Accounts Receivable TRM Supplement

Accounts Receivable
TRM Supplement
SCT Banner
Confidential Business Information
This documentation is proprietary information of SCT and is not to be copied, reproduced, lent or disposed of, nor used for any
purpose other than that for which it is specifically provided without the written permission of SCT.
Prepared For: Accounts Receivable TRM Supplement, Release 6.0
Prepared By: SCT

4 Country View Road
Malvern, Pennsylvania 19355
United States of America
© 1994-1995, 1997, 1999-2003, Systems & Computer Technology Corporation. All rights reserved. The unauthorized
possession, use, reproduction, distribution, display or disclosure of this material or the information contained herein is
prohibited.
In preparing and providing this publication, SCT is not rendering legal, accounting, or other similar professional services. SCT
makes no claims that an institution's use of this publication or the software for which it is provided will insure compliance with
applicable federal or state laws, rules, or regulations. Each organization should seek legal, accounting and other similar
professional services from competent providers of the organization's own choosing.
"SCT," the SCT logo, "Banner" and the Banner logo are trademarks of SCT. Third party hardware and software product names
and trademarks are owned by their respective third party owners/providers, and SCT makes no claim to such names or
trademarks.
Technical Reference Supplement
Accounts Receivable
Preface
How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Related Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
SCT Documentation File Naming Conventions . . . . . . . . . . . . . . . . . . . . . vi
SCT Documentation Distribution . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Electronic Documents on CD . . . . . . . . . . . . . . . . . . . . . . . . . . vii
Online Documentation with the System . . . . . . . . . . . . . . . . . . . . vii
How to Contact SCT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Documentation Ordering Information. . . . . . . . . . . . . . . . . . . . . . viii
ActionLine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
ActionWeb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
SCT Education Centers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Consulting/Modification Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
1 Database Schematics
Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Accounts Receivable Processing (Part 1) . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Accounts Receivable Processing (Part 2) . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Automated Clearing House (ACH) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Automated Clearing House (ACH) . . . . . . . . . . . . . . . . . . . . . . . 1-5
Accounts Receivable Processing . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Accounts Receivable Collector/Temporary Tables . . . . . . . . . . . . . . . . 1-7
iii
Table of Contents
Entity Relationship Diagrams (ERD) . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Auto/Hold Release Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Detail Code Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Third Party Contract Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Exemption Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
2 Reports and Processes
AR Reports and Processes Matrix . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Legend . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Accounts Receivable Reports and Processes . . . . . . . . . . . . . . . . . . . . . . . 2-6
Sleep/Wake-up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Setting Up Sleep/Wake Processes Using Method One . . . . . . . . . . . . . . 2-8
Setting Up Sleep/Wake Processes Using Method Two . . . . . . . . . . . . . . 2-9
Operating Systems Without Sleep/Wake-up Commands . . . . . . . . . . . . . 2-10
Collector File Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Running Oracle Reports with Accounts Receivable . . . . . . . . . . . . . . . . . . . 2-12
3 Interfaces
Accounts Receivable Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Interfaces within SCT Banner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Lockbox Payment Processing . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
4 Conversion
Conversion Tables for Accounts Receivable . . . . . . . . . . . . . . . . . . . . . . . 4-1

Accounting Feed Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4
Title IV Setup Considerations . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Index
Accounts Receivable Release 6.0 May 2003

iv TRM Supplement Confidential
Preface
How to Use This Manual
Preface
Documentation for SCT Banner systems consists of Online Help and
complementary user and reference manuals. The Online Help contains topics for
which online navigation offers a clear advantage, such as form descriptions and field
descriptions. The user manuals provide an overview perspective, and contain
material for which an online format is less appropriate, such as report descriptions
and operations cycles.
The General Technical Reference Manual (TRM) and its product-specific supplements
provide information about the overall technical operations and capabilities of SCT
Banner. TRM supplements are available for Student, Financial Aid, Finance,
Accounts Receivable, Advancement, and Human Resources.
This manual is the Accounts Receivable TRM Supplement to the General Technical
Reference Manual. It provides information needed by the technical staff members
who support your Accounts Receivable product, including operations personnel,
DBAs, programmer analysts, systems analysts, and other technical specialists. Staff
members should be familiar with the hardware system in use at your site and all
should have a basic understanding of Oracle products.
How to Use This Manual
This manual is organized into four sections.
Chapter 1, Database Schematics, includes lists of Accounts Receivable (AR) tables

and entity relationship diagrams (ERD) that show details of these tables.
Chapter 2, Reports and Processes, contains brief descriptions of AR reports, and

information about how to run Oracle Reports with AR.
Chapter 3, Interfaces, identifies the applications with which AR interface and

provides detailed information about Lockbox Payment processing.
Chapter 4, Conversion, explains how to convert your data.
Related Documentation
In addition to the Accounts Receivable TRM Supplement, the following documentation

supports your work:
May 2003 Accounts Receivable Release 6.0

Confidential TRM Supplement v
Preface
SCT Documentation File Naming Conventions
Accounts Receivable User Guide -- a user/reference manual that provides

information needed by the administrative staff who handle the daily activities of
the offices supported by the Accounts Receivable product.
Accounts Receivable Release Guide – a document containing notes about a release

of the product, including descriptions of the enhancements and other
modifications in the new release
Documentation Bookshelf: Implementation Guide – a how-to manual directing the

installation and maintenance of the SCT Banner Bookshelf
GTVSDAX with Object:Access Implementation Guide– a user/technical/reference

manual describing the setup and use of the Concept/Crosswalk Validation
Form (GTVSDAX), which is used with the Object:Access views.
General User Guide– a user’s guide to the General module, its functions and
features
Accounts Receivable Upgrade Guide – a technical guide to support your institution’s

conversion to the newest release
General Technical Reference Manual – a technical reference manual on General

utilities, with application-specific supplements
SCT Documentation File Naming Conventions
SCT uses similar naming conventions to create the file name of every document
delivered in electronic format. This section describes the components of this name.
The PDF file names for most electronic documents generated from SCT Banner use
the following naming convention: Product Identifier / five-digit Release Identifier /
Manual Type Identifier. The Release Identifier uses five digits to accommodate
products that distribute double-digit interim releases within a main release. An
example of a file name for a manual delivered as one file is humres60301rg.pdf.
• The Product Identifier is humres for Human Resources.

• The five-digit release identifier is 60301 for 6.3.1.
• The 6 represents the main release number of the product.
• The 03 represents the interim release number.
• The 01 represents the next interim release number.
• The Manual Type Identifier identifies the type of documentation. For example,
the initials rg represent release guide.
• This file name is followed by a .pdf extension which represents the Adobe
Acrobat Portable Document Format (pdf).

vi TRM Supplement Confidential
Preface
SCT Documentation Distribution
Exceptions to this naming convention include:
• Manuals requiring more than one file, due to size, may have slightly different
conventions. For example, a Human Resources User Guide is divided into
chapters with file names that contain product and chapter information only.
• Some manuals are produced for multiple releases and require a date rather
than a release number. For example, this Release Identifier would be 0603 for
June 2003.
• Some manuals do not have a release number. An underscore replaces the
release number.
• On occasion some products have an electronic distribution release. This is
characterized by 6 digits rather than 5 digits as the release identifier. One
additional release number is added to indicate the electronic distribution.
Some examples of valid document names are listed below:
Document PDF Name

Finance Release Guide 6.5 finance60500rg.pdf
Human Resources Release Guide 6.0.1 humres60001rg.pdf
Employee Self-Service User Guide empss_u.pdf
Advancement TRM Supplement advanc_trmsup.pdf
Time Entry Handbook humres_timehb.pdf
Financial Aid Release Guide 6.0.1.1 finaid601011rg.pdf
CLS Implementation Guide, Vol. II, Integration 7/03 banclsv20703im.pdf
SCT Documentation Distribution
SCT delivers Banner documentation to our clients in electronic format.
Electronic Documents on CD
User manuals, reference manuals, and other product documents are delivered as
electronic files in portable document format (PDF) on one or more CDs. You may
print the files in whole or in part, and copies may be freely distributed to users at
your institution. Your system administrator may choose to make the PDF files
available electronically from a secured intranet Web site, or directly from the SCT
Banner graphical user interface (GUI) with the Bookshelf help option.
Online Documentation with the System

SCT also provides online documentation for SCT Banner forms and form-related
activities, in either of two formats -- Online Help or Dynamic Help Query. Online
users access either help format from the Help pull-down menu on the SCT Banner
menu bar, just as they access the SCT Banner Bookshelf. SCT Banner Online Help

Confidential TRM Supplement vii
Preface
How to Contact SCT
is under development for the entire product line. Over time, it will replace Dynamic
Help Query for every SCT Banner form. It provides context-sensitive online help for
forms, fields, and procedures. Form help provides an overview of the purpose and
use of the form; field help gives details about the contents of each field; procedural
help relates the form functions to the real-life tasks you’ll perform. For detailed
information about online help, refer to Chapter 2, Using SCT Banner.
How to Contact SCT
Documentation Ordering Information

