page, signed and returned to Thomo Developments to be kept on file for future
reference. It is the responsibility of each business Unit to ensure that there will be a
signed copy of each of these signed legal documents on file at any given time.
This document does not purport to be an exhaustive canvassing of all issues and duties
imposed by the Occupational Health and Safety Act, Act 85 of 1993 and Regulations
governing the duties and obligations of a Contractor performing duties i.t.o. an
agreement with the client.
The various duties imposed on a Contractor are more fully described in the OHS Act,
Act 85 of 1993 and its regulations and the Contractor should acquaint himself
therewith before commencing with any work
4. DEFINITIONS
“OHSAct” means the Occupational Health and Safety Act, Act 85 of 1993 and
Regulations
“MHSAct” means the Mine Health and Safety Act, Act 29 of 1993 and Regulations
“danger” means anything which may cause injury or damage to persons or property
“employee” means any person who is employed by or works for an employer and who
receives or is entitled to receive any remuneration or who works under the direct
supervision of an employer or any other person
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“employer” means any person who employs or provides work for any person and
remunerates that person expressly or tacitly undertakes to remunerate him, but excludes
a labour broker
“hazard” means a source of or exposure to danger
”machinery” means any article or combination of articles assembled, arranged or
connected and which is used or intended to be used for converting any form of energy to
performing work, or which is used or intended to be used, whether incidental thereto or
not, for developing, receiving, storing, containing, confining, transforming, transmitting,
transferring or controlling any form of energy
“mandatary” includes an agent, a contractor or subcontractor for work, but without
derogating from his status in his own right as an employer or a user
“premises” includes any building, vehicle, vessel, train or aircraf
“remuneration” means any payment in money or in kind or both in money and in kind,
made or owing to any person in pursuance of such person’s employment
“risk” means the probability that injury or damage will occur
“safe” means free from any hazard
“user” in relation to plant or machinery, means the person who uses plant or machinery
for his own benefit or who has the right of control over the use of plant or machinery,
but does not include a lessor of, or any person employed in connection with, that plant
or machinery
“work” means work as an employee or as a self-employed person, and for such purpose
an employee is deemed to be at work during the time that he is in the course of his
employment, and a self-employed person is deemed to be at work during such time as
he devotes to work as a self-employed person
“work-place” means any premises or place where a person performs work in the course
of his employment
5. RESPONSIBILITY
It is the responsibility of each person within each company to comply and to maintain
and to adhere to all legal requirements at all times. The Contractors attention is drawn to
the following Acts as amended from time to time, but is not all inclusive or limited to and
that may be applicable and must be adhered to at all times:
 Compensation for Occupational Injuries and Diseases ACT 130 of 1993,
 Water Act No. 54 of 1956, and
 Atmospheric Pollution Prevention Act No. 45 of 1965,
 Occupational Health and Safety Act No. 85 of 1993,
 Environmental Conservation Act No. 73 of 1989.
 Hazardous Substances Act No.15 of 1973,
 National Building Regulations and Building Standards Act No.103 of 1977,
 National Environmental Management Act No. 107 of 1998,
 National Road Traffic Act No. 93 of 1996,
 National Water Act No. 36 of 1998,
 Relevant By-laws.
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6. SECTION 37(2) CONTRACT

ARRANGEMENTS AND PROCEDURES FOR CONTRACTORS ON THE PREMISES
(Initial all pages, sign where applicable and supply a certified copy of your valid
Workmen’s Compensation Fund Letter of Good Standing and Public Liability Insurance
before commencing with any work on site)
OCCUPATIONAL HEALTH AND SAFETY ACT 85 OF 1993 AND ITS REGULATIONS
In terms of Section 37(2) of the Occupational Health and Safety Act 85 of 1993 and its
regulations, henceforth referred to as the OHS Act, the provision of Section 37(1) of the
same act applies to all Professional consultant, Contractor sub Contractor or service
providers hereinafer described as “The Contractor” and any of the Contractors’ agents,
sub-Contractors and third parties (hereinafer referred to as the “Contractor”), in as far
as Thomo Developments, shall not be responsible or liable for the actions or inaction’s
whatsoever in contravention of the OHS Act taken by the employees of the Contractor, in
the fulfilment of the contract undertaken by the Contractor.
As an employer in your own right, you, the Contractor is obliged to comply with all the
provisions of the OHS Act while on the premises/ property /site of Thomo
Developments. The Contractor shall also be required to comply with the conditions and
safety procedures of Thomo Develoments.
Thomo Developments hereby reserves the right to cause all work undertaken by the
Contractor, that is in contravention of the OHS Act and that has come to the attention of
Senior Management - Thomo Developments to cease, until satisfied that such
contravention has been rectified. Non-compliance to Thomo Developments’
arrangements and procedures will adversely affect future contracts, while serious non-
compliance may lead to immediate expulsion from the premises. Any claim resulting due
to non compliance by the Contractor will be recalled and claimed from the Contractor
7. REQUIREMENTS, ARRANGEMENTS AND PROCEDURES FOR CONTRACTORS
It is a condition of this contract that the Contractor and its employees be covered in
terms of the Compensation for Occupational Injuries and Diseases Act 130 of 1993, as
amended. A copy of the certificate of good standing with the Compensation
Commissioner shall be attached to the signed copy of this legal document. Furthermore,
the Contractor certifies that such cover will not expire during the execution of the task
nor will the Contractor become in arrears with any payment due to the Commissioner or
any other documentation required by the Commissioner.
7.1 The Contractor agrees to the following rules:

7.1.1 The Contractor shall have available a copy of the Occupational Health
and Safety Act, Act 85 of 1993 and Mine Health and Safety Act, Act 29
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of 1996 if applicable and compile a site safety file according to this

procedure.
7.1.2 Any Contractor shall ensure that Contractor’s employees are made
aware of who the Contractors first aiders are and will be aware of
where the First Aid box is kept.
7.1.3 Any Contractor with more than 5 (five) employees at any time on the
premises / property / site shall have available their own first aid box
for prompt first aid.
7.1.4 Any Contractor with 10 (ten) or more employees shall have at least
one competent and valid first aider on the premises / property / site
at their workplace. Should there be fify or more employees on the
premises a further first aider for every fify employees or part thereof
shall be available., at all times
7.1.5 Any Contractor with less than 10 (ten) employees on the premises /
property / site shall ensure that such employees are made conversant
with the first aider at the workplace.
7.1.6 The Contractor shall keep up to date and available for inspection all
applicable legally required registers as per the Occupational Health
and Safety Act, Act 85 of 1993.
7.1.7 The Contractor shall make himself and his employees conversant with
Thomo Dvelopments’ emergency and evacuation procedures.
7.1.8 The Contractor shall not misuse anything, which is supplied in the
interest of health and safety.
7.1.9 The Contractor shall adhere to all Thomo Developments’ safe working
procedures.
7.1.10 Working Hours:
7.1.10.1 Normal working hours shall be between 07h00 and 16h30
on Mondays Thursdays and Fridays until 15:00. When
necessary On Saturdays as arranged.
7.1.10.2 The Contractor shall not engage in work outside these
hours except by specific arrangement with Thomo
Developments acting through the appointed Thomo
Developments’ employee, Tshokolo Manoko but there
shall be no onus on Thomo Developments to grant such
permission and such permission is a concession to, and not
a right of the Contractor. The cost of any Thomo
Developments or other supervision necessary to be in
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attendance whilst the Contractor is working outside normal

