Primavera Contract Manager ®

On-Schedule, On-Budget Completion Demands Complete Project Control

Construction project management involves groups of people representing different disciplines — everyone from project managers,
contract managers, and division managers to subcontractors, architects, suppliers, and clients — all trying to collaborate on a
multitude of issues and changes while juggling multiple documents and contracts.
Controlling your construction project’s schedule, budget, commitments, and deliverable is vital in assuring the success of your
projects and the future of your business. But this can be challenging with slow responses, missed deadlines, and late deliveries.
Every unbudgeted change or delay in schedule can result in increased costs, risk, and claim exposure.What users need is a
powerful tool to integrate these processes, bringing together the entire project team, and giving users confidence throughout
the project lifecycle.

Project control has never been easier

Primavera Systems, the leader in project management solutions for over 20 years, delivers an easy-to-use, browser-based solution
specifically developed to increase construction project management efficiency and speed, while reducing schedule delays and risk.
Industry-standard databases with varying configurations supporting small to enterprise deployment, including MS SQL Express,
Oracle, and Sybase.
Primavera Contract Manager provides immediate access to the latest project details. Rather than waiting for a fax, telephone call,
or shipment, everyone — from the home office, field offices, and even third-party team members — is equipped with the
information they need to keep the project moving forward.

Amazing power and unrivaled ease

Do you want to take on more projects without compromising
progress or quality? You can with Primavera Contract Manager
as it offers a clear understanding of who is accountable for
what. You will be confident in your ability to respond rapidly
while providing an accurate history of events with the following
controls:
• Superior job cost management
• Comprehensive change management
• Powerful reporting tool
• Subcontractor accountability management
With Contract Manager’s collaborative platform, users can
immediately respond to questions, issues, changes, and daily
events. Turnaround graphs help project managers immediately
identify who is holding up the process, when it was required,
and if it will impact the budget or schedule.
Take Control of Your Construction Processes with Primavera Contract Manager
Accountability Management Change Management
Primavera Contract Manager facilitates team With Primavera Contract Manager, you
interaction. Role-based views display the will have an easy way to log, broadcast
information that is relevant to each project request for quotes and notices, and
team member in order to keep the design changes for rapid response.
project going. Action lists, alerts, and Even combine multiple changes
turnaround graphs help project into a single change document
managers immediately identify who for submission and approval.
is holding up the process, when it
is required, and if it will impact the
budget or schedule.

Reporting
Primavera Contract Manager comes complete with powerful
push-button supporting PDF output. Managers can track
budgets, cost variances, and project changes from multiple
projects. Analyze comparative trends and cause/effect among
projects enabling maximum efficiency while minimizing project
costs, risks, and safety issues.
Job Cost
Management
Primavera Contract Manager helps organize subcontractor,
vendor, supplier, and client contract and purchase orders.
Examine budget, cost commitments, and variances with a
comprehensive Cost Worksheet. Track budgets, review
commitment documents, and record requisitions and invoices
as they are received. The Cost Worksheet automatically
collects all related cost information from contracts, requisitions,
changes, and purchase orders. It dynamically displays this in
one easy-to-read form giving users the power to understand
where costs are today, and more importantly, where costs
are going tomorrow.

Subcontract Management
Manage contracts
Primavera Contract Manager offers an unparalleled contracts
module to improve contractor, vendor, and supplier management.
This tool enables contract managers to create, manage, and
understand the status of a contract in one simple screen. No
longer page from one spreadsheet to the next to understand
how the contractor is performing. Right at your fingertips, verify
that a contractor’s insurance is current, submittals were delivered
as contracted, and that payment requisitions have been submitted,
which reflect the cost or schedule impact of any change.

Expedite payments
Facilitate the preparation and negotiation of monthly payment
requisitions. Streamline the process by consolidating contractor
requisitions into a monthly requisition, dramatically improving
the time required to prepare and submit the requisition for
payment. Even allow for subcontractors to issue pay requests
with secure, role- and vendor-based access. Easily integrate with
the accounting system for a truly streamlined payment process.
Personalized Action List
With a personalized Action List, documents waiting for attention
won’t slip through the cracks. This cross-project, interactive to-do list
enables users to quickly drill down to the most critical documents
needing attention.

Expedite reviews and approvals

With Primavera Contract Manager, know instantly where documents
are in the approval process. Track when drawings were submitted
and to whom. Full integration with the Brava!® drawing viewer provides
users with a universal interface to view and edit documents. Take
advantage of flexible workflow options for creating, sharing, and
reviewing submittals in real time. Contract Manager helps accelerate
design reviews and approvals while increasing accountability among
project participants.

