UAstudentmanual v2 PDF

Board Resolution No.
S–03
Series of 2014
Website: www.antiquespride.edu.ph
TABLE OF CONTENTS
CHAPTER 1. THE UA EDUCATION ................................................................................................1

Section 1. UA System ..................................................................................................................... 1
CHAPTER 2. RIGHTS OF STUDENTS .............................................................................................5
Section 1. Introduction .................................................................................................................. 5
Section 2. Academic and Other Related Rights ............................................................................. 6
Section 3. Duties and Responsibilities of Students ....................................................................... 8
CHAPTER 3. THE STUDENTS’ CODE OF CONDUCT AND DISCIPLINE ..............................................8
Section 1. Organizational Structure............................................................................................... 9
Section 2. Composition.................................................................................................................. 9
Section 3. Specific Functions ....................................................................................................... 10
Section 4. Student Offenses. ....................................................................................................... 12
Section 5. Coverage of Offenses and Sanctions .......................................................................... 23
Section 6. Specific Policies and Rules .......................................................................................... 23
Section 7. Procedures for Disciplinary Actions ............................................................................ 29
Section 8. Definition of Terms ..................................................................................................... 33
CHAPTER 4. GRIEVANCE ........................................................................................................... 34
Section 1. Definition of Grievance ............................................................................................... 34
Section 2. The Ad-Hoc Grievance Board ...................................................................................... 34
Section 3. Composition of the Ad-Hoc Grievance Board: ........................................................... 34
Section 4. Powers ........................................................................................................................ 34
Section 5. Procedures in Grievance Cases ................................................................................... 34
Section 6. Group Grievance ......................................................................................................... 36
Section 7. Appeal of Case ............................................................................................................ 36
Section 8. Appeal to the University President ............................................................................. 37
CHAPTER 5. STUDENT AFFAIRS AND SERVICES .......................................................................... 37
Section 1. Goal, Objectives and Organizational Structure .......................................................... 38
Section 2. Guidance and Counselling .......................................................................................... 39
Section 3. Student Organizations/Clubs and Activities ............................................................... 40
Section 4. Scholarship and Financial Assistance.......................................................................... 56
Section 5. Student Housing and Residential Services.................................................................. 60
Section 6. Ancillary Services ........................................................................................................ 63
Section 7. Foreign/International Students .................................................................................. 65
Section 8. Career And Placement Services .................................................................................. 65
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Section 9. Sports, Recreational, Social and Cultural Services ...................................................... 66
Section 10. Food Services .............................................................................................................. 69
Section 11. Other Student Services ............................................................................................... 69
Section 12. Other Co-Curricular And Extra Curricular Activities ................................................... 75
Section 13. Conduct And Discipline Of Organized Student Groups .............................................. 76
Section 14. Practicum and On -the- Job Training Program .......................................................... 78
CHAPTER 6. ACADEMIC INFORMATION .................................................................................... 79
Section 1. Academic Calendar ..................................................................................................... 79
Section 2. Admission Requirements and Policies ........................................................................ 79
Section 3. General Entrance Requirements ................................................................................ 80
Section 4. Registration................................................................................................................. 80
Section 5. Cross-Registration....................................................................................................... 80
Section 6. Classification of Students............................................................................................ 81
Section 7. Academic Load ............................................................................................................ 82
Section 8. Curricular Matters ...................................................................................................... 83
CHAPTER 7. LEGAL FRAMEWORK ........................................................................................... 102
University of Antique| STUDENT MANUAL | version 2.91914 iii

The Student Manual provides pertinent information concerning your rights, duties
and obligations, and privileges as bonafide students of the University of Antique. This
contains the essential policies and rules of the institution designed to bring about a
learning atmosphere conducive to your holistic formation. These policies and procedures
are constantly being evaluated and improved.
This manual was prepared with the purpose of making the most current
information available and accessible to you, students. Moreover, it humbly hopes to
empower you to make appropriate decisions and informed choices as you pursue your
educational goals and enjoy your stay in the University for the duration of your studies.
While the Student Manual is a compendium of policies and guidelines to be

followed, it is hoped that the spirit behind these rules and regulations does more than
simply provide you with relevant information for your own benefit as students.
Let this manual; therefore, serve as your rulebook so that you will be properly
guided in all facets of your academic life in the university.
University of Antique| STUDENT MANUAL | version 2.91914 iv

CHAPTER 1. THE UA EDUCATION
Section 1. UA System
The University of Antique is a chartered state university, non-sectarian, non-profit
institution of higher learning. It was established as a university by virtue of Republic
Act 9746, an Act converting the Polytechnic State College of Antique into University
of Antique on November 10, 2009. The UA system is composed of the main campus
located at Sibalom, Antique, two external campuses; UA-Tario Lim Memorial
Campus, Tibiao, Antique; and UA – Hamtic Campus, Guintas, Hamtic, Antique.
Moreover, there are two extension campuses located at Libertad, Antique (UA –
Libertad Campus); and at Caluya, Antique (UA-Caluya Campus).
1.1. The Birth of UA
Any chronicle of the University of Antique’s past begins with 1954 when the
Antique School of Arts and Trades was established by virtue of R.A 857
through the efforts of the late Congressman Tobias A. Fornier.
The University of Antique has humble beginnings. A temporary 5-room
building made of bamboo and nipa was all it had few months after it was
established on January 19, 1954. Indeed, it was not made to last a decade.
Typhoon “Delta” in July 1956 finally devastated it to the grounds.
Nevertheless, the destruction of the temporary edifice did not crush nor
dampen the spirit of unrelenting pioneers, a handful of teachers and staff
under Superintendent Fermin Taruc Jr. The beginning of this institution may
be humble, yet the people who founded it relentlessly worked hard to make
it grow can only be described as illustrious.
One of Congressman Tobias Fornier’s greatest achievements in his stint as
representative to Congress and for which he will be greatly and dearly
remembered is the Antique School of Arts and Trade (ASAT) which was
enacted into law and established by virtue of R.A 857. The school did not
have a permanent site and building then. Mayor Santiago A. Lotilla
immediately took initiative in donating land where the school will be
permanently located. Many benevolent Sibalomnons followed suit. When
construction commenced, men and women worked in shifts, all generous
with their time, effort, material resources and moral support. The founding
years were filled with big dreams and indomitable spirit to make these
dreams a reality. The hard struggles to overcome the challenges of breaking
and clearing the grounds, levelling the hills, steadying the posts, rebuilding
devastated structures, providing more accommodations to the growing
number of students were squarely faced and successfully overcame with
determination and fortitude by the pioneer administrators, teachers,
students, supporters, and the community. Among the administrators and
important people responsible for securing the foundations of the schools
were Supt. Hilarion Agustin, Supt. Gil Tenefrancia, Supt. Rogelio Cachuela
and Supt. Victor Blacer.
The turbulence in the political scenario of the 70’s and changing tide of
socio-cultural events threatened to shake the foundation of a young school
like ASAT. Yet, instead of giving in to the menace, it was propelled to
function. In 1970’s, the school which specialized in ceramics, a field which
University of Antique| STUDENT MANUAL | version 2.91914 1
also gave added reason for its existence, rose to prominence when it was
acclaimed as one of the best ceramic schools in the country. The creativity of
Mr. Donato Sermeno Jr. was given honor. Behind him was the support of
people like Supt. Avelino Asuncion, Supt. Paulino Villagonzalo, Supt. Salvador
Navarro, Mr. Olimpio N. Madlangbayan, Supt. Adriano S. Sullesta, and Mr.
Teopisto Umpad.
The school was like the humble day, supple and formless, yet when in the
hands of an artist, becomes a masterpiece. The artistry of the Sibalomnons
was expressed in the production of figurines and pottery. Art, like any other
noble pursuit of the human mind gave wings to the spirit of exploration and
higher achievement. Toward the end of the 70’s, Supt. Godofredo E. Gallega
was given the reins of administering ASAT after the term of Supt. Adriano
Sullesta. With the support of Assemblyman Arturo K. Pacificador who passed
Batas PambansaBlg. 912, ASAT took an ambitious step. It was converted into
a college on November 14, 1982, thus, being known from then on as the
Polytechnic State College of Antique (PSCA). The conversion of the school is
not only a change in its name. It dared more impressive changes in its
buildings, grounds, and physical structure, in facilities and equipment. It
enjoyed improvements in curricular offerings, structure and administration,
faculty qualifications and trainings, programs and thrusts.
The decade of conversion was the time of renewed visions and directions. It
was the time of hope. It was a happy era of cultural revival as well as
euphoric decade of freedom fought in. The byword of the 90’s was
expansion. This expansion was in the college’ growing population, curricular
offerings, and facilities including its thrusts and programs. The idea of
expansion brought with it the challenge of accreditation. Seven areas of its
operation, later expanded to twelve, were subjected to closer scrutiny in
order to bring the college to the level of excellence. This was the time that
the word EXCELLENCE was taken to heart and made an ever-present tenet in
the college.
This decade was not only the expansion of thrusts, from the mere instruction
to the triumvirate of instruction, research and extension. It was also the
years when other tertiary schools were integrated with PSCA, thus, giving
birth to daughter campuses in Hamtic (formerly ACA) and Tibiao, then TLM-
ASOF.
Time has passed by swiftly that PSCA was invigorated with new vision and
hope. The last struggles and victories strengthen institution as it rejoices in
its success. The college was now ready to take a leap to reach university
status. Such as it was in the past, PSCA is never alone in its dreams. Former
Congressman Jovito Plameras helped PSCA shape this dream, which was
later pursued in Congress by then Congressman Exequiel B. Javier.
On March 2005, Dr. Godofredo E. Gallega was appointed as president of TUP-
Manila. Dr. Benny Palma, President of Aklan State University (ASU) then
temporarily served as OIC-President until Dr. Victor E. Navarra was chosen
as the second President and assumed his duty on March 25, 2006.

The struggle in converting the College into a university continued for many
years even during the time of Gov. Salvacion Z. Perez. Finally, on
November 10, 2009, former president Gloria Macapagal-Arroyo signed R.A.
9746, converting PSCA into the University of Antique through the efforts of
Congressman Exequiel B. Javier.
Since then, UA’s population increased significantly that posed herculean
challenges to all stakeholders in terms of additional instructors, classrooms,
facilities and equipment in order to accommodate the increasing number of
students.
Recently, as UA celebrates its 60th anniversary and gears up for the
grandeur of the future, it moves forward to greater service through excellent
instruction and formation, robust research, and vibrant community service,
anchored on its vision of becoming the leading university in science and
technology by 2022, thereby working for the betterment of Antiqueños and
for God’s greater glory.
1.2. Vision, Mission, Goals and Objectives
1.2.1 Vision
Leading University in Science and Technology by 2022.
1.2.2 Mission
The University shall provide quality, relevant, and responsive
scientific technological and professional education and advanced
training in different areas of specialization, and shall undertake
research and extension services in support to socio-economic
development of Antique, the Filipino nation, and the global
community.
1.2.3 Goals
To elevate the university into national and international distinction,
it shall endeavour to:
a) Deliver quality instruction of international standards;
b) Implement innovative and research development system;
c) Undertake responsive and collaborative means for
technological transfer;
d) Develop viable and sustainable resource generating
strategies; and
e) Establish effective, efficient, and supportive administration.
1.2.4 Objectives
The university should be able to:
a) Ensure that at least 30% of the faculty members are
doctorate degree holders and the rest are master’s degree
holders in their respective fields of specialization by 2022 in
line with its vision and upgrade researchers’ and

extensionists’ capability through continuous trainings and
exposures;
b) Provide state-of-the art physical and instructional facilities;
c) Re-align curricular offerings preferably towards science and
technology- based courses;
d) Achieve at least level 3 accreditation status in all programs;
e) Publish researches in national and international refereed
journals;
f) Strengthen national and international linkages with public
and private institutions;
g) Formulate and implement investment plans for financial
sustainability;
h) Collaborate with funding agencies for resource generation;
i) Conduct periodic management review for quality delivery of
service to the stakeholders. (Art 6, University Code).
1.3. The University Seal.

The University seal has the following symbolism as approved by the Board of
Regents by virtue of BOR Resolution No. 96, Series of 2010.
1.3.1 Birds in Flight

The four flying birds symbolize the four core values of the university
which are excellence, commitment, integrity, social responsibility as
well as its four thrusts which are instruction, research, extension,
and resource generation.
1.3.2 The Flora
The plant signifies agriculture which is the major livelihood of the
province.
1.3.3 Water
The water represents the body of water in the shores of Antique and
signifies aquaculture as another major livelihood of Antiqueños.
1.3.4 Light
The light represents studies, research, truth, and education.

1.3.5 Triangle
The triangle represents the stability of the University amidst the
challenges of change and time.
1.4. The University Colors.

The official colors of the University shall be Red and Gold. The colors
represent the four core values of the University. Red stands for integrity and
commitment while gold represents excellence and social responsibility.
1.5. University Hymn.
The University shall have an official Hymn which shall be called “ The UA
Hymn “ which shall be played or sung during official ceremonies and other
special occasions in the University.
UA HYMN
Music: Manser E. Huera
Lyrics: Deogracias Petinglay
Alma Mater, a dream come true

For those who life careers pursue
Resource of Arts, of Knowledge trove,
Allegiance firm to thee we prove.
Thy income – earning plains and slopes,

Curricula of varied scopes.
With zeal inspire the rural youth
In quest of virtues, skills and truth.
Men of vision your base did found

Strongly anchored on solid ground;
Ace architects to lofty heights
Your standards raise as beacons lights.
UA, Antique's pride

For lore whose portals open wide
God bless your efforts to produce
Self – Directed Filipinos
CHAPTER 2. RIGHTS OF STUDENTS
Section 1. Introduction
Students’ rights as enshrined in Batas Pambansa Blg. 232 intend to equalize the
chance of the students to admission in school and to avail of competent and quality
education. It seeks to provide measures to ensure that the students are able to
exercise their rights to organize, right to participate in policy-making, right to
academic freedom, and right to free expression and information. It also aims to
promote and safeguard the welfare and interest of the students by defining their

duties and responsibilities and encouraging the establishment of sound
relationships between them and other members of the academic community.
Section 2. Academic and Other Related Rights
In addition to other rights and subject to the limitation prescribed by law and
regulations, the students of the University of Antique shall enjoy the following
rights:
2.1. The right to receive, primarily through competent instruction, relevant
quality education in line with national goals and conducive to their full
development as person with human dignity.
2.2. The right to freely choose their field of study subject to existing curricula and
to continue their course therein up to graduation, except in cases of
academic deficiency, or violation of disciplinary regulations.
2.3. The right to school guidance and counselling services for decisions and
selecting the alternatives in fields of work suited to his potentialities.
2.4. The right of access to his own school records, the confidentiality of which the
school shall maintain and preserve.
2.5. Unpaid Tuition Fees and Examination.
2.5.1 No student shall be prohibited from taking a periodic or final
examination because of unpaid tuition and other fees under the
established terms of payment prescribed by the school concerned
and approved by the appropriate education agency.
2.5.2 Students with delinquent fees but were permitted to take an
examination shall nevertheless be subject to the right of the school
concerned to withhold the release or issuance of such students'
school records or of the documents mentioned in the preceding
section or to deny such students' admission at the next succeeding
term or year until the prior delinquencies are fully paid.
2.6. The right to the issuance of official certificates, diplomas, transcript of
records, grades, transfer credentials and other similar documents within ten
(10) working days from request.
2.7. The right to publish a student newspaper and similar publications, as well as
the right to invite resource persons during assemblies, symposia and other
activities of similar nature.
2.8. The right to form, establish, join and participate in organizations and
societies recognized by the school to foster their intellectual, cultural,
spiritual and physical growth and development, or to form, establish, join
and maintain organizations and societies for purposes not contrary to law.
2.9. The right to be free from involuntary contributions, except those approved
by their own organizations or societies.
2.10. The right to adequate student services and academic facilities. It shall be the
responsibility of the school administration to provide the studentswith

adequate student services and academic facilities commensurate to the
school fees paid, and for SUCs, public subsidies granted.
2.11. The right to free expression of opinions and suggestions subject to the
existing University rules, regulations and policies, and to effective channels
of communication with appropriate academic channels and administrative
bodies of the school or institution.
2.12. Right to be informed. The right of the student to be given information upon
request on matters directly affecting their welfare shall be recognized.
2.13. Right to due process in disciplinary proceedings.
2.13.1 A student subject to disciplinary proceedings shall have the right to
defend himself/herself, to be heard and to present evidence on
his/her behalf before an impartial body.
a) The blacklisting, expulsion, suspension and other such
disciplinary sanctions that may be taken against a student
shall not be valid unless due process have been strictly
observed and followed:
b) to be informed in writing of the nature and cause of the
accusations against him/her;
c) to confront witnesses against him/her and to have full access
to the evidence on the case;
d) to defend himself/herself and to be defended by a
representative or counsel of his/her choice, adequate time
given for the preparation of a defense;
e) to be heard before the disciplining authority; and
f) to appeal the decision of the Dean of Discipline to the
UDGC/hearing committee, and ultimately to the President
and the BOR.
The decision in any disciplinary proceeding must be rendered in the

basis of relevant and substantial evidence presented at the hearing,
or at least contained in the record and disclosed to the student
affected. The deciding body must act on its own independent
consideration of the facts of the case. The body should, in all
controversial questions, render its decision in such a manner that the
issues involved, and the reasons for any decision made are clear to
the student.
Disciplinary sanctions shall be corrective rather than punitive.
Offences and sanctions shall be published on a periodic basis for the
students to be informed.
2.14. The right to participate in the formulation of policies of the university
affecting the students.
2.15. The right to be entitled to respect as a person with human dignity.

2.16. The right against self-incrimination.

2.17. The right to participate in seminars, extra and co-curricular activities for
students’ total development.
2.18. Future legislations enacted by Congress conveying students their rights shall
automatically form part of the provisions of the students’ rights in this
manual.
Section 3. Duties and Responsibilities of Students
In addition to those provided for under existing laws, every student shall:
3.1. Abide by the university rules and regulations.
3.2. Internalize the history, vision and mission of the university, including the
official university hymn.
3.3. Exert his utmost effort to develop his potentialities for service, particularly
by undergoing an education suited to his abilities, in order that he may
become an asset to his family and to society.
3.4. Uphold the academic integrity of the University of Antique, endeavour to
achieve academic excellence and abide by the rules and regulations
governing his academic responsibilities and moral integrity.
3.5. Promote and maintain the peace and tranquillity of the school by observing
the rules of discipline, and by exerting efforts to attain harmonious
relationships with fellow students, the teaching and academic staff and other
school personnel.
3.6. Participate actively in civic affairs and in the promotion of the general
welfare, particularly in the social, economic and cultural development of his
community and in the attainment of a just, compassionate and orderly
society.
3.7. Exercise his rights responsibly in the knowledge that he is answerable for
any infringement or violation of the public welfare and of the rights of
others.
3.8. Uphold the aims, ideals, and integrity of the university.
3.9. Respect the customs and tradition of the Filipino people.
3.10. Strive to live an upright, virtuous and productive life.
CHAPTER 3. THE STUDENTS’ CODE OF CONDUCT AND DISCIPLINE
Introduction
Firm, fair and just discipline is the foundation of an effective and efficient institution. The
vision, mission and objectives of the University may be best realized if the students obey the
rules and orderly conduct, exercise self-control, show consideration of the rights of other
individuals and accept the consequences of their acts.
The code of conduct and discipline aims to promote an educational environment animated
by peace and order where an atmosphere of harmonious relationship among members of
the UA community prevails. It commits to contribute to the development of well-rounded
UA students who are value-oriented, well informed, responsible and self-disciplined,

through the delivery of formative programs and services. Hence, it seeks to prevent, rather
than correct, unseemly student behavior.
Section 1. Organizational Structure
This part presents the hierarchical structure of the university key stakeholders
directly involved in the implementation of the Student’s Code of Conduct and
Discipline. Moreover, it presents specific tasks and functions vis-a-vis institutional
positions relative to the process and procedures in the implementation of this code.
Figure 1 shows the organizational structure for the implementation of the Student’s
Code of Conduct and Discipline.
Section 2. Composition
2.1. Appeal Committee
The Appeal Committee should include the
 Vice President for Academic Affairs
 Director for Student Affairs
 Dean of the College concerned

No other person/s who may be interested in the particular case may sit in
judgement during the proceeding.
Legend:
VPAF – Vice President for Administration and Finance
VPAA – Vice President for Academic Affairs
CSS – Civil Security Services
HS – Health Services
UDGC – University Discipline and Grievance Committee
SAS – Student Affairs and Services
NSTP – National Service Training Program
SAO – Sanction Administering Officer
BOARD OF REGENTS
President
Appeal Committee
VPAF VPAA
Administrative Services
UDGC
CSS HS Deans SAS Director NSTP
Faculty Dean of Discipline
Process Server SAO
Figure 1. Organizational Structure for the Implementation of the Student’s Code of

Conduct and Discipline

2.2. The University Discipline and Grievance Committee (UDGC)
The University Discipline and Grievance Committee (UDGC) shall be
composed of the
 Director of SAS
 College Deans
 University Registrar
 Dean of Discipline
 PTA Federation President
 SG Federation President and
 Faculty Federation President.

The Dean of Discipline will be the Secretary General. The external campuses
shall create their own local UDGC. Appeals however, shall be treated by the
Appeal Committee of the university.
Section 3. Specific Functions
3.1. Board of Regents
3.1.1 Approves the constituted composition of the Appeal Committee
organized to hear an appeal of a decision.
3.1.2 Reviews and decides on the appeal for major offense (expulsion).
3.2. President
3.2.1 Accepts appeal and reviews decision of the Appeal Committee for
major offense (expulsion).
3.2.2 Constitute an Appeal Committee for major offense filed for appeal by
the students.
3.3. Appeal Committee
3.3.1 Hears the case (expulsion) applied for appeal by the students.
3.3.2 Decides on major offense (expulsion) applied for appeal by the
students whether to uphold or revise the decision of the Dean of
Discipline and the UDGC.
3.4. Vice President for Academic Affairs
3.4.1 Hears cases together with the Appeal Committee.
3.5. Director for Student Affairs and Services

3.5.1 Presides the UDGC.
3.5.2 Directs an investigation of a case of a student who is a member of an
organization who violated any rule or regulation concerning student
extra-curricular activities and organizations.

3.5.3 Recommends to the UDGC a misconduct with heavier penalty if
necessary.
3.5.4 Reviews and forwards all reported cases possibly involving major
infractions to the UDGC for hearing and deliberation.
3.6. Dean of Discipline
3.6.1 Coordinates with the different offices/departments of the university
regarding students’ discipline.
3.6.2 Conducts information drive on university code, crime prevention,
and awareness on illegal organizations.
3.6.3 Organizes sergeant-at-arms from the students’ body.
3.6.4 Monitors the different activities of students inside the campus which
are not part of the curriculum.
3.6.5 Determines violations committed by students inside the campus.

3.6.6 Conducts preliminary as well as comprehensive investigation of all
filed complaints.
3.6.7 Conducts mediation and reconciliation of students to prevent
escalation of the case.
3.6.8 Receive formal complaint, conduct investigation, make decision, and
impose sanction according to the University rules and regulations.
3.6.9 Recommends to the UDGC serious offenses necessitate to more than
one (1) week for further investigation and for final decision.
3.6.10 Recommends to the UDGC for further investigation of cases
necessitating suspension and expulsion in the university.
3.7. Process Server(Security officer may be delegated)
3.7.1 Serves summon, letter of complaint and decisions to persons
concerned.
3.8. Sanction Administering Officer

3.8.1 Impose sanctions and ensure compliance of such.
3.8.2 Issue certificate of compliance to the person concerned.
3.9. Dean
3.9.1 Investigates all cases of offenses committed by a student as an
individual and not connected with or by reason of his membership in
any university organization or extra-curricular activity.
3.9.2 Metes out disciplinary action for offenses less serious in nature.
3.9.3 Recommends to the Dean of Discipline cases which necessitate
suspension.
3.9.4 Furnish the Dean of Discipline results of investigation.

