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in Managing
Supply Chain Risk
Procurement Takes Lead in Managing Supply Chain Risk
Survival Conundrum: Understanding Inherent Risk in the Changing
Environment of Supplier Engagement
Risk Management: A Comprehensive View for Purchasing
A Risk Management Scorecard
Five Ways to Evaluate a Supplier
OfficeMax Workplace Eases Procurement Risk Concerns
Sponsored By
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Procurement Takes
Lead in Managing F ew topics today generate more interest or are more impor-
tant to procurement teams than supply chain risk. Supply
chains are increasingly more global and unforeseen events
Supply Chain Risk
that disrupt delivery and affect the bottom line can tax even
Survival Conundrum: the best prepared procurement teams.
Understanding Inherent
To ensure that your supply chain can meet the rigorous
Risk in the Changing demands of your organization, OfficeMax Workplace and My
Environment of Supplier Purchasing Center have partnered to bring you the latest
Engagement information on managing supply chain risk. Together, we have
compiled some of the best articles on the topic at MyPur-
Risk Management: A chasingCenter.com in a new guide.
Comprehensive View
for Purchasing With the guide, Procurement Takes Lead in Managing Sup-
ply Chain Risk, procurement teams will better understand
A Risk Management inherent risk in relationships with suppliers and learn how
Scorecard to measure and track risk. There’s a scorecard that will help
procurement teams figure out if the activities they have in
place to manage risk are world-class or behind the class and
Five Ways to Evaluate
a list of tips to evaluate a supplier’s financial risk. Finally, My
a Supplier Purchasing Center sits down with Larry Hartley, Senior Vice
President, Supply Chain, at OfficeMax Workplace, to discuss
OfficeMax Workplace how the supplier assures its products and services and helps
Eases Procurement customers manage their risk.
Risk Concerns
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Procurement Takes There is a lack of visibility into the ever expanding supply
Lead in Managing chain and the risks associated with the supply network. Man-
Supply Chain Risk agement does not understand - nor do the suppliers under-
stand - the risk inherent in their supply chain.
Survival Conundrum:
There is confusion in that management views the supply
Understanding Inherent
chain as strategic; companies use internal metrics to meas-
Risk in the Changing ure risk and do not have a good benchmark to evaluate the
Environment of Supplier risk in their supply chain.
Engagement
Identifying the risks, tools and metrics is the goal of the Ex-
Risk Management: A ecutive Supply Network Risk Forum and we would encourage
Comprehensive View your thoughts and input as we develop these plans.
for Purchasing
A Risk Management John P. Campi is the founder and Managing Partner of Gen-
Scorecard esis Management LLC, an organization specializing in supply
chain and cost management initiatives. Previously, he served
as Executive Vice President and Chief Procurement Officer of
Five Ways to Evaluate
Global Sourcing for Chrysler, LLC, where he was responsible
a Supplier for all worldwide purchasing and supplier quality activities.
OfficeMax Workplace Campi has extensive experience in the field of cost manage-
Eases Procurement ment and is recognized as a founder of the strategic cost-
Risk Concerns management discipline known as Activity-Based Cost Man-
agement.
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A Risk Management The key question from Warren Buffet: Do you know what are
Scorecard you doing?
Procurement Takes Contributed by ADR North America 1- Strongly Disagree 2- Disagree 3-Sometimes 4-Agree
Lead in Managing 5-Strongly Agree
Supply Chain Risk
A ll supply management decisions involve risk. Although risk
cannot be eliminated, it can be managed. Questions
Survival Conundrum:
Unless otherwise specified, answer the questions on a scale 1. We have assigned risk factors and created mitigation plans
Understanding Inherent
of 1-5: appropriate to the risk of supply disruptions for each of our
Risk in the Changing priority raw materials and components.
Environment of Supplier
Engagement 2. We understand the cost basis of the components and
materials we are purchasing and have planned to prevent or
Risk Management: A mitigate wild swings in prices.
Comprehensive View
for Purchasing 3. We know the financial stability of our suppliers, monitor
their business activities, and have prepared for disruptions
A Risk Management caused by business or financial issues.
Scorecard
4. We know our strategic suppliers’ physical facilities and
production capabilities and have response plans in the event
Five Ways to Evaluate
of breakdowns.
a Supplier
5. We know the shipping modes, routes and schedules for
OfficeMax Workplace delivery of materials and components in our supply chain and
Eases Procurement have strategies for delays caused by business issues, weath-
Risk Concerns er, construction, terrorism or other problems.
Risk Management: A 12. Our contingency plans are optimized over the lifecycle of
Comprehensive View the product. That is – they are based on calculations of the
for Purchasing possible costs of disruptions (including lost revenue), the cost
of responding, and using a probability factor to gauge if the
A Risk Management plans are appropriate.
