Document Title

Total Score

Vendor

Capability
Graphic User Interface
(GUI)
Bot

Artificial Intelligence

Monitoring

Integration with Other

Application

Supporting All Event User

Interface & Application
Interface
 Remainder / Notification

Audit Trailed / Logs

Archieving
User Authorization

Auto Versioning
 Score
Functional Requirement: Digitize Document Management System 4

Business Requirement Score

Support using GUI for developing processes and sequences (drag/drop capability) - (the automation
logic process is carried out by dragging and dropping the GUI module)
Support Attendance (robot is run manually by the user)
Support UnAttendance (robot is run with a schedule that has been set before)
Support Pararel Task (robots can run parallel and can be simultaneously in one computer )
Configure and deploy multiple bots ( configure administrator to set the robot)
Support manipulation of images in the automation processes (e.g. OCR capability) (robots can read
images using OCR)
Support ability to record a user's activities to then be included in the automation process (capture
activity to create a new work flow / process)
Support resume function for manual intervention (notify if there are problems / issues, so the process
of doing the task is not done from the beginning, but automatically continues)

support a mechanism to deploy independent process automations without shutting down other
process automation activities for unrelated process automations (when deploy does not interfere with
other robots)
Support cognitive automation feature using Artificial Intelligence (AI)

Able to provide visibility of robot's activity

Start/Stop robot from monitoring view with less effort (no code)

Support Multi Application & Version(can open all applications, such as: SAP, MS. Office, BAAN, MARIS,
WMOS, Custom Applications, Web, etc..)

- Create Document (Input, Edit, Save, Delete)

- Upload Document (Check Size, ACK Upload)
- Download Document (Check Size, ACK Download)
- Compare Document / Data
- Sortir with multi criteria
- Print with multi criteria
- Login Automatically
- Waiting Processing with Time or No Time Response
- Download Between two or more application
- Upload Between two or more application
- Copy Information Between two or more application
- Rename Document based on criteria
- Validation between document
- Send / Read Email
- Create Logic to Estimated / Noted / Result
- Summarize Documents into 1 Document
- Monitoring Some Data and Send Alert
- Human Interaction (Such As Review)
- Posting / Submit / Restart Job
Ability to Send Notification by email / WA / SMS
Ability to send notification based on criteria
Ability to send error information or when a system interruption/breakdown occur
Ability to display detail history activity taken by robots
Ability to run archive logs automatically
Ability to store user id & password with Encryption
Ability to access orchestra at anytime & anywhere (via PC or gadget)
Ability to upgrade old workflows so they will run with new versions of packages (if there is a robot
version update, it will update its workflow)
- Meets Requirement
- Full Compliance
- Minor Configuration Required
- Key Element
- Minor Code Change Required
- Basic Fit
- Major Code Change Required
- Some Functionality/Fit
- Unavailable
- No Compliance

Remarks
Document Title

Total Score

Vendor

Capability
Installation and Upgrade

Integration Requirements

Platform Support

Storage & Archiving

Security

Manage Backup & Restore

Manage Scalability
Manage Toolset
Manage License Compliance
Manage system support
Technical Requirement : Management Dashboard Tool

Business Requirement
Application should have product life cycle management to improve and add new functionality.
Application have ability to create customization without affecting to product support/maintenance agreements.
Application have ability to carry forward, to new releases, the modifications and customizations created within the supported
elements of the package.
Principal or application should provide information related software maintenance (full product upgrade, partial product
replacement, or patches).
Principal should provide information related delivery mechanism of an upgrade/update (CD, FTP).
Principal should provide information related support agreements if an upgrade/update not performed.
Ability to integrate with as is IT System (e.g. ERP or Non ERP).

Ability to host in on premise and cloud environment.

Ability to run on the leading O/S with Microsoft Windows family, web server (IIS, Apache, etc), database server SQL.
Principal should provide information related archiving and restore strategy.
Ability to ensure good password quality eg. minimum character, complexity structure, historical password.
Ability to provide protection on the database from being accessed by unauthorized users via applications.