3.10. Faculty
3.10.1 Disciplines any student who commits minor offenses committed
inside university premises.
3.10.2 Recommends for disciplinary action for offensive behaviors that
merit a penalty.
3.11. Office of the Civil Security Services

3.11.1 Conducts detection and initial investigation of all personal and
university offenses.
3.11.2 Submits initial findings/report of all personal and university offenses
to the SAS Director.
3.12. University Discipline and Grievance Committee
3.12.1 Hears and conducts investigation of cases recommended by the Dean
of Discipline.
3.12.2 Metes out final and executory decisions unless elevated or appealed
to higher authorities within seventy-two (72) hours after receipt of
the decision.
3.13. Guidance Counselor
3.13.1 Determines and implements the counseling intervention types and
length of session based on the gravity of the case.
3.13.2 Conducts counseling sessions with the student.
3.13.3 Issues certificate of completion after the intervention.
3.14. National Service Training Program Director
3.14.1 Ensures and monitors the imposition of community service as
sanction to the student.
3.14.2 Issues certificate to the students upon completion of the community
service.
Section 4. Student Offenses.
Students in the exercise of freedom to learn may be subjected to disciplinary action
provided due process is exercised. For each case, the factors and gravity of incidence
like the nature of the offense and the disciplinary history are to be considered.
4.1. Classification of Students’ Offenses

4.1.1 According to Sanction
4.1.1.1 Major are offenses that merit 6 days and above,
suspension /expulsion with or without prejudice to
admission.

4.1.1.2 Minor are offenses involving/that merit suspension of
five days and below/reprimand and community service
4.1.2 According to Form
4.1.2.1 Academic offenses refer to behaviour whose locus of
occurrence is inside the classroom or school corridors;
4.1.2.2 University offenses refer to behaviour whose locus of
occurrence is within the campus or school premises; and
4.1.2.3 Personal offenses refer to behaviour committed by the
student against his/her fellow student or persons in
authority of the university.
4.2. Academic offenses are those behaviors whose locus of occurrence is
inside the classroom or school corridors.
SANCTIONS
OFFENSES
1st Offense 2nd Offense 3rd Offense
1) Loitering during class - Warning; - Summon of - Suspension
hours, making - One (1) hour Parents or for fifteen
unnecessary noise such community Guardian; (15) days
as singing or boisterous service - Five (5) hours
conversation causing Community
annoyance. service
2) Leaving the room - Warning; - Summon of - Suspension
without permission from - One (1) hour Parents or for fifteen
the instructor while the community Guardian; (15) days
class is going on. service - Five (5) hours
Community
service
3) Entering the room - Warning; - Summon of - Suspension
without permission from - One (1) hour Parents or for fifteen
the instructor while the community Guardian; (15) days
class is going on. service - Five (5) hours
Community
service
4) Intentionally disturbing - Warning; - Summon of - Suspension
classes by shouting, - One (1) hour Parents or for fifteen
chanting, talking aloud community Guardian; (15) days
or singing in corridors. service - Five (5) hours
Community
service
5) Slander/Libel/Rumor
Mongering (Major)
 Uttering defamatory,
slanderous and
libelous
statements/remarks Suspension for Suspension for Suspension
against any faculty fifteen (15) thirty (30) days for the rest of
days the semester
member.
 Disrespect or

SANCTIONS
OFFENSES
molesting faculty
members by
ridiculing, mocking
or instigating quarrel.
6) Vandalism. Committing
acts of vandalism such
as(Major)
 Writing, drawing on Clean/paint - Suspension Suspension for
walls and pieces of wall, window for fifteen (15) the rest of the
furniture; etc. days semester
-Clean/ paint
wall, window
etc.
Replace or Replace or Suspension for

 Any addition, restore the restore the the rest of the
removal or change property property semester
of content of any
publication posted
in the university
premises
7) Cheating in the
examination(Major)
 unauthorized Reprimand Suspension for Grade of 5.0

communication of Counseling fifteen (15) or Failed
any form during days
examination;
 making unnecessary
noise;
 looking at the paper
of others;
 calling the attention of
others;
 making one’s test
paper visible to others
 possession of or use of
unauthorized notes or
of any materials that
may have relevance
or usefulness to the
subject of an ongoing
examination
8) Taking exams by proxy Expulsion

9) Other academic
offenses as determined
Sanctions to be determined by the UDGC
by the Teacher, the
Dean and VPAA

4.3. University offenses are those occurring within the campus or school
premises
SANCTIONS
OFFENSES
1) Smoking within the - Warning; - Summon of Suspension for
University premises. - One (1) hour Parents or thirty (30) days
community Guardian;
service - Five (5) hours
Community
service
2) Littering in the campus - Warning; - Summon of Suspension for
- One (1) hour Parents or thirty (30) days
community Guardian;
Community
service
3) Posting printed materials in - Warning; - Summon of Suspension for
the University without the - One (1) hour Parents or thirty (30) days
approval of the University community Guardian;
officials. service - Five (5) hours
Community
service
4) Viewing, reading objects, - Warning; - Summon of Suspension for
pictures or literature that - One (1) hour Parents or thirty (30) days
are pornographic in community Guardian;
nature, printed and digital. service - Five (5)hours
Confiscate Community
and delete service
the material
5) Entering the campus - Warning; - Summon of Suspension for
without the ID card. - One (1) hour Parents or thirty (30) days
community Guardian;
service - Five (5)hours
Community
service
 Refusal to present an ID Five (5) hours Ten(10)days Thirty (30) days
when asked by university community suspension suspension
authorities service
6) Misrepresentation of the - Warning; - Summon of Suspension for
university - One (1) hour Parents or thirty (30) days
community Guardian;
Community
service
7) Disturbing the peace and - Warning; - Summon of Suspension for
order of the university, - One (1) hour Parents or thirty (30) days
unless properly classified community Guardian;
as major offense. service - Five (5) hours
Community
service
8) Unauthorized use of - Warning; - Summon of Suspension for
University premises - One (1) hour Parents or thirty (30) days
community Guardian;

SANCTIONS
OFFENSES
Community
service
9) Unauthorized assembly of - Warning; - Summon of Suspension for
students within the - One (1) hour Parents or thirty (30) days
university during class community Guardian;
hours service Five (5)hours
Community
service
10) Entering the campus not - Warning; - Summon of Suspension for
wearing the prescribed - One (1) hour Parents or thirty (30) days
uniform on uniform days community Guardian;
Community
service
11) Wearing of uniform in - Warning; - Summon of Suspension for
prohibited places - One (1) hour Parents or thirty (30) days
community Guardian;
Community
service
12) Liquors
 Entering the university in Suspension for Suspension for Suspension for
a drunken state. fifteen (15) thirty (30) the rest of the
days days semester
 Possessing/Drinking
intoxicating liquor within
the university.
13) Prohibited Drugs
 Pocessing, selling, using
or taking prohibited
Expulsion
drugs, or chemicals in
any form within the
campus
14) Mass Action and
Subversive Activities
 Joining, instigating or Suspension for Suspension for Suspension for
leading rallies, fifteen (15) thirty (30) the rest of the
demonstration and days days semester
other forms of
unapproved group
action, which created
disorder.
 Posting, distributing, Suspension for Suspension for Suspension for

disseminating and fifteen (15) thirty (30) the rest of the
circulating leaflets and days days semester
other printed matters
that tend to instigate
subversion towards the

SANCTIONS
OFFENSES
government and
causes chaos to the
university.
 Organizing and joining Expulsion Expulsion Expulsion

any fraternity, sorority
and other student
organizations which are
not recognized beyond
moratorium period.
 Creating disorder and Suspension for Suspension for Expulsion

disciplinary problems in fifteen (15) the rest of the
the university. days semester
15) Deadly and Dangerous
Weapons
 Unauthorized carrying of
deadly and dangerous
Expulsion
weapons, including
explosives and
incendiary materials
within the premises.
16) Extortion. Asking Suspension for Suspension for Expulsion and
money/property from thirty (30) the rest of the payment of
anybody by force or days and semester and the amount
deceit payment of payment of
the amount the amount
17) Falsification of documents,
records and credentials
 Forging, falsifying, Suspension for Suspension for Expulsion
tampering or altering thirty (30) days the rest of the
university records, semester
documents or
credentials knowingly.
 Using falsified
Suspension for Suspension for Expulsion
documents in any
thirty (30) days the rest of the
transaction in school semester
 Entering school with Suspension for Suspension for Suspension for

fake, tampered, fifteen (15) thirty (30) days the rest of
altered or borrowed ID. days semester
18) Malversation of Funds Suspension for Suspension for Expulsion and
thirty (30) the rest of the payment
days and semester and
payment payment
19) Illegal picking of fruits, Replace - Replace - Replace
flowers and any other tree/plant by tree/plant by tree/ plant
product which are within planting planting ten by planting
the premises of the five(5) (10) fifteen (15)
trees/plants trees/plants trees/plants

SANCTIONS
OFFENSES
university - Fifteen (15) - Thirty (30)
days days
suspension suspension
20) Illegal or Unauthorized Replace - Replace - Replace
Possession of University University University University
Property. property property property
- Fifteen (15) - Thirty (30)
days days
21) Destruction and loss of - Replace - Replace Expulsion
school property. property property
- Fifteen (15) - Thirty (30)
days days
22) Public display of physical Five(5) hours Suspension for One (1)
intimacy of community fifteen (15) month
service days suspension
23) Unauthorized Computer Suspension for One (1) Expulsion
Hacking fifteen month
(15)days suspension
24) Gambling within the Two(2) hours Three (3) days Fifteen (15)
University premises of community suspension days
 Playcards service suspension
 Swertres
 Bingo
 Ending
 Jueteng
 Cockfight
 Spiderfight
 Dogfight
 Horsefight
 Drag race
25) Bribery, or acceptance of
bribe, to give or obtain
favor or advantage
illegally or unfairly,
whether
Five (5) hours Five(5) days Ten(10) days

 Attempted
community suspension suspension
service
 Frustrated Eight (8) hours Eight (8) days Fifteen(15)

community suspension days
service suspension
 Consummated Ten(10) days Ten(10) days

suspension One (1) month

SANCTIONS
OFFENSES
26) Illegally obtaining or Three(3) days Fifteen(15) Expulsion
gaining access to and/or suspension days
using restricted school suspension
documents, facilities or
equipment
27) Organizing and/or Three(3) days Fifteen(15) Expulsion
recruiting university suspension days
students to join in groups or suspension
organizations which are
illegal and involved in the
use of violence.
28) Violating the rules and
regulations of the
dormitory, the library,
In cases where no rules exist in the respective
laboratories, shops and
facilities, the sanctions shall be determined by
other facilities/offices of
the UDGC.
the University, as well as
Traffic Rules, on matters of
use, safety, authority
29) Habitualism and Recidivism
 Habitualism – committing
the same offense 3 times
Expulsion but retention in school to be
or more in one semester
determined by the UDGC.
 Recidivism – committing
3 or more different
offenses in one semester
30) Deliberate disregard or
defiance of a penalty or a
sanction imposed by
pertinent authority.
 Failure to report to the
school authority
concerned without just
Expulsion but retention in school to be
cause for compliance of
determined by the UDGC.
sanction as scheduled.
 Failure to attend the
hearing as scheduled
without just cause.
 Failure to perform order
directed by any school
authority.
31) Simulation of authority. Five(5) days Thirty (30) Expulsion
suspension days
suspension
32) Acts committed outside the Sanctions shall be determined by the UDGC.
campus which degrade,
demoralize and disrepute

SANCTIONS
OFFENSES
the name of the school
33) Rendering assistance in Three(3) hours Five(5) days Fifteen (15)
committing any offense of community suspension days
classified as academic, service suspension
university or personal
34) Colluding with other Three(3) hours Five(5) days Fifteen (15)
students in the commission of community suspension days
of any of the offense service suspension
classified as academic,
university or personal
35) Associating with any Expulsion
organization considered as
enemy of the state
36) Spreading wrong Three(3) hours Fifteen (15) Expulsion
information which affect of community days
the order of classes and service suspension
school functions
37) Disrespect to the National
Anthem and the Philippine
Flag by:
 refusing to stop moving
during the singing of the
National Anthem
Five(5) hours Fifteen(15)
 refusing to stand at Five (5) days
of community days
attention during the suspension
service suspension
singing of the national
anthem and the raising
of the Philippine Flag
 using the Philippine Flag
other than its intended
purpose
38) Perjury which refers to Ten(10) days Thirty(30) days Expulsion
falsely testifying under oath suspension suspension
against any student or
member of the university
39) Preventing students from Ten(10) days Thirty(30) days Expulsion
attending classes, suspension suspension
submitting requirements or
entering school premises.
Preventing members of the
university from discharging
their duties
40) Failure to report to school Five (5) hours Ten(10) days Thirty (30)
authorities the existence of community suspension days
hazards that may cause service suspension
eventual disaster such as
electrical, and Illegal
activities such as
gambling, drug dealing

SANCTIONS
OFFENSES
and other similar activities.
41) Failure to render assistance Five (5) hours Ten(10) days Thirty (30)
to any member of the community suspension days
university whose life is at service suspension
danger in a situation where
no other person except the
concerned student is
around
42) Resistance towards school Five (5) hours Ten(10) days Thirty (30)
authorities when community suspension days
apprehended service suspension
43) Ignoring University Five (5) hours Ten(10) days Thirty (30)
authorities when their community suspension days
attention is called service suspension
44) Bringing inside the school Four(4) hours Five (5) days - Ban entry of
campus motorcycles community suspension the
without mufflers service motorcycle
- Suspension of
the driver for
thirty (30)
days
45) Obstructing university Four hours Five days - Ban entry of
passage with vehicles or community suspension the
motorcycles service motorcycle
- Suspension
of the driver
for thirty (30)
days
46) Entering the campus Four hours Five days - Ban entry of
without a car pass community suspension the
service motorcycle
- Suspension
of the driver
for thirty (30)
days
47) Over speeding Four hours Five days - Ban entry of
community suspension the
service motorcycle
- Suspension
of the driver
for thirty (30)
days
48) Brawls within the university 5 days 15 days Expulsion
premises or outside the suspension suspension
University during an
academic function
49) Any other misbehavior or
misconduct which may
Sanctions to be determined by the UDGC.
endanger public health,
safety, interest, morale or

SANCTIONS
OFFENSES
the reputation of an
individual or of the
University
4.4. Personal offenses are those committed against a fellow student or

persons in authority of the University.
SANCTIONS
OFFENSES
1) Violence and Physical
Assault/Injury
 Intentionally hitting Suspension for Suspension for Suspension for
students fifteen (15) thirty (30) days the rest of the
days semester
 Hitting persons in Suspension for Suspension for Expulsion

thirty (30) one (1)
authority
days semester
Suspension for Suspension for Expulsion

 Gross misconduct, thirty (30) one (1)
unruly behavior, etc. days semester
2) Slander/Libel/Rumor
Mongering
 Uttering defamatory, Suspension for Suspension for Suspension for
slanderous and libelous fifteen (15) thirty (30) the rest of the
statements/remarks days days semester
against any student,
any university officials
or authorized
representative.
Suspension for Suspension for Suspension for
 Gossiping or rumor- fifteen (15) thirty (30) the rest of the
mongering with the days days semester
malicious intention of
destroying the
reputation of another
person.
 Disrespect or molesting Suspension for Suspension for Suspension for
faculty members, fifteen (15) thirty (30) the rest of the
employees or officials days days semester
of the administration by
ridiculing, mocking or
instigating a quarrel
3) Stealing any property of - Suspension - Suspension for Suspension for
any member of UA forfifteen (15) thirty (30) the rest of the
community days days semester
- Replace the Replace the
item item

4) Actions or words that show Five(5) hours Five (5) days Fifteen (15)
disrespect or cause of community suspension days
vexation to any service suspension
administrator, faculty,
school personnel, security
guard, visitor or student.
5) Coercion Five(5) hours Fifteen (15) Thirty(30) days
of community days suspension
service suspension
6) Threat
 Simple – acts that do Five (5) days Ten (10) days Thirty (30)
not threaten one’s suspension suspension days
security. suspension
 Grave – acts that Ten (10) days Thirty (30) Expulsion

threaten one’s security. suspension days
suspension
7) False Accusation refers to Ten (10) days Thirty(30) days Expulsion

falsely accusing someone suspension suspension
tending to cause dishonor
and disrepute
Violation of specific statutes that regulate the students conduct in the
academe shall also form part of punishable offenses.
Section 5. Coverage of Offenses and Sanctions
These offenses and sanctions shall apply to all officially enrolled students such as
regular, cross enrolled, graduate students, distance learning students who are
involved of the foregoing offenses:
Within the University premises

Two hundred (200) meters from the periphery of the university
c) Outside activities sanctioned and authorized by the University or/if the
reputation or good name of the university is jeopardized.
Section 6. Specific Policies and Rules

6.1. Dress Code
6.1.1 Complete School Uniform.
All students should be in complete school uniform whenever they are
in the campus during class days.
In case of “free days”, students are expected to dress simply,
appropriately and decently at the following:
6.1.1.1 All administrative offices, including adjacent corridors
and waiting areas;
6.1.1.2 The University library;
6.1.1.3 The registrar’s office;

6.1.1.4 All events and activities in major Audio Visual Rooms,
Auditorium, etc.;
6.1.1.5 All functions, events, and activities where the University
is represented except those that clearly require other
attire, such as in sports and tournaments.
6.1.1.6 Violations of the dress code:
 Wearing tube tops and sando
 Backless tops
 See-through tops and tops that show cleavage
 Tops that show midriff
 Bottoms that show butt or see-through pants
 Net-type leggings
6.2. Haircut
6.2.1 Students should not sport extreme hair colors (e.g. red, purple, blue,
orange, blond, green etc.).
6.2.2 Males must sport the prescribed haircut.
6.3. Prohibitions in wearing the school uniform:
6.3.1 Must not be worn in places such as:
6.3.1.1 gambling den
6.3.1.2 drug den
6.3.1.3 prostitution den
6.3.1.4 public plaza
6.3.1.5 beach resorts and

6.3.1.6 when drinking liquor in public places.
6.3.2 No body piercing for both male and female; no earring for male and
only 1 pair of earrings is allowed for females.
6.3.3 Wearing of body tattoos is discouraged. A College may set a
prohibition on body tattoos. This should be reflected in their college
manual.
6.3.4 Cross-dressing is strictly prohibited.

6.3.5 Female students may be allowed to wear makeup in moderation.
6.4. Student Identification (ID)Card
6.4.1 The University of Antique Student ID is non-transferable. Every
student must display his/her ID visibly and clearly on his/her
uniform at all times while inside the UA campus.

6.4.1.1 Violations on the use of the ID:
 Wearing the ID underneath one’s clothing;
 Carrying the ID inside a bag, notebook or wallet.
 Tampering the ID card (i.e. defacing ID, picture,

putting stickers, changing information).
 Using another person’s ID or allowing another

person to use one’s ID.
 Fabricate a fake UA student ID card.

6.5. Campus Parking and Traffic Regulations for Students
6.5.1 General
These regulations are portions of the Campus Parking and Traffic
Rules and Regulations established by the Office of the Civil Security
Services contained in the Campus Security Plan which are applicable
to all students on the Main Campus of the University of Antique.
Students are required to obey these regulations as a condition of
attendance at the University.
The purpose of these regulations is to facilitate the safe and orderly
conduct of University business and provide parking facilities in
support of this function within the limits of available space.
6.5.2 Pedestrian Regulations
Students must not endanger their safety or constitute an
unreasonable impediment to lawful vehicular traffic by crossing
streets at other than authorized lanes or by wilfully walking or
congregating in the streets.
A safety lane for student, designated by white line, has been
established in the main thoroughfare so as not to impair the flow of
vehicular traffic. Pedestrian crossings shall likewise be established
and all students are encouraged to use this lanes and avoid walking
against traffic signs
6.5.3 Parking Guidelines
All vehicles entering university campus/es are governed by these
regulations. The University administration reserves the right to
refuse parking privileges to anyone found to abuse the parking
system’s regulations and/or procedures. The University does reserve
the right to make changes in exigent circumstance without prior
notice.
Parking regulations are in effect year round, including semestral
breaks. These enforcement of regulations apply to all persons who
operate motor vehicles or bicycles in the University of Antique
property. It is the owner’s responsibility to read and fully understand
the parking regulations. Professing ignorance of them will not be

accepted as an excuse to alleviate sanctions for violations. Vehicles
must be parked in established parking spaces only.
6.5.3.1 UA Motor Vehicle Laws and Moving Violations
All vehicle operators are subject to existing motor vehicle
laws while in the University Campuses. In addition,
University traffic regulations also apply. Violations
include but are not limited to:
 Exceeding 15 kph on any campus roadway or

parking lot, including driving in a manner or at a
speed that is not reasonable or proper.
 All motor vehicle users shall be issued a tag

number upon entry. The same tag number shall
be surrendered to the guardhouse upon exit. No
vehicle shall be allowed exit unless the tag
number is returned.
 Going out of the campus in a motorcycle during

class hours without clearance/permission from
proper authority unless he/she has no class.
 Roaming around the campus in a motorcycle
 Operating a motorcycle inside the campus

without mufflers.
 Excessive blowing of horn inside the campus.
 Operation of motorcycles, or scooters in the

university walkways, lawns, or in other
unauthorized areas of the campus.
 Failing to yield right of way to pedestrians.
 Operation of a bicycle in a reckless or

endangering manner or at a speed greater than
reasonable for campus conditions.
6.5.3.2 Parking Restrictions and Prohibitions:

Parking on lawns or blocking campus roadways, fire
lanes, delivery entrances, service vehicle areas,
walkways, handicapped areas and other unauthorized
parking areas is prohibited at all times.
 Officially posted signs shall govern the use of all

areas in the campus/es. Parking is confined to
those areas specifically marked as parking
spaces.
 Parking at any time in campus roads, lawns,

loading docks, service areas, walkways, delivery

entrances, or any other unauthorized parking
area is prohibited.
 Unauthorized parking in restricted areas is

prohibited. “Faculty Permit Parking Only”,
“Handicapped Parking Only”, “Service Vehicle
Only”, “Loading Zones”, and areas signed “Parking
by Special Permit at all times” are all restricted
areas.
 Parked vehicles may not extend beyond the

length of a designated space into a driving lane or
pedestrian path.
 Failure to park the entire vehicle between lines

that designate the width of a parking space is
prohibited.
 Securing or using parking privileges through

misrepresentation or fraud, including the misuse
of visitor hangtags, is prohibited.
 Failure to display issued UA vehicle pass stickers,

or special parking permits while parked on
campus is prohibited and will likely result in
fines, immobilization, and/or towing.
 Vehicle storage for more than 24 hours requires

permission from the Office of Civil Security
Services.
6.5.3.3 Enforcement
Campus parking and traffic regulations are enforced by
the Parking and Traffic Management Section of the Office
of Civil Security Services.
6.5.3.4 Student Parking
Parking facilities are available to eligible students
attending courses in the university campus.
6.5.3.5 Parking Registration
Eligible students are required to register and display UA
vehicle pass stickers on the registered vehicle when
parked in the campus. Parking registrations/vehicle pass
are not transferable among individuals.

