PREPARATION MINUTES OF THE

FUTURE BUSINESS TEACHERS’ ORGANIZATION (FBTO)

FOR TECHNOLYMPICS 2019
HELD ON 10TH OF AUGUST 2019 AT BRGY. COMMONWEALTH QUADRANGLE

MEETING: Preparation for Technolympics 2019

SECRETARY: Ms. Mary Joy A. Navarro
CHAIRPERSON: Mr. Kristian B. Fernandez
IN ATTENDANCE:
Alicante, Alliane Jake R., Chairperson, Research Guide Team
Bagolor, Lilibeth M. Treasurer
Balaoro, Jennylyn M. Assistant Treasurer
Cañares, Generose A. Vice President for External Affairs
Casingal, Sarah Jane A. 2nd Year Representative (BBTLED-HE)
Donayre, Jesriel A. Commissioner, Research Guide Team
Fernandez, Kristian B. President
Gayo, Edilbert B. Secretary
Lacorte, Edlyn Grace Commissioner, Research Guide Team
Natal, Wilma D. Assistant Auditor
Navarro, Mary Joy A. Assitant Secretary
Pepito, Sara Jane S. 4th Year Representative
Sicat, Jerson C. Vice President for Internal Affairs
Tabancura, Tristan Grayver Commissioner, Research Guide Team

Absent:
Gonzaga, Lynette N. 1st Year Representative (BBTLED-HE)
Lazo, Lariza A. Commissioner, Research Guide Team
Lopez, Joni S. Public Information Officer
Mesada, Jhean Kate Y. 2nd Year Representative (BBTLED-ICT)
Ortega, Christopher Angelo A.1st Year Representative (BBTLED-ICT)
Pasot, Joy Estefany V. Auditor
Rom, Jay Ann F. 3rd Year Representative

CALL TO ORDER:
A preparation meeting of the Future Business Teachers’ Organization (FBTO) was held
on August 10, 2019, at Brgy. Commonwealth Quadrangle. It began at 1:30 p.m., and was
presided over by Mr. Kristian B. Fernandez, with Ms. Mary Joy Navarro as secretary.

APPROVAL OF THE PREVIOUS MINUTES

A motion to approve the minutes of the previous meeting was made by Mr. Jerson C.
Sicat and seconded by Mr. Kristian B. Fernandez.

AGENDA ITEMS
1. Delegation of Tasks | Mr. Kristian B. Fernandez | 10 August 2019
2. Planning and Preparation | Mr. Kristian B. Fernandez | 10 August 2019
3. Generation of Platform of Actions per Working Committee | Committee Head:
Mr. Jerson C. Sicat, Mr. Tristan Grayver Tabancura, Ms. Lariza A. Lazo,Mr. Alliane
Jake R. Alicante, Ms. Lilibeth M. Bagolor, Ms. Generose A. Cañares, and Ms. Sara
Jane S. Pepito | 10 August 2019
4. Definitive Drafting of Communication Letters | Executive Board: Mr. Kristian B.
Fernandez, Mr. Jerson C. Sicat, Ms. Generose A. Cañares, and Mr. Edilbert B. Gayo |
10 August 2019
5. Finalization of the Program | Mr. Kristian B. Fernandez | 10 August 2019

PREVIOUS BUSINESSES
1. Statement of the Purpose of the Activity | Mr. Kristian B. Fernandez | 7 August
2019
The president, who happened to be the presiding officer of the meeting, has
communicated the purpose of the activity including its rationale and objectives, to the
 participating members present, as part of his effort to explain what is the activity all
about and the purpose for which. Discussion proceeded in a form of questions and
answers.
2. Generation of a Theme | FBTO Officers | 7 August 2019
The majority of participating members approved the theme presented by Mr. Kristian
B. Fernandez: “Technolympics 2019: Skills Exhibition and Contest”.
3. Consolidation of First Draft Plans | FBTO Officers | 7 August 2019
Participating members had a collective discussion whereby ideas were collected and
deliberated upon.