Ability to utilize network components (firewall, routers, etc.) to avoid unauthorized network access. (RPA Orchestra)

Ability to be accessed through safe protocol e.g. HTTPS, SSL for web communication.(RPA Orchestra)
Ability to configure different levels of access to cater different roles.
Ability for group creation and rights assignment for user groups.
Ability to capture audit trails of access and changes made to the application.
Ability to restrict data display based on granted roles.
Ability to configure account expiration information and session timeouts after a predetermined amount of inactivity.
Ability to support single sign-on.
Ability to audit logs and report on user account activity, rights and privileges.

Application has the ability to perform backup process that include all critical components and master data, including the
production database, the operating system, and application software. (all component on orchestra & robot data)

Application should support online database backup. (applicable on orchestra)

The system should be capable for recovery to the point of failure.
Application should support any changes required in order to meet an increase or decrease in business volume or number of
users.
Application should provide version control mechanism.
Application should has clear mechanism for license compliance, e.g.: calculation based on # users and/or concurrent user.
Principal should has 24/7 help desk support coverage.
Principal should provide dedicated consultant and on-site support if required, based on SLA.
Score Definition
4 - Meets Requirement
- Full Compliance
3 - Minor Configuration Required
- Key Element
2 - Minor Code Change Required
- All functionality fit
1 - Major Code Change Required
- Only some / all functionality fit
0 - Unavailable
- No Compliance

Score Remarks
Document Title
Total Score
Vendor

In your proposal, please include below information :

VENDOR Qualification
Full time Development and Configuration Resources available in Indonesia (only include contractors if
more than 80% of their time Is spent at the vendor). Please mention the number of resources.

Support Capability with Indonesia resource and Scope of Support (Full time support personnel only -
excluding implementation and development resources). Please mention the number of resources.

Vendor-Years In Software Implementation (Not cummulative). Please mention the number of years.

Referensable Customer base - Indonesia market (vendor point of view; not principal). Please mention
all of the customer name.
Please specify number of years using Implementation Approach strategy. Please mention the number of
years

VENDOR Solutions
Proposed integrated solution between New RPA and exiting tools/system in SSC IT.

Proposed reliable potential benefit by using end-to-end solution of RPA

Proposed Detailed Project Implementation Time Line: Design, Build, Test and Deploy
Proposed Detailed Project Organization structure: including project team required from AOP
Proposed solution must include all software component and licenses needed to run RPA system
(include cost )
Provide efisien workflow refer to business cases ( method and time)
Vendor Qualifications

PT. Solusi Aplikasi Integrasi

Value Remarks
Scoring
Remarks for below table:
Implementation Cost
1. Product / Software Cost: identify in detail the component cost in each software each module aligned
with proposed solution
2. Hardware Cost: identity your assumption on HW/Sizing required (O/S, DB) which will be
adequately supporting AOP business operation
3. Database Cost: if database cost is not part of your software cost
4. Software implementation: it should covers all cost required to support your proposed go-
live/deployment approach (big-bang, phased go live)
Maintenance Cost
1. Yearly software maintenance cost
2. Yearly hardware maintenance cost
3. Yearly application maintenance support. Identify your assumption: total mandays provided,
proposed SLA, scope of application maintenance such as problem/incident support only or also support
change request.