6.5.3.6 Motorcycle Regulations
 Driving
For campus safety, motorcycles should only be operated

on the streets, and not operated on sidewalks or
pedestrian paths.
 Parking
Motorcycles must park in designated

motorcycle areas. Motorcycles should not
park on sidewalks, in administrative or
classroom buildings or on the landscape.
Parking Violations Include:
 Not registered - vehicle not

displaying a current NSU parking
permit, or improper display of
parking permit.
 Wrong Zone - parking in a zone

other than designated by permit
type.
 Restricted Area - parking on

dirt/grass area or other areas not
designated for parking of vehicles.
 Handicapped Zone - parking in

handicapped space without
corresponding permit and license
and/or parking tag; vehicle may
be towed at owner/registrant's
expense.
 Improper Use of Parking Permit -

loaning, selling, or purchasing a
UA sticker/ parking permit to or
for a non-affiliated person.
The fact that other vehicles are parked with

impropriety shall not constitute an excuse for
parking illegally.
The University reserves the right to tow, to
impound, and/or to immobilize a vehicle on
the following conditions:
 Found on campus without a current

parking permit.

 Illegally parked.
 Abandoned in campus for 10 days or

more.
 With unauthorized or altered parking

permit.
 Parked in such a way to constitute a

hazard to either vehicle of pedestrian
traffic.
 Impedes the movement and operation

of vehicle traffic and/or emergency
equipment.
 Parked in Handicapped Zone without

handicapped license or parking plate.
The owner/registrant will be responsible for all costs

involved in towing, immobilizing, impounding and/or
storing of vehicle.
Students who fail to comply with UA Vehicle Regulations
will be in violation of the Code of Student Conduct as
provided in the Students’ Manual.
Section 7. Procedures for Disciplinary Actions
On all occasions, the college official shall exercise fairness in applying disciplinary
measures to the erring students. This means that the student has previous
knowledge of the standards of student behavior in the academic community, that
he/she be informed of the nature of the charges against him/her, that he/she be
given a fair opportunity to disprove them and that there is a provision for appeal of
decision.
7.1. Filing a Complaint

7.1.1 Any member of the University of Antique community may directly
file a formal written complaint against a student. The SAS Director
may also file a formal written complaint against a student on behalf
of non-members of the University of Antique.
7.1.2 The formal report shall be filed and shall state the nature and the
circumstances of the offense. Any evidence or other materials
relevant to the case shall be included in the report.
7.2. Complaints may be filed at the following:
7.2.1 For Academic Offenses, the complaint shall be filed at the Dean’s
office of the College where the student belongs. The Dean reviews all
reported cases and decides on all cases deemed as minor.

7.2.2 For other offenses, the complaint shall be filed at the Office of the SAS
Director. The SAS Director through the Dean of Discipline reviews all
reported cases possibly involving major infractions and endorses to
the UDGC for hearing and deliberation.
7.3. Due Process
The SAS Director through the Dean of Discipline reviews all reported
cases and:
7.3.1.1 Decide on all cases deemed as minor, and

7.3.1.2 Forward cases possibly involving major offenses
(expulsion) to the UDGC for hearing and deliberation,
except in the case of alleged Sexual Harassment where
the summary procedure made explicit in RA 7877, The
Anti-Sexual Harassment Act of 1995, and bullying shall be
followed, as mandated by law.
7.4. Notices and Hearings
The SAS Director shall serve a formal written Charge Notice to the student
stating:
7.4.1 the nature of the possible violation, including the specific section(s)
of the Student Code of Conduct and Discipline possibly violated;
7.4.2 the right of the student to due process as stated in the Student Code
of Conduct and Discipline; and
7.4.3 The right of the student to seek counsel.
7.4.3.1 The accused/defendant/offending party will be given the
opportunity to select any member of the faculty or
personnel of the university to serve as counsel at the
hearing of the case.
7.4.3.2 If the accused student has no counsel of his/her own
choosing, s/he will be assigned assistance with the
university Guidance Center.
7.4.4 The date of the hearing shall not be later than forty-eight (48) hours
for minor offenses and ten (10) working days for major offenses
from the student’s receipt of the Charge Notice.
7.4.5 The SAS Director shall notify the parents/guardian of students
charged before the UDGC through a duplicate copy of the Notice of
Formal Charge, which shall be sent through registered mail/courier
service, to the official mailing address.
7.4.6 The UDGC, through the SAS Director, shall require the physical
presence of the parties on the set date and time of the hearing.
7.4.7 The parent(s) may witness the presentation of the accused student’s
personal testimony during the hearing.

7.4.8 After questioning, the parties and their witnesses, the Dean of
Discipline and UDGC shall deliberate on the case and determine
whether or not the student is guilty of the offense as charged.
Appropriate sanctions will also be deliberated on, if the student is
found guilty.
7.4.9 The Dean of Discipline and UDGC shall thereafter submit its findings
and recommendations in writing to the SAS Director.
7.4.10 The SAS Director thereafter notifies the student in writing regarding
the decision on the case. The Dean of Discipline facilitates the
implementation and monitoring of the decision.
7.4.11 The decision on a student disciplinary case becomes final and
executory unless otherwise modified or repealed by a subsequent
decision emanating from the Appeal Committee or the University
President upon consideration of an appeal filed by the accused. A
student may appeal the verdict and/ or the sanctions of his/her case
to the University President in cases of dismissal or expulsion from
the university, or to the UDGC in cases of lesser sanctions.
7.5. Due Process for ID-wearing, Traffic/Parking, Smoking and Dress Code
Violations
7.5.1 A violation shall be recorded in the log book maintained by the Guard
on duty or OSAS reflecting the student’s name and nature of
violation. Thereafter, the guard on duty shall submit the list of
students who committed such violations on the same day of the
commission of the offense to the Office of the SAS for appropriate
disciplinary action. A teacher may also make a report of the student
not wearing the ID to the office of the SAS.
7.5.2 The SAS Director shall notify the erring student/s of the violation/s
committed, its corresponding sanction, and ensure compliance.
7.5.3 For sanctions that involved community service, a notice shall be
given to the NSTP Office for implementation and monitoring.
7.5.4 The NSTP personnel shall submit compliance on the implementation
to the Office of the SAS Director.
7.6. Due Process in filing Complaints and Incidents on Sexual Harassment
and Bullying.
All matters pertaining to cases on sexual harassment and bullying are under
the jurisdiction of the Office of the Director of Student Affairs in partnership
with the Gender and Development Office. All cases must be filed at the SAS
office and copy furnished to the GAD Office.
7.6.1 Filing a Complaint

7.6.1.1 Any member of the UA community may directly file a
formal written complaint against a student at the Office of
the Director of Student Affairs. The SAS may also file a

formal written complaint against a student on behalf of
non-members of the University of Antique.
7.6.1.2 The formal report shall be in writing and shall state the
nature and the circumstances of the offense. Any
evidence or other materials relevant to the case shall be
included in the report.
7.6.1.3 The SAS reviews all reported cases and forwards cases
possibly involving major infractions to the Committee on
Decorum and Investigation (CODI) for hearing and
deliberation.
7.7. The Student’s Right to Appeal a Decision
When the misconduct of a student may necessitate penalties and when the
student questions the fairness of disciplinary action taken against him/her,
he/she should be granted upon request, the right of being heard before the
UDGC and the Appeal Committee (expulsion) duly constituted by the
University President and approved by the Board of Regents.
7.7.1 He /she must state the ground of his/her appeal.
7.7.2 The Appeal Committee includes the Vice President for Academic
Affairs, the Director for Student Affairs, the Dean of the College
concerned. No other person/s who may be interested in the
particular case may sit in judgment during the proceeding.
7.7.3 The student shall be informed in writing of the proposed disciplinary
action taken against him/her, with specificity and sufficient time to
give the student a chance to prepare for the hearing.
7.7.4 The student shall have the right to be assisted in his/her defense, by
an adviser of his/her choice.
7.7.5 The burden of proof shall rest upon the university officials bringing
the charge.
7.7.6 The student shall be given the opportunity to testify and to present
evidence and witnesses. The student has the right to questions
adverse witnesses and to rebut unfavorable remarks/judgment
made against him/her and to be informed of the name/s of those
who made them.
7.7.7 All pertinent information or evidence must be presented before the
UDGC and the decisions shall be properly recorded or taped or
documented in verbatim. The decision of the UDGC may be brought
to the Appeal Committee.
7.7.8 The decision of the Appeal Committee shall be subject to the right of
the student to appeal to the University President.
7.7.9 Offenses committed by the students outside of the university and
against outsiders are considered beyond the Locus of Responsibility
of the University. However, in cases wherein both parties involved

are students, the college/campus will act on the case provided that a
formal complaint will be filed. The case will then be dealt with in
accordance with the usual procedure.
7.7.10 In cases where the decision is to expel the student, the aggrieved
party may appeal the decision of the UDGC to the office of the Appeal
Committee and to the University President.
Section 8. Definition of Terms
Key terms commonly used in this section are defined for the purpose of clarity of
understanding and interpretation.
TERM DEFINITION
Code of Conduct and Refers to a written document which provide the basic
Discipline framework of normative rules to facilitate the total
formation of the students of the University.
Academic Offenses Refer to behaviour whose locus of occurrence is inside
the classroom or school corridors.
Personal Offenses Refer to behaviour whose locus of occurrence is within
the campus of school premises.
University Offenses Refer to behaviour committed by the student against
his/her fellow student or persons in authority of the
university.
Accused Student Refers to any student accused of violating the Student
Code of Conduct and Discipline.
University premises refers to the territorial boundaries of University of Antique
as well as immediate sidewalks within a periphery of five
(5) meters from gates and fences and within a
periphery of two hundred (200) meters.
Deadly weapons Include but is not limited to firearms, explosives, stones,
lead pipes, sharp cutting instruments or any instrument
that can be used to inflict injury or cause death
Cheating Means any act of deception by which a student
misrepresents or misleadingly demonstrates that he or
she has mastered information on an academic exercise
that he or she has not mastered. Examples include but
are not limited to:
 Giving or receiving unauthorized help in an
academic exercise;
 Use of sources or resources beyond those
authorized by the instructor in writing papers,
preparing reports, solving problems, or carrying
out other assignments;
 Acquisition, without permission, of tests or other
academic material belonging to a member of
the University faculty or staff; and
 Engaging in any behaviour specifically
prohibited by a faculty member in the course
syllabus or class discussion.

CHAPTER 4. GRIEVANCE
Students have a right to air their grievance against any member of the academic community.
Grievances are first settled through dialogue between the parties to a grievance. Formal
grievance may be pursued when the issue is not resolved by dialogue.
Section 1. Definition of Grievance
Grievance refers to any controversy between a student and a member of the
academic community. A grievance may be academic or behavioral. An academic
grievance is one that arises from any controversy related to learning or to
performance in academic courses while a behavioral grievance is one that arises
from the manner a person conducts himself/herself.
Section 2. The Ad-Hoc Grievance Board
Principal Function. The Ad-Hoc Grievance Board (Board) is a quasi-judicial body
that hears and decides all grievance cases filed by a student, group or class against
any member of the faculty brought to the college level in accordance with the
defined procedures.
Section 3. Composition of the Ad-Hoc Grievance Board:
3.1. The Vice President for Academic Affairs, as the Chair of the Board;
3.2. Senior Faculty Member of the College to which the faculty belongs;
3.3. The President of the University Student Government;
3.4. The Governor of the College to which the student complainant belongs; and
3.5. A Faculty Association representative.

Section 4. Powers
The Board shall exercise the following powers:
4.1. Define the procedures to be followed in the conduct of its hearings;
4.2. Summon witnesses or persons whose assistance is needed in arriving at a
just and fair decision;
4.3. Access all information and documents relevant to the case;
4.4. Recommends to the University President appropriate measures consistent
to its findings; and
4.5. Exercise fairness and objectivity in hearing the merits of the case, without
prejudice to either the complainant or the defendant.
Section 5. Procedures in Grievance Cases

In the event a student decides to pursue a formal grievance, after availing the
informal grievance process, the steps to be taken are as follows:
5.1. Complaint of a Student Against a Faculty Member
The procedures to be followed in the handling of grievance cases filed by
students against faculty members are:

5.1.1 The student approaches the USG for technical assistance on the
requirements and process of formal grievance.
5.1.2 Complaint
The student files a written complaint to the College Dean in which
the concerned faculty member belongs to at any time. The complaint
should be signed by the student and accomplished in three copies to
be distributed as follows:
 Original: College Dean (1)
 Copy: Faculty Member (respondent); and
 Copy: Student File

duly received and dated by the College Dean. A formal complaint
should contain the following:
5.1.2.1 The name of the faculty member against whom the
complaint is filed;
5.1.2.2 A narration of the circumstances surrounding the
commission of the act complained of with supporting
evidences or documents attached; and
5.1.2.3 The specific action asked for from the faculty member
and the University.
5.1.3 Answer Within three (3) days from receipt of the complaint.
The College Dean writes the faculty concerned to respond in writing,
within five (5) working days from receipt of the letter. The written
answer shall also be prepared in three (3) copies to be distributed as
follows: Original: College Dean (1) copy: Faculty member’s file One
(1) copy: Student as complainant.
Respondents who failed to answer the complaint waives his/her
right to be heard.
Upon receipt of the written answer by the respondent, the College
Dean evaluates the complaint and the answer. The College Dean may
find it necessary to ask for clarificatory questions. In this case, the
College Dean shall call the parties to a meeting for this purpose
within three (3) days from receipt of the written answer. Conciliation
or amicable settlement could be arrived at on this stage.
Within three (3) days after the meeting when conciliation or
amicable settlement is not met and after determination that
sufficient facts and evidence exist on which to base a resolution, the
College Dean resolves the case. The resolution shall be in writing
stating the supporting reasons and prepared in three (3) copies to be
distributed as follows: Original: College file One (1) copy: Student
(complainant) One (1) copy: Faculty Member (respondent).

Section 6. Group Grievance
A group of students may raise a grievance. A grievance raised by three (3) or more
students is considered a group grievance. The people involved in a group grievance
must elect an official group representative.
Section 7. Appeal of Case
Appeal to the Ad-Hoc Grievance Board. Party not satisfied with the resolution of the
College Dean may appeal the resolution to the Ad-Hoc Grievance Board, in writing,
within five (5) working days from receipt of the resolution. The appeal shall be taken
in accordance with these procedures:
7.1. The appellant sends a letter to the VPAA requesting that the Board be
convened to hear the grievance complaint.
7.2. Upon receipt of the letter, the VPAA requires the College Dean concerned, in
writing, to immediately forward to the VPAA’s office the complete record of
the case, which includes the original copy of the complaint, the answer, the
resolution, and other documents related to the case, if any.
7.3. Upon receipt of the complete record of the case, the VPAA immediately
convenes the Board for the purpose of hearing the case.
7.4. Before actually deliberating the case, the Board first defines the procedures
it will follow in hearing the case except that:
7.4.1 For the hearing to push through, at least three (3) members of the Ad
Hoc Grievance Board should be present as long as both faculty and
student sectors are represented.
7.4.2 The parties concerned may request the presence of a counsel who
could be, but is not limited to any member of the UA community, to
provide them advice during the grievance proceedings. Said counsels
shall not be allowed to participate during the proceedings.
7.4.3 Hearings shall be continuous and shall not last for more than (6)
working days from the date of the first hearing.
7.4.4 Only evidence (testimonial or documentary) related to the
allegations of the complainant shall be considered during the
hearings.
7.5. The complainant shall have his/her right to retract the formal grievance
before the Board makes its recommendation.
7.6. Within five (5) working days from the date of last hearing, the Board shall
meet to deliberate on the case and to arrive at a recommendation. A majority
of the members of the Board is required to arrive at a recommendation. Any
abstentions shall not be allowed.
7.7. Copies of the recommendation of the Board shall be furnished to all the
parties concerned including the members of the Board. A copy of the final
recommendation is also filed in the 201 file of the respondent.

7.8. The VPAA shall act on the Board’s recommendation within three (3) working
days from receipt. His/ her decision shall be put in writing. Copies of which
shall be distributed as follows: Original: VPAA One (1) copy: Complainant
One (1) copy: Respondent One (1) copy: Each member of the Board One (1)
copy: Dean of Student Affairs and Services one (1) copy.
Section 8. Appeal to the University President
A party not satisfied with the decision of the Vice President for Academic Affairs
(VPAA) may appeal to the President in writing, within five (5) working days from
the receipt of the written decision of the VPAA. If a decision of the VPAA is not
appealed within the period provided, the decision becomes final and immediately
executory unless execution is deferred for meritorious reasons.
Within five (5) working days from receipt of the appeal, the President shall decide
the appeal and shall notify the parties of the decision in writing immediately. The
decision of the University President is final and executory unless the execution is
deferred for meritorious reasons.
Grievance against other Members of the Academic Community
 Complaint of a Student against Another Student
A formal letter of complaint must be presented to the Office of the SAS.
 Complaint of a Student against a Personnel

A formal letter of complaint must be presented to the Human Resource Management
Office.
 Complaint of a Student against a Dean

A formal letter of complaint must be addressed to the VPAA.
 Complaint of a Student against other Administrators

A formal letter of complaint must be addressed to the immediate supervisor.
 Complaint of a Student against the VPAA

A formal letter of complaint must be addressed to the President of the University.
 Complaint of a Student against the University President

A Formal letter of complaint must be addressed to the Chairperson of the Board of
Regents (BOR).
CHAPTER 5. STUDENT AFFAIRS AND SERVICES

Introduction
The Office of Students’ Affairs and Services (OSAS) supervises and coordinates the different
student service offices/departments of the university. As stipulated in CHED Memorandum
Order No. 09 s. 2013. Several offices are directly under this office under the supervision of
the Director of Students’ Affairs and Services. The following offices are under the scope of
responsibility of the Office of Student Affairs and Services: Guidance and Counselling Office,
Office of Students’ Organization and Activities, Student Government, Scholarship/Grants,
Student Assistantship Office, Sports, Recreational, Social and Cultural Services Office,
Student Housing and Residential Services, Food Services Office, Student Award, and Office of
the Dean of Discipline.
Section 1. Goal, Objectives and Organizational Structure
1.1. Goal
Develop disciplined, responsible and highly trained students through the
provision of student centered activities and services in support of academic
instruction intended to facilitate holistic and well rounded student
development for active involvement as future responsible citizens and
leaders.
1.2. Objectives
1.2.1 Provide basic services and programs needed to ensure and promote
the well-being of students.
1.2.2 Provide services and programs designed for the exploration,
enhancement and development of the students’ full potential for
personal development, leadership, and social responsibility through
various institutional and/or student initiated activities.
1.2.3 Provide services and programs, designed to pro-actively respond to
the basic health, food, shelter, and safety concerns of students
including students with special needs and disabilities in school.
1.2.4 Maintain effective and efficient feedback mechanisms.
1.3. Organizational Structure
The organizational structure hopes to provide students a clear
understanding of the flow of leadership, responsibility and communication
concerning student affairs in the university. Figure 2 shows the
organizational structure for OSAS.
1.4. Officials
1.4.1 The Director for Student Affairs and Services (DSAS) reports directly
to the Vice-President for Academic Affairs.
1.4.2 The (DSAS) works in close coordination with the other student
service offices of the University such as the following:
1.4.2.1 Office of the University Registrar;
1.4.2.2 University Library and Resource Center;
1.4.2.3 Student Publication;
1.4.2.4 Internet Service Center;
1.4.2.5 Practicum and on the Job Training Program;
1.4.2.6 Health Services;

1.4.2.7 College Deans, and
1.4.2.8 Directors of the different administrative offices of the
University.
Section 2. Guidance and Counselling

2.1. Goals and Objectives
2.1.1 Assist the students achieve their maximum potential by developing
self-awareness and self-realization.
2.1.2 Make available channels in optimizing students’ capabilities for
achievement.
2.1.3 Assist the students in making satisfactory adjustment in the
University and in reaching responsible decisions in academic,
personal and social areas of their lives.
2.2. Personnel
2.2.1 A Guidance Counselor heads the office.
2.2.2 Each campus of the university is assigned a Guidance Counselor
depending on the student size/student population of the college.
2.3. Services
2.3.1 Individual inventory – serves as the 201 file of the students which
includes records of psychological test taken, counseling visits, and
other pertinent information about the student.
2.3.2 Information and Orientation – provides an updated array of
educational, vocational and personal-social materials, which can be
useful to the students as in the conduct of some orientation,
seminars, workshops or job fair.
2.3.3 Counseling – conducted either individually or in groups on topics
ranging from personal to career concerns.
2.3.4 Placement – serves as link between the students and In-school
Placement Office of the University where students in need of income
are hired as student assistants of the University.
2.3.5 Psychological Testing and Evaluation - given to the students who
may be in need of such and whose evaluation may be an aid or tool in
the helping process.
2.3.6 Referral - cases which are considered beyond the scope of expertise
of the office are referred to more experienced and competent
professionals as part of the helping process.
2.3.7 Follow-up – continuing service to the students that include a follow
up of the progress of the case.

Section 3. Student Organizations/Clubs and Activities
3.1.1 Enhance the growth of students as individuals and members of the
academic community by encouraging the formation of different
student clubs and organizations within the university.
3.1.2 Complement the academic and curricular growth and development
of the students through various student projects and activities such
as sports fests, quiz bee and the like.
3.2. Personnel
3.2.1 Under the supervision of the DSAS, this office is manned by the
Advisers of Student Organizations and the Director of Publications.
3.2.2 The Advisers of the Student Organizations handle the different
accredited student clubs and organizations and the student council.
3.2.3 The Director of Publications monitors and supervises the activities of
the student publication.
3.2.4 The Board of Management for Student organizations (BMSO) handles
the accreditation and evaluation process of student clubs and
organizations. This is composed of the adviser of the student
government, college deans, cultural and sports coordinators and the
DSAS as chairperson.
3.3. Functions of the BMSO
3.3.1 Recognize, review and/or cancel the recognition granted to student
organizations based on pertinent and existing regulations and
guidelines of the University.
3.3.2 Formulate solutions to problems/conflicts that may arise in
connection with the student organizations and other related matters
thereto.
3.3.3 Formulate guidelines and deliberate matters related thereto, in the
granting of awards to deserving student organizations and student
leaders in the annual Search For Outstanding Student organization
and Outstanding Student Leader.

LEGEND: BOARD OF REGENTS
BOR – Board of Regents
VPAA – Vice President for Academic Affairs
VPAD – Vice President for Administration and Finance
VPRECETS – Vice President for Research, Extension and Continuing BOR Secretary
Education and Training Services
SAS – Student Affairs and Services
UDGC – University Discipline and Grievance Committee
HC – Housing Committee
President
BMSO – Board of Management for Student Organizations
FS – Food Services
GC – Guidance and Counseling Office Appeal Committee International Programs
SO – Students’ Organizations
SG – Student Government
S/G – Scholarships/Grants
RSCS – Recreational, Social and Cultural Services External Affairs Information and Publication
SHRS – Student Housing and Residential Services
AS – Ancillary Services
DOD – Dean of Discipline
CSS – Civil Security Services
HS – Health Services VPAA VPAF VPRECETS
Administrative Services
UDGC
NSTP SAS Director Library Registrar CSS HS
HC BMSO
FS GC SO SG S/G RSCS Sports SHRS AS DOD
Colleges
Extension Campuses
Students
Figure 2. Organizational Structure for the Office of Student Affairs and Services.
As per approved BOR Resolution Number 3, Series of 2014.