hours shall be for the Contractor's account
7.1.11 Injuries on Duty
All injuries/incidents no minor they may appear at the time, must be reported
immediately to the following:
7.1.11.1 Tshokolo Manoko the Thomo Developments responsible
person. Should an injured employee of a Contractor be
transported to hospital by ambulance, the names,
telephone numbers and Workmen's Compensation
registration number of the Contractor and his appointed
official will be registered at the hospital as the responsible
parties. An authorised representative of the Contractor
shall, within 12 hours of the occurrence of such an injury,
make formal arrangements with the hospital pertaining to
treatment, discharge, settlement of accounts etc,
associated with the injured employee.
7.1.11.2 The relevant authorities, i.e. Department of Labour,
Department of Minerals and Energy, South African Police
Services, Workmen’s Compensation Commissioner, etc.
7.1.11.3 Should work be performed on a Mine premises, also to the
Mine safety official
7.1.12 All injuries shall be investigated as soon as possible and the
investigation report handed to the Thomo Developments responsible
person.
7.1.13 Get first aid for cuts and scratches.
7.1.14 The introduction of ignition devices into specified restricted areas is
prohibited. These include matches; lighters and other non-intrinsically
safe items such as battery powered hearing aids, radios, cameras,
cellular telephones, calculators and normal electrical power tools.
7.1.15 Smoking is permitted only in designated safe smoking areas.
7.1.16 Safety devices must not be interfered with and can only be modified,
attended to or bypassed with proper written authorisation from the
responsible Thomo Developments Person. No person or equipment
shall block fire hydrants, emergency equipment, building exits,
walkways, etc.
7.1.17 It is prohibited to indulge in horseplay, fighting or malicious damage.
7.1.18 Personnel safety
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7.1.18.1 Walkways and stairs and their handrails, where provided,

must be used.
7.1.18.2 Climbing or standing on equipment, machinery or pipelines
is prohibited unless authorised where alternatives are
impracticable.
7.1.18.3 Avoid loose clothing when working with machinery or
equipment. Long hair must be secured in such a manner
that it cannot be entangled in machinery.
7.1.18.4 Under no circumstances shall personnel enter storage
tanks without the written authority of the Thomo
appointed person.
7.1.19 Safety equipment
The Contractor must supply all his employees with the necessary
equipment at his own expense. The following Thomo Developments
guidelines must be followed:
7.1.19.1 Head protection:
7.1.19.1.1 Wearing of hard hats is compulsory and all
employees shall be provided with hard hats by the
Contractor.
7.1.19.1.2 All hard hats shall be of a SABS approved type
7.1.19.1.3 Hard hats must be inspected regularly and the inner
lining particularly must be checked
7.1.19.2 Safety footwear
7.1.19.2.1 All Contractor's employees engaged in activities
that has a potential for foot injuries must wear
safety shoes/boots of a type approved by the SABS
7.1.19.2.2 All Contractors’ employees must wear safety
shoes/boots at all times whilst within the working
area.
7.1.19.3 Eye and face protection
7.1.19.3.1 Applicable eye protection shall be used by both the
person carrying out the job and his helper/s during
any of the following operations: welding, cutting,
grinding or drilling, chipping, chiselling or scaling,
high-pressure jet cleaning, any work involving
corrosive or hazardous chemicals, drawing samples
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of any material from equipment under pressure or

where there is danger of splashing, sandblasting
and when opening equipment which is or was
under pressure.
7.1.19.4 Safety harnesses
7.1.19.4.1 To be worn by all persons working in an elevated
position except when work is performed from a
scaffold, which is fitted with proper handrails, or
when fixed handrails are in position. NO SAFETY
BELTS SHALL BE USED.
7.1.19.5 Hand protection
7.1.19.5.1 For general purpose e.g. handling of material,
cutting, grinding, welding, etc. leather gloves must
be worn.
7.1.19.5.2 Whenever corrosive liquids (Acid, Caustic's or
petroleum products) are handled, PVC gloves must
be worn
7.1.19.6 Vehicles
7.1.19.6.1 Vehicles must be kept in a roadworthy condition at
all times.
7.1.19.6.2 Vehicles and equipment of the Contractor enter the
site at his own risk.
7.1.19.6.3 Vehicle drivers must obey speed limits and traffic
regulations.
7.1.19.6.4 Vehicles or equipment may not be placed or parked
in such a way that they obstruct any fire-fighting
equipment or traffic, or prevent personnel from
carrying out their duties.
7.1.19.6.5 For construction vehicles and mobile plant, see
section 10.15 in the Health & Safety Specifications
section.
7.1.19.6.6 It is the responsibility of the Contractor to follow all
policies regarding vehicles that the customer may
have.
7.1.19.7 Hand tools

No hand tools will be allowed which do not comply with
Thomo Developments general safety standards, e.g.: Files
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without handles, mushroomed chisels heads, cracked or

damaged hammer handles.
7.1.19.8 Rubbish and scrap
7.1.19.8.1 The Contractor is compelled to keep his place of
work and the environment clean and free of waste
or rubbish. Disposal of construction rubble and
scrap is the responsibility of the Contractor.
Dumping of construction rubble anywhere on site is
not permitted and the Contractor shall make his
own arrangements with the local authority for
dumping. It is the responsibility of the Contractor to
liaise with the mine/customer regarding the policy
of rubbish/scrap on site.
7.1.19.8.2 Hazardous waste as defined by the Environmental
Conservation Act, shall be disposed of only at a site
classified H:h which is registered to accept these
wastes. A waste manifest shall be obtained and
handed to Thomo Developments.
7.1.19.9 Thomo Developments DIVISION PERMIT TO WORK
The following work may only be performed when the person is in
possession of a properly completed and signed Thomo Developments
“Permit to work”, “Hot Work Permit”, “Lock-out Permit” and/or
“Confined Space Entry Permit” as required is in his possession:
o Potential Atmospheric deviations from normal
o Hot work in a hazardous zone and in general areas
o Entry into a confined space
o Decontamination of any container / tank / pipe
o Isolation of electric energy
o Physical isolation
o Rigging and lifing
o Excavations
o Erecting scaffolds
o General work in a hazardous zone
7.1.19.10 Emergency situations
7.1.19.10.1 Any employee of a Contractor must
immediately report any fire or other emergency
situation.
7.1.19.10.2 The Contractor shall acquaint himself with
emergency procedures and must comply with the
directives thereof.
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7.1.19.10.3 The Contractor shall be subject to the health,

