Assigning Catalog Roles to Users

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ASSIGNING CATALOG ROLES TO USERS

With the Maintain Business Users app you can edit certain business user
data.

To enable business users working with the system and accessing the
required apps, you have to assign catalog roles (business roles) to the
business users. For simplicity reasons you assign complete catalog roles,
not single apps to business users.

A catalog role includes apps that are specific to a business user role,
belonging together in a meaningful way for business purposes.

Each assigned catalog role is displayed on the user's launchpad as a

group.

Would you like to know more about how to assign catalog roles to users
who want to access single apps within a catalog role?

If so, follow this interactrive demo.

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ASSIGNING CATALOG ROLES TO USERS

(1) To maintain a Business User and add catalog roles to a user, start the Maintain
Business Users app.

Alist with all Business is displayed.

You can search for users in the Search field, or by using the filters.

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ASSIGNING CATALOG ROLES TO USERS

(2) To find a user, choose Search.

(3) In this example you are looking for a Purchaser.

Enter Purchaser and press Enter.

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The list of Business Users now contains the search term results.

(4) To maintain the user Purchaser, select the checkbox next to it.

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ASSIGNING CATALOG ROLES TO USERS

(5) There are different options available to maintain a Business User.

To lock a user, choose Lock.

The symbol in the Locked column shows the user as locked.

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ASSIGNING CATALOG ROLES TO USERS

(6) To unlock the user, choose Unlock.

(7) To edit the details of the Business User master data,

choose Edit.

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The Business User details are displayed.

(8) To make a change, for example, to the user's default language, select the Language
dropdown list.

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ASSIGNING CATALOG ROLES TO USERS

(9) Select a language. In this example, choose English United States.

The user's Assigned Catalog Roles are displayed under the Business
User details. Catalog Roles contain one or more apps with the same
business context and can be assigned to one or several catalogs.

To enable, for example, the user to maintain prices for professional

services, the corresponding role has to be added.

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ASSIGNING CATALOG ROLES TO USERS

(10) Choose Add Catalog Roles.

The list of all available Catalog Roles is displayed.

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(11) To find the catalog role to maintain prices for professional services, enter Prices in
the Search field, and press Enter.

(12) Select Master Data - Prices for Professional Services.

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(13) Choose OK.

The catalog role is added to the user and the corresponding group of apps
will be available on the user's launchpad.

You have now given a Business User more master data and an additional
catalog role.

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(14) Choose Save.

(15) To return to the launchpad, choose Home.

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ASSIGNING CATALOG ROLES TO USERS

There are two more apps available to Display Technical Users and
Maintain Communication Users.

The Display Technical Users app gives you an overview of all technical
users, not available as business users, in the system. For example, users
with internal app to app communication. And support users are seen in
this application once backend access has been granted to them.

You can create your own communication users with the Maintain
Communication Users app. These users are required for special
scenarios, such as employee integration and JAM integration. They are
not available as business users in the system.

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