Cost Control
Primavera Contract Manager’s Cost Worksheet provides
real-time status of project costs. As subcontracts are awarded,
purchase orders issued, requisitions paid, and changes are
requested, the cost worksheet is instantly updated. Track
budgets, review commitments, record actuals, and analyze
cost variances for a complete financial picture. Capture
pending costs to understand where costs are today, but
more importantly where costs are going tomorrow.

Get automatic alerts

Primavera Contract Manager provides everything necessary to
manage job costs and eliminate surprises. An alerts tool allows
managers to be alerted when change requests or budget
adjustments exceed a set monetary threshold.

Comprehensive Change Management

Primavera Contract Manager provides change management power to
assure changes are resolved, payment is made, and claims are avoided.
Instantly reflect the cost or schedule impact of any change on a project,
identify which contractors are affected, and whether new equipment or
materials are needed. Automatically collect the approved commitments
to submit a budgeted change request. With Primavera Contract
Manager, be prepared for the unexpected and have the power to
negotiate cost and schedule details to final resolution.

Track changes as they happen

Changes are an expected part of every construction project. Tracking,
documenting, and negotiating change is also part of the job. Primavera
Contract Manager gives a better way to track the change process –
and make sure that nothing is overlooked. A comprehensive change
summary view helps quickly analyze the financial and schedule impact
a change may have at any stage in the negotiation process.
Accelerated Response to Reduce Turnaround Times
Keeping your project moving is what it’s all about. From the Control Center, view the status
of all RFIs as well as the average response time from each team member. Automatic email
notification to the responsible team member, combined with role-based action items, ensure
exchange of documents are expedited and turnaround times are reduced. Primavera Contract
Manager will keep documents moving and alert everyone to their required actions.

Prepare daily reports

Reporting events on the job site is critical in maintaining an accurate
record of daily occurrences. Using Daily Reports, contractors can easily
record weather conditions, work completed, field force and visitors, and
record materials delivered on site. Users can even record progress on
construction schedule activities.
Proactively manage safety incidents
Providing a safe working environment is top priority. From recording
all safety incidents to proactively preventing incidents from occurring.
View and record important safety violations or injuries, as well as near
misses, that occur on the jobsite. No need to manually transfer this
information to a safety compliant form, Primavera Contract Manager
comes complete with OSHA compliant forms.

Issues Management
It happens in every job. A problem, a misunderstanding, a difference of opinion
that gets discussed, reviewed, and debated and eventually spans an incredible
number of people, documents, and weeks of involvement. With Primavera
Contract Manager’s Issues Management tracking, no issue goes unresolved or
unrecorded, and documents are tied together to create an electronic issue file.
Over time, Contract Manager builds issue to maintain an accurate history of
events, compile what happened, when it happened, and who is accountable.

Build issues on the fly

Primavera Contract Manager helps to quickly identify issues and resolve potential
problems. Every daily report, submittal, proposal, contract drawing, and RFI can
be searched using keywords, names, dates, or phrases...you can even search
attached documents.

Primavera’s Construction Management Solution

In today’s market, contractors, contract managers, engineering procurement
construction firms, and owners need to be more responsive due to more dynamic
project delivery methods and stringent market conditions, resulting in increased
responsiveness to your clients needs. In turn, you need improved collaboration
within technology and solutions, which helps standardize best practices to provide
efficiency. Primavera’s Integrated Construction Management solution provides
superior scheduling, contract control, cost and resource management, and change
management on a collaborative platform to build best practices and project and
business processes for your projects and programs. Primavera Contract Manager
integrates seamlessly with Primavera 5.0 for complete control.

WORLDWIDE HEADQUARTERS INTERNATIONAL HEADQUARTERS

Three Bala Plaza West 3rd Floor, Metro Building, 1 Butterwick
Bala Cynwyd, PA 19004, USA London W6 8DL, United Kingdom
Phone: +1.610.667.8600, 1.800.423.0245 Phone: +44.20.8563.5500
Fax: +1.610.667.7894 Fax: +44.20.8563.5533
info@primavera.com intlinfo@primavera.com www.primavera.com

Copyright 2007 Primavera Systems, Inc. Trademarks (™) and registered trademarks (®) referenced are owned by their respective companies.
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