SYNOPSIS SUBMITTED TO

RAJIV GANDHI PROUDYOGIKI VISHWA VIDALAYA BHOPAL

(M.P)

IN PARTIAL FULFILLMENT FOR THE AWARD OF DEGREE OF

MASTER OF COMPUTER APPLICATIONS (MCA)

2012
By
PRADEEP SINGH PARMAR
(0926CA091035)

Project Guide:
Mr. Mayank Shrivastava

Project Undertaken At:

SVM Infotech Ltd.

DEPARTMENT OF COMPUTER APPLICATIONS

Of
Institute Of Technology &
Management[M.C.A]-Gwalior
 N-198 Top Floor,
Opp. Noida Stadium

Sector-12, Noida-201301 (U.P.)

Tel.#: 0120-4312280 Website:

Creative Solution for u
www.svminfotech.com E-Mail:

info@svminfotech.com

Date : 10-03-2012
Place : Noida

TO WHOM IT MAY CONCERN

This is to inform that Mr. PRADEEP SINGH PARMAR working as a trainee

with our Company M/s SVM Infotech for the period of 6 months.

He is working on “Export House Management System”. The synopsis submitted by him

is as per our project and guideline.

For SVM Infotech

Mayank Shrivastava
(Project Head)
Export House consist of 5 major Departments which are inter linked by their
different Functionalities. They are as follows:

1. Marketing

2. Procurement

3. Sales

4. Export

5. Account

Marketing Department

1. Here buyer searching is done.

2. Product wise Buyer list is maintained.

3. Introduction letter is sent to the concerned buyer.

4. Inquiry receiving is done from buyer.

5. If Export house participate then further inquiry is send to the Procurement

Department. Else regret letter Sent to the buyer.

Procurement Department

1. Inquiry Register updated.

2. If price is available then Quotation preparation is done (After consulting with

Export Department for freight charges if required).

3. If price is not available then approach to the vendors for concerned product price.

4. According to our requirements we check all Specification of quoted product from

vendors.

5. If quotation is Prepared & Approved then it is send to Sales Department (After

consulting with Export Department for freight charges if required).

6. Quotation Register updated.

Sales Department :

1. Sales quotation register update.

2. Now Quotation is sent to the Buyer.

3. Follow up is done via e-mail, call, reminder letters.

4. If quotation is not as per specification then again quotation is review at

Procurement Department (Revise Quotation).

5. If Quotation is approved by the buyer then order is taken from the buyer.

6. Sales order register update.

7. According to quotation performa-invoice is made having unique id which is send to

the buyer.

8. Now Detailed file is sent to the Export Department.

Export Department:

1. Order execution sheet prepare with customer detail & supplier purchase order.

2. Interaction with supplier for receiving goods in store.

3. Bill received from supplier is forwarded to Account Department (If CT-1 is

required then consult with supplier).

4. Packing list is made according to PI and packing label sent to the store according to
the packed boxes.

5. Sale invoice prepare & packing list.

6. Packing list & destination details sent to the shipping company for freight chargers.

7. Received documents from shipping company are submitted to the bank for payment
& Dispatched document is forwarded to buyer.

8. Export register is updated.

9. All Documents will sent to the Account Department.

Account Department:

Account Department will trace the payment as per invoice & shipping documents
received from export department.

Analysis of the proposed system:

The Export house management system gives the facility to the user to give their
business the new height & explore the new era of transactions. Many export
organization has a Export house that is to be used to maintain the overall working of the
organization as it consists of all the departments like Marketing, Procurement, Sales,
Export etc. The export companies have many of the work to perform as they are liable
to give the services promised by them. In order to that they have an export house that
makes their work easier and comfortable.

In our system we will make an export house management system that can b used for
generalized purpose and develop the modules as per the description mentioned above.
 Minimal Hardware & Software Requirements:

Hardware :-

      Ram - 512 MB

      Hard disk space– 20 GB (MIN.)

     Operating System - WINDOWS 2000Professional,

Linux, Unix.

      Processor- P IV or above.

              
             Software :-
                  
 Apache Tomcat 

      PHP Server.

Database Engine :- Mysql Server