Projecting Financial Benefit vs Implementation Cost (Template)

Total Investment and Expense

Implementation Cost
- Software Cost
- Database Cost
- Operating System Cost
- Hardware Cost
- Software implementation cost
Maintenance Cost
- Yearly software maintenance cost
- Yearly hardware maintenance cost
- Yearly application maintenance support
Year 1 Year 2 Year 3 Year 4
Year 5
License Role # of user
Description
No Jenis Kegiatan
A PROSES 1 : DOMESTIC
1 Terima giro dari Main Dealer
2 Sortir Giro ( by cust name, JT giro)
3 Input data giro
4 membuat bukti setoran giro ke bank sesuai Jatuh tempo
5 Download & cetak mutasi bank
6 Mencocokkan bukti setor dengan mutasi bank
7 Clearing giro, clearing transaksi bank dan catat nomor clearing sesuai mutasi bank
8 Download transaksi AR belum lunas
9 Monitoring dan Konfirmasi AR belum lunas ke MD
10 Pembuatan Dokumen Checklist & cetak Dokumen checklist
11 Konfirmasi ke BU untuk transaksi uang masuk yang belum terindentifikasi
12 Rekon mutasi bank dengan SAP
13 Pembuatan rekonsiliasi Bank
14 Pembuatan tanda terima kembali giro ke MD
15 Pengiriman Giro bermasalah ke MD
16 Membuat Estimasi collection
B PROSES 2 : INTERNATIONAL
1 Terima memo dari BU
2 Clearing dan jurnal berdasarkan memo dari BU
3 Pembuatan Dokumen Checklist & cetak Dokumen checklist
4 Rekon mutasi bank dengan SAP
5 Pembuatan rekonsiliasi Bank
C PROSES 3 : AJS & WINTOR
1 Menerima memo dari BU
2 Clearing dan jurnal berdasarkan memo dari BU
3 Rekon mutasi bank dengan SAP
4 Pembuatan rekonsiliasi Bank
D PROSES 4 : CORPORATE
1 Download dan cetak mutasi bank
2 Cek uang masuk dan AR
3 Clearing AR berdasarkan uang masuk
4 Pembuatan Dokumen Checklist & cetak Dokumen checklist
5 Konfirmasi ke BU untuk transaksi uang masuk yang belum terindentifikasi
6 Monitoring dan Konfirmasi AR belum lunas ke customer
7 Rekon mutasi bank dengan SAP
8 Pembuatan rekonsiliasi Bank
9 Menerima tanda terima customer dari billing
10 Input tanda terima customer
11 membuat Review AR
E PROSES 5 : RETAIL
1 Download dan cetak mutasi bank
2 Cek uang masuk dengan AR dan clearing AR
3 Konfirmasi ke customer atas perbedaan rincian pembayaran
4 Konfirmasi ke BU untuk transaksi uang masuk yang belum terindentifikasi
5 Pembuatan Dokumen Checklist & cetak Dokumen checklist
6 Rekon mutasi bank dengan SAP
7 Clearing dan Jurnal Manual dari BU (by email)
8 Converte dan Upload data bank atas transaksi setoran tunai
9 Converte dan Upload data bank atas transaksi credit card
10 Terima data Bukti Potong
11 Clearing Bukpot dengan AR
12 Pembuatan rekonsiliasi Bank
13 Jurnal Visionet
14 Estimasi Collection
15 Review AR
F PROSES 5 : MANUFACTURING
1 Download dan cetak mutasi bank
2 Cek uang masuk dan AR
3 Clearing AR berdasarkan uang masuk
4 Konfirmasi ke BU untuk transaksi uang masuk yang belum terindentifikasi
5 Monitoring dan Konfirmasi AR belum lunas ke customer
6 Pembuatan Dokumen Checklist & cetak Dokumen checklist
7 Menerima tanda terima customer dari billing
8 Input tanda terima customer
9 Rekon mutasi bank dengan SAP
10 Membuat Estimasi collection
11 membuat Review AR
12 Pembuatan rekonsiliasi Bank
466819544.xlsx
No Jenis Kegiatan
A PROSES 1 : Billing AHM (Paper)
1 Mengambil DN dari Doclog (from BU)