You may order an SCT Banner documentation CD by mail, by telephone, by FAX,
by ActionLine, by ActionWeb, or by e-mail. Use the address and phone numbers
listed below.
Address SCT Distribution Services

Systems and Computer Technology Corporation
4 Country View Road
Malvern, PA 19355
Telephone (800) 522 - 4827, option 3
Distribution Services is staffed Monday through Friday,

9:00 am to 5:00 pm (EST).
FAX (610) 578 - 6033
ActionWeb csr@sct.com
ActionLine (800) 522 - 4827
E-mail distserv@sct.com
ActionLine
ActionLine is a telephone support service available to SCT maintenance customers.
It helps users resolve any questions or concerns that relate to SCT products and
services.
You may call the ActionLine at (800) 522 - 4827.

viii TRM Supplement Confidential
Preface
How to Contact SCT
ActionWeb
The ActionWeb refers to the secured area of SCT's World Wide Web site dedicated
to ActionLine and other related services available to clients. Users must be
registered to obtain access to the secured site. Today, users can request an account
to gain access to SCT's secured ActionWeb pages by accessing http://www.sct.com,
and proceeding as follows:
1. Click on the Client Support option at the top of the page.
2. In the Client Login section, click on the link Click Here to create a new
account.
3. Follow the instructions on the subsequent pages.
(a) Enter data about yourself, and select Next.
(b) Enter your client site name and address, and select Register.
(c) Create your own User ID and password. (The password must be eight
characters long.)
(d) Select Accept Password.
(e) Select Register.
SCT will verify a new ActionWeb user's information and send a confirmation e-mail
message when the ActionWeb account has been set up and he/she is registered.
Within the ActionWeb you can take advantage of the following online functions:
• Create an initial contact with the ActionLine organization, including

emergency service contacts. If the description of the problem cannot fit into a
2,000-character space, users can shorten the description and indicate that an
additional follow-up e-mail message(s) will follow. The additional message(s)
should reference the same contact number assigned to the initial message, and
be sent to the applicable ActionMail address.
• Update open contacts.
• View all opened and resolved contacts of your organization in detail.
• Within Extended Search, find current information about your ActionLine
contacts, Known Issues, FAQs, your site’s TCP/Maintenance contract dates;
download documentation, software modifications and updates; and search
through the SCT knowledge database.
• Initiate direct contact with the ActionLine manager.
• Initiate direct contact with your Professional Services representative.
• Create new Requests for Product Enhancements (RPEs), view existing RPEs,
and update existing RPEs with comments.
• Search for defect descriptions and work-arounds in the Known Issues section.

Confidential TRM Supplement ix
Preface
SCT Education Centers
• Choose the Frequently Asked Questions (FAQ) section to take you to the FAQ
section within the Extended Search category.
SCT Education Centers
SCT’s Education Centers provide a centralized location for training on the entire
SCT Banner series of systems and on various other products, including Oracle. The
Education Centers provide an environment where SCT clients can leave behind
daily office responsibilities and focus their attention on learning to use Banner. The
Centers also offer an ideal opportunity to interact with colleagues from other
installations, compare notes on implementations, and share information.
The SCT Education Center courses are led by seasoned SCT professional service
consultants. Participants receive detailed training on each specific module. They are
also provided with SCT Professional Services training materials that can be used for
internal training upon their return to their respective institutions. Each class is
conducted as a hands-on training session. Classes covering each module of the
Banner series are available on a regularly scheduled basis.
SCT Education Centers are located in:
Malvern, PA
Rochester, NY
San Diego, CA
Toronto, Canada
Altrincham, UK
Consulting/Modification Services
SCT offers several SCT Banner short- and long-term consulting and custom system
modification services. Your institution’s GES Account Representative will work with
you to determine a package of support services that meets your needs.

x TRM Supplement Confidential
Symbols
Chapter 1 Database Schematics
This section includes lists of tables used by Accounts Receivable, entity relationship
diagrams that identify columns contained in these tables, and graphics that display
the relationships among various tables. The following conventions are used to
display those relationships.
Symbols
Table Table
Common column name(s); Indicates a process

one-to-many table has been completed
relationship
Table Table
Table
Common column name(s);

many-to-one table Table Rule tables
relationship
Table
Table
Common column name(s);

one-to-one table
relationship
Table

Confidential TRM Supplement 1-1
Accounts Receivable Processing (Part 1)
TBBEXPT TBBCPRF PIDM SPRIDEN PIDM TBBCONT
CONTRACT
EXEMPTION PRIORITY,
CODE, TERM TERM
PIDM PIDM PIDM PIDM PIDM PIDM
TBBESTU TBRRRAS TBRCOLC TBRACCD TBTFADB TBBCSTU
PIDM
PIDM
TBBPIDM PIDM TBRCMNT

PIDM PIDM PIDM
PIDM
PIDM
TBBRQST PIDM, TRAN NO.
TBRDEPO TBRACDT TBRAPPL TBRMEMO TBBDETC
DETAIL CODE DETAIL CODE

DETAIL CODE
DETAIL CODE
TBBACCT TBBISTC TBRACCT TBBRETC TBBDEPC
INSTALL PLAN
TBRISTL

1-2 TRM Supplement Confidential
TBBUPRF TSRTERM TBRCLCT
PIDM, TERM
USERID USERID SESSION ID
TBRCOLR GXVBANK
TBRUPRF TBRCASN TBRCTEX

TBRLBOX TURVERS
TBRCBRQ TBRCRCP
TBBSBRL TBRSBMS TBBMISC

TGRCOLR TGRCLR2
RECEIPT
RULE CODE NUMBER
TBRMESG TBBCSHR
TBRSBRL TBRMISD
TBRCMIS TBRCCRC
TGRCLR3 TBBCCLR

Automated Clearing House (ACH)
GXRDIRD Bank Routing Number GXVDIRD
Product-specific Product-specific
Human Resources GXVBANK Finance
Interface Interface
Product-specific
Accounts Receivable
Interface

Tables
Tables
Table Name Description

GXRDIRD Direct Deposit Recipient Table
GXVDIRD Bank Routing Number Validation Table
GXVBANK Bank Code Table
Accounts Receivable Processing
SPRIDEN Person Identification/Name Repeating Table
TBBACCT Account Header Table
TBBCCLR Collector Table Used for Various Cashiering Operations
TBBCONT Contract Header Table
TBBCPRF Customer Profile Attributes Table
TBBCSHR Cashier Session Table
TBBCSTU Contract Student Authorization Table
TBBDEPC Deposit Detail Definition Table
TBBDETC Detail Charge/Payment Code Definition Table
TBBESTU Exemption Student Authorization Table
TBBEXPT Exemption Header Table
TBBISTC Installment Plan Definition Table
TBBMISC Miscellaneous Transaction Receipt Header Table
TBBPIDM PIDM Application of Payments Collector Table
TBBRETC Returned Check Code Definition Table

Tables
TBBRQST Application/Reapplication of Payment Request Table
TBBSBRL Schedule/Bill Rules Table
TBBUPRF Accounts Receivable Userid Profile Table
TBRACCD Account Charge/Payment Detail Table
TBRACCT Detail Code Account Definition Table
TBRACDT Account Charge/Payment Detail Text Table
TBRAPPL Detail Application of Payment Table
TBRCASN Cashier Assignment Table
TBRCBRQ Collector Table Used For Recursive Invoice Processing
TBRCCRC Collector Table Used by the TBVRCPT View
TBRCLCT Collector File Used In Credit Calculations
TBRCMIS Collector Table Used For Recursive Miscellaneous Receipt

Printing
TBRCMNT Comment Table
TBRCOLC Account Collection Repeating Table
TBRCOLR Cashiering Collector Table
TBRCRCP Collector Table Used For Recursive Receipt Printing
TBRCTEX Intermediate File Containing Credit Amounts
TBRDEPO Deposit Table
TBRISTL Installment Plan Table
TBRLBOX Lock Box Intermediate Table
TBRMEMO Charge/Payment Detail Memo Table
TBRMESG Billing Message Table
TBRMISD Miscellaneous Transaction Charge/Payment Detail Table
TBRRRAS Recurring Receivables Assignment Table
TBRSBMS Schedule/Bill Message Table
TBRSBRL Schedule/Bill Collector Table

Tables
TBRUPRF Accounts Receivable User Restrictions Table
TBTFADB Financial Aid Intermediate Disbursement Table
TGRCLR2 Reconciliation Reporting Collector Table
TGRCLR3 Chart of Accounts Data Storage Collector Table
TGRCOLR Reconciliation Reporting Collector Table
TSRTERM Voice Response Accounts Receivable Term Table
TURVERS Accounts Receivable Version Tracking Table
Accounts Receivable Collector/Temporary Tables
Table Name Function/Purpose Clear (M= Description

