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UNITE Programme
Technical Specification – Workflow
Sales Quotation Approval Workflow
Revision Status: 1.0

Document Control Information

Document Author: Saikat Sarkar

Document Owner:

Phase: Template Build

Track: Value Realization
Team: C2C
Status: Final

Restricted Access: No

Target Group
N/A

Document Approver(s):
Approver Role
Name
Approved (Signature)
Date

Document Reviewers:

Reviewer Role
Name

Cell Lead
Arindam Mukherjee

QA Lead
Arkajeet Dasgupta

Summary of Changes:
The Document Author is authorized to make the following types of changes to the document without
requiring that the document be re-approved:
Editorial, formatting, and spelling
Clarification
To request a change to this document, contact the Document Author or Owner.
Changes to this document are summarized in the following table in reverse chronological order (latest
version first).

Revision
Date
Author
Description of Changes

1.0
2013.08.28
Saikat Sarkar
Initial Version

1.0
2013.10.22
Saikat Sarkar
Final Version

Document Source:
Table of Contents

TOC \o "1-5" \h \z \u µ HYPERLINK \l "_Toc370299267" µ1. General Information

PAGEREF _Toc370299267 \h µ4§§
HYPERLINK \l "_Toc370299268" µ2. Description and Purpose PAGEREF _Toc370299268 \h
µ5§§
HYPERLINK \l "_Toc370299269" µ3. Assumptions PAGEREF _Toc370299269 \h µ5§§
HYPERLINK \l "_Toc370299270" µ4. Issues PAGEREF _Toc370299270 \h µ5§§
HYPERLINK \l "_Toc370299271" µ5. SAP Workflow Diagram PAGEREF _Toc370299271 \h
µ6§§
HYPERLINK \l "_Toc370299272" µ6. Business Object Information PAGEREF
_Toc370299272 \h µ8§§
HYPERLINK \l "_Toc370299273" µ7. Workflow Definition PAGEREF _Toc370299273 \h
µ14§§
HYPERLINK \l "_Toc370299274" µ8. Steps in Workflow PAGEREF _Toc370299274 \h
µ16§§
HYPERLINK \l "_Toc370299275" µ9. Deadline Monitoring Requirements PAGEREF
_Toc370299275 \h µ20§§
HYPERLINK \l "_Toc370299276" µ10. Security/SAP Authorization Requirements PAGEREF
_Toc370299276 \h µ20§§
HYPERLINK \l "_Toc370299277" µ11. Reporting/Form Requirements PAGEREF
_Toc370299277 \h µ20§§
HYPERLINK \l "_Toc370299278" µ12. Custom screen design (if any) PAGEREF
_Toc370299278 \h µ20§§
HYPERLINK \l "_Toc370299279" µ13. Custom Tables/Structure in SAP (if any) PAGEREF
_Toc370299279 \h µ21§§
HYPERLINK \l "_Toc370299280" µ14. User Exit / Enhancement Detailed Description
PAGEREF _Toc370299280 \h µ22§§
HYPERLINK \l "_Toc370299281" µ15. Configuration Information PAGEREF
_Toc370299281 \h µ22§§
HYPERLINK \l "_Toc370299282" µ16. Additional Information/Attachments PAGEREF
_Toc370299282 \h µ24§§
HYPERLINK \l "_Toc370299283" µ17. Unit Test Plan PAGEREF _Toc370299283 \h µ24§§
§
General Information

Functional Design Spec ID:

C2C_W031
Enhancement ID:
C2C_QOM_W031

Enhancement Title:
Sales Quotation Approval Workflow

Implement. Phase
R0.2

Message Class:
ZQOM

Develop. Class:
ZQOM_FSD-031

Module:
C2C

Enhancement User/User Group:

N/A

Contact Details:

Prepared By
Saikat Sarkar
Prep Date:
2013.10.22

Phone Number:
09775202869

Email Address:

Business/Functional Analyst:
Stefan Olsson (SKF)

Phone Number:

Email Address:

Functional Area User Contact:

 Primary:

Phone Number:

Email Address:

Secondary:

Phone Number:

Email Address:

Run Frequency
On demand
Languages
EN

Priority:
Medium
Complexity:
High

Transport Information

Change Request #

Task #
Object Identifier (Program ID, Layout Set ID, etc)
Object Type (Program, Transaction, Layout Set)

DCRK900193
DCRK900288
ZC_SALES_QUOT_APPRV
Function Group
DCRK900193
DCRK900288
ZCCREDIT_APPROVE
Function Group

DCRK900193
DCRK900288
ZQOM_FSD-031
Package

DCRK900193
DCRK900288
ZCCREDIT_APPROVE
Table

DCRK900193
DCRK900288
ZCPARTNER_DETAIL
Table

DCRK900193
DCRK900288
ZCPARTNER_DETAIL
Table

DCRK900193
DCRK900288
ZTS_APRVL_ND
Standard task

DCRK900193
DCRK900288
ZTS_USER_ST
Standard task

DCRK900193
DCRK900288
ZTS_DETR_MAN
Standard task

DCRK900193
DCRK900288
ZTS_TXT_SAVE
Standard task

DCRK900193
DCRK900194
ZTS_RD_COMMT
Standard task

DCRK900193
DCRK900288
ZTS_MAIL_SND
Standard task

DCRK900193
DCRK900194
ZTS_RESP_PER
Standard task

DCRK900193
DCRK900194
ZTS_MAIL_REW
Standard task

DCRK900193
DCRK900194
ZTS_MAIL_REJ
Standard task

DCRK900193
DCRK900194
ZTS_AUTO_APP
Standard task

DCRK900193
DCRK900288
ZWS_SALES_QT
Workflow template

DCRK900193
DCRK900288
ZCWO_QOM_FSD-031_CRM_SALES_QT
Program

DCRK900193
DCRK900288
ZWO2000115
Business object types
DCRK900193
DCRK900288
ZCCREDIT_APPROVES
Definition of a Maintenance and Transport Object

DCRK900193
DCRK900288
ZQOM
Message class

DCRK900193
DCRK900288
ZQOM001

Message number

DCRK900193
DCRK900288
ZQOM002
Message number

DCRK900193
DCRK900288
ZQOM003

Message number

DCRK900193
DCRK900288
ZQOM004

Message number

DCRK900193
DCRK900194
ZCST_ACTION_TXT
Structure

DCRK900193
DCRK900288
ZCPARTNER_DETAIL
Structure

DCRK900193
DCRK900194
ZC_ACTION_TXT_TT
Table type

DCRK900193
DCRK900194
ZC_TEXT_TT
Table type
Description and Purpose
Within SKF the user who is creating a quote has to receive approval from his manager. This is in order to
validate that the proper prices and products in the proper content is quoted towards the customer in relation
to the relevant business rules.

Therefore SKF would like to follow an approval process as which will release the quote for further
processing once the approval is given or allows the user to adjust the quote as required by management.
This approval also has to be given before the quote is sent to the customer.

The approval has also to be received before the quote is released for further processing like order creation.
This rule is applicable for all sales units like RSS, VSM, IS, Automotive, etc.

Within SAP an approval workflow has to be triggered once the user has completed the maintenance of the
quote.

Within the first release the approval workflow will have exactly one step approval.

Which means if the user status is set to “for release” the workflow is triggered. A work-item will be
generated and placed in the managers SAP Inbox.

While this work-item is active the quote will not be changeable.

The work-item will allow the following decisions:

Release
this will set the user status to “released”. This user status will allow the quote being used for follow up
processing through a sales order.
Reject
this will set the user status to “cancel” with reason code “Unreasonable Request”.
This user status will close the quote and prevents follow up processing through a sales order.
Set status back to “in process”
This will release the quote to be processed by the user again

Additionally the manager will be able to display the quote.

Assumptions
The work-items are available in the SAP CRM environment.
Issues
Generally currently within SKF not all managers will have access to the equivalent order handling system.