2 Scan DN Tracking sehingga statusnya In SSC
3 Menyortir DN by tanggal
4 Download BDL
5 Download data portal AHM
6 Menyiapkan Worksheet untuk rekonsiliasi
7 Rekonsiliasi DN vs. Portal AHM di Worksheet
8 Create Billing (Posting)
9 Create Faktur Pajak
10 Create Kwitansi (Invoice List)
11 Membuat dokumen checklist untuk filing
12 Mengurutkan DN based on customer request
13 Download csv faktur pajak from SAP
14 Upload csv FP to DJP
15 Download faktur pajak from DJP
16 Print Invoice/Kwitansi
17 Verifikasi Invoice di Portal Customer
18 Print verification letter
19 Membuat rekap jasa maklon (untuk invoice yang mengandung jasa)
20 Menyusun semua hasil print out dan DN
21 Upload soft file faktur pajak to cust portal
22 Download Kwitansi (pdf) to Folder S
23 Upload soft file Kwitansi to cust portal
24 Registrasi dropbox / tanda terima online
25 Request tanda tangan atasan (Waktu tunggu)
26 Memisahkan copy & asli dokumen
27 Menyerahkan dokumen copy ke Gen.Acct dan Input nomor kwitansi di SSC Portal
28 Buat tanda terima invoice
29 Submit invoice ke customer via messenger/selog
30 Menyerahkan tanda terima invoice dari customer ke Collection
B PROSES 2 : Billing AHM (Paperless)
1 Download data GR AHM dari portal dalam bentuk excel
2 Upload GR AHM ke SAP, sehingga SAP akan auto billing transaksi GR yang nilainya match dengan data BDL SAP.
3 Hasil auto billing from SAP di-save to excel
4 Melakukan verifikasi di portal AHM atas DN yang sudah terbentuk billing/invoice
5 Print verification letter
6 Membuat dokumen checklist untuk filing
7 Download csv faktur pajak from SAP
8 Upload csv FP to DJP
9 Download faktur pajak from DJP
10 Print Invoice/Kwitansi
11 Membuat rekap jasa maklon (untuk invoice yang mengandung jasa)
12 Menyusun semua hasil print out
13 Upload soft file faktur pajak to cust portal
14 Download Kwitansi (pdf) to Folder S
15 Upload soft file Kwitansi to cust portal
16 Registrasi dropbox / tanda terima online
17 Request tanda tangan atasan (Waktu tunggu)
18 Memisahkan copy & asli dokumen
19 Menyerahkan dokumen copy ke Gen.Acct dan Input nomor kwitansi di SSC Portal
20 Buat tanda terima invoice
21 Submit invoice ke customer via messenger/selog
22 Menyerahkan tanda terima invoice dari customer ke Collection
C PROSES 3 : Billing Portal Non-AHM
1 Mengambil DN dari Doclog (from BU)
2 Scan DN Tracking sehingga statusnya In SSC
3 Menyortir DN (By cust yang memakai Portal Non AHM, PO, etc.)
4 Download BDL
5 Download data GR di Portal Customer
6 Menyiapkan Worksheet untuk rekonsiliasi
7 Rekonsiliasi DN vs. GR Portal Customer dengan cara melakukan scan barcode DN di Worksheet
8 Create Billing (Posting)
9 Create Faktur Pajak
10 Create Kwitansi (Invoice List)
11 Membuat dokumen checklist untuk filing
12 Download csv faktur pajak from SAP
13 Upload csv FP to DJP
14 Download faktur pajak from DJP
15 Print faktur pajak
16 Print Invoice dan Kwitansi
17 Verifikasi Invoice di Portal Customer
18 Print verification letter
19 Menyusun semua hasil print out dan DN
20 Upload soft file faktur pajak to cust portal
21 Request tanda tangan atasan (Waktu tunggu)
22 Memisahkan copy & asli dokumen
23 Menyerahkan dokumen copy ke Gen.Acct dan Input nomor kwitansi di SSC Portal