safety, environment and security rules of Thomo
Developments.
8 INDEMNIFICATION
The Contractor hereby certifies that all contracting workmen recognize the inherent
hazards that exist on the premises / property / site of Thomo Developments and that the
Contractor:
 Enters the property entirely at his/her own risk and therefore the Contractor waives
any claim of whatsoever nature against Thomo Developments, its employees, agents
and/or mandatories in respect of any loss, damage and/or injury whether same is the
result of any negligent act or omission on the part of Thomo Developments, it’s
employees, agents and/or mandatories or other independent Contractors or by a
third person or by way of defective equipment or materials supplied by the company,
and further the Contractor;
 Hereby indemnifies Thomo Developments, its employees, agents and/or
mandatories against any claims from the Contractor’s employees and/or from any
other person, arising and being caused in the manner set out above.
 Hereby are specifically informed of certain applicable sections and regulations as
prescribed in the Occupational Health and Safety Act, Act 85 of 1993, namely;
9. IMPORTANT EXTRACTS OF THE OHSACT.
9.1 Occupational Health and Safety Act, Act 85 of 1993
9.1.1 Article 8 – General duties of employers to their employees
9.1.2 Article 9 – General duties of employers and self-employed persons to
persons other than their employees.
9.1.3 Article 13 – Duty to inform
9.2 General Administrative Regulations, 1994
9.2.1 Regulation 3 – Copy of the Act
9.2.2 Regulation 10 – Intoxication
9.2.3 Regulation 11 – Admittance of persons
NB. The list above is not all inclusive and it is the responsibility of the Contractor and his subcontractors,
agents and employees to ascertain all the relevant/applicable acts and regulations, and comply therewith.
10 HEALTH AND SAFETY SPECIFICATIONS

10.1 General:
No. Description/Requirement Yes No Comment
10.1.1 Inform the provincial director using form Annexure A, because
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 The demolition of the structure exceeds 3,0 meters, and/or
 Explosives will be used, and/or
 Dismantling fixed plant exceeding 3,0 meters in height,

and/or
 Construction work will exceed 30 days or more than 300

person days, and/or
 Excavation work deeper than 1,0 meters required, and/or
 Construction work will exceed 3,0 meters above ground level

or a landing.
10.1.2 Have a copy of the notification form available on site
10.1.3 Provide proof that you are registered with a compensation fund and in
good standing
10.1.4 Provide adequate funds for health and safety in the tender to ensure
compliance
10.1.5 Provide a documented health and safety plan based on these

specifications
10.1.6 Have your approved health and safety plan available on site
10.1.7 Provide Thomo Developments with your Health and Safety Plan before
work commences
10.1.8 Ensure the Health and Safety Plan is implemented and maintained for
the duration of the contract
If you are the Principal Contractor, you shall:
10.1.9 Ensure co-operation between Contractors to ensure compliance to the

construction regulations
10.1.10 Provide your sub-contractors with this health and safety specification
10.1.11 Appoint all sub-Contractors in writing
10.1.12 Ensure sub-Contractors have health and safety plans implemented and
maintained
10.1.13 Stop any work which is not in line with the health and safety plan
10.1.14 Audit sub-Contractors monthly/weekly to ensure compliance to the

health and safety plan
10.1.15 Obtain proof that sub-Contractors are registered with a compensation

fund and in good standing prior to commencement of the contract
10.1.16 Ensure that sub-Contractors have provided adequate funds for health
and safety in the tender to ensure compliance
10.1.17 Discuss and approve the health and safety plan with every sub-
Contractor
10.1.18 Ensure that every sub-Contractor‘s approved health and safety plan is
available on site
10.1.19 Provide Thomo Developments with a comprehensive and updated list of

all Contractors on site accountable to you including the agreements, the
parties and the type of work to be done.
10.1.20 Ensure that sub-Contractors reporting to you, are competent and have
the resources to carry out the construction work in a safe manner
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10.1.21 Ensure that all the above requirements are applied to all sub-Contractors
appointing further sub-Contractor
10.1.22 Ensure sub-Contractors provide you with all information that may affect
the health and safety of any person because of construction work carried
out by that sub-Contractor
10.1.23 Inform all sub-Contractors of the hazards identified in the risk

assessment BEFORE any work has commenced and at times that may be
determined by the risk assessment
10.1.24 Have a safety file where all the required documentation is kept and
available on site
10.1.25 On completion, hand over a consolidated health and safety file t Thomo
Developments which includes all documents required in terms of the Act
and regulations, drawings, designs, materials used and other information
concerning the complete structure.
10.1.26 Appoint a full-time employee as the construction supervisor in writing

(the construction supervisor is not allowed to supervise another site)
10.1.27 Appoint one/two competent employees to assist the construction

supervisor
10.1.28 Appoint a full-time safety officer
10.1.29 Allow the full-time safety officer input at the design stage and into the
health and safety plan
10.1.30 Keep record of the input given by the safety officer
If a full-time safety officer is appointed, ensure that he/she has:
10.1.32  At least five years construction/operations experience
 A SAMTRAC (NOSA or equivalent) qualification
 HIRA (Hazard Identification & Risk Assessment)
 First Aid Level 1
 Fire fighting course
10.1.33 The safety officer has the authority to stop any unsafe work
10.1.34 Appoint a competent person in writing to carry out a risk assessment

BEFORE any construction work is started
10.1.35 Ensure the risk assessment is part of the health and safety plan
Ensure the risk assessment include the following:
10.1.36 Identification of the risks and hazards
10.1.37 Analysis of the risks and hazards
10.1.38 Include a documented plan of safe procedures to mitigate, reduce or

control the risks and hazards
10.1.39 A monitoring plan, and
10.1.40 A review plan
10.1.41 Ensure that a copy of the risk assessment is available on site
10.1.42 Consult with your health and safety committee or with a representative
of the employees on the development, monitoring and review of the risk
assessment
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10.1.43 Inform, train and instruct all your employees regarding all hazards and
work related procedures (Proof to be supplied to E+PC Operations)
10.1.44 Ensure that the training is done by a competent person
10.1.45 Ensure that all ergonomically related hazards are analysed, evaluated
and addressed in the risk assessment
10.1.46 Ensure that all persons entering the premises including visitors are given
induction upon them entering the site
10.1.47 Ensure that every person on site has in his/her possession proof by
means of a certificate/sticker that he/she has had induction training.
Proof to be kept on the person whilst on site
10.1.48 Ensure that the induction training is given by a competent person
10.1.49 Elect and appoint a health and safety representative if twenty or more
employees
10.1.50 Elect and appoint health and safety representatives for every 50 persons
or part thereof
10.1.51 Hold weekly safety meetings with written minutes kept
10.2 Fall protection