In SAP the workflow will be triggered in SAP CRM. The work item will be generated in SAP CRM. The
work-item will only be accessible through the SAP Inbox. Within the SAP CRM WebUI the work-item can
also accessed via the home screen below the area workflow task and the work-list area.

Anyhow as a result the manager needs to login to SAP CRM application in order to execute the relevant
task.

Issue #
Date Raised
Issue Description
Issue Resolution

N/A
SAP Workflow Diagram

SAP Workflow Process Steps:

Business Process Trigger:

Workflow will be triggered via Status Management (BSVW).

Status Profile: ZCRMCONT

Screen shot will be provided in the further versions.

Process steps:

Step No.
Activity Steps
Steps Description

Step 1
Start Workflow
Once the transaction is executed Workflow will be triggered by the user status “for release” on the Sales
quote via Status Management.

Step 2
Activity Step
Workflow Started

Step 3
Activity Step
Check Whether Approval is required or not based on the Value in the Sales quote. If this is not required the
Sales quote will set to be user Status “Released”.

Step 4
Activity Step
This Activity Step will update Test into Header Text Node

Step 5
Condition Step
Check flag value to determine, Approval is required or not

Step 6
Activity Step
If Approval is needed, then this Activity Step will determine the manager via an assigned approval role.
Step 7
Condition Step
If the parameter is met, the manager will be found and the Workitem will be sent for further approval.
If the parameter is not met, the manager will be dummy default manager.

Step 8
Activity Step
This Activity Step will determine responsible Person.

Step 9
User Decision Step and Activity Step
The responsible person will decide if he wants to
Approve
Reject
Rework

Step 10
Activity Step (Approval)
If the Credit Memo Request can be released the workflow will set the user status to “released” ,
And an information work item is send to the employee responsible of the Transaction with a link to the
transaction.

Step 11
Activity Step
(Rejection)
If the workflow was rejected the Sales quote will be rejected, and an information work item is send to the
employee responsible of the Transaction with a link to the transaction.

Step 12
Activity Step
(Rework)
If the workflow was reworked the user status will be “in process” and an information work item is send to
the employee responsible of the
Transaction with a link to the transaction.

Step 13
Condition Step
Check whether mail address is found or not

Step 14
Activity Step
If mail address is found, Send mail to that mail address.

Step 15
Activity Step
If mail address is not found, Send mail to the userid.

Step 16
Complete Workflow
If any of the aforesaid steps are being completed successfully the workflow will be Completed.

Flow Diagram :
EMBED Word.Document.8 \s µ §

Business Object Information

Object Type: ZWO2000115

Description: CRM Sales Transactions

Short Description: CRM Sales Transactions

Program: ZCWO_QOM_FSD-031_CRM_SALES_QT

Super Type: BUS2000115

Application V (Sales)

Key Fields

Element
Description
Dictionary Field

BUSINESSPROCESS
Globally Unique Identifier in 32-Character Display
DNOS_BOR_KEY- GUID

Attributes (only mention those used in the workflow template)

Element
Description
Source

Attribute Property
Dictionary Field
Pseudo logic Ref

N/A
N/A

Virtual

Database

Multiline
Mandatory

Instance-
Independent

N/A
N/A

Virtual

Database

Obj Status

Multiline

Mandatory

Instance-
Independent

Pseudo logic : Mention Logic for custom attributes only.

A1:
N/A

A2:
N/A

Method (only mention those used in the workflow template)

