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MICROSOFT WORD

History

In 1981, Microsoft hired Charles Simonyi, the primary developer

of Bravo, the first GUI word processor, which was developed
at Xerox PARC. Simonyi started work on a word processor
called Multi-Tool Word and soon hired Richard Boride, a former
Xerox intern, who became the primary software engineer.

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Microsoft announced Multi-Tool Word for Xenix and MS-DOS in

1983. Its name was soon simplified to Microsoft Word. Free
demonstration copies of the application were bundled with the
November 1983 issue of PC World, making it the first to be
distributed on-disk with a magazine. That year Microsoft
demonstrated Word running on Windows.
Unlike most MS-DOS programs at the time, Microsoft Word was
designed to be used with a mouse. Advertisements depicted
the Microsoft Mouse, and described Word as a WYSIWYG,
windowed word processor with the ability to undo and display
bold, italic, and underlined text, although it could not
render fonts. It was not initially popular, since its user interface
was different from the leading word processor at the
time, WordStar. However, Microsoft steadily improved the
product, releasing versions 2.0 through 5.0 over the next six
years. In 1985, Microsoft ported Word to Mac OS. This was made
easier by Word for DOS having been designed for use with high-
resolution displays and laser printers, even though none were
yet available to the general public. Following the precedents of
LisaWrite and MacWrite, Word for Mac OS added true WYSIWYG
features. It fulfilled a need for a word processor that was more
capable than MacWrite. After its release, Word for Mac OS's sales
were higher than its MS-DOS counterpart for at least four years.

SHORTCUT KEYS

 Ctrl+W. Close the active window / document.

 Ctrl+Z.  Undo an action.
 Ctrl+Y. Redo the last action or repeat an action.
 Ctrl+S. Save a document.
 Ctrl+P. Print a document.
 Ctrl+K. Insert a hyperlink.
 Alt+Left. Arrow Go back one page.
 Alt+Right. Arrow Go forward one page.
 Ctrl+C. Copy selected text or graphics to the Office
Clipboard.

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 Ctrl+V. Paste the most recent addition to the Office

Clipboard.
 Ctrl+Shift+A. Format all letters as capitals.
 Ctrl+B. Applies or removes bold formatting.
 Ctrl+I. Applies or removes italic formatting.
 Ctrl+=. Apply subscript formatting (automatic spacing).
 Alt, F, A. Save As.
 Alt, S, T, I. Insert Table of Contents.
 Alt, S, T, R. Remove Table of Contents.
 Alt, W, F. Full Screen Reading – View > Document Views >
Full Screen Reading.
 Alt, W, R. Ruler. View > Show/Hide > Ruler.
 Alt, F, X. Exit Word

TOOLS USED IN MS WORD

MAIL MERGE

WHAT IS MAIL MERGE??

A mail merge is a capability of database software, word
processors, and some e-mail programs. Mail merge takes a
standard form and formats it with unique fields such as e-mail
address, name, address, phone number, and other information to
make the message look unique for each person in
a database, CSV, or another source of input.

Example of a mail merge

For example, a standard mail merge form may look like the
example below. In this example, each of the bracketed words
(e.g. [address]) are the fields merged during the mail merge.

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[Address]

Dear [username],

We would like to thank you [username] for purchasing our

product.

Sincerely,
Some company

WHY IS MAIL MERGE USED??

A mail merge is a capability of database software, word

processors, and some e-mail programs. Mail merge takes a
standard form and formats it with unique fields such as e-mail
address, name, address, phone number, and other information to
make the message look unique for each person in
a database, CSV, or another source of input

How do you do a mail merge in Word 2010?

To use Mail Merge

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 Open an existing Word document, or create a new one.

 Click the Mailings tab.
 Click the Start Mail Merge command.
Select Step by Step Mail Merge Wizard. Selecting Step by Step
Mail Merge Wizard

What is the main purpose of the mail merge?

Mail merge is used to batch-process many personalized

documents in Microsoft Word and other office suites. Both a
template letter and a database or spreadsheet with the required
information is needed. The template letter is then filled with the
details found in the database.

HYPERLINK

What is a hyper link?

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In computing, a hyperlink is a reference to data that the reader

can directly follow either by clicking or by hovering.
A hyperlink points to a whole document or to a specific element
within a document. Hypertext is text with hyperlinks.

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How to: Insert hyperlink in a document in Word 2007.

To insert hyperlink

1) Open Microsoft Word document.

2) Click the 'Insert' tab. (The 'Insert' tab appears.)

3) Click the 'Links' drop-down list.
4) Click 'Hyperlink'. (The 'Insert Hyperlink' dialog box appears.)
5) In the 'Address' box, enter the appropriate address.
6) Click 'OK'.
WHY IS HYPERLINK USED??