Manual,
A= Auto)
TBBCCLR Cashiering Collector Table A Cashier Detail Report
TBBPIDM Pidm Collector Table for TBVAPPL A Application of Payment

views, TSRCBIL
TBRCBRQ Collector Table Used For Recursive A Invoice Print

Invoice Processing
TBRCCRC Collector Table used by the TBVRCPT M Receipt Form

view
TBRCISP Installment Payment Collector Table M Installment Plan Amount Form

Web, Voice Response
TBRCLCT Credit Calculation Collector Table M Student Payment Form
TBRCLCT Credit Calculation Collector Table A Student Invoice/Billing Statement

and Third Party Billing Statement
TBRCOLR Cashiering Collector Table M Cashier Session Review Form

and Cashier Delete Report
TBRCMIS Miscellaneous Receipt Collector Table A Miscellaneous Receipt print

Tables
Table Name Function/Purpose Clear (M= Description

Manual,
A= Auto)
TBRCRCP Collector Table used for Recursive A* Receipt Print

Receipt Printing
* The TBRCRCP table automatically takes care of itself, because the records are deleted when the receipt is
printed. If you want to generate a receipt number but do not want to print them, create a script to delete the
records with TBRCRCP_PRINTER = 'RPEDISB'.
TGRCOLR Reconciliation Report Collector Table A Reconciliation Report
TGRCLR2 Store Summary Information for A Reconciliation Report

Reconciliation Report
TGRCLR3 Chart of Accounts Parameter Collector A Reconciliation Report

Table
TTRDTLC TRA Tax Reporting Collector A 1098 Student Tax Detail Report
TBRCHLD Collector Table used for Auto Hold Collector Table

Report processing
TBRCSUM Collector Table used for Recursive Collector Table

Student Summary Report Processing
TBRSBRL Schedule/Bill Collector Table Collector Table
TSRCTPB Collector Table used for TSRTBIL Collector Table

Report processing
TTBIRSC Collector Table for IRS 220 data Collector Table
TTBPROC Collector Table for TSP1098 process Collector Table
TTBTSPC Collector Table for TSP 1098 process Collector Table
TTBXSMC Collector Table for the TTVXSUM Collector Table

View
TTRDTLC Collector Table which holds the Collector Table

student report code details with the
single amount for a single report code

Entity Relationship Diagrams (ERD)
Auto/Hold Release Setup
STVHLDD
(Person Hold Type Validation)
CODE X(02)
TPRRHLD
(Auto Hold/release Rules) REG_HOLD_IND X(01)
TRANS_HOLD_IND X(01)
HOLD_RULE_CODE X(06) GRAD_HOLD_IND X(01)
GRADE_HOLD_IND X(01)
HLDD_CODE X(02) DESC X(30)
NONPERS_IND X(01) AR_HOLD_IND X(01)
FIN_AID_IND X(01) ENV_HOLD_IND X(01)
FUT_IND X(01) VR_MSG_NO 9(06)
AR_MEMO_IND X(01) DISP_WEB_IND X(01)
CONT_MEMO_IND X(01)
FINAID_MEMO_IND X(01)
PURGE_PRIOR_IND X(01)
NONCON_HOLD_IND X(01)
RELEASE_IND X(01)
FROM_DATE DATE
TO_DATE DATE
TTVRHLD REASON X(30)
(Auto Hold/release Rules AMOUNT_OWED 9(07)
Code Validation) ORIG_CODE X(04)
FIN_AID_TERM_OP X(02)
CODE X(06) FIN_AID_TERM_CODE X(06)
DESC X(30) MEMO_TERM_OP X(02)
MEMO_TERM_CODE X(06)
MIN_CURR_BALANCE 9(07)
MAX_CURR_BALANCE 9(07)
AS_OF_DATE DATE Legend
AGING_DATE_CODE X(01)
MIN_AGING_DAYS 9(07) X Alphanumeric
MAX_AGING_DAYS 9(07) 9 Numeric
MIN_AGING_BALANCE 9(07)
MAX_AGING_BALANCE 9(07)

Detail Code Setup
TBRACCD TBBETBD
(Amount Charge/Payment Detail TBBDETC (Effective Date Term-based
Information) (Detail Change/Payment Designator Definition)
Code Definition)
EFF_DATE DATE
PIDM 9(22)
DETAIL_CODE X(4) NCHG_DATE DATE
TRAN_NUMBER 9(22)
DESC X(30) ACTIVITY_DATE DATE
TERM_CODE X(6)
TYPE_IND X(1) USER_ID X(30)
DETAIL_CODE X(4)
PRIORITY X(3) TERM_DATE DATE
USER X(30)
LIKE_TERM_IND X(1)
ENTRY_DATE DATE
DCAT_CODE X(3)
AMOUNT 9(22)
AMOUNT 9(22)
BALANCE 9(22)
TERM_CODE X(6)
EFFECTIVE_DATE DATE
EFFECTIVE_DATE DATE
BILL_DATE DATE
REFUNDABLE_IND X(1)
DUE_DATE DATE
RECEIPT_IND X(1) TBBTBDS
DESC X(30)
REFUND_IND X(1) (Term-based Designator Rules)
RECEIPT_NUMBER 9(22)
ACTIVITY_DATE DATE
TRAN_NUMBER_PAID 9(22)
PAYT_CODE X(1)
CROSSREF_PIDM 9(22) TBDS_CODE X(2)
PREBILL_PRINT_IND X(1)
CROSSREF_NUMBER 9(22) OPERATOR X(1)
GL_NOS_ENTERABLE X(1)
CROSSREF_DETAIL_CODE X(4) TERM_CODE X(6)
TAXT_CODE X(2)
SRCE_CODE X(1) PRIOR_SUM_OP X(2)
TBDC_IND X(1)
ACCT_FEED_IND X(1) PRIOR_SUM_TERM_SUFX X(2)
DETAIL_CODE_IND X(1)
ACTIVITY_DATE DATE ACTIVITY_DATE DATE
DETC_ACTIVE_IND X(1)
SESSION_NUMBER 9(22) USER_ID X(30)
DIRD_IND X(1)
CSHR_END_DATE DATE TBRACCT EFF_DATE DATE
CRN X(5) (Detail Code Account
CROSSREF_SRCE_CODE X(1) Definition_
LOC_MDT X(1)
TBBEACT
LOC_MDT_SEQ 9(22) DETAIL_CODE X(4) (Effective Date Detail
RATE 9(22) ACCOUNT_A X(60) Code Amount Definition)
UNITS 9(22) ACCOUNT_B X(60)
DOCUMENT_NUMBER X(8) PERCENT 9(22)
TRANS_DATE DATE ACTIVITY_DATE DATE DETAIL_CODE X(4)
PAYMENT_ID X(20) TBDS_CODE X(2)
INVOICE_NUMBER X(8) EFF_DATE DATE Legend
DETC_EFF_DATE DATE
STATEMENT_DATE DATE USER_ID X(30) NCHG_DATE DATE
ACTIVITY_DATE DATE X Alphanumeric
INV_NUMBER_PAID X(8)
USER_ID X(30) 9 Numeric
CURR_CODE X(4)
EXCHANGE_DIFF 9(22) TBDC_IND X(1)
FOREIGN_AMOUNT 9(22) TERM_DATE DATE
LATE_DCAT_CODE X(3)
FEED_DATE DATE
FEED_DOC_CODE X(8)
ATYP_CODE X(2)
ATYP_SEQNO 9(22)
CARD_TYPE_VR X(1)
CARD_EXP_DATE_VR DATE
CARD_AUTH_NUMBER_VRX(12)
CROSSREF_DCAT_CODE X(3)