Name
Description
Source
Result Type
ABAP
Pseudo logic Ref

ZWMBAPRVL_NEEDED
Workflow Method for Approval Needed

Dialog

X
Synchronous

Result
parameter

Instance
independent

Function Module

API

Transaction

Dialog Module

Reports

X
Others

M1

ZWMBPARTNR_DETAIL
Workflow Method for Partner Details

Dialog

x
Synchronous

Result
Parameter

Instance
Independent
Function Module

API

Transaction

Dialog Module

Reports

X
Others

M2

ZWMBDETRMN_MANGR
Workflow Method to Determine Manager

Dialog

X
Synchronous

Result
Parameter

Instance
Independent

Function Module

API

Transaction
Dialog Module

Reports

X
Others

M3

ZWMBGET_TEXT
Update Test into Header Text Node

Dialog

X
Synchronous

Result
Parameter

Instance
Independent

Function Module

API

Transaction

Dialog Module

Reports

X
Others

M4

ZWMBREAD_COMMENTS
Read Comment
Dialog

X
Synchronous

Result
Parameter

Instance
Independent

Function Module

API

Transaction

Dialog Module

Reports

X
Others

M5

Pseudo logic: Mention Logic for custom methods only.

M1 Pseudo logic:

1. Under method ‘ZWMBAPRVL_NEEDED’ one function module 'Z_C_APPRVL_REQD' needs to be

called to incorporate needful business logic (sales quotation should be approved or not). In method one flag
has been defined which will decide whether it is been approved or not.

2. In function module ‘Z_C_APPRVL_REQD’, object-key-businessprocess will be exported as IM_GUID

and EX_FLG will be imported. Inside function module 'Z_C_APPRVL_REQD' one more standard
function module 'CRM_ORDER_READ' needs to be called to get sales organization, currency,
process_type, and net amount from particular crm object like (ORGMAN , PRICING , CUMULAT_H).So
in order to to do that, all the crm object (ORGMAN , PRICING , CUMULAT_H) need to be inserted one
internal table for exporting. So header guid and related object will be exported. Function module will return
relevant sales organization, currency, process_type, and net amount for guid.

3. If function module fails, then one exception like ‘EXC_WRONG_DATA’ will be raised.
4. Now, as per business to check net amount and currency one custom table would be created where for a
particular sales organization and business transaction type, some net amount and currency key will be
stored.

5. If table does not return any value for a particular sales organization and business transaction type then
sales quotation will be approved without any check.

6. If table does return value for a particular sales organization and business transaction type then bellow
condition should be checked.

A. If currency does not match then it needs to be converted to right currency which is stored in custom
table. In order to do that one standard function module ‘CONVERT_TO_LOCAL_CURRENCY’ needs to
be called which will return local (converted) amount in exact currency.

B. If converted net amount is greater than or equal to net amount which is been stored in custom table then
sales quotation will be approved(flag will be set as abap_true), Otherwise it will be rejected(flag will be set
as abap_false).

C. If currency does match then don’t need to call function module

CONVERT_TO_LOCAL_CURRENCY. Only net amount will be checked.
D. If CONVERT_TO_LOCAL_CURRENCY fails then one exception ‘EXC_CURRENCY’ will be raised.

Parameter List
Imp
EXP
Parameter List
Mutiline

IM_GUID

x
EX_FLAG

Exception
EXC_WRONG_DATA (Wrong data entered)
EXC_CURRENCY (Currency can not be converted)

M2 Pseudo logic:

1. Under method ‘ZWMBPARTNR_DETAIL’ to fetch partner details (email id, user id) another custom
function module ‘Z_C_PARTNER_DEATAIL’ needs to be called where object guid will be exported and
one structure including partner user id and email id will be imported. This email id and user id will
determine to whom (sap inbox) mail need to send.

2. In function module ‘Z_C_PARTNER_DEATAIL’, standard function module ‘CRM_ORDER_READ’

will be called to fetch partner details.

3. If ‘CRM_ORDER_READ’ function module fails then one exception ‘EXC_WRONH_DATA’ will be

raised.

4. Person no, user id and address no will be fetched from table BUT000 for a particular Business Partner
Number. Now on basis of person no, email id will be fetched from table adr6. Before user id one constant
string ‘US’ will be added as per business need. Now user id and email id for business partner will be
exported through one flat structure. If email is not found for person no then only user id will be exported.