Scorecard
Total score
Five Ways to Evaluate
Scoring ranges
a Supplier
12-24 Time to get started
OfficeMax Workplace
Eases Procurement 25-36 Making progress
Risk Concerns
37-48 Impacts should be measureable and may be a value to
your customers as well
Procurement Takes By Libby Bierman metrics, respectively, illustrate how the evaluated supplier
Lead in Managing is using assets to generate profit, the rate of return on in-
Supply Chain Risk
Y our company’s supply chain directly impacts your ability to
function as a service or goods provider and earn profits. If
you are waiting on supplies or constantly searching for a new
vestments in the business, the cushion they have to cover
overhead, and earnings for that company—a key predictor of
sustainability.
Survival Conundrum:
supplier, you lose valuable time and focus when it comes to
Understanding Inherent
running your company. And, if that supplier provides some- Calculate the Supplier’s Liquidity Ratios: Liquidity ratios
Risk in the Changing thing that is critical to your operations then it is vital that you provide a measure of the supplier’s ability to meet short-term
Environment of Supplier can guarantee uninterrupted service. obligations and therefore the supplier’s sustainability. Ratios
Engagement that should be used when evaluating a supplier are Cur-
To assess the risk associated with that supplier, you should rent Ratio (Current Assets / Current Liabilities), Quick Ratio
Risk Management: A evaluate the supplier’s financial health. There are several ([Current Assets – Inventory] / Current Liabilities), and Net
Comprehensive View ways you can go about surveying the supplier’s long-term via- Working Capital Ratio ([Total Current Assets – Total Current
for Purchasing bility and creditworthiness including a business credit report, Liabilities] / Total Assets). These three ratios will also give you
references from other clients, or a full financial analysis. If you
A Risk Management have access to the supplier’s financial records, a financially
Scorecard driven credit report might provide insight into their financial
health, or you can a simplified analysis in house.
Five Ways to Evaluate
Here are a few recommended steps that look at the supplier’s
a Supplier financial ratios and give them some context.
OfficeMax Workplace Calculate the Supplier’s Profitability Ratios: If a company
Eases Procurement is not profitable, it likely will not stay in business for long. This
Risk Concerns becomes your problem when you suddenly have to find a
new supplier with similar quality goods and immediate ca-
pacity. You can assess a supplier’s profitability and margins
by focusing on a few ratios: Return on Assets (calculated as
Net Income / Total Assets), Return on Equity (Net Income /
Stockholders’ Equity), Gross Profit Margin ([Sales – COGS]
/ Sales), and Net Profit Margin (Net Income / Sales). These
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insight into the supplier’s ability to expand through sufficient plier going out of business can also affect your cash needs.
working capital. “They may be offering you trade credit and therefore you
could be losing one of your sources of financing,” he says.
Calculate the Supplier’s Activity Ratios: Activity ratios look Engaging a new supplier is no small decision, especially if
at a supplier’s ability to convert balance sheet accounts into that supplier will deliver goods or services that are vital to
Procurement Takes cash or revenue. Ratios that should be used when evaluat- your company’s operations. Finacial due diligence, as abbre-
Lead in Managing ing a supplier are Accounts Receivable Turnover (Sales / viated in the previous five steps, is one way to begin assess-
Supply Chain Risk Average Accounts Receivable), Accounts Payable Turnover ing the supplier’s sustainability as a business partner.
(COGS / Average Account Payables), and Inventory Turnover
Survival Conundrum: (COGS / Average Inventory). These ratios illustrate how well
the potential supplier manages its collections from and pay- Libby Bierman is an analyst at Sageworks, a financial infor-
Understanding Inherent
ments to other partners and how well the potential supplier mation company and provider of the company’s Business
Risk in the Changing manages its inventory. Credit Report.
Environment of Supplier
Engagement Compare the Supplier to Averages for that Industry: If
you are able to collect the financial ratios outlined above, the
Risk Management: A most effective way to use them is to compare or benchmark
Comprehensive View those ratios to averages from the supplier’s industry. This will
for Purchasing give you some context as to whether the supplier is out- or
underperforming compared to its peers.
A Risk Management
Scorecard This comparison can be difficult if the supplier is a private
company. Getting the supplier’s financial information might
be a challenge in and of itself, but then finding information for
Five Ways to Evaluate
other private companies in that industry could be problematic.
a Supplier If you can’t find decent industry data for private companies,
use public company data from the supplier’s industry as a
OfficeMax Workplace rough guide.
Eases Procurement
Risk Concerns Evaluate the creditworthiness of the supplier: If your sup-
plier is not creditworthy, it will affect your ability to generate
revenue. It is critical to perform a credit check on your on your
supplier before signing a contract.
Procurement Takes By Susan Avery My Purchasing Center readers look to OfficeMax Workplace
Lead in Managing as a valued partner. What risks has OfficeMax Workplace
Supply Chain Risk
W orld-class companies
look to their sourcing
teams to manage cost and
identified along its supply chain that could affect cus-
tomers? Do the risks differ among the suppliers of goods
and services in each of the categories (office supplies,
Survival Conundrum:
add value to their organiza- interiors & furniture, print & documents, facility resourc-
Understanding Inherent
tions in all spend categories, es, technology) OfficeMax Workplace provides its cus-
Risk in the Changing and probably more so today tomers?