Third Party Contract Setup
TBRCREQ TBRMESG TBRCACC TTVSRCE

(Contract Course Requirements) (??????????) (Account Level Authentication) (Source Validation)
Legend
COLC_AGENCY_PIDM 9(22) PIDM 9(22) CODE X(1)
PIDM 9(22)
X Alphanumeric SEQ_NUMBER 9(22) CONTRACT_NUMBER 9(22)
CONTRACT_NUMBER 9(22) DESC X(30)
9 Numeric TEXT 2(60) TERM_CODE X(6)
TERM_CODE X(6)
MIN_AMOUNT 9(22)
SEQNO 9(22)
MAX_AMOUNT 9(22)
SUBJ_CODE X(4)
PERCENT 9(22)
CRSE_NUMB X(5) SRCE_CODE X(1)
ACC_PRIORITY 9(22)
TBRCCSI
(Include/Exclude Category
TBBCONT Code by Source)
TBBCSTT TBBCSTU (Contract Information)
(Student Text) (Student Authorization
PIDM 9(22)
Information)
CONTRACT_NUMBER 9(22)
PIDM 9(22) PIDM 9(22)
TBRCCAT TERM_CODE X(6)
CONTRACT_PIDM 9(22) STU_PIDM 9(22) CONTRACT NUMBER 9(22)
TERM_CODE X(6) (Category Code Level DCAT_CODE X(4)
CONTRACT_NUMBER 9(22) CONTRACT_PRIORITY 9(22)
CONTRACT_PIDM 9(22) Authentication)
TERM_CODE X(6)
SEQ_NUMBER 9(22) CONTRACT_NUMBER 9(22) DESC X(30)
PRINT_IND X(1) TERM_CODE X(6) DETAIL_PAY_CODE X(4) PIDM 9(22)
ACTIVITY_DATE DATE AUTH_NUMBER X(30) DETAIL_CHG_CODE X(4) CONTRACT_NUMBER 9(22)
USER_ID X(30) AUTH_IND X(1) CONTRACT_ROLL_IND X(1) TERM_CODE X(6)
TEXT X(60) STUDENT_CONT_ROLL_IND X(1) STUDENT_CONT_ROLL_IND X(1) DCAT_CODE X(3) TTVDCAT
MAX_STUDENT_AMOUNT 9(22) TPRL_CODE X(10) MIN_AMOUNT 9(22) (Category Code Validation)
MAX_AMOUNT 9(22)
PERCENT 9(22) CODE X(3)
I_E_SOURCE_IND X(1) DESC X(30)
DCAT_PRIORITY 9(22)
TBBCCTX
(Contract/Contract Number Text)
TBBTPRL
TTVTPRC (Rule Code Definition)
(Rule Code Validation) CONTRACT_PIDM 9(22) TBRCDSI
TPRC_CODE X(10) CONTRACT_NUMBER 9(22) (Included/Excluded Detail
CODE X(10) PRINT_SCHEDULE_IND X(1) TERM_CODE X(6) TBRCDET Code by Source)
DESC X(30) PRINT_SUMMARY_IND X(1) SEQ_NUMBER 9(22) (Detail Code Level
INDIVIDUAL_BILL_IND X(1) PRINT_IND X(1) Authentication)
AUTHORIZE_NUM_IND X(1) PIDM 9(22)
CONTRACT_NUMBER 9(22)
PIDM 9(22) TERM_CODE X(6)
CONTRACT_NUMBER 9(22) DETAIL_CODE X(4)
TERM_CODE X(6) SOURCE_CODE X(1)
DETAIL_CODE X(4)
MIN_AMOUNT 9(22)
MAX_AMOUNT 9(22)
PERCENT 9(22)
I_E_SOURCE_IND X(1)
DETAIL_PRIORITY 9(22)
TBBDETC
(Detail Code Definition)
DETAIL_CODE X(4)
DESC X(30)
DETC_ACTIVE_IND X(1)

Exemption Setup
TBREACC
(Account Level Authorization) TTVSRCE
(Source Validation)
Legend
EXEMPTION_CODE X((8)
X Alphanumeric TERM_CODE X(6) SRCE_CODE X(1)
TBRBCSI DESCRIPTION X(30)
9 Numeric SRCE_CODE X(1) (Included/Exclude Category
MIN_AMT 9(22) Code by Source)
MAX_AMT 9(22)
PERCENT 9(22)
ACC_PRIORITY X(22)
EXEMPTION_CODE X(8)
TERM_CODE X(6)
DCAT_CODE X(3)
SOURCE_CODE X(1)
TBRECAT
TBREREQ TBBEXPT (Category Code Level
(Exemption Course (Exemption Information) Authorization)
Requirements)
TTVDCAT
EXEMPTION_CODE X(8) (Category Code Validation)
EXEMPTION CODE X(8) TERM_CODE X(6) EXEMPTION_CODE X(8)
TERM_CODE X(6) DESC X(30) TERM_CODE X(6)
SEQ_NUMBER 9(22) DETAIL_CODE X(4) DCAT_CODE X(3)
DCAT_CODE X(3)
SUBJ_CODE X(4) EXEMPTION_ROLL_IND X(1) MIN_AMT 9(22)
DESCRIPTION X(30)
CRRSE_NUMB X(5) EXPT_ROLL_IND X(1) MAX_AMT 9(22)
PERCENT X(22)
DCAT_PRIORITY X(3)
I_E_SOURCE_IND X(1)
TBREDSI
(Include/Exclude Detail
Code by Source)
TBREDET
(Detail Code Level EXEMPTION_CODE X(8)
Authorization) TERM_CODE X(6)
DETAIL_CODE X(4)
EXEMPTION_CODE X(3) SOURCE_CODE X(1)
TERM_CODE X(6)
TBBESTU DETAIL_CODE X(4)
(Student Authorization MIN_AMT 9(22)
Information) MAX_AMT 9(22) TBBDETC
PIDM 9(22) PERCENT 9(22) (Detail Code Definition)
EXEMPTION_PRIORITY 9(22) DETAIL_PRIORITY X(3)
EXEMPTION_CODE X(8) I_E_SOURCE_IND X(1) DETAIL_CODE X(4)
TERM_CODE X(6) DESCRIPTION X(30)
STUDENT_EXPT_ROLL_IND X(1) DETC_ACTIVE_IND X(1)
MAX_STUDENT_AMOUNT 9(22)

Chapter 2 Reports and Processes

The Accounts Receivable User Guide contains descriptions and report samples of the
Accounts Receivable reports in the General, Student, and Finance modules. Please
refer to that manual for functional information about the use of the Accounts
Receivable reports.
The following pages contain brief descriptions of reports in the Accounts Receivable
module.
Report Identifier Report Name Report Description
TFRBILL Invoice/Bill Process Processes invoices by invoice number and

produces a billing statement for a user-
defined timeframe.
TFRDETL Account Detail Report Shows account transaction ledger by date.
TFRLATE Assess Late Charges for Billing Report Shows assessment of late charges for
outstanding Accounts Receivable accounts.
TFRRFND Auto Refunding of Credit Amounts Identifies accounts which have a credit
balance identified, flagged and reported.
TGPBILL Billing Purge Process Enables you to identify which customer

accounts may have their individual charge
and payment transactions purged and
creates Balance Forward Transactions to
identify this summarization based on
effective date, due date, and bill dates with
user defined time frames.
TGPHOLD Auto Hold Release Process Based on the parameters and rules form,
automatically adds and releases holds on a
student account.
TGRAGES Aging Analysis Report Used to analyze all past-due accounts.
TGRAPPL Applications of Payment Report Applies payments to charges for accounts

based on priority.
TGRCDEL Cashier Delete Process Deletes the cashiering records for which all
corresponding detail records have been fed
to accounting.
TGRCLOS Cashier Session Close Process Automates the closing and/or finalizing of
cashier sessions.
TGRCOLC Collection Agency Report Reviews collection agency performance.

TGRCSHR Cashier Delete Report Shows daily bank deposit and user audit.
TGRDELI Batch Update of Delinquencies Identifies past due accounts and those with a
delinquency code.
TGRDETC Detail Code Report An Oracle report that displays detail codes
and their associated accounting
distributions.
TGRFEED Accounting Feed Process Shows audit trail of all cashier transactions.
TGRMISC Miscellaneous Receipt Report Shows receipt printouts for miscellaneous

transactions.
TGRRCON Accounts Receivable Reconciliation Enables you to specify various parameters to

Report create a receivables reconciliation report.
TGRRCPT Account Receipt Report Shows receipt printout for account related
transactions.
TGRUNAP Unapplication of Payment Report Unapplies previous application of payment

before re-applying with new transaction.
TGRAGES Aging Analysis Report Reviews past due status of accounts.
TRRAGES Grant Aging Analysis Report Provides analysis of the grant receivables. You
can print this report for aging of both billed
and unbilled receivables.
TRRAPPL Application of Payment Process This process enables you apply payments to
the charges. This process has no parameters.
It applies payments to charges by grant. If a
Tpay number or invoice paid number is
entered by the user in the payments entry
form (FRAAREV), this process first applies
the payment to that specific charge
transaction number or for that specific bill
invoice number. If these two fields are not
entered by the user, then the process will
apply the payment against a grant to the
oldest charge
TRRCOLL Collections Report Prints information about collection efforts

that have been entered on the Grant Billing
Collections Form (TRACOLL). You can run
the report by status of the bill (open or
closed), or by user ID, grant, or agency.

TRRRCON Grant Reconciliation Report This report reconciles data between the
Accounts Receivable module and the
Finance module for Grant Billing
transactions only. You can reconcile by chart
or by grant or by payment management
system code. You can also print just the
grants that are out of balance or just the
Payment management system codes that are
out of balance.
This report reconciles between billed

summary and billed detail, Payments in AR
against payments in General ledger and
billed charges in AR against charges in the
general ledger.
TRRUNAP Unapplication of Payments Process Enables you to unapply payments that have
been incorrectly applied to a charge. After
you run this process, you can apply the
payment to the appropriate charge
TRRUNPL Unapplied Payments Listing This report prints a list of all payments that
have not been applied to charges. It also
prints the fund codes the exact payment was
posted to. This report is sorted by grant
TSP1098 1098 Student Tax Notification Process The TSP1098 process retrieves existing data
from the Tax Information Form (TSATAXI),
and other fields within Banner and
populates the Student Tax Notification Form
(TSATAXN).
TSPISTA Assign Installment Plans This process is used to assign students to an

installment plan.
TSPISTT Create Installment Transaction This process is used to create the installment
plan transactions in the Accounts Receivable
Transaction Detail Table (TBRACCD). Rules
created on the new Installment Plan Rules
Form (TSAISTR) are used for processing.
TSR1098 1098 Tax Report Process Use the TSR1098 Process to print 1098-T
paper forms for IRS/ Student Notifications
on Moore Business Forms or produce the
IRS file.
TSRBTOT Total Billed Report The A/R Supervisor uses this report to review
the billing amounts by detail code by term.