24 Buat tanda terima invoice
25 Submit invoice ke customer via messenger/selog
26 Menyerahkan tanda terima invoice dari customer ke Collection
D PROSES 4 : Billing Non Portal
1 Mengambil DN dari Doclog (from BU)
2 Scan DN Tracking sehingga statusnya In SSC
3 Menyortir DN (By cust, date, PO )
4 Download BDL
5 Mengambil PO di sharing folder
6 Mencocokkan harga di BDL & PO secara manual
7 Mencocokkan qty di DN & GR slip secara manual
8 Create Billing (Posting)
9 Create Faktur Pajak
10 Create Kwitansi (Invoice List)
11 Membuat dokumen checklist untuk filing
12 Mengurutkan DN based on customer request
13 Download csv faktur pajak from SAP
14 Upload CSV FP to DJP
15 Download faktur pajak from DJP
16 Print faktur pajak
17 Print Invoice dan Kwitansi
18 Menyusun semua hasil print out dan DN
19 Request tanda tangan atasan (Waktu tunggu)
20 Memisahkan copy & asli dokumen
21 Menyerahkan dokumen copy ke Gen.Acct dan Input nomor kwitansi di SSC Portal
22 Buat tanda terima invoice
23 Submit invoice ke customer via messenger/selog
24 Menyerahkan tanda terima invoice dari customer ke Collection
25 Melakukan rekonsiliasi sisa fisik DN vs. sisa BDL
26 Remarks hasil rekonsiliasi DN di BDL
E PROSES 5 : Billing Trading
1 Create Faktur Pajak
2 Create Kwitansi (Invoice List)
3 Download csv faktur pajak from SAP
4 Upload csv FP to DJP
5 Download faktur pajak from DJP
6 Rename faktur pajak based on invoice number
7 Kirim faktur pajak by email to customer
8 Print faktur pajak
9 Print Invoice dan Kwitansi
10 Menyusun semua dokumen hasil print out
11 Buat tanda terima invoice
12 Rekap dan print form ekspedisi
13 Submit fisik invoice ke customer via ekspedisi
14 Menyerahkan tanda terima customer ke Collection
15 Membuat Rekapan Pembayaran Bulanan All Main Dealer
16 Mengirimkan email Hasil Rekapan Pembayaran Bulanan all My Dealer
17 Print Credit Note
18 Create Faktur Pajak Nota Retur
19 Print Nota Retur
20 Menyusun Nota Retur dengan Credit Note
21 Buat tanda terima invoice
22 Submit fisik Nota retur ke customer via ekspedisi
23 Menyerahkan tanda terima invoice dari customer ke Collection
F PROSES 6 : Billing Retail
1 Menarik data & Create Faktur Pajak Franchise
2 Print Invoice Franchise
3 Download csv faktur pajak from SAP
4 Upload csv FP to DJP
5 Download faktur pajak from DJP
6 Rename faktur pajak based on invoice number (Khusus OTC)
7 Mendapat data dari BU untuk Create Faktur Pajak OTC,Fleet
8 Creat Kwitansi Fleet
9 Billing Scrip NFU & IMLI
10 Create Faktur Pajak NFU & IMLI
11 Submit Invoice ke customer via ekspedisi/BU
12 Buat tanda terima invoice
13 Request tanda tangan atasan (Waktu tunggu)
14 Kwitansi ber Materai teraan / tempel
G PROSES 7 : Billing Manual
1 Mengambil dokumen dari Service Desk
2 Memeriksa kelengkapan dokumen
3 Melakukan accept tiket di Ivanti
4 Melakukan posting billing manual
5 Menutup tiket pada Ivanti
6 Print debit memo / invoice
7 Create Faktur Pajak
8 Download csv faktur pajak from SAP
9 Upload csv FP to DJP
10 Downoad faktur pajak
11 Print faktur pajak
12 Menyusun semua hasil print out
13 Request tanda tangan atasan (Waktu tunggu)
14 Membuat tanda terima untuk customer
15 Mengirimkan dokumen by selog/messenger

466819544.xlsx