3.4. Services
3.4.1 Accredits student clubs and organizations every school year.
3.4.2 Monitors the projects and activities of different accredited student
clubs and organizations, and the University Student Government
(USG).
3.4.3 Implements the Rules and Regulations Governing Organized Student
Activities (RRGOSA).
3.4.4 Facilitates meetings/ joint activities/ exchange of ideas among
student organizations.
3.4.5 Endorses student requests for funding (projects, trainings, and
seminars) and use of university facilities.
3.4.6 Approves the posting of promotional materials/advertisements
within the campus.
3.4.7 Recommends university-wide activities geared towards the
wholesome development of the student-mentally, physically,
emotionally, socially, spiritually and morally.
3.5. Definition of Terms
3.5.1 Student Government
The University of Antique Student Government (UASG) is the central
representative body of the University Studentry the officers of which
are elected by general student population, which purpose is to serve
as linkage between the studentry and administration toward mutual
cooperation for development.
3.5.2 Student Organization
 A student organization shall be any approved association of

students by curriculum year, by course or by special interest,
whose officers and members are bona fide students of the
University. Organizations shall be categorized as follows:
 Leadership Groups- teach attributes values, knowledge and

develop leadership skills to work harmonious and reach the
desired goals for the students, administration and the schools
as a whole.
 Department Organizations- undertake activities related to

the course or major field of specialization of the students.
 Religious Organizations- student organization responding to

the spiritual and moral concerns of the students.
 Cultural Organizations- cultivate student’s talents through

choral, drama and dance activities.

 Service Organizations- groups whose objective is service to
community through charity and extension services.
 Interest Groups- provide socialization opportunities to

students to enhance their skills and talents towards sports,
hobbies, and other interests.
3.5.3 Student Publication

This refers to the official organ of the student in each campus.
3.5.4 Curricular Student Activities

This shall apply to all students’ activities such as activity-project field
trip, in-plant visitations, off-campus and on-campus activities,
supervised industrial training and other community based program
which are intended to reinforce classroom learning.
3.5.5 Co-curricular Student Activities
This shall apply to all student activities such as seminars , symposia,
fora, workshops, school publications and leadership development
program etc. Which are designed to complement the student’s
curricular activities.
3.6. Guidelines on the Operation of Student Clubs/Organizations

3.6.1 The different clubs and organizations within the university are
bound by the Rules and Regulations Governing Organized Student
Activities (RRGOSA).
3.6.2 All clubs/organizations must aim to provide activities and programs
important to the development of skills, attitudes and talents that are
useful in self-development and service to the school and community.
3.6.3 A Certificate of Accreditation for the school year is issued to a
student club/organization upon approval of its request for
accreditation. Such certificate is duly signed by the DSAS, the Vice
President for Academic Affairs (VPAA), and the President of the
University which is valid for one school year only and may be
renewed the succeeding school year.
3.6.4 The OSAS shall establish and maintain a registry of all organized
accredited students groups which shall consist among other, update
information on the following:
3.6.4.1 Name of the organization, the date of the filing of the
Constitution and By–Laws and other required documents
as stated in this Rule;
3.6.4.2 Plans/ activities/ projects that the organization plans to
pursue or has already pursued and the status of the
remaining plans, activities and projects; and

3.6.4.3 Any other relevant activity of the organization
3.6.4.4 Any member of the University administration, faculty and
student body shall have access to any information in the
Registry Book, during regular office hours, subject to the
rules and regulations of the University.
3.6.5 The Office of Student Affairs and Services (OSAS) has the right to
abolish any club/organization which is not operating in accordance
with organization’s nor university’s objectives upon the
recommendation of the SAS director.
3.6.6 Every student is encouraged to belong to at least one but not more
than three clubs/organizations.
3.6.7 A student may hold a major position in one organization only.

3.6.8 The OSAS must be informed of the major activities of the
club/organization such as convocations, assembly, or seminars at
least one week before the holding of such activities for approval. It is
further requested that a copy of a program should be submitted for
documentation.
3.6.9 Field trips or educational tour must be included in the curriculum or
syllabus and approved by proper authorities. Permits should be
signed by the parents/guardians and approved by the university
president. All other conditions governing the conduct of the fieldtrip
should be governed by CMO No. 17 s. 2012.
3.6.10 Regular meetings shall be held after class hours. In cases where
special meetings or activity may hamper academic classes, permits
should be made and approved by the authorities concerned and
disseminated to all instructors and/or professors.
3.6.11 Accomplishment reports should be submitted at the end of the
academic year which may include data about:
3.6.11.1 Activities and programs conducted/sponsored
3.6.11.2 Projects undertaken
3.6.11.3 Services extended to:
1. Fellow members
2. University
3. Community
3.6.11.4 Financial statement of funds generated and expenses
incurred
3.6.11.5 Problems encountered

3.6.11.6 Recommendations

3.6.12 Recognized organizations may request authorization to sponsor
academic, cultural, athletic, and social activities and may avail
themselves of campus facilities upon the approval of the Director for
Physical Plant and Maintenance (PPMS).
3.6.13 Any recognized student organizations, which violate its statement or
purpose/constitution or fails to comply with the policies of the
university is liable to the revocation of recognition.
3.6.14 Constitution and By- Laws
The student club/organization shall have a Constitution and By-
Laws drafted, ratified and approved by the members. No such
student organization shall be allowed to function in the University
without prior recognition/accreditation as required.
3.7. Operations of Student Organizations

3.7.1 Accreditation
This is procedural aspect in operationalizing any organized student
group in the University campus, which provides autonomy to the
respective student groups to establish identity by applying for the
grant of authority to operate as an organized group.
3.7.2 Requirements for Pre-Accreditation
Before the end of the current school year, the Office of Student Affairs
will announce the start of the pre-accreditation procedures for the
coming school year. This measure is designed to give the different
clubs/organization an edge in the recruitment of their members for
the coming school year. A Certificate of Pre-Accreditation awarded to
the student club/organization will serve as its passport in the
recruitment of its members.
Any group of 25 students may apply for pre-accreditation, provided
that the following requirements are submitted to the Office of
Student Affairs and Services in duplicate, 2 weeks before the formal
closing of classes in a school year.
3.7.2.1 Letter of application for pre –accreditation. This letter
should be addressed to the Office/Dean of Student
Affairs.
3.7.2.2 List of ad-hoc officers of the club/organization with their
corresponding specimen signatures, course and ID
pictures (no graduating students).
3.7.2.3 List of members of the student club/organization with
their corresponding specimen signatures and courses (no
graduating student for the current school year is to be
listed members of the club/organization).
3.7.2.4 Constitution and By-Laws of the club/organization.

3.7.2.5 Plans/ Activities/Projects with tentative schedule, venue
and budgetary requirements.
3.7.3 Application for Pre – Accreditation of Existing Student
Clubs/Organizations.
Any student club/organization that has been accredited and wishes
to renew its contract of accreditation for the coming school year may
do so, provided that the student club/organization will submit the
necessary requirement for pre-accreditation two weeks before the
end of the school year.
The following are requirements:
3.7.3.1 Letter of request for pre – accreditation addressed to the
Director of Student Affairs.
3.7.3.2 List of ad – hoc officers and member with their
corresponding pictures, specimen signatures and courses
(no graduating students)
3.7.3.3 Financial and Accomplishment Reports
3.7.3.4 Calendar of Activities
3.7.3.5 Action Plan
3.7.4 Recruitment Week
The Office of Student Affairs will, at the start of the school year,
announces the first official week of classes as the Recruitment Week
for the various student clubs and organizations that have
successfully met their requirements set forth in the pre –
accreditation process.
3.7.5 Faculty Adviser
The student organization has the privilege of choosing its own faculty
adviser except for student publication. In the case of UASG and FLP,
advisers shall be chosen by its members and confirmed by the
university president. The faculty adviser must be a regular employee
of the University at the time of his/her acceptance of the
responsibility and shall be under the supervision of the Director of
Student Affairs. Advisorship shall be valid for one year (1) only
renewable every year except for the UASG and FLP Adviser whose
term of office shall be two (2) years, without prejudice to re-
designation for another term which shall in no case be more than
two (2) years.
3.7.6 Recommendation for Probationary Status

The office of Student Affairs may recommend the probationary status
of operation of certain student organization who has applied for
accreditation based on the following grounds:
3.7.6.1 Non –completion of the requirements

3.7.6.2 Constitution and By – Laws needs to be reviewed further
by the accreditation Committee; and, failure of the
student organization to accomplish at least 50% of its
plans, activities, and projects during the previous year of
its operation/accreditation.
3.7.6.3 Any student club/organization that has been
recommended for probationary status will be placed on
probationary for one semester. During the course of the
probationary status, the student club/organization will
not be allowed to request for budgetary assistance from
the Student Trust Fund. The over-all performance of the
student club/organization for one semester will be the
determining factor in the lifting of the probationary
status.
3.7.7 Appeals on Accreditation
An appeal to the decision of the Director of Student Affairs shall be
made within 36 hours from the time the decision is made known to
the groups concerned. All appeals shall be taken up with the Vice
President for Academic Affairs. Further appeal may be made to the
President of the University whose decision shall be final.
3.7.8 Channel of Communication
All matters pertaining to the operation of the organized student
activities shall be coursed through the University Student
Government and the Office of Student Affairs. The Director of Student
Affairs will then direct matter to the Vice President for Academic
Affairs then finally to the University President.
3.7.9 Procedure for the Approval of Student Activities/Projects

All accredited organizations, whenever wishing to pursue an
activity/project should express their intention to do so in writing,
should submit a list of the projects/activities to the Office of Student
Affairs. The office shall prepare a semestral calendar of student
activities, based on the list submitted by the accredited student
organizations. This calendar will include the date, time and venue,
and the required budget of the project/activity, and will be
forwarded to the Vice President for Academic Affairs for
recommendation to the University President, who will approve the
calendar. No accredited student club/organization can carry out or
implement a project if it is not included in the Calendar of Student
Activities as prepared by the Office of Student Affairs except for those
activities that are deemed necessary.
3.7.10 Report of Activities

The officers of the accredited student organizations, through their
respective presidents, shall render a report to the Director of Student
Affairs, ten days before the end of the semester. The report shall
include the financial statement and evaluation of the activities
undertaken during the semester. The officers shall likewise render
an annual report at the end of the school year.
3.7.11 Issuance of Certificate of Clearance
3.7.11.1 Whether the dissolution of the organization is deliberate
and voluntary or otherwise, it shall be the right of the
OSAS to require officers of such organization to secure a
clearance from money and property responsibilities from
the University authorities concerned, through the Office
of Student Affairs, as may be called for under existing
University rules.
3.7.11.2 The accredited student organization, upon reaching the
end of the school year and after submitting its
accomplishment and financial reports, will be issued a
clearance by the Office of Student Affairs. Such
certification will be needed should the organization apply
for re- accreditation the following year.
3.7.11.3 Graduating officers of the accredited student organization
will not be issued the University clearance if the required
reports have not yet been submitted to the Office of
Student Affairs.
3.7.12 Funds of Organizations
3.7.12.1 Primary Source
The primary source for the student government is the
UASG Fee, FLP from FLP Fee and the student publication,
the School Organ Fee paid upon enrolment by every
student in the University. The said amount is the same for
all courses except for students in the special programs
who are not obliged to pay. The amount collected from
the students shall be under a Trust Fund specifically for
the purpose of financing the activities of the students,
duly approved by the University officials.
3.7.12.2 Other Sources
Any approved organization of students may derive its
funding from:
 Membership Dues
As may be provided for in the Constitution and

By- Laws, the accredited student clubs and
organizations may collect a reasonable annual
membership fee from its members, provided,
however, that payments made for the purpose are
duly receipted by the Treasurer of the
organization, and provided, however, that all such
payments and voluntary contributions of the

members, shall be likewise accounted for in
accordance with the provisions of the University’s
rule and regulations appertaining thereto.
 Solicitations
These refer to monies collected from

advertisements, sales of tickets, or similar fund
raising activities. Such solicitations shall duly
approved by the Director of Student Affairs, the
Faculty Adviser, and the President and Treasurer
of the student government and the college
authorities concerned. All such solicitations shall
be duly receipted by the soliciting student
government or student organization.
3.7.13 Management of the Student Trust Fund

The Student Trust Fund shall be managed by the student government
through the officers of the University Student Government and the
editorial board of the student publication. In the case of other
organization, funds shall be managed by the officers.
3.7.13.1 Collection
The student government trust fund known as the UASG
fee and the school paper fee shall be collected by the
cashier during the enrolment period.
3.7.13.2 Allocation
The expense for student activities is based on the UASG
fee paid by every student are shall be spent to finance the
projects/activities of the student government and /or
student organizations as determined by the governing
board of students and duly approved by the Director of
Student Affairs and Services and higher authorities. The
School Paper fee paid by the students shall be spent to
finance the official student newspaper.
3.7.13.3 Budget Hearing
A budget hearing will be conducted by the student
government, and the student publication and other
organization to determine the percentage of budgetary
allocations for the entire school year.
3.7.13.4 Withdrawal from the Trust Fund

When in need of finances from the Student Trust Fund,
the student government and the accredited student
clubs/organizations can request for such provided that
the request for the financial assistance has been
previously approved and allocated in the Budget Hearing.
Withdrawal from the trust fund shall be supported by a
resolution.
3.7.13.5 Book of Accounts
A Book of Accounts shall be maintained by the student
government, student publication and other student
organizations which shall indicate all collections and
disbursements of the organizations. All collections and
disbursement shall be supported by receipts.
3.7.13.6 Audit and Report
The student government and each student organization
shall submit a copy of its financial statement and a report
of collections and disbursements of funds on or before
March 30 of academic year. Such financial statements
may be prepared by the Treasurer of the student
government or organization duly approved by the
President of student or organization. The Director of
Student Affairs and Services, may cause for the audit of
the financial report and status of the student government
and student organization by a competent person
employed by the school, at least once a year, and to take
such actions as may be appropriate under the University
rules, whenever there is a misappropriation or
defalcation of the funds of the student government or
organization.
3.8. Student Publication
3.8.1 General Policies

3.8.1.1 Each college/campus shall have only one (1) official
publication.
3.8.1.2 The Office of Student Publication is headed by the
Director for Information and Publication who provides
administrative and technical support to the different
official student newspapers of the university. Working in
accordance with the issued guidelines of campus/student
journalism, this Office updates student journalists on the
current trends in newspaper writing by recommending to
the student body and the university administration the
attendance of student delegates to different symposia,
seminars and lectures of the same nature. It also assists
current staffers in the screening of interested students
wishing to take an active part in the university student
publication.
3.8.1.3 A yearly competitive examination is conducted to
determine the members of the editorial board of the
student publications. The university president through
the Director for Student Affairs creates the selection
board/committee whose members shall include a faculty
member of the editorial board of the student publication.
3.8.1.4 The University publication obtains its finances from the
student population through the student publication fee-
the amount of which is fixed and determined by the
Board of Regents. The college/department publications
are taken from the trust fund of the college/department
as approved by the BOR.
3.8.1.5 Republic Act 7079 also known as the Campus Journalism
Act and the Rules and Regulations Governing organized
Student Activities serve as the basic guidelines of the
student publications.
3.8.2 Nature of Publication

The University may allow the publication of journals, magazines and
other periodicals by the students subject to the approval by the
University President. All such publications shall be under the general
supervision of the Director for Publication and Information with the
assistance of the Dean/s of the College/s concerned, the designated
adviser and shall reflect the goals and objectives of the University.
3.8.3 Selection of the Staffers
A screening and Selection Panel shall be created by the University
President through the Director of Publication and Information to
select the senior staff (section editors) and other staff members.
The following criteria are used to select the new staff, namely;
examinations, relevant previous experiences, work ethics and value
of the candidate applicant. The same criteria will be used to
designate the old staff to positions with due consideration to their
performance rating in the previous semester/s.
Point weight is by percentage which is as follows:

Written Examination 40%
Oral Examination (personal interview) 30%
Relevant Previous Experience 20%

(and/ or performance rating)
Work Ethics and Values 10%
___________
Total 100%

The following criteria for the oral examination will be used to select
the student applicants, namely:
Fluency of Verbal Expression - 10%

Values/Judgment Analysis - 15%
Personal Traits - 5%
3.8.4 Appointment of the Editorial Board

A work contract is issued to the ranking students in the form of an
appointment paper which states the specification of functions of the
position in the Editorial Board including tuition, scholarship,
honorarium and other benefits which are given to all staff members.
The appointment paper is issued to the student by the Director of
Student Affairs as approved by the Vice President for Academic
Affairs and duly signed by the student “in conforme” of the
conditions stated in the appointment paper.
3.8.5 The Head for Publication
As per R.A. 7079, the role of the Head for Publication is limited to one
of technical guidance.
3.8.6 Discipline of Erring Students
Members of the staff of the school publication shall strictly adhere to
the Code of Ethics for Student Journalists as spelled out clearly in the
ANPE Code of Ethics for Student Journalists (Association Nacional de
Pransa Estudiantial of Mexico), which subscribes to truth, respect,
integrity, social service, freedom, common will, dignity and
solidarity. Wilful and deliberate commissions of acts which are
offensively personal, which may forment dissension among students
or between students and faculty shall be dealt with corresponding
punishments as specified in the rules of Student Discipline.
3.9. Student Government
3.9.1 General Policies

3.9.1.1 The student government of the University shall be
officially called University of Antique Student
Government (UASG).
3.9.1.2 The University of Antique Student Government shall be
governed by its own Constitution and By Laws (CBL).
3.9.1.3 It shall exist to serve as the link and bridge between the
University administration and the student population;
thus it functions for the betterment of the student
population of the University.
3.9.1.4 Election of officers of UASG is on the other hand,
governed by the Student Election Code which is
implemented and carried out by an independent student

body, the Commission on Student elections. The
Commission on Student Elections is tasked to oversee the
orderly conduct of student elections and to religiously
carry out the rules, regulations and guidelines specified in
the Election Code.
3.9.1.5 All members of UASG shall finance the projects and
activities of the student government through the UASG
Fee –the amount of which is fixed and determined by the
board of Regents. Accounting and auditing procedures of
finances is indicated in its Constitution and By-laws and
the Rules and Regulations Governing Organized Student
Activities.
3.9.2 Federation of Student Government
3.9.2.1 All UA Student Governments of the different campuses of
the university system shall confederate and shall form
the federation of the University Student Government.
3.9.2.2 The Federation shall be governed by it CBL.

3.9.2.3 The president of the federation shall sit as the Student
Regent in the Board of Regents of the University.
3.9.2.4 This federation shall exist to serve the purpose of
unifying all efforts of the university system student
governments in addressing the needs of the student
population of the University through a representation in
the University Board of Regents.
3.9.3 Operations of the Student Government
The University Student Government is the highest governing body of
students. This body is created for the purpose of serving as a link
between the administration, the faculty and the students.
3.9.3.1 Membership
The membership to the student government shall be
limited to the bona fide students of the University. Every
student officially enrolled in the University automatically
becomes a member of the student government.
3.9.3.2 Constitution and By-Laws
The student government shall have a Constitution and
By- Laws drafted and ratified by the members which shall
be approved by the University President. This will guide
the operation of the student government, through its set
of duly elected officers of the University Student
Government. No student government is allowed to
function in the University without prior approval of the
Constitution as required by these Rules and Regulations.

3.9.3.3 Election of Officers
The officers of the student government, as provided for in
the Constitution and By-Laws, shall be elected by the
members thereof, and provided that every election of
officers of the student government shall be under the
Commission on Student Elections provided further, that
such Commission on Elections has satisfactorily met the
criteria in selecting the members of the commission and
is operating according to and as provided for in the
Constitution and By-Laws of the Student Government.
3.9.3.4 Criteria in Selecting Candidates to the University
Student Government
Any student who wishes to run for any position in the
University Student Election must have the following
qualifications:
 He/she must be a bona fide student of the

University who carries a minimum load of 18
units for the day student and 14 units for the
evening student, during the time of his/her filing
of candidacy to the University Student
Government.
 He/she must have a residence of at least one (1)

year in the University (as attested by the
University Registrar).
 He/she must be physically and mentally fit and of

good moral character as certified by the
University physician and the class/faculty
adviser.
 He/ she must have an average of at least 2.0 or its

equivalent in all his/her subjects and must not
have failing grades.
 He/ she is not a member of any unaccredited

student group/organization.
 He/she must not have pending criminal case

and/or criminal conviction.
 He/she must have been chosen by a majority of

the students of his/her clubs/department
organization or class where he/she is a member.
 He / she must resign in any elected position in

any accredited student organization he/ she
represents.

3.9.3.5 Channel of Communications
All activities to be pursued/ sponsored by the University
Student Government, Department Organizations will
have to be coursed through the Office of Student Affairs
and Services, the Vice President for Academic Affairs and
finally to the President of the University.
3.9.3.6 Report of Activities
The officers of the University Student Government and
the different department organizations are vested with
the responsibility of reporting to the student body their
accomplishments for the school year that they had been
elected to their posts. Likewise, they are required to
report to the student body their financial standing with
regard to the use of Student Trust Fund, one month
before the end of the school year through a general
assembly.
3.9.3.7 Accomplishment Report

The University Student Government and the different
department organizations are required to submit to the
office of the Student Affairs an accomplishment report
which will be posted on bulletin board for the
information of the entire student body.
3.9.3.8 Financial Report
A financial report is likewise required from the University
Student Government and the department organizations.
This will have be reported by the Student Government
Treasurer, audited by the Student Government Auditor
and noted by the Student Government President. This
same financial report will have to be posted on University
bulletin boards for the information of the entire student
body.
3.9.3.9 Deadline for Submission of Reports
The University Student Government and the department
organizations are required to submit the reports a month
before the end of the school year.
3.9.3.10 Certificate of Clearance
An officer of the University Student Government or the
department organizations, graduating or non –
graduating, will not be granted a Certificate of Clearance
by the Office of the Student Affairs if the accomplishment
and financial reports have not yet been duly submitted a
month before the end of the school year.