TSRCBIL Billing Invoice/Student Billing Processes deposits, contracts, exemptions,

Statement and/or financial aid. You can request either
invoices or statements. The A/R Supervisor
uses this report on a monthly or user-defined
timeline.
TSRDETL Account Detail Report The A/R Supervisor uses this report to review
the account transaction ledger by term.
TSRLATE Assess Penalty/Interest Charges Report The A/R Supervisor uses this report to assess
penalty and interest charges for outstanding
student accounts.
TSRLBOX Lockbox Tape Unload Process Posts payments received through electronic
funds transfer to a person’s account.
TSRPDRV Lockbox Result Print Program Prints the Lockbox Error Report and the
Lockbox Results Report.
TSRRFND Auto Refunding of Credit Amounts Identifies and flags those accounts which
have a credit balance with a refund detail
code. In addition, it lists the generated
refund transactions with an address.
TSRROLL Contract and Exemption Roll Process Allows contracts and/or exemptions and
associated students to roll from one term to
the next term.
TSRSSUM Student Transaction Summary Report Displays a student’s balance and individual
charges and payments.
TSRTBIL Third Party Billing Statement Processes third party charges and payments
in either invoice or statement mode. The A/
R supervisor uses this report on a monthly or
user-defined time frame.
TSRTRAF Tax Relief Act Flat File Process Use the TSRTRAF process to produce a flat
file of Tax Notification Data to send to third
party servicers and/or to print the detail for
all tax report codes created for the given tax
year. This detail may be included in Student
Notification mailings.
TSRTSUM Transaction Summary Report Displays billed and unbilled transactions by

date range in summary or detail mode for
individual students or groups of students.

TVPREQA Create Title IV Authorizations from Use this process to create authorizations
Requirements from financial aid tracking requirements for
students with statuses that have been
updated since a date that you specify. You can
use this process on an as-needed basis to
keep track of students as they complete their
financial aid requirements.
TVRCRED Students with Title IV Credit Report Use the TVRCRED process to produce a
report that displays Title IV students who
have a credit account balance. Run the
report after Disbursements (RPEDISB) and
Application of Payments (TGRAPPL).
Students who have authorized the institution
to hold Title IV funds are shown separately
on this report. You may contact other
students with a Title IV credit balance
regarding authorization to apply Title IV aid
to other amounts due or initiate a refund for
them.

AR Reports and Processes Matrix
AR Reports and Processes Matrix
Legend
Report or Process The report/batch process name
Language Identifies the language for the process - COBOL, C
Update/Query Does the process update any tables, or is it strictly a query-only report?
Audit Can you run the update process in Audit Mode, so that you can produce the report
without an update taking place?
Job Submission Can you run the process via job submission?
Sleep/Wake Is the process used in conjunction with Sleep/Wake?
Off Peak Does SCT recommend that you defer this program to an off peak processing time
(late night, weekends) for performance reasons?
Restart If the process aborts or is terminated after the process is initiated, can you restart
the process without any adverse consequences?
Accounts Receivable Reports and Processes
Report or Process Language Update/ Audit Job Sleep/ Off Peak Restart
Query Submission Wake
TFRBILL C Update Yes Yes Yes
TFRDETL C Query Yes
TFRLATE C Update Yes Yes Yes
TFRRFND C Update Yes Yes Yes
TGPBILL C Query Yes Yes
TGPHOLD C Update Yes Yes Yes Yes Yes
TGRAGES C Query Yes
TGRAPPL C Update Yes Yes Yes
TGRCDEL C Update Yes Yes Yes
TGRCLOS C Update Yes Yes
TGRCOLC C Query Yes Yes
TGRCSHR C Query Yes

Accounts Receivable Reports and Processes
TGRDELI C Update Yes Yes
TGRDETC Oracle Query Yes
TGRFEED C Update Yes Yes
TGRMISC C Query Yes
TGRRCON C Query Yes Yes
TGRRCPT C Query Yes Yes Yes
TGRUNAP C Update Yes Yes
TRRAGES C Query Yes Yes
TRRAPPL C Update Yes Yes
TRRCOLL C Query Yes Yes
TRRRCON C Query Yes Yes
TRRUNAP C Update Yes Yes
TRRUNPL C Query Yes Yes
TSP1098 C Update Yes Yes Yes
TSPISTA C Update Yes Yes
TSPISTT C Update Yes Yes Yes
TSR1098 C Update Yes Yes Yes
TSRBTOT C Query Yes
TSRCBIL C Update Yes Yes Yes Yes
TSRDETL C Query Yes Yes
TSRLATE C Update Yes Yes
TSRLBOX COBOL Update Yes
TSRPDRV COBOL N/A Yes
TSRRFND C Update Yes Yes

Sleep/Wake-up
TSRROLL C Update Yes Yes
TSRSSUM C Query Yes Yes
TSRTBIL C Update Yes Yes Yes
TSRTRAF C Update Yes Yes
TSRTSUM C Query Yes
TVPREQA C Update Yes
TVRCRED C Query Yes Yes
For a more detailed description of each report and its parameters, generate a List of
Reports and Parameters (GJRRPTS). This report also includes batch processes.
Sleep/Wake-up
SCT Banner provides two different mechanisms for running jobs in a cyclical or
"sleep/wake-up" manner.
Setting Up Sleep/Wake Processes Using Method One

The first method uses OS command scripts and an SQL*Plus script to cause the job
to run in a cyclical fashion. These jobs must be submitted from the operating system
prompt and must be terminated manually. To compile programs to run in this
fashion, you must define the NO_SLEEP_SW as a pre-compiler directive to exclude
the code used by the second technique.
UNIX
The first command procedure, sleepunx, prompts for parameters needed by the
second procedure and SQL*Plus scripts, sleepunx.shl and sleepunx.sql
respectively. This procedure then starts (or submits) sleepunx.shl, which in turn
starts sleepunx.sql. The SQL*Plus script sleepunx.sql will spool OS-specific
commands to run the job into a file, provided there is actually work to do as
determined by the parameters previously entered. When the SQL*Plus script exits,
sleepunx.shl executes the "spool" file. The parameters needed by the program
are contained in a XXXXXXX.dat file which are read via input redirection when the
job executes. The second command procedure sleepunx.shl then "sleeps" for the
specified interval, awakes, and loops back to start the SQL*Plus script again.

Sleep/Wake-up
VMS
This is essentially the same as for UNIX. The script names are sleep.com,
sleepdec.com, and sleepdec.sql. Command input redirection is accomplished
by defining sys$input as the .dat file. The "sleeping" is done with the "wait"
command.
CMS
In this environment, there is only one command script, sleepcms.exec. Each job
run in sleep/wake mode must have its own .exec script. The command script
sleepcms.exec is provided as the model. You also need to set up separate CMS
accounts for each job or you may combine the execs to run sequentially on a single
account. The .dat file is read via input redirection. "Sleeping" is performed using
the CP SLEEP command.
Setting Up Sleep/Wake Processes Using Method Two
Note: The following Banner systems and processes are valid for the Sleep/Wake
processing described in this section:
Report/Process Description
TGRRCPT Account Receipt
TSRCBIL Student Billing Statement (Invoices)
TGRMISC Miscellaneous Receipt
TSRSSUM Student Transaction Summary Report
1. Define printer and print command on the Printer Validation Form

(GTVPRNT). In the (Printer) Code field, enter a name to reference each
specific printer that may be used for printing output from sleep/wake
processing. In the Comment (Printer Command) field, enter the correct
operating system print command as it would normally be entered from the
command line prompt, substituting an @ (at sign) as the place holder for the
filename to be printed.
Operating System Print Command
UNIX example: lp -d talaris1 @
VMS example: print/queue=ln01 @
2. On the appropriate System Distribution Initialization Information Form

(SOADEST for Student or TOADEST for Accounts Receivable), enter the
printer code from GTVPRNT that should be identified with the collector table
rows that will be inserted to the appropriate tables when online application
forms create a request for output that can be generated by sleep/wake
processing.

