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Tracking Time and Reporting Task Progress in Project Server 2010

This file contains diagrams that illustrate five different timesheet and task progress workflow scenarios.

Standard (Single Entry Mode)

This diagram illustrates the workflow involved with reporting time and task progress if your organization reports on both of these in one view. This is called single entry mode, and is new in Project Server 2010.

Standard (Separate Views)

This diagram illustrates the workflow involved with reporting time in the Timesheet view, and task progress in the Tasks view.

Timesheet Delegation

This diagram illustrates the workflow involved when a resource identifies a delegate to report time and task progress on his or her behalf.

Closed-Period Updating

This diagram illustrates the workflow involved when a resource needs to make a change to a timesheet for a time period that the administrator has already closed to updates.

Closed-Task Updating

This diagram illustrates the workflow involved when a resource needs to make a change to task progress that was reported for a task that the project manager has closed to updates.

Contents

to make a change to task progress that was reported for a task that the project
Tracking Time and Reporting Task Progress in Project Server 2010 – Standard (Single Entry Mode)
Tracking Time and Reporting Task Progress in Project Server 2010 – Standard (Single Entry Mode)
Resource
Approver
Save
Save or
submit task
progress
Submit
Report task
progress and
Approve or
Publish task
START
hours using
Approve
END
reject
progress
Timesheet
view
Save or
Submit
submit
Rej
ect
timesheet
Save
Project Manager and/or Timesheet Manager
Single-Entry Mode
view Save or Submit submit Rej ect timesheet Save Project Manager and/or Timesheet Manager Single-Entry Mode

Tracking Time and Reporting Task Progress in Project Server 2010 Standard (Separate Views)

Resource Approver Save Reject Report task progress using Tasks view Approve or START Save or
Resource
Approver
Save
Reject
Report task progress
using Tasks view
Approve or
START
Save or Submit
Submit
reject
Approve
Publish task
Import timesheet data
END
progress
Project Manager
Import task progress,
planned hours,
and reported hours
to timesheet
Save
Reject
Approve or
START
Report hours using
Timesheet view
Save or Submit
Submit
reject
Approve
Save to
END
project
Timesheet Manager
Hours Worked Task ProgressTimesheet
Save or Submit Submit reject Approve Save to END project Timesheet Manager Hours Worked Task ProgressTimesheet

Tracking Time and Reporting Task Progress in Project Server 2010 Timesheet Delegation

Before Delegation

During Delegation Session

After Delegation

AdministratorApprover

Resource

Delegate

AdministratorApprover Resource Delegate START Set up delegation permissions Set up delegation Start delegate

START

Set up delegation permissions Set up delegation Start delegate session Report task progress and hours
Set up delegation
permissions
Set up delegation
Start delegate session
Report task progress
and hours using
Timesheet view and
Tasks view
Sa
ve
Save or Submit
Submit
Stop delegate session
Approve or
Reject
reject
Approve
Publish task
progress
Save to project

END

Submit Stop delegate session Approve or Reject reject Approve Publish task progress Save to project END
Submit Stop delegate session Approve or Reject reject Approve Publish task progress Save to project END

Tracking Time and Reporting Task Progress in Project Server 2010 Closed-Period Updating

Timesheet Hours Worked

START Close time Open time Close time reporting reporting reporting END period period period Notify
START
Close time
Open time
Close time
reporting
reporting
reporting
END
period
period
period
Notify
administrator
Modify
Save or Submit
Submit
of required
timesheet
change
Sa
ve
Approve or
Save to
Reject
Approve
reject
project
AdministratorResourceApprover
required timesheet change Sa ve Approve or Save to Reject Approve reject project AdministratorResourceApprover
Tracking Time and Reporting Task Progress in Project Server 2010 – Closed-Task Updating Task Progress
Tracking Time and Reporting Task Progress in Project Server 2010 – Closed-Task Updating
Task Progress
START
Close task to
updates
Open task to
updates
Approve or
Publish task
Reject
Approve
Close task to
updates
END
reject
progress
Submit
Notify project
manager of
Modify task
Save or Submit
required
progress
change
Sa
ve
Project ManagerResource
Notify project manager of Modify task Save or Submit required progress change Sa ve Project ManagerResource