No. Description/Requirement Yes No Comment
10.2.1 All applicable Contractors to designate a competent person to prepare a

fall protection and rescue plan
10.2.2 The fall protection and rescue plan to be implemented and maintained
10.2.3 Discipline to be enforced in respect to the fall protection and rescue plan
10.2.4 The fall protection and rescue plan to include a risk assessment on
elevated height work and the procedures and methods to
address the risks
10.2.5 The fall protection and rescue plan to include the process for evaluating
the employee’s physical and psychological fitness to work at
elevated heights
10.2.6 The fall protection and rescue plan to include the programme of training
in respect to elevated height work
10.2.7 The fall protection and rescue plan to include the procedure addressing
the inspection and maintenance of the fall protection equipment
10.2.8 Records to be kept in place in respect to the fall protection and rescue
plan
10.2.9 The construction supervisor to be in possession of the latest fall

protection and rescue plan
10.2.10 The Contractor to ensure that all openings in floors, edges, slabs,
hatchways and stairways are adequately protected
10.2.11 The Contractor to ensure that all elevated height work is performed
from a position as if working from a ladder or scaffold
10.2.12 The Contractor to post notices in a conspicuous place at every opening

through which a person could fall
10.2.13 The Contractor to ensure that fall prevention and fall protection
equipment is suitable and of sufficient strength
10.2.14 The Contractor to ensure that fall prevention and fall protection
equipment is securely attached
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10.2.15 The Contractor to ensure that fall arrest equipment is only used where it
is not reasonably practicable to use fall prevention equipment
10.2.16 The Contractor to take suitable and reasonable steps to prevent a person
who may fall from being injured by the protection equipment or
surrounding environment
10.2.17 Where roof work is being performed on a construction site, the

Contractor to ensure that additional requirements be indicated in
the fall protection and rescue plan which must include at least
the following
• the roof work is properly planned;
• the roof erectors are competent;
• no work is permitted during inclement weather;•
prominent warning notices are placed at all covers to
openings that cannot sustain the applicable weight;
• covers to openings that cannot sustain the applicable weight
be barricaded off;
• suitable and sufficient platforms, coverings are provided to
be used in such a manner that persons passing across or working
from fragile material is supported; and
• sufficient guard rails or barriers and toe-boards are placed to
prevent the fall of any person, material or equipment?
10.3 Structures
Question Yes No Comment
10.3.1 The Contractor to ensure that all reasonable steps are taken to prevent an
uncontrolled collapse of any new, existing or structures or part thereof
10.3.2 The Contractor to ensure that no structure is so overloaded that it may become
unsafe
10.3.3 The designer (before a contract goes out for contract) ensure that the client has
been given all the relevant information on the structure that may affect
the pricing of the construction work
10.3.4 The designer to inform the Contractor in writing of any known or anticipated
hazards relating to the construction work
10.3.5 The designer to ensure that the following information is included in a

report given to the Contractor:
• geo-science technical report where applicable;• the loading
the structure is designed to withstand; and
• the methods and sequence of construction process
10.3.6 The designer to ensure that the use of dangerous procedures or materials
hazardous to the health and safety of persons is avoided by modifying
the design or substituting materials
10.3.7 The designer to take into consideration subsequent maintenance in the design
process in order to minimise the risk
10.3.8 The designer to carry out regular inspections on site to ensure compliance to
the design
10.3.9 A record of the designer’s inspections to be kept
10.3.10 The designer to stop the Contractor from working should he/she detect that
compliance with the design is not being maintained
10.3.11 The designer to carry out a final inspection and issue a completion certificate to
the Contractor
10.3.12 The designer to take into consideration ergonomics during the life cycle of the
construction
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10.3.13 All Contractors to ensure that all drawings are kept on site and are available for
inspection by an inspector, other Contractors, Thomo Developments
,Thomo Developments’ agent or employees
10.4 Formwork and support work

10.4.1 The Contractor to ensure that all formwork and support work operations are
carried out under the supervision competent person appointed in
writing
10.4.2 The Contractor to ensure that all formwork and support work structures are
adequately designed, erected, supported, braced and maintained so
that they will be able to support all anticipated loads
10.4.3 All drawings pertaining to formwork and support work kept on site and are
available for inspection by an inspector, Contractor, Thomo
Developments,’ Thomo Developments agent or employees
inspected and checked for suitability by a competent person before
being used
inspected by a competent person before, during and afer placement of
concrete or any other imposed load and thereafer on a daily basis until
the structure is removed
10.4.6 Record of these inspections to be kept
10.4.7 The Contractor to ensure that should weakened formwork or support structure
be detected, that they are immediately reinforced
10.4.8 The Contractor to ensure that adequate steps are taken to:
• Secure deck panels against displacement; and •
Prevent any person from slipping on support work
10.4.9 The Contractor to ensure that persons will not be affected by the use of
solvents or any oils or other similar substances
10.4.10 The Contractor to ensure that upon pouring concrete, it gains sufficient
strength before the support work is removed
10.4.11 The Contractor to ensure that safe access has been provided for all support
work
10.4.12 The Contractor to ensure that all employees involved in support work have
been adequately trained and instructed to perform this work in a safe
manner
10.4.13 The Contractor to ensure that the foundations of the form work are adequate
to sustain the load that is applied
10.5 Excavation work

10.5.1 The Contractor to ensure that all excavation work is carried out under the
supervision of a person that is competent and has been appointed in
writing
10.5.2 The Contractor as far as is reasonably practicable evaluate the stability of the
ground before excavation work begins
10.5.3 The Contractor to ensure that suitable and sufficient steps are taken to prevent
persons from being trapped due to a collapse
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10.5.4 The Contractor to ensure that no person enters or work in an excavation which
has not been cut back to at least the maximum angle of repose
measured relative to the horizontal, and where the ground is unstable,
without shoring/bracing is in place
10.5.5 The Contractor to ensure that the shoring is so designed and constructed to be
strong enough to support the sides of the excavation
10.5.6 The Contractor to ensure that the sides of the excavation are not overloaded
10.5.7 The Contractor to ensure that adjacent structures and building are supported if
they can be affected by the excavation
10.5.8 The Contractor to ensure that there is a safe and convenient access to the
excavation no more than 6 meters from any worker
10.5.9 The Contractor to ensure that all locations of gas, electricity, water and similar
services have been established prior to the excavation work being
carried out
10.5.10 The Contractor to ensure that all bracing and shoring is inspected:
• daily, prior to commencement of each shif;
• afer every blasting operation • afer an unexpected fall of ground;
• afer substantial damage to supports; and
• afer rain
10.5.11 The Contractor to ensure that when any excavation is made, and it is accessible
to the public or is adjacent to public roads or thoroughfares or by which
persons can be endangered, it shall be adequately fenced at least 1m
high as close to the excavation as practicable
10.5.12 The Contractor to ensure that when any excavation has been done and it is
accessible to the public or is adjacent to public roads or thoroughfares
or by which persons can be endangered, warning illuminants or any
other clearly visible boundary indicators are provided at night and where
the visibility is poor
10.5.13 The Contractor to ensure that the precautionary measures required in terms of
confined spaces (Government Notice No. R. 1031 of 30 May 1986) are
met
10.5.14 The Contractor to ensure that when explosives are required to carry out an
excavation, the explosives regulations are adhered to
10.5.15 The Contractor to ensure that warning signs are posted next to an excavation in
which persons are working or carrying out inspections or tests
10.6 Demolition work