Sleep/Wake-up
Note: The collector tables are as follows:
Process Collector Table

TGRMISC TBRCMIS
TGRRCPT TBRCRCP
TSRCBIL TBRCBRQ
TSRSSUM TBRCSUM
3. On the Process Submission Control Form (GJAPCTL), for the valid sleep/
wake jobs listed previously, enter the correct response for the parameter that
specifies that the job should be processed for collector table entries. Refer to
the documentation for each specific process to determine the appropriate
response in each case (correct responses may be COLLECTOR, Y, %, etc.). In
addition, each sleep/wake job has a printer code parameter. You must specify
exactly the same code for this parameter answer that was entered on either
SOADEST or TOADEST. A value of Y should be entered for the run in sleep/
wake mode parameter, and a number of seconds should be specified for the
sleep/wake interval (cycle) for each process.
Note: Do not enter the printer code in the top section of GJAPCTL; only enter
it in the parameter section of the form.
4. The Sleep/Wake Maintenance Form (GJASWPT) should be used to stop the

sleep/wake process or to change the sleep interval. A process name and printer
code must be entered in the Key Information. A List of Values is available in
each field to see the valid list of processes and printer codes that have ever been
submitted for sleep/wake processing.
To stop the process, enter N in the Continue to Run field and do a Save
function. The job will not stop immediately, but rather will stop after the next
time the process "wakes up" and finishes the next processing cycle. To change
the sleep interval, enter the desired interval in the Next Cycle Time field and
do a Save function.
The GJASWPT form can also be used to view statistics regarding how many rows
were processed for the most recent wakeup cycle and the total number of rows
processed since the process was initiated. You can also determine if the
processes terminated abnormally. by viewing the Abnormal Termination field.
If there is a Y in Abnormal Termination, something caused the process to fail.
You should review log files to determine the cause.
Operating Systems Without Sleep/Wake-up Commands

Operating systems which do not have sleep commands, or whose sleep commands
may not be executed by user programs, must use the first method.

Sleep/Wake-up
Collector File Entries

The following forms can be used to generate the collector file entries:
Form Description/Generate Report/Process Description

TGARCPT Receipt Form
Can generate: TGRRCPT A/R Receipt
TFAAREV Account Detail Query Form

TFADETF Foreign Currency Detail Form

TFADETL Account Detail Form

TFAMASS Billing Mass Data Entry Form

TFAMDET Billing Mass Entry Detail Form

TSAAREV Currency Code Calculation Form

TSADETF Student Foreign Currency Detail

Form
TSADETL Student Account Detail Form

TSAMASS Billing Mass Data Entry Form

TSASPAY Student Payment Form

TSAMISC Miscellaneous Transaction Form

Can generate: TGRMISC Miscellaneous Receipt
TFAMISC Miscellaneous Transaction Form

Can generate: TGRMISC Miscellaneous Receipt

Running Oracle Reports with Accounts Receivable
Running Oracle Reports with Accounts Receivable
When running through Internet Native Banner, Reports is not currently able to
access the default role defined for the Report in the bansecr schema. Therefore,
product-specific roles are being created with the base privileges needed to run the
Reports, which must be granted to any user who will run Reports for that product
using Internet Native Banner.
In the Accounts Receivable product “plus” sub-directory, you will find tasorep.sql.
This script will create the necessary role and assign the privileges needed to run the
Reports. Please review this script before applying it to your production database.
1 Invoke SQL*Plus and run the procedure:

sql_cmd system/password [ENTER]
start tasorep [ENTER]
2 Next, grant the role to the users who will be running the reports and set it as one of
their default roles.
sql_cmd system/password [ENTER]
grant ban_arsys_rep to “your_user” [ENTER]
alter user “your_user”

default role ban_default_connect, ban_arsys_rep
Note: The “alter user” statement should include all of the user’s default roles.
Refer to sys.dba_role_privs for existing roles where
default_role=YES for “your_user” as grantee.
Additional documentation on Oracle reports is available in the General Technical

Reference Manual.

3 Interfaces
Accounts Receivable Interfaces
Chapter 3 Interfaces
This chapter identifies Banner products that interface with SCT Banner Accounts
Receivable and tables used by these interfaces. This chapter also provides detailed
information about the Lockbox Tape Unload Process (TSRLBOX).
Accounts Receivable Interfaces
The SCT Banner Accounts Receivable system interfaces with the following SCT
Banner products:
Higher Education
• SCT Banner Finance System

• SCT Banner Student System
• SCT Banner General System
Interfaces within SCT Banner
GURFEED Table This table contains financial transactions from other

SCT Banner applications or client-developed
applications which are to be processed into SCT Banner
Finance using the FURFEED and FGRTRNI processes.
GURAPAY Table This table contains single line invoices from other SCT
Banner applications or client-developed applications,
which are to be processed into SCT Banner using the
FURAPAY process.
Lockbox Payment Processing

The Lockbox Tape Unload Process (TSRLBOX) posts payments received through
electronic funds and transferred to a person’s account.

3 Interfaces
Note: The tape format must include at least one detail record and one batch
summary record in order for the tape to be processed.
If the data received from the bank via the tape is in error, use the Lockbox
Correction Form (TSALBOX) to correct errors. ID transaction date and invoice
number paid can be modified. After corrections have been made, rerun TSRLBOX
using the Lockbox Intermediate Table (TBRLBOX) as input.
Processing Details:
This process unloads the Lockbox electronic funds transfer tape data to a database
table (TBRLBOX) and/or attempts to post the information from the Lockbox
Intermediate Table to the Account Detail Table (TBRACCD).
If the input to the process is TAPE, the Lockbox tape is read. File header, batch
header, and file summary records are not loaded to the TBRLBOX table. The
TBRLBOX table contains only batch detail and batch summary records. Each batch
detail record read from the tape is loaded to TBRLBOX. When a batch summary
record is encountered, information about the batch is loaded to an internal table
(which will be printed on the control report), the record is loaded to TBRLBOX,
the batch is committed to the database and the TBRLBOX_BATCH_VERIFY_IND is set.
A batch is marked as verified (TBRLBOX_BATCH_VERIFY_IND = Y) when the
computed total of the batch detail amounts is the same as the total on the batch
summary record. An entire batch is either verified on unverified (i.e., the indicator
is set on the batch summary record and on all the batch detail records).
Once the data have been loaded to the database, or the input to the process is
TABLE, the Lockbox Intermediate Table (TBRLBOX) is processed. The ID must
be a valid ID on SPRIDEN. The invoice number paid (if present) must be a valid
invoice number on TBRACCD for the ID. The amount to be paid against an invoice
must also be valid. When it is determined that at least one payment will be posted to
the Account Detail Table (TBRACCD), a cashiering session is created. For each
payment to be posted to TBRACCD, a tran number will be generated, the payment
will be inserted into TBRACCD, and the TBRLBOX record processed will be
deleted. When all batch details are deleted from TBRLBOX, the batch summary
will be deleted from TBRLBOX.
A control report will be generated.
Note: The Lock Box process must be tailored to your specific input format,
including the check digit algorithm if you choose to use one. The tape
layout provides for check digits for further verification of data. Check
digit verification should occur when validating ID, invoice number paid,
etc. Add logic to use your check digit algorithm. Technical staff should
refer to the Cobol source code TSRLBOX.pco.
Year 2000 Note: The program has been changed to insert a year 2000
compliant date into TBRLBOX when reading from TAPE. There is a
SUBSTR function used and the format for the SUBSTR function is
YYMMDD. So the date being read from the tape should be in YYMMDD

3 Interfaces
format.This gets inserted into TBRLBOX_BATCH_TRANS_DATE with

appropriate century. If the format is different on the tape, then the code
for the SUBSTR function needs to be changed.
Tailoring the Lock Box Process to your Institution
The Lock Box process must be tailored to your specific input format. The record
length of the Lock Box input file is 80 characters. The basis of this layout is that each
record contains a record type and a batch number. If this basic premise cannot be
kept intact, the BANNER AR Lock Box process should not be used since this is
inherent in the design. The record length may be changed, but the record must
contain a record type and a batch number. The length of record type and batch
number may be modified.
There are five record types:
1. File Header Record; denoted by a record type of '1'
2. Batch Header Record; denoted by a record type of '2'
3. Batch Detail Record; denoted by a record type of '3'
4. Batch Summary Record; denoted by a record type of '4'
5. File Summary Record; denoted by a record type of '5'
To modify the record types, change the value of the following05-level variables
under the 01 level DECLARE-SPECIFIC:
05 DECL-FILE-HEADER PICTURE X(01) VALUE '1'
05 DECL-BATCH-HEADER PICTURE X(01) VALUE '2'
05 DECL-BATCH-DETAIL PICTURE X(01) VALUE '3'
05 DECL-BATCH-SUMMARY PICTURE X(01) VALUE '4'
05 DECL-FILE-SUMMARY PICTURE X(01) VALUE '5'
To modify the lock box record layout:
1. Modify the LBOXFILE File Definition (FD); change the RECORD CONTAINS
clause and the picture clause on the 01 level LBOX-RECORD. This is only
necessary if record length is being modified.
2. Modify the 05-level and 07-level variables under the 03 level WS-LBOX-RECORD
in the WORKING-STORAGE SECTION. Keep in mind that the different record
types were defined using a REDEFINES clause. When the length of the 05 level
LBOX-DATA (length 76) is added to the length of the 05 levels LBOX-BATCH-
NUMBER (length 3) and LBOX-RECORD-TYPE (length 1), the total is 80.
Therefore, any change in record length must be accounted for when
redefining.