All students must have their clearance signed by the
UASG before they shall be cleared by the OSAS.
3.9.3.11 Financial Accountability
Only the President, Treasurer and Auditor of the student
government, club or organization will be held liable to the
University administration and student body with regard
to the required financial report to be submitted one
month before the end of the school year. In the same
manner, all other persons who are proven to be directly
involved in the handling of the finances of the student
government, club, and organizations are also to be held
liable. No Certificate of Clearance will be issued to the
accountable officers and persons unless the required
report has been duly submitted.
Section 4. Scholarship and Financial Assistance
4.1.1 To assist students who generally belong to the “poor but deserving”
group to find ways and means of financial support (through
scholarships and grants) for educational purposes.
4.1.2 To provide assistance to students who are wishing to apply for a
student financial loan.
4.1.3 To scout for possible scholarship grantors (private grantors) to
deserving students.
4.2. Personnel
The Scholarship and Grants coordinator reports directly to the Director of
Student Affairs and Services.
4.3. Services
4.3.1 Takes charge of the different scholarship and educational grants
offered to students either by the University, the national government
or by any interested individual, group or persons or private
company.
4.3.2 Disseminates information on possible scholarship slots.
4.3.3 Prepares and implements the Memorandum of Agreement between
the grantor and the university.
4.3.4 Conducts the screening of interested students wishing to avail of the
scholarship grants.
4.3.5 Undertakes the processing of scholarship papers of the students.
4.3.6 Takes charge of the Student Scholarship Program and Student
Financial Assistantship Program of the University.
4.4. Scholarship and Educational Grants of the University

4.4.1 Institutionally – Funded Scholarships/Grants
4.4.1.1 Entrance Scholarship is availed of Valedictorians and
Salutatorians from public and private high school. They
are entitled to full and 50% free tuition fees, respectively
for one school year.
4.4.1.2 Academic Scholarship is enjoyed by any undergraduate
student who obtains at the end of the semester an
average grade of 1.45 or better(full scholarship) and
1.46-1.60 (half scholarship)with no grade lower than 2.0
in any subject.
4.4.1.3 The University of Antique Student Government President
in all campuses enjoys free tuition during his term of two
semesters. He/she must be duly elected by the student
body. In case the elected president is currently enjoying
other scholarship, he/she shall be entitled to convert
such privilege in cash form.
4.4.1.4 The Editor–In-Chief of the University Paper in all
campuses of the University of Antique enjoys free tuition
for regular load and the Editor-in-Chief enjoys free
tuition for regular load each semester.
4.4.1.5 The University of Antique FLP President in all campuses
enjoys free tuition during his term of two semesters.
He/she must be duly elected by the FLP student body. In
case the elected president is currently enjoying other
scholarship, he/she entitled to convert such privilege in
cash form.
4.4.1.6 National and regional SCUAA players and athletes
(individual or team) and cultural participants who won
gold during the competition shall enjoy 100% free
tuition; silver shall avail 75% free tuition; bronze shall
avail of 50% free tuition for a regular load each semester
for one (1) year.
4.4.1.7 The same privileges shall be enjoyed by University
Chorale/Band/Drum and Bugle Corps.
4.4.1.8 A student shall only enjoy one scholarship grant at a time.
4.4.1.9 Institutionally Funded/Grants/Scholarship shall only be
enjoyed by the scholar within the specified years as
provided for in the curriculum of his/her chosen course.
4.4.2 Grants as per Board Resolution (Children of Faculty and Staff)
4.4.3 Privately Funded Scholarships/Grants

4.4.3.1 2G-PLDT-Smart Scholarship
4.4.3.2 SEEDS-Jollibee Food Corporation Scholarship Program

4.4.4 Government –Funded Scholarships/Grants
4.4.4.1 One Town one Scholar (OTOS) Scholarship
4.4.4.2 Barangay Scholarship*

4.4.4.3 Department of Science and Technology Scholarship
4.4.4.4 LGU- Belison Scholarship
4.4.4.5 LGU-Sibalom Scholarship
4.4.4.6 DND – CHED- PASUC Scholarship

4.4.4.7 Expanded Student Grant Program for Poverty Alleviation
(ESGP-PA)
4.4.4.8 Students Financial Assistance Program (StuFAPs)
4.4.5 Scholarship Application Procedures (For Institutionally
Funded)
 Fill up the application forms available at the OSAS.
 Present the following together with the duly accomplished

application form:
4.4.6 Entrance:
 Photocopy of High School Report Card
 Photocopy of Birth Certificate
 Photocopy of Good Moral Character
 Certification from the Principal certifies that you graduated as

Valedictorian/Salutatorian and
 2 pcs. of 2 x 2 ID picture
4.4.7 Academic:
 Complete class cards of the previous semester (for the

computation of the GWA).
 Photocopy of present Registration Form
 2 pcs. of 2x2 ID picture and
 Photocopy of Registration Form (RF) of current semester
 For SCUAA players or athletes Scholarship/FLP/UASG

Presidential scholarship/ PRISM Editor in Chief/Drum/Lyre
& Bugle Corps Scholarship/Board Resolution Scholarship
o 2 pcs. of 2x2 ID picture

o Photocopy of the Registration Form (RF) of current
semester

4.5. Student Assistantship Program
4.5.1 This program is designed to train students in the different facets of
the work place and at the same time expose them to first –hand
experiences which can help broaden interpersonal relationships.
4.5.2 Any bona fide student of the University who has stayed in the
University for at least one school year and whose schedule of classes
allows for four hours of free time per day. Furthermore the applicant
must not be a child of a faculty of the university and is not a recipient
of any grant/scholarship.
4.5.3 The University compensates the services rendered by the student on
a fixed rate determined by the Board of Regents.
4.6. Student Assistantship Application Procedure

4.6.1 The student will write a letter of application addressed to the unit
head where he/she wish to apply.
4.6.2 University and unit heads will recommend to the Director of Student
Affairs and Services the student who is in need of financial
assistance, not enjoying any scholarship/grant nor dependent of UA
personnel/staff, and deserving and promising to work as student
assistant.
4.6.3 The SAS Director and Vice President for Administration and Finance
(VPAF) approved the application after presentation of the following
requirements:
 Duly accomplished information sheet signed by the Guidance

Counselor
 Duly accomplished report of ratings (previous semester); and
 2 copies of registration form (RF) for the current semester

certified “true copy” by the College Dean or University
Registrar.
 The SAS Director approves the assignment and designation of

the student assistant.
 The OSAS staff in-charge in student assistantship prepares

the Student Assistantship Contract for the OSAS Director
approval.
4.7. Student Financial Loan Program

4.7.1 Students may apply for a Student Loan. The Loan may be used for
payment of school fees, uniform, projects and other emergencies.
4.7.2 The loan with a minimum interest of 1.5 % per month is payable
either in full or by instalment and should be settled before the final
exam during the semester when the student obtained the loan.

4.7.3 A student needs a guarantor from the faculty or administrative staff
with permanent status and his/her parent or guardian before the
loan be granted.
4.7.4 The loan is only available on a first –come first serve basis with
preference for students from low – income families, as there is only a
limited number of students who can be served for this purpose.
Implementing guidelines should be formulated by the OSAS Director.
4.7.5 Student enjoying any form of scholarship shall not be allowed to
apply of loan.
Section 5. Student Housing and Residential Services
5.1.1 To assist the students in their adjustment to college life by providing
them maximum opportunities to interact with their fellow students
and by putting them close to the school building and libraries.
5.1.2 To provide and manage activities and services to inculcate habits,
attitudes, values of healthful living, efficient home management, good
social relationship and responsiveness among students.
5.1.3 To ensure that students in dormitories within and outside of the
vicinity of the university are residing in safe and sanitary housing
conditions.
5.2. Personnel
The dormitory manager heads the housing services and reports directly to
the Director of Student Affairs and Services.
5.3. Services
5.3.1 Operates dormitories for students wishing to be housed within the
campus in the duration of their stay in the university.
5.3.2 Gives priority to freshmen and students from more distant homes,
coming from low – income brackets and those who apply earlier.
5.3.3 Provides a list of accredited boarding houses and dormitories within
the vicinity of the university. This list is made available to parents
and students during the opening of classes.
5.3.4 Sets out guidelines to boarding houses and dormitories willing to be
included in the official roster of accredited residence quarters.
Accreditation is made on a yearly basis and requirements are
submitted to the OSAS for evaluation.
5.3.5 Conducts an ocular inspection of the applying dormitory/residence
hall for verification purposes.
5.4. Housing Committee
Accreditation of boarding houses shall be the responsibility of the housing
committee. The committee shall also formulate guidelines and criteria to

accredit the boarding houses. The committee shall compose of the
university guidance counselors, university nurse, health director, civil
security services director, SAS director, and PPMS director, PTCA president
or representative and UASG adviser, UASG President.
5.5. Fees
Board and lodging fees in dormitories are determined by the university
administration as per approval of the board of regents.
5.6. Dormitory Rules and Regulations

The following are the Policies of the Dormitory:
1. Bring all necessary personal belonging in staying in the dormitory.
2. Drunkards, addicts and smokers are not allowed in the dormitory.
3. All dormitory occupants are responsible for keeping their bedrooms,
comfort rooms bathrooms and surroundings clean all the time.
4. Stealing/getting/using things of others without permission are
prohibited.
5. Take off shoes in going inside the room. Leave slippers outside in
place. Use separate slippers inside the outside of the dormitory.
6. Avoid loud conversations and nonsense arguments all the time.
7. Damaged or lost properties of the dormitory should be repaired or
replaced.
8. Bringing of friends and classmates during vacant periods, lunchtime
or overnight stay in the dormitory is strictly prohibited. OBSERVE
PRIVACY.
9. Be in the dorm at exactly 9:00 p.m. No staying late at night outside
the dormitory. OBSERVE CURFEW.
10. Put off the lights if not needed. All lights in bedrooms will be put off
at 9p.m. and 11p.m in other parts of the dormitory CONSERVE
ENERGY.
11. Observe silence at 12:00 noon for rest time and 8:00-11 p.m. for
study time.
12. Sleeping in the room of other boarders is NOT allowed.
13. Watching TV at early morning to 11:00a.m. is strictly prohibited. TV
viewing is only 12:00 noon – 1:00p.m. and 6:00p.m. – 8:00p.m.
14. Treat your co-boarders as sisters. Be considerate and forgiving. Any
misunderstanding occurs, settle them immediately or else report to
the matron/management for settlement.

5.7. Offenses, Disciplinary Actions and Sanctions
The following are offenses that may be committed by the recipients of the
University Dormitory with the corresponding disciplinary actions and
sanctions are implanted, and should be widely disseminated for the guidance
of all occupants.
Offense Classification Disciplinary Actions/

Sanctions
Using the property of co- Minor Offense Verbal reprimand

boarders without
permission.
Stealing or attempting to Major Offense 1st Offense: verbal

steal money or property reprimand
of co-boarders.
2nd Offense: expulsion in
dormitory
Deliberately destroying Major Offense Payment of the damaged

dormitory facilities, such properties.
as door knobs, glass
window, etc.
Violation of curfew Minor Offense 1st Offense: verbal

reprimand
2nd Offense: Written

warning, copy furnished the
parents/guardian
3rd Offense: Letter of

Explanation and promissory
note, noted by the
parents/guardian.
4th Offense: Expulsion in the

dormitory.
Bringing friends, Minor Offense Verbal reprimand

classmates or outsiders
inside the
dormitory/dorm.
Sleeping in the room of Minor Offense Verbal reprimand

other than his/her own.
Entering in the dormitory Major Offense 1st Offense: Written warning,

in a drunken state. copy and furnished the
parent/guardian

Habitual disregard or Major Offense Expulsion in the dormitory
repeated wilful violation
of established Dormitory
policies, or fourth
commission of a minor
offense.
Section 6. Ancillary Services

6.1.1 To provide assistance in other student – related concerns such as the
identification cards, insurance and others.
6.1.2 To ensure the smooth flow of procedures for the different services
offered by the office.
6.2. Personnel
6.2.1 The head for Ancillary Services reports directly to the Director of
6.3. Services
6.3.1 Student Identification Card
6.3.1.1 Application for a University I.D.
 Present the current registration form.
 Fill up the application form (Personal Data Sheet) and pay the
I.D. fee.
 Proceed to the I.D. Room for picture taking
 Come back on the date specified to claim the processed I.D.

6.3.2 Validation of I.D.
 All students who are officially enrolled for the semester are
required to have their I.D. cards validated for the current
semester. They must report to the office of Ancillary Services
for validation stickers.
 No student will be allowed to entry to the University

premises without the validation sticker even when the
student has officially paid his/her school fees.
6.3.2.1 Replacement of Lost I.D.
 Rules and Regulation pertaining to the proper use of the

University I.D. is set forth by the University and student
offenders are to be treated accordingly as per Student Code
of Conduct and Discipline (Refer to Chapter 3).
 In case of lost I.D, the student shall secure certification from

OSAS that he/she lost the I.D

 The said certification shall be shown to the guard on duty
until a replacement I.D will be available on the date specified
in the certification.
6.3.3 Student Group Insurance
The University makes available to students a Student Group
Insurance (SGI) Package. All students are encouraged to avail of the
SGI Package. However, those who are (a) officially enrolled in the
National Service Training Program (NSTP) and, b) Supervised
Industrial Training Program (SIT) or On-the-Job-Training Program
(OJT) or Off Campus Student Teaching, (c) those who will go on
field/educational trips and related activities are required to get an
SGI.
6.3.3.1 Application
 Present the current registration form
 Pay the required amount for the insurance
 Sign in the logbook for insured students and claim insurance

certificate.
6.3.3.2 Claiming Insurance Benefits
 Present the registration stamped with “STUDENT GROUP

INSURANCE” or present the Insurance Certificate to the
Office of Student Affairs and Services.
 Accomplish the claim forms and any other documents which

may be required.
 Present the accomplished forms and the requirements. The

claimant will be contacted when a check is already available.
 Processing of papers will depend on the availability of the

required documents. It is advisable that official receipts of
expenses incurred during the medication and /or
hospitalization period be kept intact.
6.3.4 Student Mails/Emails
6.3.4.1 Students can have their mails addressed to the university
especially if the letters are official in nature.
6.3.4.2 Mails can be claimed from the Office of Student Affairs
and Services during office hours provided that the
student presents his/her I.D. card.
6.3.4.3 It is recommended that mails be addressed in the proper
way as in the example below:
Ms. MA. CRISTINA CRUZ
College of Technology
University of Antique

Mayor Santiago A. Lotilla St., Sibalom, Antique
* The office shall facilitate the mails from students to the postal
office.
6.3.5 School Uniform
6.3.5.1 The University may prescribe or sell uniform at
reasonable price.(Please refer to Appendix __ for the
illustration of the prescribed uniform)
6.3.5.2 Contact the Office of Business Operations and Ancillary
Services (BOAS)
Prof. Marievic B. Adarga

Director, BOAS
09164580555
Section 7. Foreign/International Students

7.1.1 To extend assistance to foreign students for them to avoid potential
problems during their stay in the university.
7.1.2 To extend assistance in the procurement of the permits, student visa
and extension of stay.
7.1.3 To provide opportunities for growth and development in their new
found home – the University.
7.2. Personnel
The Head of the Office of International Students reports directly to the
Director of Student Affairs and Services.
7.3. Services
7.3.1 Orients foreign students on the rules and regulations of the
University.
7.3.2 Provides for housing (when applicable)
7.3.3 Assist in the processing of papers (visas, study permits, extension,
etc.)
7.3.4 Conducts guidance and counseling for better adjustment (whenever
necessary.
Section 8. Career And Placement Services
8.1. Goals and objectives
8.1.1 To provide employment counselling to graduating students
8.1.2 To make available to students information on career pathing.

8.1.3 To mold students to become more disciplined and responsible future
citizens of the work/labor force through values development
activities and other related pre-employment activities.
8.2. Personnel
8.2.1 The Head of the Career development and Employment Services
reports directly to the Director of Student Affairs and Services.
8.2.2 The Head of this Office works in close coordination with the
coordinator of the Industrial Relations/On-the-Job-Training program
or other similar program of the University.
8.3. Services
8.3.1 Assists students in their career discovery
8.3.2 Conducts career counselling/advising
8.3.3 Facilitates/scouts opportunities for job placement

8.3.4 Conducts job fairs
8.3.5 Provides internet links
8.3.6 Initiates programs and training (career orientation)

Section 9. Sports, Recreational, Social and Cultural Services
9.1.1 To systematize and enrich the university’s cultural and artistic
engagements and initiatives in local, national, and international
arena.
9.1.2 To provide an avenue for the students’ holistic development through
initiatives which are designed for the wise use of leisure time.
9.1.3 To assist in the development of members’ self-confidence,
sportsmanship, and social and cultural growth of students.
9.1.4 To foster teamwork in creating a work culture that values
coordination among the personnel, students and other stakeholders.
9.2. Personnel
9.2.1 The Coordinator for Sports reports directly to the Director for
9.2.2 The Coordinator for RSCS reports directly to the Director for Student
Affairs and Services.
9.2.3 The trainers for cultural groups and coaches for sports team closely
works with the Coordinator for RSCS and Sports respectively.
9.3. Services
9.3.1 Plans and conduct recreational/sports activities and projects.

9.3.2 Manages and offers sports/cultural facilities such as museums,
galleries, auditoriums, theater and dance studios, multi-purpose
halls/AVRs among others.
9.3.3 Coordinates social and cultural presentations on and off the campus.
9.3.4 Organizes performing arts groups and sports teams.
9.3.5 Updates, monitors and or increases the number of linkages and
external partners in promoting cultural thrusts and advocacies.
9.3.6 Designs and or provides the students/members the exposure trips
and visits to different socio-cultural thrusts and advocacies.
9.3.7 Sends cultural groups to various seminars, trainings, workshops and
fora to further discover, sharpen and hone their talents and skills.
9.4. General Rules and Guidelines for Selection of the Members of Cultural
Groups:
9.4.1 An applicant must be a bonafide undergraduate student of the
University of Antique;
9.4.2 Age is not an issue as long as s/he is capable of performing his/her
role/s as member;
9.4.3 S/he must pass an intensive interview and series of audition
conducted by the screening committee;
9.4.4 S/he must be willing to spare his/her time for regular schedule of
practice as determined by the organization and services as
requested and if needed;
9.4.5 S/he must possess a pleasing personality;
9.4.6 S/he must be physically, emotionally, socially, mentally and
spiritually fit to go within the schedules and overcome pressures and
demands of the organization; and
9.4.7 S/he must secure his/her Parent’s Consent to join the organization.
9.5. Criteria and Requirements for the Scholarship Assistance granted for
the Selected Members of UA-DLBC & UA-CHORALE.
9.5.1 Criteria:
1. A student must be recognized or accredited members of the UA-
DLBC/UA-CHORALE.
2. The grantee must be in the second year level or higher of his/her
college/high school years provided s/he has no Practicum
subject enrolled;
3. S/he must have a pleasing personality;
4. S/he must have a certificate of good moral character from the
College Dean/Principal;

5. S/he must be able to attend a regular schedule of practice as
determined by the organization;
6. Has passed an intensive interview and audition conducted by the
Screening Committee organized by the Recreational, Social &
Cultural Services Office; and
7. Preferably, a student must come from a family earning not more
than Php 10,000.00 annually.
9.5.2 Requirements:
1. Duly accomplished application form;
2. Certification as recognized member of UA-DLBC/UA-CHORALE;
3. Medical Certificate/s;
4. Parent’s Consent; and

5. Income Tax Return.
9.6. Rules and Regulations for Varsity Players
9.6.1 All members of the Varsity Team after having qualified and duly
endorsed are entitled to FREE TUITION and MISCELLANEOUS FEES.
Other Fees are not included in the grant.
9.6.2 For the continuance of the scholarship of the varsity players,
discount on tuition and miscellaneous fees will be dependent on the
performance evaluation and their academic performance as shown
below:
Academic Performance Performance Evaluation Privilege
(GPA)
2.5 Excellent/Very Good 100%
2.5 Good 75%
2.5 Fair 50%
2.5 Poor none
9.6.3 Varsity scholars shall maintain passing grades in all of his/her
subjects.
9.6.4 They shall carry a minimum of 15 units per semester.
9.6.5 The privilege shall be renewed every semester/summer of the
academic year. They shall present to the Office of the Student Affairs
and Services (SAS) their grades and performance evaluation of the
previous semester/summer. The privilege shall be renewed within
the specified schedule. Failure to renew the scholarship privilege
during the specified period shall result in the forfeiture of the
privilege.

9.6.6 They shall avail the scholarship for a maximum of seven (7)
academic years of residency and he/she shall not be over 25 years of
age.
9.6.7 They shall regularly report for practice as required by coach/es.
9.6.8 Players who are disabled from playing after incurring injury from
official practice sessions and school sanctioned tournaments shall be
given full scholarship.
9.6.9 They shall be loyal to the university. They shall observe good
behavior in and out of the campus, be honest and dedicated in their
craft.
9.6.10 Any falsification/withholding of information with regard the terms
and conditions of the scholarship and financial aid program shall be
considered as a ground for disqualification/forfeiture.
Section 10. Food Services
 To provide nutritious and reasonably priced food to the students,

employees, faculty, university officials and guests.
 To ensure a variety of food available for breakfast, lunch, dinner and

snacks of the students and employees of the University.
10.2. Personnel
 Closely coordinating with the Director of Student Affairs and the

Director for Administrative Services, the Canteen Manager has under
her/his employ several people providing food service to the
University.
10.3. Services
 Ensures a variety of food service for breakfast, lunch, snacks and

dinner of students and employees.
 Provides catering services through the University Canteen and

various food stalls within the University.
Section 11. Other Student Services
There are services within the University whose responsibility is to serve the student
population but are not under the supervision and management of the Office of
Student Affairs and Services. These offices function to respond to the needs of
student population and augment the student services of the University. Such
offices/services are the following: Student Publication Office, Health Services,
Library and Resource Learning Centers, Industrial Relations and On–the Training
Program/Practicum.
11.1. Health Services
The Health and Sanitation unit provides medical, dental, and other health
related services to the UA community and its environs. Placing emphasis on
preventive medicines, its personnel encourages students to support the
department cleanliness and sanitation programs to prevent illness and other
health problems in the university.
11.1.1 Goals and Objectives
 To provide primary medical and dental care to students,

faculty and personnel.
 To ensure a healthy working environment for the students,

employees and faculty members of the university.
11.1.2 Services
11.1.2.1 Medical
1. Primary Care Service
 UA provides infirmary services for common

health and medical problems prevalent at present
(fever, headache, abdominal pain, including
common emergencies) that students encounter
while in school. Follow up and referral services
are made when necessary.
 Starter dose of over the counter medicines are

given to students and personnel.
2. Education, Promotion and Advocacy on Health and
Wellness
 This activities and initiatives are carried out on

every individual encounter in the clinic. UA health
service conducts lectures, and symposia on
specific health related topics. Visual aids intended
for information dissemination are also maximized
to inform important health message to the
students.
 Provides assistance in the screening of

prospective freshmen students of the University.
 Conducts medical examination to students who

will be deployed in their Supervised Industrial or
On-the –Job Training.
11.1.2.2 Dental
 Consultation, prescribing and dispensing of

medicines.
 Oral examination
 Tooth extraction
 Temporary filling of carious teeth
 Oral prophylaxis

11.1.3 Personnel
 The Health Services Unit of the university is composed of one

University Physician, one University Dentist, one Public
Health Nurse and two administrative personnel with job
order status.
 They work in close coordination with the Director for

Student Affairs (for student cases), the Vice President for
Academic Affairs (for faculty concerns) and Vice President for
Administration and Finance (for employees).
11.1.3.1 Clinic/ Service Hours
The clinics are open 8AM -5PM on Monday- Friday.
11.2. Library
11.2.1 Goals and Objectives
 To provide continuing support to instructions and research.
 To ensure library users maximum access to resources and

services.
 To enrich traditional concepts of education with ideas and

trends that is relevant to the demands of the present
educational systems.
 To provide students greater opportunities for learning and to

develop their latent abilities through well-planned library
resources and favorable learning condition.
 To tap new sources of funds to enrich the library collection.
11.2.2 Personnel
 The Chief Librarian closely coordinates with the Director of

Student Affairs and Services and the different College Deans
in determining the book needs of the students.
11.2.3 Services
 Makes textbooks, reference books, interest and hobby books,

magazines and other periodicals available at the Library.
 Updates library holdings through purchase and donations.
 Facilitates the procurement of books and other reading
materials (print and non-print).
 Lends books and provides reference, research and
bibliographic services.
 Maintains and preserves books, documents and archival
materials.
 Formulates and adopts standard acquisition, cataloguing and
indexing policies and procedures.

11.2.4 Different Sections of the Library
To render more effective library service and to take care of special
subject materials, the UA Library has been divided into various
sections and collections namely:
11.2.4.1 Circulation Section – contains fiction and non-fiction
books which may be borrowed for home use. Borrowing,
renewing, and returning books all take place at the
Circulation Section.
11.2.4.2 Reserved Section – contains the books and other
materials assigned as required reading for students.
11.2.4.3 Reference Section –contains books of general references
like: encyclopedias, dictionaries, almanacs, yearbooks,
manuals, handbooks, gazettes and biographical
dictionaries. Reference books are not for home use.
11.2.4.4 Serial Section –Single issues and bound issues of current
and retrospective periodicals are found in the serial
section. The periodicals and newspapers are not for
home use and they have to be read only inside the library.
11.2.4.5 Filipiniana Section - contains all book publications
regarding the Philippines and the Filipino culture, works
written by Filipinos, and books written in the Philippine
languages.
11.2.4.6 Graduate School - contains books for the graduate
school students. Theses, dissertations and feasibility
studies are also found at the Graduate School Library and
these are not for home use nor photocopied.
11.2.5 General Rules and Regulations
Library Hours
Regular Semester Summer

Monday to Friday Monday to Friday
7:30 A.M. – 6:30 P.M. 8:00 A.M – 12:00 Noon
(No noon break) 1:00 P.M. – 5:00 P. M.
(With no noon break)
Saturday
8:00 A. M. – 12:00 Noon
1:00 P.M. – 4:00 P.M.
(With noon break)
11.2.6 Clientele
11.2.6.1 The UA administrators, faculty members, staff and
students can avail of the library services and facilities
subject to its rules and regulations.