Hyperlinks are the backbone of web pages. It wouldn't be a web

page without a hyperlink - otherwise, it's just like the pages of a
term paper - flat and non-interactive. That interactivity is
paramount, but it can be abused in a content-based web site if it
is not something that (1) leads your audience to more
information and (2) allows your audience to move around your
web site freely exploring the information provided.

There are two kinds of hyperlinks: external and internal.

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Internal hyperlinks or "bookmarks" let your audience move

within the web page that is visible. This is important if the web
page is lengthy. For example, the Text: How to Do It web page of
this web site is very long; however, there are bookmarks at the
top of the page that link to sections within the page.

BOOKMARK

WHAT IS BOOKMARK??

A bookmark specifies the location of a point or of a block of text

or other content within a document. You can use a bookmark to
move to its location by entering or selecting its name on the Go
To tab of the Find and Replace dialog box or in
the Bookmark dialog box and then clicking Go To, or by
activating a link to the bookmark. A link to again. Although this
may not be the best design ever created, it does serve its
purpose. When considering whether to put everything on the
same page in such a lengthy manner, place yourself in your
audience's shoes

External hyperlinks: these can be the greatest enhancement to

your purpose or your demise depending on how well they are
used. External hyperlinks link your web page to other pages
within your web site or to web pages other people have created.
Moving from page to page within your web site is great
(see Navigation hyperlink). It gives your audience freedom and
choice. Linking outside your web site can give your audience
additional information related to your web site's content.. This
example shows how someone just links outside his web site and
does not categorize, shuffle, or enhance the a bookmark can be
a hyperlink or a cross-reference that is configured to act as a
hyperlink. The text displayed in a cross-reference to a bookmark,
for example, the number of the page where the bookmark is
located, can be updated to display the correct page number after
the page number changes because you added text or other
content to your document or removed something from it.

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You can also use a bookmark that encloses text to repeat the
enclosed text at other locations in your document by inserting
cross-references in those locations. When you use a bookmark in
this way, you can create and revise the text in one place and
have Word update it in all the other locations

HOW TO INSERT A BOOKMARK?

To insert bookmark in a document:

1) Open Microsoft Word document.

2) Place the cursor where you want to insert bookmark.
3) Click the 'Insert' tab. (The 'Insert' tab appears.)
4) Click the 'Links' drop-down list.
5) Click 'Bookmark'. (The 'Bookmark' dialog box appears.)
6) In the 'Bookmark name' box, enter the appropriate name.
7) Click the 'Add' button.

WHEN IS BOOKMARK USED??

Bookmarks is an online service that lets you save links to your

favorite web sites on and access them from any computer
anywhere in the world. 

With Bookmarks you can save a bookmark at home and have it

at your fingertips on any other computer. Even when you buy a
new computer, your bookmarks are always there and easily

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accessible in Bookmarks. 

You can easily: 

* Save and access your bookmarks anytime you are online. 
* Search to quickly find any bookmark. 
* Browse through your bookmark folders from the Toolbar. 

TABLES
INSERT TABLE

Tables can be inserted in any

of the following ways:

 Choose from a gallery of

preformatted tables
templates.
 Use the Insert Table
dialog box to specify the
number of rows and columns that we want.

DRAW A TABLE

We can draw complex table-

for example, one that
contains cells of different
heights or a varying number
of columns per row.

 Click where we want to

draw the table.
 On the Insert tab, in the
Tables group, click
Table.

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 Click Draw Table. The pointer changes to a pencil.

 To define the outer boundaries of the table, draw a
rectangle. Then draw the column and row lines inside the
rectangle.
 To erase a line or block of lines, under Table tools, on the
Design Tab, in the Draw Borders group, click Eraser.
 Click the line that we want to erase. To erase the entire
table, click Delete a Table.
 When we are finished with the drawing of a table, click in a
cell and start typing or insert a graphic.

CONVERT TEXT TO A TABLE

 Insert separator characters- such as commas or tabs- to

indicate where we want to divide the text into columns. Use
paragraph marks to indicate where we want to begin a new
row. For example, in a list with two words on a line, insert a
comma or a tab after the first word to create two- column
table.
 Select the text that we want to convert.

 On the Insert Tab, i8n the Tables group, click table and then
click Convert Text To Table.

CONVERT A TABLE TO TEXT

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 Select the rows or table that we want to convert to

paragraphs.
 Under Table tools, on the Layo0ut tab, in the Data group,
click Convert To Text.
 Under Separate text with section, click the option for the
separator character that we want to use in place of the
column boundaries. Rows are separated with paragraph
marks.