Environment of Supplier in indirect categories such
Engagement as those provided by Of- From an import perspective, OfficeMax Workplace identifies
ficeMax WorkplaceSM –office raw material supply, political unrest and environmental issues
Risk Management: A products, interiors & furniture, that may impact our supply chain. The risks vary by category
Comprehensive View print & documents, facility based on raw material, however at a macro level they are
for Purchasing resources and technology. At very consistent. If risks are identified, we have solid contin-
the same time, due to unfore- gency plans in place to minimize these risks. We also coor-
A Risk Management seen events in the past couple Larry Hartley, Senior Vice President, Supply
Chain, at OfficeMax Workplace
dinate communications to our customers about any impacts
Scorecard of years, sourcing teams at and the actions we are taking.
world-class companies have supply chain disruption and risk
mitigation on their radar. A recent study by the consulting firm What steps is OfficeMax Workplace taking to help miti-
Five Ways to Evaluate
Accenture finds sourcing teams at world-class companies gate these risks? What tools does OfficeMax Workplace
a Supplier have built comprehensive risk management programs to map use to monitor risk of the suppliers with whom the com-
risks end-to-end, focusing on anticipating, monitoring and pany does business?
OfficeMax Workplace mitigating risk, and they’re using tools, services and risk-
Eases Procurement sharing clauses to mitigate supply risk. OfficeMax Workplace performs detailed due diligence on our
Risk Concerns suppliers. This includes social accountability audits, factory
Taking it one step further along the chain, My Purchasing quality inspections, security audits and inspections and back-
Center recently discussed the topic of supply risk manage- ground checks by credible third parties.
ment with Larry Hartley, Senior Vice President, Supply Chain,
at OfficeMax Workplace. Daily monitoring of commodities, rates, labor actions and port
actions allow us to predict and manage the import supply chain
and respond accordingly to help minimize risk for our customers.
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a company will provide the quality products and services that • The Chicago Board of Trade to watch energy pricing;
we require to run our business. • The CPI and PPI are reviewed on an ongoing basis at
the commodity level along with other levels such as fin-
Supplier reliability and price volatility are two risk areas ished products; and
that particularly concern procurement professionals. • Private publications such as RISI and the Yellow Sheet
Procurement Takes Let’s take one at a time. You’re responsible for warehous- are used to follow paper and paper products along with
Lead in Managing ing, delivery, inventory management and replenishment. printing.
Supply Chain Risk Procurement looks to OfficeMax Workplace to help with
inventory management and offer quick delivery. Can you Strategic Sourcing also provides a representative to each
Survival Conundrum: share with My Purchasing Center readers some of the department that shares changes in commodity pricing to the
latest developments in these areas (warehousing, inven- impacted departments as those changes occur
Understanding Inherent
tory management) that help to ensure that OfficeMax
Risk in the Changing Workplace meets commitments to customers? My Purchasing Center readers want their supplier part-
Environment of Supplier ners to approach them with innovative ideas to help
Engagement To manage price volatility, we utilize a variety of websites and reduce costs and add value to their organizations. Pro-
subscriptions to monitor commodity prices. This intelligence is curement teams look to OfficeMax Workplace to leverage
Risk Management: A then used to negotiate costs to help ensure we are providing relationships with its suppliers to introduce new prod-
Comprehensive View our customers with the best value. ucts and services and even business processes. Can you
for Purchasing address? What steps does OfficeMax Workplace take in
The latest thinking in inventory and warehousing is how managing relationships with its suppliers to help deliver
A Risk Management omni-channel companies such as OfficeMax Workplace can innovation solutions to customers? How does OfficeMax
Scorecard utilize all of our assets (stores, warehouse, delivery vehicles, Workplace in partnership with its suppliers bring innova-
websites) to allow our customers to make purchases when tion to customers?
they want, and how they want. The deployment of inventory
Five Ways to Evaluate
and the utilization of warehouse space is being combined OfficeMax Workplace has a goal with suppliers, and that
a Supplier to provide customers with a broader array of products while is to be their best customer. We challenge and reward our
managing costs to keep pricing competitive. vendors for showing innovation and utilize our “be your best
OfficeMax Workplace customer” model to jump to the front on the line when these
Eases Procurement What tools does OfficeMax Workplace use to help fore- innovations occur. It takes great collaboration efforts to make
Risk Concerns cast commodity prices and how do you communicate this happen, and our customers benefit through innovative
changes to customers that helps them plan for price new products, solutions and services that help streamline
volatility? their workplace with greater efficiency, cost savings and con-
trol in the procurement process.
We use several tools to ensure that we are on top of com-
modity prices in the market place, including:
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Larry Hartley
Senior Vice President, Supply Chain