11.2.6.2 Students from external campuses and UA alumni can
avail library resources for photocopy and library use only
by presenting their validated library card.
11.2.6.3 Clientele from other institutions, government offices and
industrial firms may also avail of library resources by
presenting a referral letter signed by their librarian/head
of office and a fee of P50.00/day.
11.2.7 Library Card
 Library Card is required for every student enrolled in this

University.
 Freshmen students are allowed to use their Registration form

in borrowing of books while their library card is still on
process.
 Student should present their Registration Form upon

revalidation of Library Card every semester or summer.
 Library Card is non-transferrable. Student caught using

borrowed Library Card will be deprived of the library
privileges. Student who also loaned their Library Card will
also be suspended of their library privileges.
o 1st offense – The student will be warned not to

commit the same offense again.
o 2nd offense – The student will be deprived of the
library privileges for one week.
11.2.8 Conduct in the Library
 Observe Silence. Idle conversations, loud laughter, and other

unnecessary noise must be avoided.
 Eating, sleeping, conversing and doing industrial work are

prohibited.
 Keep things in order. Push your chair back against the table
before going out of the library. Every library users should
maintain the cleanliness and orderliness of the library.
 Handle book and other materials with care. They are

intended to serve great many users after you.
 Avoid committing the following: hiding or stealing books or

other library property, tearing out pages of the books or
periodicals, forging signatures and/or stamped DATE DUE,
and tampering library cards. . These misdemeanors are
punishable in accordance with the Code of Conduct and
Discipline of the University.
 Mobile phone should be in a silent mode.

 All students are required to deposit their belongings except
valuable items when entering the library. Library is not liable
for any losses.
 Every library user is required to voluntarily have his/her

things checked before leaving the library.
11.2.9 Fines, Lost and Damaged Books

Fines for the overdue books:
 PhP 1.00 – for the first hour and for every succeeding hours.
 PhP 8.00 – for one day excluding holidays and sundays.
 A lost book must be reported immediately to avoid

accumulation of fines.
 Book reported lost/damaged must be paid for or replaced

with the latest edition of the same author not later than 2
weeks after the librarian has been notified of the case.
 Books checked out must be scanned carefully. Missing pages

(if there is any) must be reported immediately to the
Librarian or library assistant so that it will not be the
responsibility of the last borrower. Books returned with
missing pages will be the responsibility of the last borrower.
11.2.10 Loan Procedures
For Students
 The students must have a validated Library Card in order to

borrow books.
 Present the Library Card with the books to the Library Staff
assigned at the Circulation Counter.
 Books can be borrowed for overnight use starting 3:00pm

and should be returned before 9:00 am the next day.
 Student is allowed to borrow a maximum of 3 books for

overnight use.
 Reserved books are issued on a first come, first served basis.
 A fine will be imposed on all those who keep books past the
date due. Payment is made for the lost books.
 Students will not be allowed to borrow books for home use

one (1) week before the final examination.
 The same policy applies to Graduate School students.

11.2.11 Depository Section
 Students using the library will be required to leave their bags,

cases, etc. in the depository section. All valuable things such
as wallets, calculators, and cellphones SHOULD NOT be left
unattended together with their things in the depository.
 Students will be issued a numbered chit for the things to be

left in the depository. The same numbered chit will be
presented to the library assistant when claiming their
belongings.
 Numbered chit reported lost will be the responsibility of the

student. Such loss must be reported immediately to the
librarian. Numbered chit reported lost/damaged will be
sanctioned in accordance with the Code of Conduct and
Discipline of the University.
 Unclaimed items from the depository will not be the

responsibility of the library.
 Students leaving their things in the depository section

without actually using the library will be suspended of their
library privileges for 1 week.
Section 12. Other Co-Curricular And Extra Curricular Activities
12.1. Specific Activities

All meetings, field trips, industrial visits or social functions of students held
inside or outside the campus shall have prior recommendation by the
Director of Student Affairs and approved by duly constituted authorities. No
activities shall be held two weeks before the schedule major examination
except curricular-related activities.
12.2. Socialization Activities
Any organized accredited student group and curricular student group may
be permitted to have socializing activities within the semester provided that
such activities shall be held after class hours.
12.3. Socio –Cultural Program

The student government and other accredited student organizations can
hold a literary, musical or socio- cultural program or debate or discussion of
some public issues, provided however, that such request shall follow the
calendar of University activities.
12.4. University Calendar of Student Activities
All accredited student clubs and organizations and the student council will
have to submit to the Office of Student Affairs and Services annual Calendar
of Student Activities which will have to be consolidated by the OSAS.
This Calendar of Student Activities should follow strictly the rules pertaining
to the conduct of student activities by the students. Such calendar will have
to be approved by the President through the Office of the Vice President for
Academic Affairs as endorsed by the DSAS. No group of students can carry

out an activity or implement a project if it is not included in the Calendar of
Activities of the University.
12.5. Use of University Premises and Facilities
The use of the University premises and facilities shall have prior approval
from the Director of PPMP or any of his/her authorized representative in
closed coordination with the DSAS.
12.5.1 Only accredited students clubs and/ or organizations are entitled to
the use of all available facilities.
12.5.2 The officers of the concerned student organizations shall be
responsible for the damages to University properties and facilities
incurred during such student activities.
12.6. Chaperonage
All dances, picnics, excursions, student group activities and other social
functions shall be chaperoned. The class advisers and / or student
club/organizations adviser /s have the responsibility of chaperoning such
activities of students. A waiver or parental consent should be presented to
the Director of Student Affairs when activities are to be conducted outside of
the University.
12.7. Faculty Adviser/s
All curricular, co-curricular and extra – curricular activities of the students
shall be under the supervision of the faculty adviser/s. All designated faculty
adviser/s shall be present in all affair of the student organization they
supervise. All decisions affecting the conduct of the activity shall bear the
approval of the faculty adviser/s.
Section 13. Conduct And Discipline Of Organized Student Groups
13.1. Acceptable Behavior
All organized student groups shall observe the laws of the land, the rules and
regulations of the University and the standards of a good society. The general
behavior of its officers and members shall be courteous and considerate on
all occasions as befitting men and women of refined moral values, and shall
always act with prudence, moderation and respect for the opinions and
feelings of others, as are necessary to promote goodwill and educated
philosophy of life and values.
13.2. Prohibited Activities
Campus activism which are deemed unlawful and or/ in violation of the
existing legislations, rules and regulations shall be strictly prohibited and
disallowed.
13.3. Disciplinary actions
13.3.1 Whenever a student or member of an organization has been reported
of having violated any rule or regulation concerning student
extracurricular activities and organizations, the Director of Student

Affairs shall immediately direct an investigation of the case. If the
student is found guilty as charged, the Director shall admonish,
reprimand or suspend him for a period of not more than one week
and shall report such action to the president. If a heavier penalty is
necessary, the Director shall make the corresponding
recommendation to the University President.
13.3.2 All cases of personal misconduct or breaches of discipline committed
by a student as an individual and not in connection with or by
reason of his membership in any UA student organization or extra-
curricular activity, shall fall under the jurisdiction of the Dean of the
College /principal where such student belongs, and/or of the dean of
Discipline.
13.3.3 The Dean of the College/principal concerned shall have the power to
investigate the matter and to mete out corresponding disciplinary
action for offenses less serious in nature. For offenses which
necessitate suspension, the Dean of the College/Principal concerned
shall recommend to the Dean of Discipline the prescribed
disciplinary action to be taken.
13.3.4 He she/ shall likewise furnish the Office of the Dean of Discipline
with the result of his/her investigation. The dean of Discipline may
likewise conduct investigation of the matter if he deems so
necessary.
13.3.5 If the Dean of Discipline considers the offense serious enough to
necessitate more than one (1) week suspension, he shall submit to
the President his recommendation for the student’s suspension for a
longer period but not more than one year, within a week after he has
heard the case and arrived at the decision. The President shall
impose the penalty recommend unless it is necessary to modify or
set it aside.
13.3.6 If the Dean of Discipline after due investigation, finds it necessary to
have the student suspended for more than one year or to have him
expelled from University of Antique, he shall so recommend to the
President further Investigation of the case and final decision by the
University Council.
13.3.7 Any student who is made a respondent in a disciplinary case heard
by the University Council shall have the right to be accompanied by a
member of faculty of his/her own choice as counsel.
13.3.8 The President or Dean of Discipline may suspend any student,
pending the investigation of his case, when there is a strong ground
to believe that he is guilty of serious misconduct affecting order and
discipline.
13.3.9 A student who has committed any breach of discipline and failed to
appear for investigation after seventy-two (72) hours notice shall be
considered as in default and the investigation body or officials shall

proceed with the investigation of the case and decide it on the basis
of the evidence available.
13.3.10 The decision of the Director of Student Affairs or dean of Discipline is
final and executory unless the offender elevates the case on appeal to
higher authorities within seventy –two (72) hours after receipt of the
decision. If the decision of the president or University Council is
expulsion, it shall be reviewed by the Board of Regents.
13.3.11 A student subjected to disciplinary action shall be required to report
to the Guidance Office and shall undergo counseling session as
necessary.
13.4. Amendments
In the interest of the common good and in accordance with the needs of the
present day situation, amendments to existing rules and regulations shall be
made, provided, however, that such amendments are the consensus of the
members of the committee created for the purpose, and provided, further,
that such amendments are recommended by the Director of Student Affairs
for the approval of the Board of Regents through the President of the
University.
Section 14. Practicum and On -the- Job Training Program
14.1.1 To ensure a collaborative partnership with the various industrial and
employment firms and organizations within the country through a
continuous deployment of students in On – the –Job Training or
Supervised Industrial Training Program of the University.
14.1.2 To provide the students (both enrolled and graduate) with a list of
partner schools, companies and firms for possible training and
employment.
14.1.3 To complement the academic learning of the students through first –
hand experience in the world of work.
14.2. Personnel
14.2.1 The Director for External Affairs coordinates with the different
College Deans, the Practicum and/or on-the-job training
coordinators.
14.2.2 A Head for Supervised Industrial Training per college reports to the
Practicum and Job Placement Coordinator who reports to the
Director for External Affairs.
14.2.3 The Director of the Program closely coordinates with the Office of
Student Affairs through the Head of the career development and
Employment Services.

14.3. Services
14.3.1 Coordinates for On-the-Job Training (OJT) or Supervised Industrial
Training Program (SIT) for students enrolled in the OJT/SIT subject.
14.3.2 Makes referral for job placement for graduates of the University
through the Office of the External Affairs.
14.3.3 Disseminates announcements for job vacancies from requesting
firms, companies and organizations.
CHAPTER 6. ACADEMIC INFORMATION

This section describes detailed conditions and procedures for academic processes and
services that students might need to complete during their stay in the university.
Section 1. Academic Calendar

1.1. The general framework of the academic calendar shall be prepared by the
University Registrar in consultation with the Vice President for Academic
Affairs, subject to the approval of the University President in consonance
with the prescribed academic calendar by the Commission on Higher
Education.
1.2. The academic year is divided into two (2) semesters of at least one hundred
(100) class days each. Class work in the summer session is equivalent to
class work in one semester.
1.3. All academic affairs and activities of every unit in the University shall be
reported to the University Registrar before the beginning of the school year
so that these can be included in the general framework of the academic
calendar.
Section 2. Admission Requirements and Policies
2.1. Every applicant for admission to the University degree programs must meet
the requirements for admission prescribed by the University and its
academic unit concerned including passing entrance examination required
by the University.
2.2. No qualified student shall be denied admission to UA by reason of age, sex,
nationality, religious belief, or political affiliations; however, a student with
special needs will only be admitted provided the University has the
capability to cater to his/her needs.
2.3. Every student seeking admission, shall sign the “Pledge of Good Conduct”.
Refusal to take the pledge or (to accept its terms) violation of its terms shall
be sufficient cause for denial of admission.
2.4. Every applicant for admission shall undergo a thorough health examination
as prescribed by each college. Specific colleges may require special
medical/laboratory examination as needed to effectively assess students’
fitness for enrollment in their course.

2.5. 5. No person shall be admitted who is found to be suffering from dangerous,
communicable, contagious or infectious disease or who is physically unfit as
determined by the accredited medical officer.
Section 3. General Entrance Requirements
3.1. The entrance requirements shall be prescribed by the respective college or
unit and by the Director for Admissions and approved by the Academic
Council and the Board of Regents.
3.2. Students from foreign countries shall be required to meet the entrance
requirements prescribed; provided, that their previous training was
obtained in an institution of recognized standing.
Section 4. Registration
4.1. Registration of students shall only be on the regular registration period
indicated in the academic calendar.
4.2. A student is considered officially enrolled when he/she has paid his/her
tuition and other fees and has completed the enrolment process.
4.3. No student shall be registered in any course after twelve (12%) percent of
regular classroom meetings have been held.
4.3.1 A student must be officially registered in order to receive credit for
course work.
4.3.2 Registration form, complete set of class cards with grades signed by
the instructor, and clearance from previous/ last semester attended
shall be required from old students as credentials.
4.3.3 A student is not allowed to enroll in more than one program during
his stay in the University; however, a student may be allowed to
enroll in other courses provided that number of units does not
exceed the required number for the semester and that a written
permit is secured from the Dean where the student is primarily
enrolled.
4.3.4 Sequencing of courses (prerequisites and co-requisites) in the
curriculum shall be observed and followed during enrollment.
4.3.5 Registration of a returning student is dependent on his previous
scholastic standing as stipulated in the retention policies.
4.3.6 Practice Teaching/OJT/Practicum should not be taken with any other
courses to afford the student with full concentration and total
immersion (CMO No. 11, s. 1999; BOT Resolution #66 s. 2008),
unless prescribed in the curriculum.
4.3.7 Late registration fee is charged to a student who enrolls after the
enrollment schedule by year level in the academic semester.
Section 5. Cross-Registration
5.1. Cross-registration shall be done within the period of enrolment.

5.2. No student shall be registered in any other college or unit of the University
without the permission from the Dean of the college or unit which the
student is primarily enrolled.
5.3. Cross-enrolment in another institution is allowed in all curricular levels,
provided these courses are not offered in the institution. The course
description and number of units must be consistent with the curriculum of
the program he/she is pursuing. The total number of units must not exceed
nine (9) units.
Likewise, cross-enrollment is only allowed for graduating students.
5.4. No student who is registered in any other institution shall be admitted to the
University without a written permit from his Dean or University Registrar.
The permit shall state the total number of units for which the student is
registered and the course that he is authorized to take in the University of
Antique
5.5. The University shall give credit to any course taken by students in any other
college or university provided it was authorized by the VPAA upon the
recommendation of the Dean. The validation of the courses taken shall be
done by the Dean and approved by the VPAA. The course description is the
basis for credit.
5.6. No student is allowed to cross-enroll in two or more schools outside the
university; however, the Dean may institute other procedure to validate the
courses taken from other institutions.
Section 6. Classification of Students
6.1. Students are classified as to Academic Load:
6.1.1 A regular student is one who is registered for formal academic units
and who carries the full load called for in a given semester by the
curriculum in which he is registered; provided, that if a student has
already finished some units of the required program, the finished
units shall be added to the units he is actually taking in the
computation of his load for the purpose of determining his status
6.1.2 An irregular student is one who is registered for formal credits but
who carries less than the full load called for a given semester by the
curriculum for which he is registered and takes a back/advanced
course as approved in his special program; and,
6.1.3 A special student is one who is not earning formal academic credits
for his work.
6.2. Students are also classified as to Curricular Level:
6.2.1 A freshman is a student who has not finished the prescribed courses
of the first year of his/her curriculum, or 25 percent (25%) of the
total number of units required in the entire course;
6.2.2 A sophomore is a student who has satisfactorily completed the
prescribed courses of the first year of his/her curriculum, or has

finished 25 percent (25%) but not more than 50 percent (50%) of
the total number of units required in the entire program;
6.2.3 A junior is a student who has completed the prescribed courses of
the first two (2) years of his/her curriculum, or has finished 50
percent (50%) or not more than 75 percent (75%) of the total
number of units required in the entire program;
6.2.4 A senior is a student who has completed the first three years of
his/her curriculum or has finished 75 percent (75%) of the total
number of units required in the entire program. In the case of
curricula in which the weights of the courses are not expressed in
terms of units, the computation shall be made on the basis of the
equivalents;
6.2.5 A terminal or fifth year is a student who has completed the first four
years of his/her curriculum or has finished eighty five percent (85%)
of the total number of units required in the entire program.
Section 7. Academic Load
7.1. The total number of units which a student may register shall be in
accordance with the curricular program the student is enrolled in.
7.2. The total number of units of credit for which a student may register shall not
exceed the maximum allowed by rules on academic load.
7.3. One credit unit is at least eighteen (18) full hours of instruction in the form
of lecture, discussion, seminar, tutorial, or recitation or in any combination
of these forms within a semester.
7.4. No undergraduate student should be allowed to take more units than the
prescribed load for the semester; however, a graduating student may be
permitted to carry an extra load as approved by the Dean and VPAA
provided the total number of units does not to exceed 30 units.
7.5. The normal load for summer term shall be six (6) units, however, in
justifiable cases; the Dean may allow enrolment up to nine (9) units.
7.6. For graduate students, the maximum load of nine (9) units is allowed during
the semester. However, a full-time student on study leave may be permitted
to take twelve (12) units.
7.7. Prerequisite courses are those that must be completed to qualify the student
for enrollment in subsequent (and usually related) courses.
As a general rule, a student shall not be permitted to take any advanced
course until he has satisfactorily passed the prerequisite course or courses.
However, a student may be allowed to simultaneously enroll in pre-requisite
and advanced classes under the conditions as follows:
7.7.1 When the pre-requisite is a repeated course;
7.7.2 When the student has general weighted average) (GWA) of not
lower than 2.5; and

7.7.3 When the student is graduating at the end of the school term.
7.8. If the student failed the prerequisite course, the higher course shall not be
given credit.
Section 8. Curricular Matters

8.1. Program, Course, and Subject.
The name or title of a program shall consist of the degree (e.g., BS/AB) and
the discipline or field of study (e.g., Business Administration). It is also called
academic program, degree program, or curricular program. A subject is a
collection of topics intended to be taught by a faculty member within a
specific number of hours in a semester spread out over 18 weeks. A subject
is also referred to as a course.
8.2. Medium of Instruction.
The university shall adopt English and Filipino as media for instruction,
publication in the undergraduate programs, as well as in office
communications. Graduate courses of study shall be in English, although in
some courses the medium of instruction is Filipino.
8.2.1 Curricular Nomenclature.
The following are prescribed terms that shall be used in curricular
proposals:
8.2.1.1 Degree Program
 Curriculum - The entire academic program including

admission requirements, list of courses, etc.
 Program of study - List of specific courses including

actual electives that a student takes.

Checklist - Courses arranged by semester with
descriptive titles, number of lecture/laboratory units,
pre-requisites, and co-requisites indicated.
8.2.2 Program Area
8.2.2.1 Major/area of specialization - Principal discipline or field
of study as reflected in the title of the degree program.
8.2.2.2 Minor - Sub-field or sub-specialization with fewer units;
may be in the major field or in another discipline.
8.2.3 Courses
8.2.3.1 General education - Set of courses in each general domain
(languages, arts and humanities, social science and
philosophy, natural science and math) that all students
must take as specified by each program.
8.2.3.2 Major/Professional - Set of courses in principal
discipline/field of study with prescribed total number of

courses and units, of which certain courses are
specifically required.
8.2.3.3 Cognate - Course outside of but related to the major
discipline or field, with minimum number of required
units; aims to complement or enrich the major courses.
8.2.3.4 Core - Subset of major courses common to all majors or
tracks of a particular program; required major courses.
8.2.3.5 Foundation - Required course from another discipline
usually as a prerequisite to major courses.
8.2.3.6 Prerequisite – Course that must be taken prior to another
course; imposed to reflect the sequential nature of
knowledge involved in the courses.
8.2.3.7 Co-requisite - Course that is also required in order to take
another course but may be taken at the same time as the
other.
8.2.3.8 Legislated - Course mandated by law or, in the case of
professional fields, by the Professional Regulatory
Commission; for example, Philippine Institutions, Rizal,
TAR, etc.
8.2.3.9 Elective - Course a student can choose from any area or
discipline.
8.2.4 Instructional Format
8.2.4.1 Lecture - Presentation and discussion of the subject by
the instructor.
8.2.4.2 Laboratory - Application of scientific and other principles
in a controlled environment by means of experiments;
usually an inductive exercise in which students arrive at
general principles from the experiments or, in the case of
human sciences (e.g., psychology), observe a specific
occurrence in light of general observations about human
beings and the world at large. In proficiency courses (e.g.,
language, speech), application and repeated practice of
skills.
8.2.4.3 Seminar - Student-led discussion (as in reading seminar)
or presentation of paper (as in research seminar) at
senior undergraduate and graduate levels.
8.2.4.4 Colloquium - Development of student's research proposal
or thesis at senior undergraduate and graduate levels.
8.2.4.5 Selected topics - Topic not normally covered by major
courses but selected by the appropriate academic body
because it deals with the latest developments in the field
or a new sub-specialization or sub-area in the discipline;

varies according to the availability of the instructor's
expertise; sometimes may be taken more than once
provided the topic is not the same as the previous ones.
8.2.4.6 Special topics –Similar to selected topics; sometimes used
to develop a new course.
8.2.4.7 Special problems/Case Analysis - Focuses on research
problems.
8.2.4.8 Special projects - Student research project or production
as in the visual and performing arts.
8.2.4.9 Thesis - A course for undergraduates and for master's
students, which requires the student to demonstrate the
capacity to research and write a coherent, well-organized
and substantive piece or the equivalent in literary, visual
and performing arts.
8.2.4.10 Dissertation – a doctoral thesis in which the student is
expected to make a contribution to knowledge, as
follows: to uncover new facts or reinterpret known facts
in distinctly novel ways on the basis of sound
methodology; or in the case of the arts, devise a new
approach to the formal element of arts; or develop new
methods of investigation and analysis. The literary
(artistic or scientific, as the case may be) presentation of
the dissertation must also be acceptable.
8.2.4.11 Workshop - Hands-on application of visual, performing
and literary arts.
8.2.4.12 Studio - Hands-on production course using radio, TV
equipment or architectural facilities.
8.2.4.13 Fieldwork - Research (data gathering) done in a field site
under a faculty supervision.
8.2.4.14 Practicum/Internship - apprenticeship in the profession
such as in business, hospitals, schools or private industry
under the university or external supervision.
8.2.4.15 Residency – a training program for at least one year on a
given specialization undertaken by a student from
another school in order to graduate in such course. The
maximum years for residency is ten years, for which the
student must repeat the whole course or transfer to
another program. It excludes however cases of changes in
the curriculum within the 10-year residency period.