10.6.1 The Contractor to ensure that all demolition work is carried out under the
supervision of a person that is competent and has been appointed in
writing
10.6.2 The Contractor to ensure that a competent person carries out a detailed
structural engineering survey of the structure to be demolished
10.6.3 The Contractor to ensure that a method statement on the procedure to be

followed on the demolition of a structure to be developed
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10.6.4 The Contractor to ensure that during the demolition process, a competent
person carries out inspections of the structure as required in terms of
the method statement and to ensure that the structure does not
prematurely collapse
10.6.5 The Contractor to ensure that when any structure is being demolished, all roofs,
floors or other parts are not overloaded with debris
10.6.6 The Contractor to ensure that when any structure is being demolished, all
practical precautions are taken to prevent the collapse of the structure
when any part of the frame is removed (framed buildings)
10.6.7 The Contractor to ensure that when any structure is being demolished,
adequate shoring is in place to prevent any collapse
10.6.8 The Contractor to ensure that when any structure is being demolished, no
person works under unsupported overhangs that have not been
adequately shored
10.6.9 The Contractor to ensure that when any structure is being demolished,
adequate shoring is in place to prevent an adjoining building from
collapsing
10.6.10 The employer to ensure that when any structure is being demolished, all
shoring is designed and constructed to be strong enough
10.6.11 The Contractor to ensure that when any structure is being demolished, the
location and nature of electricity, water, gas or similar services are
established and that steps are taken to render persons safe
10.6.12 The Contractor to ensure that every stairwell used, and every floor where work
is being performed is adequately illuminated
10.6.13 The Contractor to ensure that safe means of access is provided to every part of
the building site
10.6.14 The Contractor to ensure that a catch net or platform is erected to protect
persons from being injured by falling objects
10.6.15 The Contractor to ensure that no material is dropped to any point that falls
outside the exterior walls unless the area is effectively protected
10.6.16 The Contractor to ensure that when waste and debris is disposed of
from a height through a chute, that the chute:
• is adequately constructed and rigidly fastened;
• if inclined at an angle of more than 45 degrees to the horizontal, is
enclosed on all four sides;• is fitted with a gate at the bottom
to control flow; and
• is discharged into a container or an enclosed area surrounded by
barriers
10.6.17 The Contractor to ensure that the chute is designed to be strong enough
10.6.18 The Contractor to ensure that all the floors on which work is being carried out
on, are of adequate strength and are able to sustain their load
10.6.19 Where the risk assessment has indicated the presence of asbestos, the
Contractor to comply with the requirements of the Asbestos Regulations
10.6.20 Where the risk assessment has indicated the presence of lead, the Contractor
to comply with the requirements of the Lead Regulations
10.6.21 Where explosives are used in the demolition process, the Contractor to ensure
that a method statement is in place, and that the work is carried out
under the supervision of a competent person
10.6.22 The Contractor to ensure that all waste and debris is removed from site as soon as
possible
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10.8 Scaffolding and ladders

10.8.1 All Contractors that make use of scaffolding, shall have on site a copy of SANS
10085-1 as amended
10.8.2 All Contractors to ensure that all scaffolding is in compliance to SANS 10085-1
10.8.3 The Contractor carrying out scaffolding work, shall appoint a competent person
in writing to supervise all scaffolding operations
10.8.4 The Contractor to ensure that all scaffold erectors, team leaders and inspectors
are competent to carry out their work
10.8.5 Scaffolding to be inspected daily by a competent person and results recorded.

Ladders to be numbered, recorded in a register and inspected monthly
(NOSA register to be used)
10.8.6 All scaffolding shall be inspected afer inclement weather and the results
recorded in a register
10.8.7 Scaffolds shall not be permitted during rain
10.9 Suspended platforms

10.9.1 Every Contractor to ensure that all suspended scaffolding complies with SANS
51808:1991 / EN 1808 or SANS 1903
10.9.2 Every Contractor shall appoint in writing a competent person to supervise

suspended scaffold work
10.9.3 Every Contractor to ensure that when suspended scaffold work is carried out,
that all erectors, operators and inspectors are competent to carry out
their work
10.9.4 All Contractors making use of suspended scaffolds, shall be in possession of a

certificate of system design issued by a professional engineer,
certificated engineer or a professional technologist for the use of the
suspended scaffold
10.9.5 All Contractors making use of suspended scaffolding, prior to commencement

of work, shall ensure that they are in possession of an operational
compliance plan developed by a competent person, which is based on
the certificate of system design
10.9.6 The operational compliance plan shall include the following:
• proof of the competent person appointment;
• proof of competency of erectors, operators and inspectors;
• proof of the operational design calculations• proof of the
performance results;
• proof of sketches indicating the completed system for operational
loading capacity of the platform;
• proof of procedures for the records of inspections having been
carried out, and
• proof of procedures for and records of maintenance work having
been carried out
10.9.7 The Contractor making use of a suspended scaffold, shall forwarded to the
provincial director a copy of the certificate of system design, together
with a copy of the design calculations, sketches and test results and for
what purpose the scaffold is to be used
10.9.8 All Contractors making use of a suspended scaffold shall make sure that
the outriggers:
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• are constructed of steel or material of similar strength with a factor
of safety of at least 4; and • that the suspension points are so
designed with effective stop devices to prevent the displacement of
ropes
10.9.9 All Contractors making use of a suspended scaffold shall make sure that:
• the safety factor of the structure is such that it can carry the load;
• the suspension rope and the safety rope are separately connected
to the outrigger;
• each person on the scaffold wears a safety harness attached at all
times to the
• platform or the structure;• the hand or power driven
machinery used for raising or lowering of the suspended scaffold is so
designed and maintained to prevent the uncontrolled movement of the
platform;
• the lifing equipment is so installed for easy inspection;
• the ropes are connected vertically above the working platform; and
• when there are only two connecting ropes that they are so fitted to
ensure that stability of the platform
10.9.10 The Contractor to ensure that the suspended platform:

• is as close to the structure as possible;
• is secured in position except when light work is performed;• is
fitted with anchorage points for safety harnesses; and
• is fitted with a sign easily understandable indicating the maximum
mass load
10.9.11 All the Contractors making use of suspended scaffolds shall:

• have the entire installation inspected according to the
manufacturer’s specifications;• cause them to be load tested; and
• cause them to be tested by a competent person
10.9.12 The Contractor to ensure that the suspended scaffold is inspected by the
competent person or the inspector daily prior to being made use of
10.9.13 The inspection to include the following:
• all connection bolts are secure;
• all safety devices are functioning;
• all safety devices have not been tampered with or vandalised;•
the maximum mass load of the platform is not exceeded;
• that the occupants make use of safety harnesses;
• that there are no visible signs of damage to the equipment; and
• that all reported operating problems have been addressed
10.9.14 The Contractor to ensure that all records of tests and inspections are available
for inspection
10.9.15 The Contractor to ensure that all employees working on or with a
suspended scaffold are:
• physically and psychologically fit for this environment and are in
possession of a medically certificate of fitness;• competent to perform
the work; and
• are trained
10.9.16 The Contractor to ensure all workers have been trained on the following:
• how to access and egress the platform safely;
• how to correctly operate;• the hazards of the job;
• the procedures to follow in the case of an emergency, the
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malfunctioning of the equipment and the detection of a suspected
defect; and
• the proper use of the safety harnesses
10.9.17 The Contractor to ensure that the moving of the suspended scaffold is done by
trained and competent persons under the supervision of the appointed
competent person
10.9.18 The Contractor shall have the results of the move recorded
10.9.19 The Contractor to ensure that afer use, the suspended scaffold is so isolated
that no person will be placed in any form of danger
10.10 Boatswains chairs

