Tracking Time and Reporting Task Progress in Project Server 2010

This file contains diagrams that illustrate five different timesheet

and task progress workflow scenarios.

Standard (Single Entry Mode)

This diagram illustrates the workflow involved with reporting time and task progress if
your organization reports on both of these in one view. This is called single entry mode,
and is new in Project Server 2010.

Standard (Separate Views)

This diagram illustrates the workflow involved with reporting time in the Timesheet
view, and task progress in the Tasks view.

Timesheet Delegation
This diagram illustrates the workflow involved when a resource identifies a delegate to
report time and task progress on his or her behalf.
Contents

Closed-Period Updating
This diagram illustrates the workflow involved when a resource needs to make a
change to a timesheet for a time period that the administrator has already closed to
updates.

Closed-Task Updating
This diagram illustrates the workflow involved when a resource needs to make a
change to task progress that was reported for a task that the project manager has
closed to updates.
Tracking Time and Reporting Task Progress in Project Server 2010 – Standard (Single Entry Mode)
Resource Approver

Save

Save or
submit task
Single-Entry Mode

progress Submit
Report task
progress and
Approve or Publish task
START hours using Approve END
reject progress
Timesheet
view
Save or Submit
submit Reject
timesheet

Save

Project Manager and/or Timesheet Manager

Tracking Time and Reporting Task Progress in Project Server 2010 – Standard (Separate Views)
Resource Approver

Save
Reject
Task Progress

Report task progress Approve or

START Save or Submit Submit
using Tasks view reject

Approve

Publish task
Import timesheet data END
progress

Project Manager

Import task progress,

planned hours,
and reported hours
Timesheet Hours Worked

to timesheet

Save
Reject

Report hours using Approve or

START Save or Submit Submit
Timesheet view reject

Approve

Save to
END
project

Timesheet Manager
Tracking Time and Reporting Task Progress in Project Server 2010 – Timesheet Delegation
Before Delegation During Delegation Session After Delegation
Administrator

START

Set up delegation
permissions
Resource

Set up delegation

Start delegate session

Report task progress

and hours using
Timesheet view and
Tasks view
Delegate

Save

Save or Submit

Submit

Stop delegate session

Approve or
Reject
reject

Approve
Approver

Publish task
progress

Save to project

END
Tracking Time and Reporting Task Progress in Project Server 2010 – Closed-Period Updating
Timesheet Hours Worked

START
Administrator

Close time Open time Close time

reporting reporting reporting END
period period period

Notify
Resource

administrator Modify
Save or Submit Submit
of required timesheet
change

Save
Approver

Approve or Save to
Reject Approve
reject project
Tracking Time and Reporting Task Progress in Project Server 2010 – Closed-Task Updating
Task Progress

START
Project Manager

Close task to Open task to

updates updates

Approve or Publish task Close task to

Reject Approve END
reject progress updates

Submit
Resource

Notify project
manager of Modify task
Save or Submit
required progress
change

Save