ATTACHMENT A

SAMPLE PROCESS OF SIMPLE PROCUREMENT OF GOODS AND SUPPLIES

FORMULATION OF PROJECT
PROCUREMENT MANAGEMENT PLAN
(PPMP)

(Every department in the LGU will formulate

a PPMP which they plan what and when
(quarterly basis) to buy office supplies,
properties and equipment)

SUBMISSION OF PPMP TO GENERAL

SERVICES OFFICER (GSO)

(Every department with formulated PPMP

and approved by its head shall be submitted
to the GSO )

FORMULATION OF ANNUAL
PROCUREMENT PLAN (APP)

(From the submitted PPMP, the GSO will

consolidate them and formulate the APP for
the whole calendar year

PREPARATION OF PURCHASE REQUESTS

(PRs) AND APPROVAL OF LOCAL CHIEF
EXECUTIVE (LCE)

(From the plan the GSO will prepare PRs and

have it approved by the LCE. Preparation
includes canvassing to determine the right
cost and price )

PREPARATION OF PURCHASE REQUESTS

(PRs) AND APPROVAL OF LOCAL CHIEF
EXECUTIVE (LCE)

(From the plan the GSO will prepare PRs and

have it approved by the LCE)

PURCHASE ITEMS IN THE PROCUREMENT ENDORSE TO BIDS AND AWARDS

SERVICE- DEPARTMENT OF BUDGET AND
MANAGEMENT (PS-DBM) IF THE ITEM IS
CLASSIFIED AS COMMONLY USED
SUPPLIES
classified as commonly used supplies or if the
(If in the formulation of APP the item is
classified as commonly used supplies, GSO
will purchase these items in PS-DBM and if
not available resort to process of bidding,
shopping or negotiated procurement)
COMMITTEE (BAC) TO FACILITATE
PURCHASE THRU PUBLIC BIDDING
(If in the formulation of APP the item is not
purchase in PS-DBM of commonly used
supplies is not successful or complete , GSO
will endorse the PRs to the BAC to facilitate
purchase thru public bidding)
ATTACHMENT A

PURCHASE ORDER AND DELIVERY

(Whether Purchase is made thru bidding or P

in PS-DBM a purchase order will be issued
containing the actual price of the item and
within applicable date item must be
delivered to the GSO. However, purchase in
PS-DBM upon issuing order, payment shall be
made and the LGU cost the burden of
delivery or just pick the items up in PS-DBM
warehouses)

INSPECTION

(The GSO or assigned Inspection Officer will

then inspect the delivered items whether it is
complete, complying with the specifications
provided and of good quality)

DISTRIBUTION, PREPARATION OF
ACKNOWLEDGEMENT RECEIPT OF
EQUIPMENT (ARE) AND RECORDING TO
PROPERTY, PLANT AND EQUIPMENT
(PPE) CARD

(If commonly used supplies, the supplies will

be recorded in inventory book of GSO and
then directly distribute to the department in
need, but if the goods or supplies is
considered as equipment an ARE will be
prepared by the GSO after recording such to
PPE card before being distributed to the
requesting department)

PREPARATION OF VOUCHERS

(Upon completion and submission of required

documents, the GSO will prepare Vouchers
and have it signed by the Head of Requesting
Department, Budget Officer, Accountant and
Local Chief Executive, in case of public
bidding process. However, if the purchase is
made in PS-DBM upon purchase order,
payment shall be made)

PAYMENT

(Once all the signatories are accomplished,

the GSO shall endorse the vouchers to the
Municipal Treasurer for payment. The
supplier will then get paid for the item it
delivered to the LGU thru check)