NEW BUSINESSES
1. Delegation of Tasks | Mr. Kristian B. Fernandez | 10 August 2019
Prior to this date, the presenter has specified and listed different tasks intended to be
delegated to the functionaries in order to save time. Individuals were deliberately
grouped depending on their capabilities and competencies. Reasons were stated why
tasks and responsibilities are being delegated and why to those selected individuals.
Prior to the conclusion, the presenter asserted the required results for each task.
Mr. Jerson C. Sicat was appointed head of the Logistics Committee with all officers
of the organization as members. Mr. Tristan Grayver Tabancura was appointed head
of the Technical Committee with Mr. Jerson C. Sicat as member. Ms. Lariza A. Lazo
was appointed head of the Program Committee with Mr. Kristian B. Fernandez and
Mr. Edilbert B. Gayo, as members. Mr. Alliane Jake R. Alicante was appointed head
of the Documentation Committee with Ms. Lariza A. Lazo, Mr. Jesriel A. Donayre,
Mr. Tristan Grayver Tabancura, and Ms. Edlyn Grace Lacorte as members. Ms.
Lilibeth M. Bagolor was appointed head of the Registration Committee with Ms.
Lynette N. Gonzaga, Mr. Christopher Angelo A. Ortega, Ms. Jhean Kate Y. Mesada,
Ms. Sarah Jane A. Casingal, Ms. Jay Ann F. Rom, and Ms. Sara Jane S. Pepito as
members. Ms. Generose A. Cañares was appointed head of the Sponsorship
Committee with Mr. Kristian B. Fernandez as member. Ms. Sara Jane S. Pepito was
appointed head of the Backdrop and Designs Committee with Ms. Jay Ann F. Rom,
Ms. Jhean Kate Y. Mesada, Ms. Sarah Jane A. Casingal, Mr. Christopher Angelo A.
Ortega, and Ms. Lynette N. Gonzaga as members.

Ms. Generose A. Cañares and Ms. Joni S. Lopez were assigned to facilitate Hair
Dressing and Make-up Setting, Ms. Mary Joy A. Navarro and Mr. Kristian B.
fernandez were assigned to facilitate Creative Dress Making. Ms. Sara Jane S. Pepito
and Ms. Joy Estefany V. Pasot were assigned to facilitate Table Setting/Napkin
Folding. Ms. Lilibeth M. Bagolor and Ms. Jennylyn M. Balaoro were assigned to
facilitate Fruit Carving and Innovative Dish Cooking. Mr. Jerson C. Sicat was
assigned to facilitate PC Assembling. Mr. Tristan Grayver Tabancura was assigned to
facilitate Graphic Design (Logo Making). Mr. Edilbert B. Gayo was assigned to
facilitate Woodcraft (Cabinet Making). Ms. Wilma D. Natal and Ms. Jay Ann F. Rom
were assigned to facilitate Electrical Installation and Maintenance.
2. Planning and Preparation | Mr. Kristian B. Fernandez | 10 August 2019
After specifying the tasks and delegating them to participating members, the
presenter discussed how each one of them is to be done. Tasks were adequately
explained and given specified time frame.
3. Generation of Platform of Actions per Working Committee | Committee Head:
Mr. Jerson C. Sicat, Mr. Tristan Grayver Tabancura, Ms. Lariza A. Lazo, Mr. Alliane
Jake R. Alicante, Ms. Lilibeth M. Bagolor, Ms. Generose A. Cañares, and Ms. Sara
Jane S. Pepito| 10 August 2019
Working committees were given the opportunity to plan and particularize tasks to
make planning more comprehensive. Head of the committees discussed among their
members the procedures in carrying out their preliminary workplans, which leads to
the formation of platform of actions. Action plan was reviewed, criticized, enhanced
and reaffirmed by the head and its members.
4. Definitive Drafting of Communication Letters | Executive Board: Mr. Kristian B.
Fernandez, Mr. Jerson C. Sicat, Ms. Generose A. Cañares, and Mr. Edilbert B. Gayo |
10 August 2019
 Led by Mr. Edilbert B. Gayo, communication letters and other necessary documents
were prepared in support of the plans crafted by different working committees.
Letters and documents were served to the recipients, approved, and duly signed.
• Communication letter for venue, addressing the Branch Director, Prof. Edgardo S.
Delmo, the Academic Head, Prof. Doris B. Gatan, the Head of the Office of the
Student Affairs and Services, Prof. Demelyn E. Monzon, and the Administrative
Officer and Property Custodian, Prof. Roseller M. Malabanan, to allow the use of
chairs, tables, the PUPQC Interfaith Chapel for the opening and concluding part of
the program, and selected classrooms in the Academic Building for the contest
proper.
• Concept paper of the activity explaining what the activity is all about, why is it
important, and how it will be carried out.
5. Finalization of the Program | Mr. Kristian B. Fernandez | 10 August 2019
In conclusion, action plans were consolidated and finalized.

FUTURE ACTION STEPS

1. Procurement and Preparation of Materials Needed| Ms. Lilibeth M. Bagolor | 11

August 2019
2. Status Update per Working Committee | Committee Head: Mr. Jerson C. Sicat,
Mr. Tristan Grayver Tabancura, Ms. Lariza A. Lazo, Mr. Alliane Jake R. Alicante,
Ms. Lilibeth M. Bagolor, Ms. Generose A. Cañares, and Ms. Sara Jane S. Pepito| 12
August 2019
3. Dry run of the Program | Assigned Persons| 13 August 2019

MEETING SCHEDULE START: 1:00 p.m.

MEETING SCHEDULE END: 3:00 p.m.

MEETING ACTUAL END: 2:53 p.m.

Prepared by:

MR. EDILBERT B. GAYO

Secretary, FBTO

Approved by:

MR. KRISTIAN B. FERNANDEZ

President, FBTO