8.3. Scholastic Status
8.3.1 Standards
Evaluation of student records for purposes of retention is guided by
the following standards:
% Failure Status Allowable Load for
the following semester
25%-49% Warning Less 3 units from

normal load
50%-75% Probation 15 units only

76%-100% Permanent Not allowed to enrol
Disqualification
8.3.1.1 Any student who has received two successive warnings

shall be placed on probation status.
8.3.1.2 Probation status of a student may be lifted upon passing
all the courses carried during the term he/she is on
probation.
8.3.2 Actions on Delinquency
The faculty of each college shall approve suitable and effective
provisions governing undergraduate delinquent students, subject to
the following minimum standards:
8.3.2.1 Warning. Any student who obtains final grades of below
“3” in 25 percent to 49 percent of the total number of
academic units in which he is registered for the semester
shall be warned by the Dean to improve his work;
8.3.2.2 Probation. Any student who obtains final grades of below
“3” in 50 percent to 75 percent of the total number of
academic units in which he has final grades at the end of
the semester shall be placed on probation for the
succeeding semester and his load shall be limited to the
extent to be determined by the Dean; provided, that this
shall not apply to students who receive grades in less
than six academic units.
8.3.2.3 Any student who dropped from one college or school
shall not ordinarily be admitted in another unit of the
College, unless in the opinion of the Dean, his natural
aptitude and interest may qualify him in another field of
study.
8.3.2.4 Any student who, at the end of the semester or term,
obtains final grades below “3” in all of the academic units
in which he is given final grades, shall be permanently

barred from readmission to any college or school of the
University. Provided further that this shall not apply to a
student who received final grades in less than twelve (12)
academic units. Any student who has dropped and again
fails, so that it becomes necessary again to drop him, shall
not be eligible for readmission to any college or school of
UA.
8.3.2.5 Permanent disqualification does not apply to cases
where, on the recommendation of the instructors
concerned, the faculty certifies that the grades of “5” were
due to the student’s authorized dropping of the courses
and not to poor scholarship. However, if the unauthorized
withdrawal takes place after the mid-semester and the
student’s class standing is poor; his grade of “5.0” shall be
counted against him for the purpose of his scholarship
rule. The Dean shall deal with these cases on their
individual merits; provided that in no case of readmission
to the same or another college or school shall the action
be lighter than probation.
8.4. Attendance
When the number of hours lost by absence of a student reaches 20 percent of
the hours of recitation, lecture, laboratory, he may be dropped from the
course; provided, that a faculty member may prescribe longer attendance
requirement to meet his special needs. If the absences are incurred before
the midterm examination, he shall be dropped; however, after the midterm
examination he shall be given a grade of “5.0”. Time lost by late enrolment
shall be considered as time lost by absence.
8.5. Schedule, Dismissal, and Suspension of Classes

8.5.1 Schedule. The schedule of classes shall be prepared by the
Area/Program Chairpersons in consultation with the College Deans
and the Vice President for Academic Affairs.
No scheduled class shall be abolished after the last day of late
registration except for valid reason and provided that students
enrolled therein are not prejudiced.
Students will be allowed to select schedule of classes within the

college provided it will be on a first come first serve basis.
8.5.2 Dismissal/Suspension of Classes. Classes shall not be dismissed/

suspended without authority from the President or in his absence by
the one in-charge except in unusual cases for which a report giving
reason for such action shall be submitted by the Vice President for
Academic Affairs to the President.
8.5.3 Rescheduling and Postponement of Classes. No faculty member
shall postpone the holding of his class to another hour than that

officially scheduled unless recommended by the deans and approved
by the Vice President for Academic Affairs nor shall he/she meet
his/her student for class or consultation purposes in any
unscheduled room or place.
8.5.4 Remedial Classes. Remedial classes may be conducted according to
the needs of students without extra remuneration on the part of the
instructor/professor.
8.5.5 Make-up Classes. Make-up classes may be conducted with the
consent of the students and as determined by the Dean. The
instructor/professor is entitled to an hourly pay for the services
rendered.
8.6. Changing, Adding, and Dropping of Courses
8.6.1 Changing, adding and dropping of courses shall be made only for
valid reasons as determined by the Dean.
8.6.2 A student with the consent of his instructor and Dean may change,
add, or drop a course by filling out the prescribed forms within the
specified period and course to payment of corresponding fees.
8.6.3 A student who intends to drop any course enrolled for a particular
semester may do so, provided that the official dropping of the course
is made before the midterm. Dropping which is done after the
midterm shall be given a grade of “5.0”
8.6.4 Dropping forms must be accomplished and submitted to the Office of
the University Registrar before a student is officially considered as
“Dropped” from the roll.
8.6.5 Unauthorized dropping may result to a grade of “5.0”in the course.
8.7. Leave of Absence (LOA)
8.7.1 A student may be granted a leave of absence for the following cases:
8.7.1.1 Medical reasons, including pregnancy and childbirth;
8.7.1.2 Temporary change of residence of the family; and
8.7.1.3 Armed conflict within the area of residence, natural and
man-made calamities, and other reasons as deemed valid
and justifiable by the Dean.
8.7.2 Leave of absence of a student must be sought with a written petition
to the Dean. The petition must state the reason for which the leave is
desired and must specify the period of leave. This must not be
counted against the maximum residency of ten (10) years.
8.7.3 Students who failed to file a formal leave of absence shall be
considered Absent Without Official Leave (AWOL) and shall be
counted against the maximum residency of ten (10) years.

8.8. Examinations
8.8.1 Each written, oral, and practical midterm/final examination for each
course shall not exceed three hours.
8.8.2 A student may be allowed to take the midterm/final examination
without examination permit provided he/she can present a
promissory note duly signed by parent/guardian.
8.8.3 Course teachers and proctors are held responsible for the reliability,
validity, and confidentially of the test items.
8.8.4 A student who fails to take the periodic examination on schedule
without valid reason shall pay a special examination fee to the
Cashier before he/she will be given an examination.
8.8.5 A teacher may reset the schedule of his/her examination, provided
such has been approved by the Dean and the VPAA and that the
students affected by the changes were duly informed.
8.8.6 (Appeal – should be adapted from the faculty manual)
8.8.7 Interpretation/Transmutation of examination scores is criterion-
referenced. Transmutation table is prepared by the Office of the
VPAA and distributed to faculty members thru the Deans.
8.8.8 Description Of Examination Scheme
Examination and assessment constitute an important phase in the
educative process. These measure the extent by which the
knowledge and skills are mastered by the students as well as their
capacity to perform specific tasks. The examination and assessment
policies in the university are as follows:
8.8.8.1 Written examinations are administered to content
subjects while practical examination or assessments are
required for experiential, exploratory or laboratory-
based programs.
8.8.8.2 These modes evaluation are not contradictory but rather
complementary and therefore are encouraged to be used
by instructors and professors.
8.8.8.3 There are two major examinations in the university- the
midterm and the final examination. The major
examinations may be a written or theoretical
examination, a practical assessment or the combination
of both depending on the nature of the course.
8.8.8.4 The date of the written midterm and final examination
forms part of the academic calendar prepared by the
University Registrar. Practical assessment as part of the
major examination may be administered on the
scheduled date or may be arranged by the instructor in a
separate date after the approval of the Dean. The

availability of the laboratory room and the equipments
are considered in the arrangement for practical
assessment.
8.8.8.5 Schedule of the major examination is prepared by the
College Dean.
8.8.8.6 Evaluation, whether written or practical must always be
based on the Table of Course Specification approved by
the Dean or from the skills or competencies the students
are expected to demonstrate.
8.8.8.7 Proctoring system is to be followed in the conduct of the
examination.
8.8.8.8 Except if the day falls during the wash-day, students are
required to come in school uniform during major
examinations.
8.8.8.9 Quizzes are also given to measure the understanding of
the objectives of the day. Long examinations may be
given to measure learning after a unit of study. Quiz
through assessment may also be given. The criteria or the
standard of performance must always be set by the
instructor whenever he/she gives assessment.
8.8.8.10 Passing or failing in the examination is determined
through the passing score set by the teacher. Criterion-
referenced interpretation is used in the university. In this
scheme, the instructor sets what is the passing score in
the examination or assessment. In the present
transmutation formula, 50% of the total number is the
passing score. An instructor or professor, seeing the
relevance of the subject, may raise the passing score after
the approval of the Dean and the VPAA. The college may
set passing score in their practical assessments.
8.8.8.11
8.9. Curricular Requirements
8.9.1 Projects. Projects required in any course shall be relevant to the
topics/contents included in the syllabus. They shall be planned with
the students at the beginning of the school year;
8.9.2 Educational tours and field trips. Educational tours and field trips
either voluntary or prescribed by the curriculum shall be governed
by CMO No. 17 s. 2012 and or other future related legislations.
8.9.3 No cash shall be collected by the University or faculty from students
for projects.

8.10. Thesis/Special Projects/Special Problems Requirements
8.10.1 For Undergraduate Students. The rules relating to
thesis/special projects/ special problems of undergraduate
students are as follows:
8.10.1.1 Students enrolled in the University are encouraged to
produce thesis/special problems that are innovative in
nature and are of high quality to meet world class
standards.
8.10.1.2 Undergraduate students enrolled in the technical courses
are required to submit a special project for the
completion of the course.
8.10.1.3 For those enrolled in the degree courses, a thesis has to
be presented and defended before a panel.
8.10.1.4 If for any reason, the special project or the thesis cannot
be completed within the semester, the student shall re-
enroll the course for the coming semester which deprives
him/her to graduate.
8.10.2 For Graduate Students. The rules relating to special
project/thesis/dissertation of graduate students are as follows:
8.10.2.1 The special project (for those enrolled in the master’s
program of a technology- based curriculum), the thesis
(for those enrolled in the master’s program of a non-
technology-based curriculum) or the dissertation (for
those enrolled in the doctoral program) is a major
requirement before a graduate degree can be conferred
on a student enrolled in the graduate programs of the
University, except in non-thesis (Plan B) programs.
8.10.2.2 No graduate student will be allowed to graduate without
the submission of the approved hardbound copies of
his/her thesis/dissertation to the Office of the University
Registrar.
8.11. Application for Clearance
Students who have already graduated and those who wish to transfer to
other school must submit a duly accomplished clearance form before he/she
is allowed to apply for any of the following documents: transcript of records,
certificates of good moral character, honorable dismissal and others.
Clearance forms are available at the Office of the Registrar.
No student will be issued his/her credentials unless he/she has been cleared
from all accountabilities.

8.12. Grading System
8.12.1 Rating system. The work of the students shall be graded at the end of
each term in accordance with the following rating system:
1.0 .......................... …..Excellent

1.1 to 1.5 ............. …..Superior
1.6 to 2.0 .............. …..Very good
2.1 to 2.5 .............. …..Good
2.6 to 3.0 .............. …..Fair or Passing
3.1 to 3.5 .............. …..Conditional Failure
3.6 to 5.0 .............. …..Failure
Drpd ...................... …..Dropped
INC ......................... …..Incomplete
W ............................ …..Withdrawn
8.12.2 General Education Courses Rating. The University shall adopt a

common grading system for General Education courses.
Area: General Education/Content Courses
Part I % % Part II %
Outputs 9 15 Quizzes and/or Long Test 30
Class 15 9 Major Exams (Midterm / 40
Participation Finals)
Attendance 3 3
Character 3 3
30% TOTAL 70%
TOTAL
Area: Content Courses Which Are Laboratory-Based (Physics, Chemistry,

Etc.)
Part I % Part II %
Outputs 15 Quizzes and/or 30
Long Test
Class Participation 9 Major Exams 40
(Midterm / Finals)
Attendance 3
Character 3
A TOTAL 30% 70%
r TOTAL
e
a

Area: Physical Education
Part I % Part II %
Class Participation/ 25 Quizzes and/or 20
Performance and Long Test
Practical test
Project 9 Midterm / Finals 40
Attendance 3
Character 3
40% TOTAL 60%
TOTAL
A
r
Area: ICT General Subject
Part I % Part II %
Class Participation 10 Quizzes & Long Test 20
Projects/Laboratory 30 Major Exams (Midterm /
Exercises Finals) 30
Attendance 5 (Exams may also be in the
Character 5 form of hands-on/practical,
provided that it is
accompanied by a written
exam on a 50-50% basis.)
TOTAL 50% TOTAL 50%
Midterm Grade + Tentative Final

Final Grade =Grade
8.12.3 Major/Professional Courses Rating System. The grading system for

major/professional courses shall be set by each college.
Area: ICT Professional Subject
Part I % Part II %
Class Participation 10 Quizzes/ Long Test 20
Projects/Laboratory Major Exams 40
Exercises 30 (Midterm / Finals
(if both are evaluated (Exams may also be in
Projects = 20% the form of hands-
Exercises = 10% on/practical, provided
that it is accompanied
by a written exam on a
50-50% basis.)
TOTAL 40% TOTAL 60%

Area: Architecture (Lecture-Based)
Part I % Part II %
Output 15 Quizzes and/ or Long test 30
Class 9 Plates/Exercises/ Projects 40
Participation
Attendance 3
Character
A 3
r 30% TOTAL 70%
TOTAL e
A
Area: Architecture (Output-Based)
Part I % Part II %
Participation
Attendance 3 Performance Test 20
Character 3
10% TOTAL 90%
TOTAL
A
A
Area: Engineering (Lecture-Based)
Part I % Part II %
Outputs 10 Quizzes and/ or Long Test 40
Class 4 Major exams (Midterm & Final) 40
Participation
Attendance 3
Character 3
20% TOTAL 80%
TOTAL
A
r
e
Area: Engineering (Output- oriented subjects)
Part I % Part II %
Participation
Attendance 3 Performance Test 20
Character 3

10% TOTAL 90%
TOTAL
Area: Major Subjects of COT and other Output- Oriented Subjects
Part I % Part II %
Project 30 Quizzes and/ or Long Test 20
Class 10 Major exams (Midterm & Final) 30
Participation
A
Attendance 5
r
Character 5
A 50% TOTAL 50%
TOTAL r
e
aArea: Major subjects of BSBA &Other Output- oriented subjects
Part I % Part II %
Class 4 Performance Task (Product 70
Participation Development )
Attendance 3 Written Output 20
Character 3
10% TOTAL 0%
TOTAL
Final Grade =
Midterm Grade + Tentative Final Grade
2
8.12.4 Failing Grades. Failure requires re-enrolment, and repetition of the
course. Failing grades, i.e. lower than 3.0 are given to students who
do not perform satisfactorily according to standards required in the
course. The instructor/professor, however, shall administer removal
examination during the time specified in the academic calendar.
8.12.5 Incomplete Grades. “INC.” indicates that the work is incomplete
Incomplete (INC) grade is given if a student, whose class standing
throughout the semester is passing, fails to appear for the final
examination due to illness or other valid reasons and failure to
comply other requirements. If in the opinion of the Dean the absence
from the examination is justifiable, the student may be given
examination.
In case the class standing is not passing and the student fails to take
the final examination for any reason, a grade of “5.0” is given. “INC”
is also given for work which is, for good reason, unfinished. The
deficiency indicated by the grade of “INC” must be removed within
the prescribed time, otherwise, the grade becomes a “5.0” except for
the Graduate School students which retains the “INC” grade. If a
student passes an examination for the removal of an “INC”, the final
grade may be a “3.0” or better. If he fails, the final grade shall be
“5.0”. If the grade of “INC” is to be removed by submitting a written
report or term paper or other requirements, the final grade may be a
“3.0” or better.
Failure and incomplete grade should be indicated, even if repeated
and passed or removed. The highest grade for conditional failure
after removal is “3.0”. A grade of incomplete not removed within one
(1) calendar year shall automatically become a “5.0” except in the
Graduate School wherein the grade remains as “INC”.
An INC grade in the GS that is not completed within a year shall be
re-enrolled.
8.12.6 Completion of Incomplete Grades. The following are the guidelines
for completing incomplete grades:
8.12.6.1 The student secures an Application for Completion of
Grades from the Office of the University Registrar to be
given to the instructor/professor concerned.
8.12.6.2 The instructor/professor concerned signs and submits
the completion form to the Deans and the latter forwards
the same to the Office of the University Registrar.
8.12.6.3 Students with INC grades under part time instructors
who had been separated from the University may comply
the requirements to the Dean.
8.12.7 Dropped. A grade of Dropped as indicated by “Drpd,” is given to
those who voluntarily drop the course or dropped by the
instructor/professor due to excessive absences.
8.12.8 Disallowed Re-examination. A student who has received a passing
grade in a given course is not allowed re-examination for the
purpose of improving his grades.
8.12.9 Graduate Course Grade Requirement
In graduate courses, masteral level, the requirement for graduation
shall be either a grade of “2.0” or better in each formal course, while

in the doctoral level, the requirement for graduation shall be a grade
of “1.75” or better in each formal course.
If the student fails to obtain the grades which carry graduate credit
as required by the Graduate Studies, the UA rules on Scholastic
Delinquency shall be applied.
8.13. Changes in Grades
8.13.1 A change of grade is valid only if the faculty member has erroneously
entered a grade on the grade sheet or made an error in the
computation. The request is officially made by the concerned faculty
and noted by the Dean before it is forwarded to the University
Registrar.
8.13.2 Errors on the grade sheet of ratings should be corrected clearly and
legibly. Rectification of an erroneous grade should be done upon
discovery of discrepancy. In addition, faculty members should fill-up
a Rectification Form, state the reason for change of grade, and affix
their signature for any erasures or correction done on the grade
sheets.
8.14. Withdrawal and Dismissal from the University
8.14.1 Any student wishing to officially withdraw from the University and
transfer to another school, college or university may do so, provided,
that he/she has already cleared himself/herself of all liabilities and
responsibilities (academic and financial) in the University.
8.14.2 The necessary documents for withdrawal such as clearance and
request for certificate of eligibility to transfer could be availed of
from the Office of the University Registrar.
8.14.3 A student may apply for his/her honorable dismissal to allow
him/her to enroll in other institutions of learning.
8.14.4 A student is considered dismissed from the official roll of the
University when:
8.14.4.1 He/she has failed in one course when for the previous
semester, he/she was placed “on probation”;
8.14.4.2 He/she has been placed ‘on probation” for three
successive semesters.
8.14.5 A student who is already considered dismissed from the University is
no longer qualified to enroll in any course, college, or campus of the
university.
8.15. Certificate of Eligibility to Transfer

8.15.1 Eligibility to Transfer is voluntary withdrawal from the University
with the consent of the University Registrar or equivalent official
duly authorized by the President of the University. University
Clearance should be accomplished before a Certificate of Eligibility to
Transfer is issued. The certificate indicates that the student
withdraws in good standing as far as character and conduct are
concerned. If the student has been dropped from the rolls on
account of poor scholarship, a statement to the effect shall be added
to the transfer credential. A certification of good moral character
maybe issued separately.
8.15.2 A student in good standing who desires to sever his connection with
the University shall request Certificate of Eligibility to Transfer from
the University Registrar.
8.15.3 For a student who leaves the University for a reason of suspension,
dropping, or expulsion due to disciplinary action, a statement of the
disciplinary action rendered against him shall be included in the
Certificate of Eligibility to Transfer.
8.16. Validation/Accreditation of Courses
8.16.1 Resident credits refer to all academic courses and units earned in the
University including those earned in other institutions which are
required for a particular degree and had already been
validated/accredited in the university.
8.16.2 All courses and units taken from any SUC may be credited, provided
that they are prescribed in the curriculum and have the same course
title/description as reflected in the syllabus and number of units.
This should not prejudice the College Dean to give the validation
exam.
8.16.3 If the number of units taken from other institution is less than the
prescribed units for the course, the student shall enroll the course as
offered in the University.
8.17. Secondary Degree
In order to obtain a secondary degree, all required subjects with
corresponding credit units must be taken and complied with in addition to
the credited subjects in the first degree completed.
8.18. Graduation
8.18.1 A student shall be recommended for graduation only after he has
satisfied all academic and other requirements for graduation
prescribed in his curriculum.
8.18.2 A graduating student shall accomplish an application form for
graduation and submit the same to the office of the University
Registrar during enrolment for his last semester at the University.
8.18.3 Candidates for graduation who began their studies under an old
curriculum and who had completed all the requirements of the
curriculum but did not apply for, nor were granted, the
corresponding degree or title shall have their graduation upon
approval of Academic Council and the Board of Regents.

8.18.4 During the first three weeks after the opening of classes in each
semester, the Vice President for Academic Affairs or his duly
authorized representative shall certify to the University Registrar a
list of the candidates for graduation at the next commencement
exercises. The University Registrar in consultation with the Dean
concerned shall inquire into the academic record of each candidate
with a view to ascertain whether any candidate in such list has any
deficiency to make up and whether he has fulfilled all other
requirements. Should there be any question regarding a candidate,
his name should not be deleted from the list of candidates for
graduation but footnotes to that effect should be given.
8.18.5 The University Registrar shall post on the bulletin board of every
college/department a complete list of the candidates for graduation
for the semester at least two months before the end of semester. The
list of candidates for graduation must be deliberated upon and
endorsed by the Academic Council to the Board of Regents for
confirmation.
8.18.6 All candidates for graduation must make up for their deficiencies and
clear their records not later than one month before the end of the last
semester.
8.18.7 No student shall be graduated from the University unless he has
completed at least one year of residence work.
8.18.8 No student who fails to pay the required graduation fee and all other
school fees within the specific period shall be conferred any title or
degree. (cf. UP case as of April 2014).
8.19. Dean’s List and Graduation with Honors
8.19.1 Dean’s List.

The University recognizes the performance and excellence of students in
academics by coming up with a semestral list of top achievers. The
qualifications standards of students qualified for Dean’s List are as follows:
8.19.1.1 He/she has obtained a GWA of 1.75 and above.
8.19.1.2 He/she has no grade lower than 2.0 in any of his/her
courses during the semester. Non-credit courses are not
included in the computation of the GWA.
8.19.1.3 He/she has no marks of “Dropped” (whether official or
unofficial), “Incomplete” or “Failed” in any of his/her
courses including NSTP.
8.19.1.4 He/she has enrolled as a regular student who carries the
prescribed regular load.
8.19.2 Graduation with Honors

8.19.2.1 Students who completed their courses with the following
grade weighted average computed on the basis of units,
shall be graduated with honors:
Summa cum laude 1.00 to 1.24 (with no grade lower than 1.5)
Magna cum laude 1.25 to 1.49 (with no grade lower than 1.7)
Cum laude 1.50 to 1.75 (with no grade lower than 2.0)

Provided that all students graduating with honors, has no
dropped course in the curriculum; and provided further,
that in case of students graduating with honors in courses
the prescribed length of which is less than four years, the
English equivalents, namely, “With Honors”, “With High
Honors”, and “With Highest Honors”, shall be used
instead.
8.19.2.2 In the computation of the final weighted average of
students who are candidates for graduation with honors,
only credits earned while in residence shall be included;
provided they have no grade lower than 2.0 or its
equivalent, obtained in another school.
8.19.2.3 Students who are candidates for graduation with honors
must have completed in the University at least 50 per
cent of the total number of academic units or hours for
graduation and must have been in residence therein for
at least two (2) years immediately prior to graduation.
8.19.2.4 Students who are candidates for graduation with honors
must have taken during each semester not less than
fifteen (15) units of credit or the normal load prescribed
in the curriculum in cases where such normal load is less
than fifteen (15) units, unless the taking of the lighter
load was due to justifiable causes.
8.19.2.5 Grades lower than 2.0 in non-credit course (e.g. English +
and NSTP) will NOT be considered in the determination
of graduates with honors.
8.19.2.6 Each College shall form a committee to evaluate and
determine the eligibility of students for graduation
including students who will be conferred with honors.
8.20. Conferment of Honorary Degrees
The granting of honorary degrees is guided by the following:
8.20.1 The Board Regents is authorized to award honorary degrees upon
persons in recognition of outstanding contributions in the field of
education, public service, arts, science and technology, or in any field
of specialization within the academic competence of the University.