5. If partner does not exist in BUT000 table then one exception should be raised like
‘EX_WRONG_DATA’.

Parameter List
Imp
EXP
Parameter List
Mutiline

IM_GUID

X
EX_PARTNER_DETAIL

Exception
EXC_WRONG_DATA
EXC_EMAIL
EXC_CURRENCY

M3 Pseudo logic:

1. Under method ‘ZWMBDETRMN_MANGR’ to fetch right agent (person who will approve) another
custom function module ‘Z_C_FIND_MANAGER’ needs to be called where object guid (object-key-
businessprocess) will be exported and ‘EX_AGENT’ will be imported.

2. Inside function module 'Z_C_FIND_MANAGER' one more standard function module

'CRM_ORDER_READ' needs to be called to get sales organization and descriptive language from
particular crm object like ORGMAN. So in order to do that, crm object ORGMAN  needs to be inserted
one internal table for exporting. So header guid and related object will be exported as table.

3. After getting sales organization from function module 'CRM_ORDER_READ' object type and object id
will be fetched from table HRP000 table for a particular sales organization and current plan version (01).
Here constant (01) stands for active plan version maintained in customizing.

4. From HRP1001 table Position assigned in a particular Org Id for a particular object type and object id
will be retrieved where RSIGN = ‘B’ and SCLAS = ‘S’.

5. Now this ‘SOBID’ field in table hrp1001 contains ID of Related Object which is agent id need to be
exported.

6. If CRM_ORDER_READ gets failed then one exception should be triggered like

‘EX_WRONG_DATA’.

Parameter List
Imp
EXP
Parameter List
Mutiline

IM_GUID

x
EX_AGENT

Exception
EXC_WRONG_DATA

M4 Pseudo logic:

1. Under method ‘ZWMBGET_TEXT’ to fetch text for a particular text id, text name and object id another
custom function module ‘Z_C_TEXT_SAVE’ need to be called where object guid will be exported.

2. In function module ‘Z_C_TEXT_SAVE’, standard function module

‘READ_TEXT’ is being used to retrieve existing text for a text id and text name for a particular object.

3. In function module ‘Z_C_TEXT_SAVE’, standard function module

‘SAVE_TEXT’ is used to update header text for a particular object.

Parameter List
Imp
EXP
Parameter List
Mutiline

IM_ID

IM_LANGUAGE

IM_NAME

IM_OBJECT

IM_TEXT

Exception
TBD

Event (only mention those used in the workflow template)

Name
Description
Parameter List
Import
Export

ZWE_FOR_RELEASE_QUOTE
Event will be triggered while status will be For Release
N/A
N/A
N/A
Workflow Definition
Abbreviation: ZWS_SALES_QT
Number: 90000002

Name: Workflow For Sales Quotations

Triggering Events: ZWE_FOR_RELEASE_QUOTE

Object Type: ZWO2000115

Event: ZWE_FOR_RELEASE_QUOTE

Workflow Container:
Element
Description
Import(Y/N)
Export(Y/N)
Multiple Values (Y/N)
Mandatory (Y/N)
Dictionary Field
Object Type

ZWC_BO_SALES_QUOT
Container for standard business object BUS2000115
Y
Y
N
N
N/A
BUS2000115

ZWC_FLG
Check approval is needed or not
Y
Y
N
N
XFELD
N/A

ZWC_AGENT
Position Id as Agent
Y
Y
N
N
OTJID
N/A

ZWC_PARTNER_DETAIL
Partner detail
Y
Y
N
N
ZCPARTNER_DETAIL
N/A
ZWC_REASON_TXT
Reason Text
N
N
Y
N
SWCONT- VALUE
N/A

ZWC_ACTUAL_AGENT
Actual Agent
N
N
N
N
WFSYST- AGENT
N/A

ZWC_TEXT
Text in proper format
N
N
Y
N
TLINE
N/A

Binding Workflow Container/Event Container: (Please indicate in the middle column below as to the
direction of the parameters - ( or ()
Workflow Container Element