10.10.1 The Contractor to ensure that every boatswain chair is securely suspended
10.10.2 The Contractor to ensure that the boatswain’s chair is so constructed as to

prevent a person from falling out
10.10.3 The Contractor to ensure that an inspection is carried out prior to and a
performance test immediately afer the boatswain chair has been
erected
10.10.4 The Contractor to ensure that all boatswains chairs are inspected on a daily
basis prior to use
10.11 Material hoist

10.11.1 All builders hoist towers to be constructed in accordance with an acceptable

standard
10.11.2 Every builders hoist tower shall have a clear and unobstructed space of 900
mm for over travel
10.11.3 Every builders hoist tower to be enclosed on all sides at the bottom
10.11.4 Every builders hoist tower to be enclosed on landings where moving parts
may be accessible
10.11.5 Every builders hoist tower to be enclosed to a height of at least 2 100 mm
10.11.6 Every builders hoist tower to be provided with a gate on each landing
10.11.7 Every builders hoist tower landing gate to be at least 1 800 mm high
10.11.8 Every builders hoist tower gate to be kept closed at all times whilst the
conveyance is not on that landing
10.11.9 The builders hoist to be supplied with an efficient braking system which will
hold the hoist in position when the power is off
10.11.10 Articles that are carried in the conveyance are so held that they cannot be
displaced whilst the hoist is in motion
10.11.11 All persons are prohibited from riding in the hoist
10.11.12 A notice to be posted indicating the maximum mass load and prohibiting
persons from travelling therein
10.11.13 The notices to be posted at the bottom and at every landing
10.11.14 All material hoists to be inspected daily by an appointed competent person
10.11.15 The inspection results to be entered into a record
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10.11.16 Material hoists to be properly maintained and records thereof kept
10.13 Explosive powered tools

10.13.1 All explosive powered tools to be provided with a protective guard around the
muzzle
10.13.2 The firing mechanism to be so designed that it will only fire if held against the
surface at a force of twice its weight
10.13.3 The firing mechanism to be so designed that the angle of inclination is not more
than 15 degrees from the right angle when fired
10.13.4 Only cartridges that are suitable to explosive powered tools permitted to be
used
10.13.5 Explosive tools cleaned afer every use
10.13.6 Explosive tools examined weekly
10.13.7 Explosive tools and cartridges to be locked in a safe place inaccessible to

unauthorised persons
10.13.8 Explosive powered tools to be stored in an unloaded position
10.13.9 Warning notices to be posted whenever explosive powered tools are in use
10.13.10 The operator of such a tool to be provided with suitable eye and ear protection
10.13.11 The operator of such a tool to be instructed in the operation, maintenance and
use of such tool
10.13.12 The issuing of nails, cartridges or studs to be controlled and done in writing by a
person appointed in writing
10.13.13 The issuing of nails, cartridges or studs shall be recorded in a register signed by
the recipient on receipt
10.14 Cranes and other lifing gear

10.14.1 The Contractor to ensure that when making use of tower cranes that the
following are adhered to:
• the effects of the wind forces on the structure are taken into
consideration;
• account is taken of the bearing capacity of the ground on which the
tower is to stand;
• the bases for the tower cranes and tracks for the rail mounted tower
cranes are firm and level;• the tower cranes are erected a safe
distance from excavations;
• there is sufficient clear space available for erection, operation and
dismantling;
• operators are competent; and
• operators are physically and psychologically fit and in possession of a
medical certificate of fitness
 Safety load units are in place and tested
 Load testing takes place prior to use
10.14.2 All cranes and lifing gear such as chain slings, steel wire slings, rope
slings, shackles, chain blocks etc. to be numbered, recorded in a register
and inspected monthly. (NOSA register to be used)
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10.14.3 Only a competent person shall do the monthly inspection on lifing equipment
10.14.4 Mobile cranes to have outriggers secured on a stable solid footing prior to use
10.14.5 All cranes and other lifing gear shall have a valid load test certificate available
on site BEFORE it may be used
10.14.6 Annual tests and inspections to be done by a Approved Inspection Authority
10.14.7 The Approved Inspection Authority shall provide Thomo with a copy of its
certification/registration
10.14.8 If the load to be lifed exceeds 3 tons, a lifing study shall be compiled and
provided to Thomo
10.15 Vehicles and mobile plant

10.15.1 The Contractor to ensure that all construction vehicles and mobile plant are of
an acceptable design and construction and are used according to their
design
10.15.2 All construction vehicles and mobile plant to be maintained in a good working
order
10.15.3 All construction and mobile equipment to be operated only by workers who
have been trained and certified as competent
10.15.4 All construction and mobile equipment to be operated only by workers who
have been declared fit physically and psychologically and is in possession
of a medical certificate
10.15.5 All construction vehicles and mobile equipment shall have safe and suitable
means of access
10.15.6 All construction vehicles and mobile plant shall be properly organised and
ensure there is a method of signals in place
10.15.7 All construction vehicles and mobile plant are prevented from falling into
excavations, water or any other area lower than the working area by
installing adequate edge protection
10.15.8 The operators of construction vehicles and mobile plant to be protected from
falling material or from being crushed in the case of the vehicle rolling
10.15.9 All construction vehicles and mobile equipment to be fitted with electrically
operated acoustic signalling devices and a reversing alarm
10.15.10 All construction vehicles shall be inspected daily prior to use, by an appointed
competent person and the inspection recorded in a register
10.15.11 Persons shall only be allowed to ride in a construction vehicle when in a safe
position provided for this purpose
10.15.12 The Contractor shall ensure all pedestrians on construction sites are adequately
protected
10.15.13 The Contractor shall ensure sufficient and suitable traffic routes on site
10.15.14 The Contractor shall ensure there are sufficient and suitable traffic signs on the
construction site
10.15.15 All construction vehicles and mobile plant that is lef unattended at night shall
be fitted with appropriate lights or reflectors so that they can easily by
identified
10.15.16 All bulldozers, scrapers, loaders and other similar mobile plants, when being
repaired or when not in use, shall be fully lowered or blocked with
controls in a neutral position, motors stopped, brakes set and wheels
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choked both in front and rear of at least one wheel
10.15.17 All construction vehicles and mobile plant shall be fitted with at least two
working headlights and two working taillights when in operation
10.15.18 When tools and materials are transported together with employees, such tools
and materials shall be firmly secured to prevent movement
10.15.19 All vehicles used to transport employees, shall be fitted with fixed seats of
adequate number for the employees being transported and the use
thereof shall be enforced.
10.15.20 When employees are working adjacent to or on public roads, they shall be
supplied with and required to wear reflective indicators
10.16 Electrical installations and machinery