3 Interfaces
Modify the 07-level variables under the 05-level variables (WS-LBOX-FILE-

HEADER, WS-LBOX-BATCH-HEADER, WS-LBOX-DETAIL, WS-LBOX-BATCH-
SUMMARY, WS-LBOX-FILE-SUMMARY) to define the layout of your input file.
Remember that the total of the lengths of 07-level variables under the 05-level
variables (WS-LBOX-FILE-HEADER, WS-LBOX-BATCH-HEADER, WS-LBOX-
DETAIL, WS-LBOX-BATCH-SUMMARY, WS-LBOX-FILE-SUMMARY) must be the
same length as WS-LBOX-DATA.
3. The 01 level DECL-LBOX-RECORD is a combination of the record type, batch

number, and the detail record (WS-LBOX-DETAIL in the WORKING-STORAGE
SECTION); make the appropriate changes.
4. Keep in mind that any references, whether direct (i.e., the field itself) or
implied (e.g., hold fields), to fields that have been modified or deleted, must
be modified or removed
Once the record layout has been modified:

• If the file header record has been modified or dropped, modify or delete
paragraph MBB-FILE-HEADER.
• If the batch header record has been modified or dropped, modify or
delete paragraph MBC-BATCH-HEADER.
• If the batch detail record has been modified or dropped, modify or delete
paragraph MBD-BATCH-DETAIL.
• If the batch summary record has been modified or dropped, modify or
delete paragraph MBE-BATCH-SUMMARY.
• If the file summary record has been modified or dropped, modify or delete
paragraph MBD-FILE-SUMMARY.
• If the total batch amount has been removed from the batch summary
record, remove logic to verify the batch (i.e., delete paragraphs MBG-
VERIFY-BATCH and MBH-UPDATE-BATCH-IND).
• All references to any deleted paragraph should be removed.
• If check digits are being used, add paragraph(s) to further verify data using
check digits. These paragraph(s) should be performed prior to inserting
into the Lock Box Intermediate Table.
An internal table, used to display information about what was contained on the lock
box file, is loaded in paragraph MBI-LOAD-BATCH-TABLE. The table can hold
information for a maximum of 100 batches. If your input file contains more than
100 batches, modify the OCCURS clause on the 03 level BATCH-INFO and change the
reference to 100 in MBI-LOAD-BATCH-TABLE.
The record layout for the extract record, which is passed to a sort program and a
print program, resides in the include module TSRLBOXO. If any changes are made
to the extract record, the sort program (TSRSORT) and the print program
(TSRPDRV) must be modified to accommodate the changes.

3 Interfaces
Note: The program has been changed to insert a year 2000 compliant date into
TBRLBOX when reading from TAPE. There is a SUBSTR function used
and the format for the SUBSTR is YYMMDD. So the date being read from
the tape should be in YYMMDD format. This gets inserted into
TBRLBOX_BATCH_TRANS_DATE with appropriate century. If the format is
different on the tape then the code for the SUBSTR function needs to be
changed
If the value of record type has been changed in TSRLBOX, the Lock Box Correction
Form (TSALBOX) must also be modified. Specifically:
• Modify KEY-STARTUP to assign your values to TBRLBOX_REC_TYPE.

• Modify KEY-CLRFRM to assign your values to TBRLBOX_REC_TYPE.

3 Interfaces
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4 Conversion
Conversion Tables for Accounts Receivable
Chapter 4 Conversion
To successfully convert your data, you should have a basic understanding of the SCT
Banner Data Element Dictionary (DED), and a report called 'Tables and Views'. You
should print hard copies of the General DED and the Accounts Receivable DED
when SCT delivers each new tape.
The DED displays the following information:
Column Name Column name
Field Name Field name
Type Character or date field indicator
Width Field length
Scale Number of digits to the right of the decimal point

(Oracle Version 6 only). For example, a scale of 5
indicates one-hundredths of a unit, as in .99
Nulls Null/Not Null Indicator
Column Comments Description of the column, abbreviation of the

validation table, etc.
On the following pages are the conversion tables you need to convert your data for
SCT Banner Accounts Receivable.
Step 1 Add IDs using the Identification Form.
Step 2 Populate the Detail Charge/Payment Code Definition Table
(TBBDETC) and the Detail Code Account Definition Table
(TBRACCT) using the Detail Code Control Form. If you will be
loading transactions in detail, you must build an entry for each
unique detail code contained in your existing file. If you will be
loading only summary information, you only need to build one or
two codes. You would create two if you will identify credits with a
detail code different from charges. You would build one if you use
the same detail code for credits or charges.
For example: BFWP - Balance forward payment, BFWC - Balance
forward charge, or BFWD - Balance forward.

4 Conversion
Step 3 Load the Account Detail Table (TBRACCD) according to the

following:
Column Name Column Description

TBRACCD_PIDM Internal identification number as
calculated by the Identification Form.
TBRACCD_TRAN_NUMBER A one-up number, beginning with one,

to identify each transaction on the
account. All accounts will start with 1.
TBRACCD_TERM_CODE Value is 'ARTERM'.
TBRACCD_DETAIL_CODE Valid detail code as entered on the

Detail Code Control Form.
TBRACCD_USER Userid of the cashier posting the

transaction to the account.
TBRACCD_ENTRY_DATE System date including hours, minutes

and seconds.
TBRACCD_AMOUNT Dollar amount of transaction in base

currency.
TBRACCD_BALANCE If the amount represents a credit to the

person, this will be the amount
multiplied by -1. If it represents a
charge, this must be equal to the
amount.
TBRACCD_EFFECTIVE_DATE System date excluding hours, minutes

and seconds.
TBRACCD_BILL_DATE See Note: below.
TBRACCD_DUE_DATE See Note: below.
TBRACCD_DESC Description of the detail code as found

in the Detail Charge/Payment Code
Definition Table for
TBRACCD_DETAIL_CODE.
TBRACCD_RECEIPT_NUMBER Null.
TBRACCD_TRAN_NUMBER_PAID Null.
TBRACCD_CROSSREF_PIDM Null.
TBRACCD_CROSSREF_NUMBER Null.
TBRACCD_CROSSREF_DETAIL_CODE Null.

4 Conversion

TBRACCD_SRCE_CODE Must be 'T'.
TBRACCD_ACCT_FEED_IND Refer to “Accounting Feed Options”.
TBRACCD_ACTIVITY_DATE System date including hours, minutes

and seconds.
TBRACCD_SESSION_NUMBER Refer to “Accounting Feed Options”.
TBRACCD_CSHR_END_DATE Refer to “Accounting Feed Options”.
TBRACCD_CRN Null.
TBRACCD_CROSSREF_SRCE_CODE Null.
TBRACCD_LOC_MDT Null.
TBRACCD_LOC_MDT_SEQ Null.
TBRACCD_RATE Null.
TBRACCD_UNITS Null.
TBRACCD_DOCUMENT_NUMBER Null.
TBRACCD_TRANS_DATE System date excluding hours, minutes

and seconds.
TBRACCD_PAYMENT_ID Null.
TBRACCD_INVOICE_NUMBER Null.
TBRACCD_STATEMENT_DATE See Note: below.
TBRACCD_INV_NUMBER_PAID Null.
TBRACCD_CURR_CODE Null.
TBRACCD_EXCHANGE_DIFF Null.
TBRACCD_FOREIGN_AMOUNT Null.
TBRACCD_LATE_DCAT_CODE Null.
TBRACCD_FEED_DATE Null.
TBRACCD_FEED_DOC_CODE Null.
Note: If you wish the transactions you create to appear in detail when
statements are produced, these fields must be null. If you wish them to
appear in summary as a previous balance, you should include the system
date excluding hours, minutes, and seconds.

4 Conversion
Accounting Feed Options

If you do not process these transactions through the Accounting Feed Process
(TGRFEED), supply the following values for these columns:

TBRACCD_ENTRY_DATE System date including hours, minutes and
seconds.
TBRACCD_ACCT_FEED_IND Must be 'F'
TBRACCD_SESSION_NUMBER 001
TBRACCD_CSHR_END_DATE Same value as TBRACCD_ENTRY_DATE
________________________________________________________________________
If you run these transactions through the Accounting Feed Process (TGRFEED),
supply the following values for these columns:

TBRACCD_ENTRY_DATE System date including hours, minutes and
seconds.
TBRACCD_ACCT_FEED_IND Must be 'Y'
TBRACCD_SESSION_NUMBER 001
TBRACCD_CSHR_END_DATE Same value as TBRACCD_ENTRY_DATE
________________________________________________________________________
All transactions you create during a given conversion run must have the same value
for the TBRACCD_ENTRY_DATE and TBRACCD_CSHR_END_DATE. You also need to
create an entry in the Cashier Session Table with the following values:

TBBCSHR_USER Same value as TBRACCD_USER.
TBBCSHR_SESSION_NUMBER Same value as TBRACCD_SESSION_NUMBER.
TBBCSHR_START_DATE Same value as TBRACCD_CSHR_END_DATE.
TBBCSHR_END_DATE Same value as TBRACCD_CSHR_END_DATE.
TBBCSHR_SESSION_IND Must be 'R' or 'F'.
TBBCSHR_ACTIVITY_DATE System date including hours, minutes and
seconds.
TBBCSHR_BANK_DEPOSIT_ Null.
NUMBER
TBBCSHR_BANK_CODE Null.
________________________________________________________________________
Run the Cashiering Report (TGRCSHR) to verify your work. Once satisfied, proceed
by running the Accounting Feed Process (TGRFEED).