Event Container Element

&ZWC_BO_SALES_QUOT&
(
&_EVT_OBJECT&

&_WF_INITIATOR&
(
&_EVT_CREATOR&

Responsibility Agents:
Task Name
Agent
Deadline
Notification

TBD
TBD
N/A
N/A
Steps in Workflow

List the technical details of the steps used in the workflow template. Step No should refer to step no as
in section 8 above
Activity/Send Mail/User Decision/Sub workflow

Step No
Task No
Step Description
Object Type-Method
Property
Agent
Agent Assignment
Secondary Methods (if any)
Terminating Event
Triggering Event
Work Item subject/Text
Others

3
TS90000002
Activity (Background): Approval Needed
BUS2000115- ZWMBAPRVL_NEEDED
x
Background

Confirm end
Of process

TBD
TBD
N/A
N/A
N/A
Check whether approval is required or not

3
TS90000008
Activity (Background): Update Test
BUS2000115- ZWMBGET_TEXT
x
Background

Confirm end
Of process

TBD
TBD
N/A
N/A
N/A
Update Test into Header Text Node

4
TS90000007
Activity (Background): Determine Manager for Sales Quotation
BUS2000115- ZWMBDETRMN_MANGR
x
Background

Confirm end
Of process

TBD
TBD
N/A
N/A
N/A
Determine manager for Quotation

10
TS90000012
Activity (Background): Get Responsible Person
BUS2000115-ZWMBPARTNR_DETAIL

x
Background

Confirm end
Of process

TBD
TBD
N/A
N/A
N/A
Get Responsible Person

3
TS00008267
User Decision: Set user Decision
DECISION-PROCESS

Background

Confirm end
Of process

TBD
TBD
N/A
N/A
N/A
Decide between the alternatives available
4
TS90000020
Activity (Background): Set user Status
BUS2000115- ZWMBREAD_COMMENTS
x
Background

Confirm end
Of process

TBD
TBD
N/A
N/A
N/A
Read Comments

15
TS90000014
Send Mail (SAP message/external mail) : Send Mail for Rejection
SELFITEM- SENDTASKDESCRIPTION
X
Background

Confirm end
Of process

TBD
TBD
N/A
N/A
N/A
Mail Send for Approve Document

14
TS90000013
Send Mail (SAP message/external mail) : Send Mail
SELFITEM-SENDTASKDESCRIPTION
X
Background

Confirm end
Of process

TBD
TBD
N/A
N/A
N/A
Mail Send for Approve Document

19
TS90000015
Send Mail (SAP message/external mail) : Send Mail for Re Work
SELFITEM-SENDTASKDESCRIPTION
X
Background

Confirm end
Of process

TBD
TBD
N/A
N/A
N/A
Mail Send for Approve Document
Condition

Step No
Step Description
Relational operator
Relational Expression
Subsequent Events

True
False

2
Check flag value whether approval is required
=
If zwc_flg = blank.
Approval not needed
Approval needed

9
Check manager found or not
#
If zwc_agent ne blank.
Manager found
Manager not found

11
Check Whether Mail Address Found or not
#
If zwc_partner_detail.E-Mail Address ne blank
Found
Not Found
Wait For Event/Create Events

Step No
Step Description
Object Type-Event
Event Container

(
(
Task Container
No of Events
Responsible

N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Loop (While)/(Until)

Step No
Step Description
Condition
Outcomes

Loop end
Continue

N/A
N/A
N/A
N/A
N/A
Multiple Condition

Step No
Step Description
Type
Comparison Basis
Comparison Value

Value
Outcome

N/A
N/A
N/A
N/A
N/A
N/A
Fork

Step No
Step Description
Parallel Branch
Necessary Branch
Condition

N/A
N/A
N/A
N/A
N/A
Process Control

Step No
Step Description
Outcome Name
Function
Workflow Step

N/A
N/A
N/A
N/A
N/A
Container Operation

Step No
Step Description
Result
Assignment
Expression
Operator
Expression

TBD
TBD
TBD
TBD
TBD
TBD
TBD

Deadline Monitoring Requirements

Task Name
Deadline Time
Agent
Type

N/A
N/A
N/A
N/A

Security/SAP Authorization Requirements

Task Name
Role
SAP Authorization

N/A
N/A
N/A
Reporting/Form Requirements

Description
SAP Tool
Report Name
Custom Requirements

N/A
N/A
N/A
N/A

Custom screen design (if any)