10.16.1 The Contractor to ensure that before construction commences, and during the
progress thereof, adequate steps are taken to establish the presence of
and guard against any danger to the workers in respect to electrical
cables or apparatus
10.16.2 All electrical installations and machinery shall be strong enough to withstand
the working conditions
10.16.3 In those areas where it cannot be established where electrical devices are,
ensure that employees working with tools that could come into contact
with such devices, are protected by means of rubber insulated gloves or
insulating the handles of the tools
10.16.4 All temporary electrical installations shall be inspected at least once a week by a
competent person and such inspection shall be recorded
10.16.5 All electrical machinery shall be inspected daily by a competent person and such
inspection shall be recorded (NOSA register to be used)
10.16.6 The control of a temporary electrical installation on a construction site shall be

designated to an appointed competent person
10.17 Use and temporary storage of flammable liquids and hazardous substances
10.17.1 No flammable or hazardous substance shall be allowed on site BEFORE a MSDS

of the substance has been provided to Thomo and approved.
10.17.2 Every MSDS shall comply with the 16 point format as required for in the
Hazardous Chemical Substances Regulations, Annexure 8
10.17.3 The MSDS shall be available on site for every hazardous substance
10.17.4 Every person that uses, transport, store or dispose of a hazardous substance
shall be trained and retrained every year. Thomo shall be provided with
proof of training by a competent person.
10.17.5 All flammable liquids and hazardous substances used on site shall be stored in
such a manner that they would not cause any fire, explosion or other
hazards and are adequately ventilated
10.17.6 All employees working with flammable liquids and hazardous substances shall
be provided with and must use the appropriate PPE
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10.17.7 All employees required to use, transport or dispose of flammable or hazardous

substances, shall be trained in the correct use of the appropriate PPE
10.17.8 In those instances where flammable liquids are used, persons to be prohibited
from smoking and signage to be accordingly posted
10.17.9 All flammable liquids and hazardous substances shall be kept locked in an
appropriate reasonably fire resistant container, cage or room and access
control to be exercised
10.17.10 Adequate fire fighting equipment to be provided with adequate and appropriate
signage
10.17.11 All containers holding flammable liquids to be kept tightly closed and empty
containers to be removed off site
10.17.12 Only the amount of flammable liquid or hazardous substance required for one
day’s work may be removed from the storage facility at any time
10.17.13 Where flammable liquids are decanted, the container into which and from
which are being decanted, shall be bonded and earthed
10.17.14 Steps shall be taken to ensure that no flammable material such as cotton waste,
paper, cleaning rags etc are stored with flammable liquids
10.17.15 Bulk storage of flammable liquids shall comply with the requirements of the
local fire department.
10.18 Gas cutting and welding equipment

10.18.1 Oxy-acetylene sets shall be numbered in a register and inspected weekly
10.18.2 Only competent persons shall use gas cutting and welding equipment
10.18.3 All gas cutting and welding equipment shall be fitted with flash-back arrestors
(non-expired)
10.18.4 Gas cylinders shall be individually secured whether on a trolley or in a store
10.19 Water environments

10.19.1 Where work is carried out over or near water, the Contractor to ensure
that:
• provision is made to prevent workers from falling into the water;•
provision is made to rescue workers in danger of drowning
10.19.2 Where a worker is at risk of falling into water, the Contractor to provide such
worker with a life jacket
10.20 Housekeeping
10.20.1 Suitable housekeeping to be continuously implemented on site providing for

proper storage of materials and equipment and the removal of scrap and
waste
10.20.2 Steps to be taken to ensure that loose material required for use, are not allowed
to be placed or accumulated so as to obstruct means of access to and
egress from the workplace or passageways
10.20.3 Construction sites in build up areas, or adjacent to public ways, shall be suitably
and sufficiently fenced off and provided with controlled access points to
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prevent unauthorised entry onto the site
10.20.4 In those instances where there is a danger of falling objects striking persons,
catch nets to be erected
10.21 Stacking and storage

10.21.1 The Contractor to appoint in writing a competent person to supervise all

stacking and storage on site
10.21.2 The Contractor to ensure that there is adequate storage areas provided on site
10.21.3 The Contractor to ensure that the storage areas are clearly demarcated
10.21.4 The Contractor to ensure that storage areas are kept neat and under control
10.22 Fire precautions

10.22.1 The Contractor to ensure that:
• all appropriate steps are taken to avoid the risk of fire;
• sufficient and suitable storage is provided for flammable liquids,
solids and gases;• smoking is prohibited and notices posted; and
• precautions in respect of confined spaces are adhered to
10.22.2 The Contractor to ensure that combustible material does not accumulate on site
10.22.3 The Contractor to ensure that when hot work is carried out, fire precautions are
taken
10.22.4 The Contractor to ensure that suitable and sufficient fire fighting equipment is
placed in strategic positions
10.22.5 The Contractor to ensure that fire fighting equipment is inspected by an

appointed competent person and findings recorded
10.22.6 The Contractor to ensure that a sufficient number of employees are trained in
the use of fire fighting equipment
10.22.7 The Contractor to ensure that appropriate and suitable signs indicating escape
routes are posted
10.22.8 The Contractor to ensure that escape routes are kept clear
10.22.9 The Contractor to ensure that there is an effective evacuation plan in place
10.22.10 The evacuation plan to ensure that persons can be speedily evacuated without
panic, that all persons are accounted for and that plant and processes
are shut down
10.22.11 The Contractor to ensure that a siren are installed and can be sounded in the
event of a fire
10.23 Welfare facilities

Question Yes Comment
10.23.1 The Contractor to provide the following:
• at least one shower for every 15 workers;
• at least one sanitary facility for every 30 workers;• a changing
facility for each sex; and
• sheltered eating areas
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Question Yes Comment
10.23.2 In those instances where the construction site is in a remote area, the
Contractor to provide suitable living accommodation facilities
11 FORMS
Forms Yes No
11.1.1 Safety Representative(s) Nomination forms
11.1.2 Safety Representative(s) Election forms
11.1.3 Distribute Health & Safety Meeting Agenda one week prior to the meeting date
11.1.4 Hold Weekly Safety Meetings and keep minutes in writing
11.1.5 Use the Thomo Developments
 Permit To Work,
 Hot Work Permit,
 Lock-out Permit and Register
 Confined Space Entry Permit
 Excavation Permit
11.1.6 Have your site & Health and Safety Plan inspected by Thomo Developments monthly
12 APPOINTMENTS
You will be required to appoint the following persons:
Appointment Yes No
12.1 Principal Contractor
12.2 Risk Assessor
12.3 Fall Protection Developer
12.4 Construction Supervisor
12.5 Assistant Construction Supervisor
12.6 On-site Health and Safety Officer
12.7 Contractors and sub-Contractors
12.8 Explosive Powered Tools Issuer
12.9 Batch Plant Supervisor
12.10 Construction Vehicle & Mobile Plant Inspector
12.11 Demolition Work Supervisor
12.12 Temporary Electrical Installation Controller
12.13 Fire Extinguisher Inspector
12.14 Formwork & Support Work Supervisor
12.15 Ladder Inspector
12.16 Scaffolding Supervisor
12.17 Suspended Platforms Supervisor
12.18 Material Hoist Inspector
12.19 Stacking Supervisor
12.20 Excavation Work Supervisor
12.21 Health & Safety Representative(s)
12.22 Health and safety committee members
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13 CHECKLISTS
You will be required to use the following inspection checklists:
Checklists Inspection Frequency Yes No