4 Conversion
Title IV Setup Considerations
In its enhancement of the Accounts Receivable module, SCT added three data
elements to the Detail Code Table (TBBDETC) to process Title IV credits and
returns. These elements must be populated to use the new features related to
handling Title IV credits in application of payments and refunding.
Furthermore, SCT added one data element to the Accounts Receivable Detail Table
(TBRACCD), to be used in calculating original charges for Title IV returns. This
data element needs to be updated for any term(s) for which calculations are likely
to be made under the new methodology.

4 Conversion
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Index
Index
A ordering
ActionLine viii
ActionWeb viii
Accounting Feed Options 4-4 address viii
Accounting Feed Process (TGRFEED) 4-4 E-mail viii
Accounts Receivable Collector/Temporary Tables 1-7 telephone viii
Accounts Receivable Processing Database Schematic related documentation
diagram 1-2 Accounts Receivable Release Guide vi
list of tables 1-5 Accounts Receivable Upgrade Guide vi
Accounts Receivable Release Guide vi Accounts Receivable User Guide vi
Accounts Receivable Upgrade Guide vi Documentation Bookshelf Implementation Guide
vi
Accounts Receivable User Guide vi
General Technical Reference Manual vi, 2-12
ActionLine viii
General User Guide vi
ActionWeb ix GTVSDAX with Object Access Implementation
Auto/Hold Release Setup ERD 1-9 Guide vi
Automated Clearing House (ACH) Documentation Bookshelf Implementation Guide vi
diagram 1-4
list of tables 1-5
E
C
education centers x
electronic documentation vii
Cashiering Report (TGRCSHR) 4-4 entity relationship diagrams
CMS 2-9 see ERDs
Collector File Entries 2-11 ERDs
Consulting/Modification Services x Auto/Hold Release Setup 1-9
consulting/modification services x Detail Code Setup 1-10
Conversion 4-1 Exemption Setup 1-12
Conversion Tables 4-1 Third Party Contract Setup 1-11
Detail Code Control Form 4-1 Exemption Setup 1-12
TBBDETC Detail Charge/Payment Code Definition
Table 4-1
TBRACCD Account Detail Table 4-2
TBRACCT Detail Code Account Definition Table 4-1 F
file naming conventions vi

D forms
GJAPCTL Process Submission Control Form 2-10
GJASWPT Sleep/Wake Maintenance Form 2-10
Data Element Dictionary (DED) GTVPRNT Printer Validation Form 2-9
Accounts Receivable DED 4-1 SOADEST System Distribution Initialization
Banner DED 4-1 Information Form 2-9
General DED 4-1 TOADEST System Distribution Initialization
database schematics Information Form 2-9
Accounts Receivable Processing 1-2
Automated Clearing House (ACH) 1-4
symbols 1-1
Detail Code Control Form 4-1 G
Detail Code Setup ERD 1-10
Documentation
General Technical Reference Manual vi
Related Documentation/Ordering Information vii
General User Guide vi
documentation
GTVSDAX with Object Access Implementation Guide vi
distribution vii
electronic vii
online vii

Confidential TRM Supplement I-1
Index
I R
Interfaces reports and processes

with Finance System 3-1 descriptions 2-1
with General System 3-1 GJRRPTS List of Reports and Processes 2-8
with Student System 3-1 legend 2-6
within Banner 3-1 list of 2-1
matrix 2-6
running Oracle Reports 2-12
Sleep/Wake-up 2-8
L TGRCSHR Cashiering Report 4-4
TGRFEED Accounting Feed Process 4-4
List of Reports and Parameters (GJRRPTS) 2-8
S
N
Setting 2-8
Sleep/Wake Maintenance Form (GJASWPT) 2-10
naming conventions vi
Sleep/Wake-up processes 2-8
changing the interval 2-10
collector tables 2-10
operating without sleep/wake-up commands 2-10
O OS command scripts 2-8
reports and processes 2-9
online documentation vii setting up
Online Help v Method One 2-8
Oracle Reports, running 2-12 Method Two 2-9
stopping the process 2-10
Ordering Information
viewing statistics 2-10
Related Documentation vii
SQL*Plus scripts 2-8, 2-12
OS command scripts 2-8
System Distribution Initialization Information Form
(SOADEST) 2-9
System Distribution Initialization Information Form
P (TOADEST) 2-9
pre-compiler directive 2-8

Preface T
Consulting Modification Sevices x
consulting/modification services x
documentation Third Party Contract Setup ERD 1-11
distribution vii Title IV Setup 4-5
ordering viii TBBDETC Detail Code Table 4-5
education centers viii, x TBRACCD Accounts Receivable Detail Table 4-5
How to Use This Manual v
Related Documentation v
Related Documentation/Ordering Information vii
Printer Validation Form (GTVPRNT) 2-9 U
Procedures
Lockbox Processing 3-1 UNIX 2-8, 2-9
Process Submission Control Form (GJAPCTL) 2-10 using this manual v
Professional Services
See education centers

I-2 TRM Supplement Confidential
Index
VMS 2-9
Wait command 2-9

Confidential TRM Supplement I-3
Index

I-4 TRM Supplement Confidential

Accounts Receivable TRM Supplement

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Accounts Receivable

Prepared For: Accounts Receivable TRM Supplement, Release 6.0

Prepared By: SCT

How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

SCT Documentation File Naming Conventions . . . . . . . . . . . . . . . . . . . . . vi

SCT Documentation Distribution . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

How to Contact SCT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

SCT Education Centers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Accounts Receivable Processing (Part 1) . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Accounts Receivable Processing (Part 2) . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Automated Clearing House (ACH) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Entity Relationship Diagrams (ERD) . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

2 Reports and Processes

AR Reports and Processes Matrix . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Accounts Receivable Reports and Processes . . . . . . . . . . . . . . . . . . . . . . . 2-6

Running Oracle Reports with Accounts Receivable . . . . . . . . . . . . . . . . . . . 2-12

Accounts Receivable Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Interfaces within SCT Banner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Conversion Tables for Accounts Receivable . . . . . . . . . . . . . . . . . . . . . . . 4-1

Accounts Receivable Release 6.0 May 2003

How to Use This Manual

This manual is organized into four sections.

Chapter 1, Database Schematics, includes lists of Accounts Receivable (AR) tables

Chapter 2, Reports and Processes, contains brief descriptions of AR reports, and

Chapter 3, Interfaces, identifies the applications with which AR interface and

Chapter 4, Conversion, explains how to convert your data.

In addition to the Accounts Receivable TRM Supplement, the following documentation

May 2003 Accounts Receivable Release 6.0

Accounts Receivable User Guide -- a user/reference manual that provides

Accounts Receivable Release Guide – a document containing notes about a release

Documentation Bookshelf: Implementation Guide – a how-to manual directing the

GTVSDAX with Object:Access Implementation Guide– a user/technical/reference

Accounts Receivable Upgrade Guide – a technical guide to support your institution’s

General Technical Reference Manual – a technical reference manual on General

SCT Documentation File Naming Conventions

• The Product Identifier is humres for Human Resources.

Accounts Receivable Release 6.0 May 2003

Exceptions to this naming convention include:

Some examples of valid document names are listed below:

Document PDF Name

SCT Documentation Distribution

SCT delivers Banner documentation to our clients in electronic format.

Online Documentation with the System

May 2003 Accounts Receivable Release 6.0

How to Contact SCT

Documentation Ordering Information

Address SCT Distribution Services

Telephone (800) 522 - 4827, option 3

Distribution Services is staffed Monday through Friday,

FAX (610) 578 - 6033

ActionLine (800) 522 - 4827

You may call the ActionLine at (800) 522 - 4827.

Accounts Receivable Release 6.0 May 2003

1. Click on the Client Support option at the top of the page.

3. Follow the instructions on the subsequent pages.

(a) Enter data about yourself, and select Next.

(d) Select Accept Password.

(e) Select Register.

• Create an initial contact with the ActionLine organization, including

May 2003 Accounts Receivable Release 6.0

SCT Education Centers

SCT Education Centers are located in:

Accounts Receivable Release 6.0 May 2003

Chapter 1 Database Schematics