8.20.2 The honorary doctorate degree shall be conferred upon persons who
have attained exceptionally meritorious achievements in the arts, the
science, the humanities, and/or public services with tangible and
relevant accomplishments.
8.20.3 The conferment of honorary degree by the University shall be limited
to two (2) honorary degrees per year except in cases when a prior
written approval is granted by the Commission on Higher Education
(CHED) En Banc for the grant of more than two honorary degrees per
year.
8.20.4 The conferment of honorary degrees by the University shall be in
accordance with the policies and guidelines prescribed by the
Commission on Higher Education in so far as the Board may
determine.
8.21. Commencement and Baccalaureate Exercises
8.21.1 The University Registrar and the Vice President for Academic Affairs
shall be in-charge of the arrangements for the commencement and
baccalaureate exercises and may call upon the deans of
colleges/departments and other officials for assistance in carrying
out the plans.
8.21.2 All graduating students shall attend the commencement exercises
scheduled for their classes unless the University Registrar
recommends the graduation of a student in absentia on grounds of
sickness or other equally serious reasons which must be supported
by strong evidence presented to the University Registrar/College
Dean.
8.21.3 Graduating students, who absent themselves from the
commencement exercises without having been excused as provided
for in the preceding article, shall have the approval of the President
for the issuance of their diplomas.
8.21.4 Nobody who is under the influence of liquor must not be admitted to
join the graduation rites. Smoking is also not allowed.
(Commencement Procedures)
8.21.5 The names of the graduating students shall be included in the
commencement program.
8.21.6 The diploma shall bear only one date which shall be the date of the
Commencement Exercises.
8.21.7 Candidates for graduation with degree or title which requires no less
than four years of collegiate instruction shall be required to wear
academic costumes during the baccalaureate service and
commencement exercises in accordance with the University rules
and regulations.
8.22. Academic Costume

The following are the guidelines on academic costume:

8.22.1 Academic Gown/ Toga- The black academic gown worn during the
baccalaureate and commencement exercises should be 14” from the
ground for both male and female. For ladies, dress worn inside
should not show below the toga. Males should wear black pants and
light colored polo shirt with black bow tie. Earrings and long hair for
males are not allowed. Rather, male candidates for graduation must
be clean shaven, while females should wear simple make-up.
8.22.2 Hoods and Tassels. Tassel should be on the left before the
confirmation/ declaration and should be transferred on the right
after declaration as graduate. The following are the specific color
code for tassel and hoods of each degree course:
8.22.3 Shoes. For ladies, the prescribed shoes is black, close shoes with
11⁄2” – 2” heels while for the males, black leather shoes. Sandals
mules, and open-toed shoes, and rubber shoes are NOT allowed.
8.22.4 Jewelries and Accessories. Graduates shall wear modest jewelries
and accessories. They shall not wear dangling, big earrings or
necklace, as well as flashy and bright-colored hair accessories during
the ceremonies.
8.22.5 Medals. Honor students shall wear their medals during the
ceremonies as a symbol of distinction.
CHAPTER 7. LEGAL FRAMEWORK
The following serve as the legal framework of this Student Manual:
1.1. Republic Act 7877 – The Anti- Sexual Harassment Act
1.2. CHED Memo Order 09 s. 2013
1.3. CHED Memo Order 17 s. 2012
1.4. Republic Act 7079- The Campus Journalism Act
1.5. Republic Act No. 10627 - An Act Requiring All Elementary And Secondary
Schools To Adopt Policies To Prevent And Address The Acts Of Bullying In
Their Institutions
1.6. University Code
1.7. Other relevant policies, standards, plans and guidelines promulgated by
CHED
1.8. Recognized and established management practices

Republic of the Philippines
Congress of the Philippines
Metro, Manila
Third Regular Session
Begun and held in Metro, Manila, on Monday, the twenty- fifth day of July,
nineteen hundred and ninety–four.
____
REPUBLIC ACT NO. 7877
AN ACT DECLARING SEXUAL HARASSMENT UNLAWFUL IN THE

EMPLOYMENT, EDUACATION OR TRAINING ENVIRONMENT, AND
FOR OTHER PURPOSES
Be it enacted by the Senate and House of Representatives of the Philippines in

Congress assembled:
Section 1. Title. – This Act shall be known as the "Anti-Sexual Harassment Act of
1995."

Section. 2. Declaration of Policy. – The State shall value the dignity of every
individual, enhance the development of it human resources, guarantee full respect for
human rights, and uphold the dignity of workers, employees, applicants for employment,
students or those undergoing training, instruction or education. Towards this end, all forms of
sexual harassment in the employment, education or training environment are hereby
declared unlawful.
Section. 3. Work, Education or Training-related Sexual Harassment Defined. – Work,

education or training-related sexual harassment is committed by an employee, manager,
supervisor, agent of the employer, teacher, instructor, professor, coach, trainor, or any other
person who, having authority, influence or moral ascendancy over another in a work or
training or education environment, demands, requests or otherwise requires any sexual
favor from the other, regardless of whether the demand, request or requirement for
submission is accepted by the object of said Act.
a. In a work-related or employment environment, sexual harassment is committed

when:
(1) The sexual favor is made as a condition in the hiring or in the

employment, re-employment or continued employment of said
individual, or in granting said individual favourable compensation,
terms, conditions, promotions, or privileges; or the refusal to grant the
sexual favor results in limiting, segregating or classifying the employee
which in a way would discriminate, deprive or diminish employment
opportunities or otherwise adversely affect said employee;
(2) The above acts would impair the employee’s rights or privileges under
existing labor laws; or
(3) The above acts would result in an intimidating, hostile, or offensive

environment for the employee.
b. In an education or training environment, sexual harassment is committed:
(1) Against one who is under the care, custody or supervision of the
offender.
(2) Against one whose education, training, apprenticeship or tutorship is

entrusted to the offender;
(3) When the sexual favor is made a condition to the giving of a passing
grade, or the granting of honors and scholarships, or the payment of a
stipend, allowance or other benefits, privileges, or considerations; or
(4) When the sexual advances result in an intimidating, hostile or offensive

environment for the student, trainee or apprentice.
Any person who directs or induces another to commit any act of sexual
harassment as herein defined, or who cooperates in the commission
thereof by another without which it would not have been committed, shall
also be held liable under this Act.
Section. 4. Duty of the Employer or Head of Office in a Work-related, Education or
Training Environment. – It shall be the duty of the employer or the head of the work-related,
educational or training environment or institution, to prevent or deter the commission of acts
of sexual harassment and to provide the procedures for the resolution, settlement or
prosecution of acts of sexual harassment. Towards this end, the employer or head of office
shall:
(a) Promulgate appropriate rules and regulations in consultation with the

jointly approved by the employees or students or trainees, through their duly
designated representatives, prescribing the procedure for the investigation or
sexual harassment cases and the administrative
sanctions therefor.
Administrative sanctions shall not be a bar to prosecution in the proper courts

for unlawful acts of sexual harassment.
The said rules and regulations issued pursuant to this section (a) shall
include, among others, guidelines on proper decorum in the workplace and
educational or training institutions.
(c) Create a committee on decorum and investigation of cases on sexual
harassment. The committee shall conduct meetings, as the case may be, with
other officers and employees, teachers, instructors, professors, coaches,
trainors and students or trainees to increase understanding and prevent
incidents of sexual harassment. It shall also conduct the investigation of the
alleged cases constituting sexual harassment.
In the case of a work-related environment, the committee shall be composed

of at least one (1) representative each from the management, the union, if
any, the employees from the supervisory rank, and from the rank and file
employees.
In the case of the educational or training institution, the committee shall be

composed of at least one (1) representative from the administration, the
trainors, teachers, instructors, professors or coaches and students or
trainees, as the case maybe.
"The employer or head of office, educational or training institution shall
disseminate or post a copy of this Act for the information of all concerned.
Section. 5. Liability of the Employer, Head of Office, Educational or Training

Institution. – The employer or head of office, educational training institution shall be solidarily
liable for damage arising from the acts of sexual harassment committed in the employment,
education or training environment if the employer or head of office, educational or training
institution is informed of such acts by the offended party and no immediate action is taken
thereon.
Section. 6. Independent Action for Damages. – Nothing in this Act shall preclude the
victim of work, education or training-related sexual harassment from instituting a separate
and independent action for damages and other affirmative relief.
Section. 7. Penalties. – Any person who violates the provisions of this Act shall, upon
conviction, be penalized by imprisonment of not less than one (1) month nor more than six
(6) months, or a fine of not less than Ten thousand pesos (P10,000) nor more than Twenty
thousand pesos (P20,000), or both such fine and imprisonment at the discretion of the court.
Any action arising from the violation of the provision of this Act shall prescribe in three (3)
years.
Section. 8. Separability Clause – If any portion or provision of this Act is declared

void and unconstitutional, the remaining portions or provisions hereof shall not be affected
by such declaration.
Section.9. Repealing Clause. – All laws, decrees, orders, rules and regulations, other
issuances, or parts thereof inconsistent with the provisions of this Act are hereby repealed or
modified accordingly.
Section.10. Effectivity Clause. – This Act shall take effect fifteen (15) days after its
complete publication in at least two (2) national newspaper of general circulation.
Approved,
EDGARDO J. ANGARA JOSE DE VENECIA, JR.

President of Senate Speaker of the House
of Representative
This Act which is a consolidation of House Bill NO. 9425 and Senate Bill 1632 was finally
passed by the House of Representatives and the Senate on February 8, 1995.
EDGARDO E. TUMANGAN CAMILO L. SABIO

Secretary of the Senate Secretary General
House of Representatives
Approved : Feb 14, 1995
FIDEL V. RAMOS
President of the Philippines

Appendix D
[REPUBLIC ACT No. 7079
AN ACT PROVIDING FOR THE DEVELOPMENT AND PROMOTION OF CAMPUS
JOURNALISM AND FOR OTHER PURPOSES
Be it enacted by the Senate and House of Representatives of the
Philippines in Congress assembled:
SECTION 1. Title. - This Act shall be known and referred to as the "Campus Journalism Act of 1991".
SEC. 2. Dec of Policy. - It is the declared policy of the State to uphold and protect the freedom of
the press even at the campus level and to promote the development and growth of campus
journalism as a means of strengthening ethical values, encouraging critical and creative thinking, and
developing moral character and personal discipline of the Filipino youth. In furtherance of this
policy, the State shall undertake various programs and projects aimed at improving the journalistic
skills of students concerned and promoting responsible and free journalism.
SEC. 3. Definition of Term. -
a) School. - An institution for learning in the elementary, secondary or tertiary level comprised of
the
studentry, administration, faculty and non-faculty personnel;
b) Student Publication. - The issue of any printed material that is independently published by, and
which meets the needs and interests of, the studentry;
c) Student Journalist. - Any bona fide student enrolled for the current semester or term, who has
passed or met the qualification and standards of the editorial board. He must likewise maintain a
satisfactory academic standing;
d) Editorial Board. - In the tertiary level, the editorial board shall be composed of student
journalists who have qualified in placement examinations. In the case of elementary and high school
levels, the editorial board shall be composed of a duly appointed faculty adviser, the editor who
qualified and a representative of the Parents-Teachers' Association, who will determine the editorial
policies to be implemented by the editor and staff members of the student publication concerned.
SEC. 4. Student Publication. - A student publication is published by the student body through an
editorial board and publication staff composed of students selected by fair and competitive
examinations.
Once the publication is established, its editorial board shall freely determine its editorial policies
and manage the publication's funds.

SEC. 5. Funding of Student Publication - Funding for the student publication may include the savings
of the respective school's appropriations, student subscriptions, donations, and other sources of
funds.
In no instance shall the Department of Education, Culture andSports or the school administration
concerned withhold the release of funds sourced from the savings of the appropriations of the
respective schools and other sources intended for the student publication.
Subscription fees collected by the school administration shall be released automatically to the
student publication concerned.
SEC. 6. Publication Adviser. - The publication adviser shall be selected by the school administration
from a list of recommendees submitted by the publication staff. The function of the adviser shall be
limited to one of technical guidance.
SEC. 7. Security of Tenure. - A member of the publication staff must maintain his or her status as
student in order to retain membership in the publication staff. A student shall not be expelled or
suspended solely on the basis of articles he or she written,basis of the performance of his or her
duties in the student publication.
SEC. 8. Press Conferences and Training Seminars. - The Department of Education, Culture and
Sports shall sponsor periodic competitions, press conferences and training seminars inwhich
student-editors/writers and teacher-advisers of student publications in the elementary, secondary
and tertiary levels shall participate. Such competitions, conferences and seminars shall be held at
the institutional, divisional, and regional levels, culminating with the holding of the annual national
elementary, secondary or tertiary School Press Conference in places of historical and/or cultural
interest in the country.
SEC. 9. Rules and Regulations. - The Department of Education, Culture and Sports, in coordination
with the officers of the national elementary, secondary or tertiary organizations or official advisers
of student publications, together with student journalists at the tertiary level and existing
organizations of student journalists, shall promulgate the rules and regulations necessary for the
effective implementation of this Act.
SEC. 10. Tax Exemption. - Pursuant to paragraph 4, Section 4, Article XIV of the Constitution, all
grants, endowments, donations, or contributions used actually, directly and exclusively for the
promotion of campus journalism as provided for in this Act shall be exempt from donor's or gift tax.
SEC. 11. Appropriations. - For the initial year of implementation, the sum of Five million pesos
(P5,000,000.00) is hereby authorized to be charged against the savings from the current
appropriations of the Department of Education, Culture and Sports. Thereafter, such amount as may
be necessary shall be included in the General Appropriations Act.
SEC. 12. Effectivity. - This Act shall take effect after fifteen (15) days following the completion of its
publication in the Official Gazette or in at least two (2) newspapers of general circulation.
Approved,
RAMON V. MITRA JOVITO R. SALONGA

Speaker of the House President of the Senate
of Representatives

This Act which is a consolidation of Senate Bill No. 1103 and House Bill No. 22658 was finally passed
by the Senate and the House of Representatives on May 20, 1991 and May 23, 1991, respectively.
CAMILO L. SABIO EDWIN P. ACOBA

Secretary General Secretary of the Senate
Approved: July 5, 1991
CORAZON C. AQUINO

Appendix E
Republic of the Philippines

Congress of the Philippines
Metro Manila
Fifteenth Congress
Third Regular Session
Begun and held in Metro Manila, on Monday, the twenty-third day of July, two thousand twelve.
[REPUBLIC ACT NO. 10627]
AN ACT REQUIRING ALL ELEMENTARY AND SECONDARY SCHOOLS TO ADOPT POLICIES

TO PREVENT AND ADDRESS THE ACTS OF BULLYING IN THEIR INSTITUTIONS
Be it enacted by the Senate and House of Representatives of the Philippines in Congress assembled:
SECTION 1. Short Title. – This Act shall be known as the “Anti-Bullying Act of 2013”.
SEC. 2. Acts of Bullying. – For purposes of this Act, “bullying” shall refer to any severe or repeated use by one
or more students of a written, verbal or electronic expression, or a physical act or gesture, or any combination
thereof, directed at another student that has the effect of actually causing or placing the latter in reasonable fear
of physical or emotional harm or damage to his property; creating a hostile environment at school for the other
student; infringing on the rights of the other student at school; or materially and substantially disrupting the
education process or the orderly operation of a school; such as, but not limited to, the following:
a. Any unwanted physical contact between the bully and the victim like punching, pushing, shoving, kicking,
slapping, tickling, headlocks, inflicting school pranks, teasing, fighting and the use of available objects as
weapons;
b. Any act that causes damage to a victim’s psyche and/or emotional well-being;
c. Any slanderous statement or accusation that causes the victim undue emotional distress like directing foul
language or profanity at the target, name-calling, tormenting and commenting negatively on victim’s looks,
clothes and body; and
d. Cyber-bullying or any bullying done through the use of technology or any electronic means.
SEC. 3. Adoption of Anti-Bullying Policies. – All elementary and secondary schools are hereby directed to adopt
policies to address the existence of bullying in their respective institutions. Such policies shall be regularly
updated and, at a minimum, shall include provisions which:
(a) Prohibit the following acts:
(1) Bullying on school grounds; property immediately adjacent to school grounds; at school-sponsored or
school-related activities, functions or programs whether on or off school grounds; at school bus stops; on school
buses or other vehicles owned, leased or used by a school; or through the use of technology or an electronic
device owned, leased or used by a school;
(2) Bullying at a location, activity, function or program that is not school-related and through the use of
technology or an electronic device that is not owned, leased or used by a school if the act or acts in question
create a hostile environment at school for the victim, infringe on the rights of the victim at school, or materially
and substantially disrupt the education process or the orderly operation of a school; and
(3) Retaliation against a person who reports bullying, who provides information during an investigation of
bullying, or who is a witness to or has reliable information about bullying;
(b) Identify the range of disciplinary administrative actions that may be taken against a perpetrator for bullying
or retaliation which shall be commensurate with the nature and gravity of the offense: Provided, That, in
addition to the disciplinary sanctions imposed upon a perpetrator of bullying or retaliation, he/she shall also be

required to undergo a rehabilitation program which shall be administered by the institution concerned. The
parents of the said perpetrator shall be encouraged by the said institution to join the rehabilitation program;
(c) Establish clear procedures and strategies for:
(1) Reporting acts of bullying or retaliation;
(2) Responding promptly to and investigating reports of bullying or retaliation;
(3) Restoring a sense of safety for a victim and assessing the student’s need for protection;
(4) Protecting from bullying or retaliation of a person who reports acts of bullying, provides information during
an investigation of bullying, or is witness to or has reliable information about an act of bullying; and
(5) Providing counseling or referral to appropriate services for perpetrators, victims and appropriate family
members of said students;
(d) Enable students to anonymously report bullying or retaliation: Provided, however, That no disciplinary
administrative action shall be taken against a perpetrator solely on the basis of an anonymous report;
(e) Subject a student who knowingly makes a false accusation of bullying to disciplinary administrative action;
(f) Educate students on the dynamics of bullying, the anti-bullying policies of the school as well as the
mechanisms of such school for the anonymous reporting of acts of bullying or retaliation;
(g) Educate parents and guardians about the dynamics of bullying, the anti-bullying policies of the school and
how parents and guardians can provide support and reinforce such policies at home; and
(h) Maintain a public record of relevant information and statistics on acts of bullying or retaliation in
school: Provided, That the names of students who committed acts of bullying or retaliation shall be strictly
confidential and only made available to the school administration, teachers directly responsible for the said
students and parents or guardians of students who are or have been victims of acts of bullying or retaliation.
All elementary and secondary schools shall provide students and their parents or guardians a copy of the anti-
bullying policies being adopted by the school. Such policies shall likewise be included in the school’s student
and/or employee handbook and shall be conspicuously posted on the school walls and website, if there is any.
The Department of Education (DepED) shall include in its training programs, courses or activities which shall
provide opportunities for school administrators, teachers and other employees to develop their knowledge and
skills in preventing or responding to any bullying act.
SEC. 4. Mechanisms to Address Bullying. – The school principal or any person who holds a comparable role
shall be responsible for the implementation and oversight of policies intended to address bullying.
Any member of the school administration, student, parent or volunteer shall immediately report any instance of
bullying or act of retaliation witnessed, or that has come to one’s attention, to the school principal or school
officer or person so designated by the principal to handle such issues, or both. Upon receipt of such a report, the
school principal or the designated school officer or person shall promptly investigate. If it is determined that
bullying or retaliation has occurred, the school principal or the designated school officer or person shall:
(a) Notify the law enforcement agency if the school principal or designee believes that criminal charges under
the Revised Penal Code may be pursued against the perpetrator;
(b) Take appropriate disciplinary administrative action;
(c) Notify the parents or guardians of the perpetrator; and

(d) Notify the parents or guardians of the victim regarding the action taken to prevent any further acts of
bullying or retaliation.
If an incident of bullying or retaliation involves students from more than one school, the school first informed of
the bullying or retaliation shall promptly notify the appropriate administrator of the other school so that both
may take appropriate action.
SEC. 5. Reporting Requirement. – All schools shall inform their respective schools division superintendents in
writing about the anti-bullying policies formulated within six (6) months from the effectivity of this Act. Such
notification shall likewise be an administrative requirement prior to the operation of new schools.
Beginning with the school year after the effectivity of this Act, and every first week of the start of the school
year thereafter, schools shall submit a report to their respective schools division superintendents all relevant
information and statistics on acts of bullying or retaliation. The schools division superintendents shall compile
these data and report the same to the Secretary of the DepED who shall likewise formally transmit a
comprehensive report to the Committee on Basic Education of both the House of Representatives and the
Senate.
SEC. 6. Sanction for Noncompliance. – In the rules and regulations to be implemented pursuant to this Act, the
Secretary of the DepED shall prescribe the appropriate administrative sanctions on school administrators who
shall fail to comply with the requirements under this Act. In addition thereto, erring private schools shall
likewise suffer the penalty of suspension of their permits to operate.
SEC. 7. Implementing Rules and Regulations. – Within ninety (90) days from the effectivity of this Act, the
DepED shall promulgate the necessary rules and regulations to implement the provisions of this Act.
SEC. 8. Separability Clause. – If, for any reason, any provision of this Act is declared to be unconstitutional or
invalid, the other sections or provisions hereof which are not affected thereby shall continue to be in full force or
effect.
SEC. 9. Repealing Clause. – All laws, decrees, orders, rules and regulations or parts thereof which are
inconsistent with or contrary to the provisions of this Act are hereby repealed, amended or modified
accordingly.
SEC. 10. Effectivity. – This Act shall take effect fifteen (15) days after its publication in at least two (2) national
newspapers of general circulation.
Approved,
(Sgd.) JINGGOY EJERCITO ESTRADA (Sgd.) FELICIANO BELMONTE JR.

Acting Senate President Speaker of the House
of Representatives
This Act which originated in the House of Representatives was finally passed by the House of Representatives
and the Senate on June 5, 2013.
(Sgd.) EMMA LIRIO-REYES (Sgd.) MARILYN B. BARUA-YAP

Secretary of the Senate Secretary General
Approved: SEP 12 2013
(Sgd.) BENIGNO S. AQUINO III


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Board Resolution No.

CHAPTER 1. THE UA EDUCATION ................................................................................................1

University of Antique| STUDENT MANUAL | version 2.91914 ii

University of Antique| STUDENT MANUAL | version 2.91914 iii

While the Student Manual is a compendium of policies and guidelines to be

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University of Antique| STUDENT MANUAL | version 2.91914 3

1.3. The University Seal.

1.3.1 Birds in Flight

The light represents studies, research, truth, and education.

University of Antique| STUDENT MANUAL | version 2.91914 4

1.4. The University Colors.

Alma Mater, a dream come true

Thy income – earning plains and slopes,

Men of vision your base did found

UA, Antique's pride

University of Antique| STUDENT MANUAL | version 2.91914 5

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The decision in any disciplinary proceeding must be rendered in the

2.15. The right to be entitled to respect as a person with human dignity.

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 Vice President for Academic Affairs

 Director for Student Affairs

 Dean of the College concerned

Faculty Dean of Discipline

Process Server SAO

Figure 1. Organizational Structure for the Implementation of the Student’s Code of

University of Antique| STUDENT MANUAL | version 2.91914 9

 PTA Federation President

 SG Federation President and

 Faculty Federation President.

3.5. Director for Student Affairs and Services

University of Antique| STUDENT MANUAL | version 2.91914 10

3.6.5 Determines violations committed by students inside the campus.

3.8. Sanction Administering Officer

3.9.4 Furnish the Dean of Discipline results of investigation.

University of Antique| STUDENT MANUAL | version 2.91914 11

3.11. Office of the Civil Security Services

4.1. Classification of Students’ Offenses

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Replace or Replace or Suspension for

 unauthorized Reprimand Suspension for Grade of 5.0

8) Taking exams by proxy Expulsion

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 Posting, distributing, Suspension for Suspension for Suspension for

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 Organizing and joining Expulsion Expulsion Expulsion

 Creating disorder and Suspension for Suspension for Expulsion

 Entering school with Suspension for Suspension for Suspension for

University of Antique| STUDENT MANUAL | version 2.91914 17

Five (5) hours Five(5) days Ten(10) days

 Frustrated Eight (8) hours Eight (8) days Fifteen(15)

 Consummated Ten(10) days Ten(10) days

University of Antique| STUDENT MANUAL | version 2.91914 18

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4.4. Personal offenses are those committed against a fellow student or

 Hitting persons in Suspension for Suspension for Expulsion