N/A

Custom Tables/Structure in SAP (if any)

N/A

Table Name
ZCCREDIT_APPROVE

Short text
Table for Credit Approval in WF

Size category
0

Table maintenance allowed

Allowed with Restriction

Data class
APPL0

Buffering
Not Allowed

Table maintenance generator

ZCCREDIT_APPROVE

Authorization Group
&NC&

Field Name
Data Element
Domain
Type
Length
Check Table-Field
Key Field
Foreign Key
Description

MANDT
SYMANDT
MANDT
CLNT
3

YES

Client ID of Current User

VKORG
VKORG
VKORG
CHAR
4

YES

Sales Organization

PROCESS_TYPE
CRMT_PROCESS_TYPE_DB
CRM_PROCESS_TYPE
CHAR
4

YES

Business Transaction Type

NET_VALUE
CRMT_NET_VALUE
WERTV8
CURR
15

Net Value

CURRENCY
WAERS
WAERS
CUKY
5

Currency Key

CREATED_BY
ERNAM
USNAM
CHAR
12

Name of Person who Created the Object

CREATED_ON
ERDAT
DATUM
DATS
8

Date on which the record was created

CHANGED_BY
AENAM
USNAM
CHAR
12

Name of Person Who Changed Object

CHANGED_ON
AEDAT
DATUM
DATS
8

Last Changed On

Comments
User Exit / Enhancement Detailed Description
N/A

Configuration Information

Server:
Client:

Activity
T-Code
Screen shot

Delegation
SW01

Type Linkage
SWETYPV
TBD

Instance Linkage
SWEINST
N/A

Workflow Start Condition

SWB_COND

Change Document
SWEC
N/A

Status Management
BSVW

Message Control
NACE
N/A

Organization Structure Display

PPOSW
N/A

Rules
PFAC
N/A

Responsibility for Rules

OOCU_RESP
N/A

Setting Substitution
SBWP/UWL of Portal
N/A

Auto forwarding
SO12
N/A

Defined Distribution List

S023
N/A
Additional Information/Attachments

N/A

Unit Test Plan

Normal Functionality - test cases that ensure the workflow functions, as it should. (e.g. updates fields correctly,
processes all records)

Test Condition
Step
Step Description
Test Data
Expected Result
Actual Result
Executed By/Date
Remarks

1
2
Create quotation and set the status to ‘For release’ and check respective Action profile and workflow is triggered

Workflow will be triggered and in transaction user will see ‘Decision Date: current date
Workflow has been initiated by user id’
Workflow will be triggered and in transaction user will see ‘Decision Date: current date
Workflow has been initiated by user id’
20131023
ok

2
2
Agent mail

Responsible person will receive one notification mail with four button
1.Approve
2.Reject
3.Rework
4.cancelled
Responsible person will receive one notification mail with four button
1.Approve
2.Reject
3.Rework
4.cancelled
20131023
ok

3
3
Approved

One mail will go to initiator like that ‘Document has been Approved by approver name
And whatever he have left comment
One mail will go to initiator like that ‘Document has been Approved by approver name
And whatever he have left comment
20131023
ok

4
4
Rejected

One mail will go to initiator like that ‘Document has been Rejected by approver name
And whatever he have left comments
One mail will go to initiator like that ‘Document has been Rejected by approver name
And whatever he have left comments
20131023
ok

5
5
cancelled

One mail will go to initiator like that ‘Document has been cancelled by approver name
And whatever he have left comments
One mail will go to initiator like that ‘Document has been cancelled by approver name
And whatever he have left comments
20131023
ok

6
6
Reworked

One mail will go to initiator like that ‘Document has been Reworked by approver name
And whatever he have left comments
One mail will go to initiator like that ‘Document has been Reworked by approver name
And whatever he have left comments
20131023
ok

Exception -