CREATE A NEW WORKSHEET WITHIN A DOCUMENT

When we create a new worksheet within a document, the

worksheet is inserted in the document as an embedded object.

 Place the insertion point where we want to create the

worksheet.
 On the Insert tab, in the Tables group, click Table and then
click Excel Spreadsheet.

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SYMBOLS

This group has the following options:

 Equations
 Symbol

I. Equation

Microsoft word 2010 includes built-in support for writing and

editing equations. Previous versions used the Microsoft
equation 3.0 add- in or the Math Type add-in. if an equation
was written in a previous version of word and we want to
edit the equation by using Word 2010. We need to use the
add-in that was used to write the equation.

Writing an equation
To access the mathematical equations tool, do the
following:
 Place the cursor in the document where the equation is
to be inserted.

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 Click the Insert->>Symbols->>Equation.

 Choose
the

appropriate equation and structure that we want or

click Insert New Equation to type an equation.
 To edit the equation, click the equation and the design
tool.

II. Symbols

Symbols and special characters

Special characters are punctuation, spacing or
typographical characters that are not generally available on
the standard keyboard. To insert symbols and special
characters:
 Place the cursor in the document where the symbol is
to be inserted.
 Click the Insert->>Symbols->>Symbol tab.
 Choose the appropriate symbol. For more symbols
click the option More Symbols.

OBJECT

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We can create a linked

object or embedded object
from any program that
supports linked objects
and embedded objects.

Creating a new embedded

object

 Click in the document

where we want to
place the embedded
object.
 On the Insert menu,
click Object and then
click the Create New
Tab.
 In the Object type box, click the type of object we want to
create. Only programs that are installed in our computer
and that support linked objects and embedded objects
appear in the Object type box.
 To display the embedded object as an icon- for example , if
we want to minimize the amount of space the object uses in
the document- select the Display as icon check box.

Creating a linked object or embedded object with existing

information

 Open the file that contains the information we want to

create a linked object or embedded object from and then
select the information and click Copy.
 Switch the Microsoft word document and then click where
we want the information to appear.
 On the Clipboard option of Home tab, explore different
Paste options. Once we have created an object, we can
change its appearance to meet our design needs by

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resizing, shading, adding shadows, and/or creating 3D

effects.

CHARTS
In Microsoft word 2010, we can insert many kinds of data charts
and graphs, such as column charts, bar charts, area graphs,
scatter graphs, stock charts, surface charts, doughnut charts,
bubble charts and radar graphs.

Inserting chart

 Click where we want to insert the chart.

 On the Insert tab in the illustrations group, click chart.
 In the Insert Chart Dialog box, click the arrows to scroll
through the chart types and select the type of the chart that
we want and click OK.

Applying a chart layout that contains titles

 Click the chart to which we want to apply the chart layout.

This displays the Chart tools, adding the design, layout and
format tabs.

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 On the design tab, in the chart layouts group, click a layout

that contains titles.

Add a chart title manually

 Click the chart to which we want to add a title.

 This displays the Chart tools, adding the design, layout and
format tabs.
 On the layout tab, in the labels group, click chart title

DROP CAP

Drop cap are those giant letters that begin the first paragraph of
a chapter or document. They get attention by standing out and
demanding focus.

Inserting Drop Cap

 Highlight the paragraph that will contain the drop cap.

 Click the insert tab.
 In the Text section, click Drop cap.
 Select either Dropped or In margin.

Removing Drop Cap

 Highlight the paragraph that contains the Drop Cap.

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 Click the Insert tab.

 In the Text section, click drop cap.
 Select none.

FOOTNOTES AND ENDNOTES

Footnotes and Endnotes are used in printed documents to

explain, comment on or provide references for text of a
document.
We might
use
footnotes for
detailed
comments
and
endnotes for
citation of
sources.
Insert a
Footnote or
an Endnote.

Ms Word
2010 automatically numbers footnotes and endnotes. We can
use a single numbering scheme throughout a document or we
can use different numbering schemes within each section in a
document. To insert a footnote we should follow these steps:

 In the print layout view, click where we want to insert the

note reference mark. By default, word places footnotes at
the end of each page and endnotes at the end of the
document.
 On the References tab, in the footnotes group, click Insert
footnote or Insert Endnote. The keyboard shortcuts to insert
a subsequent footnote or endnote are to press CTRL+ALT+F
or CTRL+ALT+D respectively.
 Type the note text. Double-click the footnote and the
endnote references mark to return to the reference mark in
the document.
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Delete a footnote or an endnote

When we want to delete a note, we work with the note reference
mark in the document window, not the text in the note. If we
delete an automatically numbered note reference mark, Word
numbers the notes in the new order. In the document, select the
note reference mark of the footnote or endnote that we want to
delete and then press DELETE.

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