13.1 Site Establishment Checklist
13.2 Bricklaying Checklist
13.3 Scaffold Inspection Checklist
13.4 Dangerous Goods Checklist
13.5 Demolition Checklist
13.6 Earth Leakage Control Inspection Checklist
13.7 Electrical Hazards Checklist
13.8 Electrical Installation Checklist
13.9 Ergonomics Checklist
13.10 Explosive Powered Tool Record
13.11 Fire Fighting Equipment Register (NOSA)
13.12 First Aid Box & Equipment Checklist
13.13 Flammable & Combustible Material Checklist
13.14 Formwork & Concreting Checklist
13.15 Hand Tools & Equipment Checklist
13.16 Hazardous Substances Checklist
13.17 Housekeeping Checklist
13.18 Ladders Inspection Checklist
13.19 Lifing gear and tackle Register
13.20 Gas Welding & Cutting Register
13.21 Pre-use vehicle checklist
13.22 PPE Issue Record
13.23 PPE Requirement List
13.24 Portable Electrical Lights, Tools & Appliances Register
13.25 Powered Mobile Plant Checklist
13.26 Pressure Vessel Register
13.27 Public Safety Checklist
13.28 Roofing Checklist
13.29 Trenching & Excavation Checklist
14 DOCUMENTS REQUIRED
No work may commence until alI the documents below are in the Thomo HSE Manager’s possession:
14.1 Copy of Construction Work Notification.
14.2 Signed Mandatary Agreement
14.3 Valid Letter of Good Standing
14.4 Public Liability Insurance.
14.5 A Baseline Risk Assessment
29
DOCUMENT NO: 3.6.29

Review Date:
14.6 A Health and Safety Plan
14.7 A Fall Arrest and Rescue Plan
14.8 Signed legal appointments
14.9 All test certificates for lifing tackle, gear, cranes, compressors, scaffolds, etc.
14.10 Medical fitness certificate for every employee
14.11 Written Safe Work Procedures for every task to be performed
14.11 Thomo Operations’ Site Induction Training
14.12 Competency training certificates of persons required to execute the work
14.13 Risk Assessments for every task
14.14 List of Equipment to be used
14.15 Copies of training certificates and licences
14.16 Proof of PPE training and issue
14.17 Copies of all equipment/vehicle checklists to be used
14.18 Copies of inspection checklists [safety representative(s)]
14.19 Copies of Permits to be used if approved by Thomo Developments, HSE Manager
14.20 Copies of relevant registers to be used, i.e. fire fighting equipment, portable electrical
equipment, earth leakage testing, lifing tackle/gear, etc.
14.21 MSDS’ for all flammable and hazardous substances to be used on site.
15 SIGNATURES
I, ____________________________________________________ the Contractor, do hereby declare that my

company _____________________________________________ acknowledge having read and understood the
conditions contained in this legal document and furthermore we agree and accept to abide by the conditions
and requirements of the act.
CONTRACTOR NAME IN BLOCK LETTERS: ____________________________________________________
CONTRACTOR SIGNATURE: _______________________________ DATE: ___________________________
WITNESS SIGNATURE: ___________________________________ PRINT NAME:_____________________
30
DOCUMENT NO: 3.6.29

Review Date:
Thomo Developments Management:
Signed on behalf of Thomo Development
NAME IN BLOCK LETTERS: _________________________________________________________________
Thomo Developments REPRESENTATIVE SIGNATURE: _______________________ DATE:

__________________________
WITNESS SIGNATURE: ____________________________________ PRINT NAME:____________________
31

3.6.29 Contractors and Contract Controls Procedure

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Safety, Health & Environment Standard

SHEQ MANAGEMENT SYSTEM

3.6 HSE OPERATIONAL CONTROL

Document Reference : 3.6.29 Contractors and Contracts Controls – Procedure

THOMO DEVELOPMENT REV: 01

REVISION RECORD SHEET

Rev No Description of Revision Rev Date

DATE OF LAST REVIEW

DATE OF NEXT REVIEW

THOMO DEVELOPMENT REV: 01

THOMO DEVELOPMENT REV: 01

Note: It is still and will be the responsibility of every Professional consultant,

THOMO DEVELOPMENT REV: 01

THOMO DEVELOPMENT REV: 01

6. SECTION 37(2) CONTRACT

7.1 The Contractor agrees to the following rules:

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of 1996 if applicable and compile a site safety file according to this

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attendance whilst the Contractor is working outside normal

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7.1.18.1 Walkways and stairs and their handrails, where provided,

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of any material from equipment under pressure or

7.1.19.7 Hand tools

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without handles, mushroomed chisels heads, cracked or

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7.1.19.10.3 The Contractor shall be subject to the health,

10 HEALTH AND SAFETY SPECIFICATIONS

10.1.1 Inform the provincial director using form Annexure A, because

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 The demolition of the structure exceeds 3,0 meters, and/or

 Explosives will be used, and/or

 Dismantling fixed plant exceeding 3,0 meters in height,

 Construction work will exceed 30 days or more than 300

 Excavation work deeper than 1,0 meters required, and/or

 Construction work will exceed 3,0 meters above ground level

10.1.2 Have a copy of the notification form available on site

10.1.5 Provide a documented health and safety plan based on these

If you are the Principal Contractor, you shall:

10.1.9 Ensure co-operation between Contractors to ensure compliance to the

10.1.11 Appoint all sub-Contractors in writing

10.1.14 Audit sub-Contractors monthly/weekly to ensure compliance to the

10.1.15 Obtain proof that sub-Contractors are registered with a compensation

10.1.19 Provide Thomo Developments with a comprehensive and updated list of

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10.1.23 Inform all sub-Contractors of the hazards identified in the risk

10.1.26 Appoint a full-time employee as the construction supervisor in writing

10.1.27 Appoint one/two competent employees to assist the construction

10.1.28 Appoint a full-time safety officer

10.1.30 Keep record of the input given by the safety officer

If a full-time safety officer is appointed, ensure that he/she has:

10.1.32  At least five years construction/operations experience

 A SAMTRAC (NOSA or equivalent) qualification

 HIRA (Hazard Identification & Risk Assessment)

 First Aid Level 1

 Fire fighting course

10.1.34 Appoint a competent person in writing to carry out a risk assessment

Ensure the risk assessment include the following:

10.1.36 Identification of the risks and hazards

10.1.37 Analysis of the risks and hazards

10.1.38 Include a documented plan of safe procedures to mitigate, reduce or