Please make a copy of all submitted materials for your records.
SUBMISSION DEADLINE: MARCH 1, 2011
Proposal Submission Form Instructions and Details
2011 IAEA CONFERENCE LOCATION
AND SCHEDULING PROCEDURES:
The 2011 IAEA conference will be held in
Normal, Illinois on the campus of Illinois
State University. Presentations will be
held in the conference hotel (the new
Marriott Hotel located on campus) and in
the Center for the Visual Arts (CVA),
located 5 minutes walking distance from
the hotel. Workshops will generally be
scheduled in CVA, and sessions (non-
workshop presentations) will be held in
both locations. The breakout rooms in
the Marriott can accommodate at least
50 participants (theatre style). Workshops
will be held in studio rooms in CVA and
will accommodate up to 20 – 25 partici-
pants (unless the presenter requests
fewer people.) It is very important that
you use the official IAEA proposal form
and that your proposal is thorough and
accurate as we will use it to schedule the
workshops and sessions. We will work try
to schedule workshops to allow extra
time for workshop presenters to set up
materials and supplies. This is in addition
to the 15 minutes time is allowed
between most presentations for travel
and AV set up. There is a parking garage
next to CVA, with a nominal parking
charge. There is also a parking garage
next to the Marriott. For hotel guests, the
parking in the hotel garage is free. For
non-guests, the charge is $6.00 per day.
Once your proposal has been accepted,
you will be contacted for further informa-
tion that will help us schedule your ses-
sion or workshop. If you are submitting
more than one proposal, please fill out
separate forms for each session. You must
use the official 2011 proposal form – if
you have additional materials you may
attach them. Multiple proposals may be
submitted together. Only workshops will
be pre-registered for 2011 (both those
with a fee and those without a fee.)
Please make a copy of all submitted materials for your records. SUBMISSION DEADLINE: MARCH 1, 2011
PRESENTATION REQUIREMENTS
• Lead presenter: You must be a current IAEA member at the time of proposal submission
and at the time of the 2011 conference (for 2011-2012). You must also register for the fall
conference. List your name on the proposal form as you want it to appear in The Mosaic
conference issue and in the IAEA conference program.
• Co-presenters: Co-presenters are encouraged to register for the conference and to be cur-
rent members of IAEA. Co-presenters names must be listed on the proposal form.
• All presenters are volunteers; there is no reduced registration rate for presenters.
Presenters will cover all of their expenses for their session or workshop, including supplies /
handouts / internet usage and resource materials. If you are giving a workshop, you may
list a “reasonable” workshop fee that will be included on the conference newsletter issue of
The Mosaic and on the registration forms. If participants need to bring supplies or technolo-
gy equipment, this must be included in your proposal. CVA does have some computer
rooms which are based on availability. You may elect to have your presentation/s published
on the IAEA website after the conference (information about this will be sent to presenters.)
• Proposals must be filled out completely using the “official” proposal form. This information is
crucial for determining the scheduling of all submitted requests. If anything changes concern-
ing your proposal or your contact information after you have submitted the proposal, you
must contact Vicki Kanik, On-Site Proposals Chair immediately. Please note that we need
up to date summer contact information to reach you during the summer months.
• Times for sessions and workshops: (note: 15 minutes are allowed between time blocks for travel)
- 45 minutes block
- 105 minutes block
- 2 hour block (usually for daytime workshops)
- 90 minute block (Friday night workshops)
• Presentation format choices:
- Theatre style (chairs in rows with table/s at head of room)
- Classroom style (tables and chairs or stools; usually used for workshops)
• AV Equipment: IAEA does not provide any AV equipment for presentations. You may
request access to electricity and wall space/ a projection screen if needed for your presenta-
tion (at both locations.) If you plan to use the internet for your session or workshop, you
must arrange for internet service. More information will be given to presenters who indicate
on their proposal form that they will use the internet.
TIMELINE: (submitters will receive additional information after their proposals are processed)
March 1, 2011 All proposals are due to Vicki Kanik at: vkanik2@aol.com
(or mail to address shown on registration form)
Spring 2011 Presenters will be notified that their proposal was received by IAEA
Summer 2011 Presenters will be notified if their proposal has been accepted and their
tentative assignment. Requests for assignment changes and corrections
must be sent to Vicki Kanik by the deadline (to be announced) in order
to have the change/correction included in the summer Mosaic and
program book.
August 2011 Publication date will be announced for conference Mosaic and
registration forms
 Please make a copy of all submitted materials for your records. SUBMISSION DEADLINE: MARCH 1, 2011

Proposal Submission Form for office use

63 rd
Presentation Title: ________________________________________________________________________________________________

Lead Presenter: ____________________________________________________________________________________________________

Co-Presenters: ____________________________________________________________________________________________________

■ Workshop (classroom with hands-on format)

annual Presentation Format: (check one)
■ Workshop (classroom with mainly demonstration format)
■ Session (theatre format)
Presentation Time Block: (check one) ■ 45 Minutes ■ 120 Minutes (Daytime Workshop)
■ 105 Minutes ■ 90 Minutes (Friday Night Workshop)
Illinois Workshop participant limit: ■ 15 ■ 20 ■ 25

Art Education Audience Level: (check all that apply) ■ Elementary

■ Middle School
■ High School
■ Higher Ed
■ All

Association State Goals: (check all that apply) ■ 25A ■ 26A ■ 27A ■ All Goals
Conference ■ 25B ■ 26B ■ 27B

2011
Workshop Set Up: (check all that apply) ■ Water Accessibility Needed ■ Will Bring AV Equipment for Workshop
more information will be requested ■ Student Assistant Needed ■ Will Arrange for Internet Access
once the proposals are accepted

Workshop Fee: ■ No ■ Yes $________ amount per person (based on full workshop)

November 10-12 You will be contacted about specific requirements for your session or workshop after your proposal has been received
and accepted for the conference. To help us plan the schedule, please answer these questions:

Illinois State Are you presenting with someone else? ■ No ■ Yes Name: __________________________________

University Are you willing to present your session or workshop a second time? ■ No ■ Yes
Are you submitting more than one proposal? ■ No ■ Yes
Inspiration Are you planning to submit student work for consideration for the student art show? ■ No ■ Yes
= (for scheduling purposes - the show will take place Saturday morning)

Creation Presentation Description: (in 35 words or less - see 2010 conference Mosaic issue for examples of descriptions)

____________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________
Mail, Fax OR email your proposal
to VICKI KANIK by: March 1, 2011 ____________________________________________________________________________________________________________________

(Use only ONE delivery format per ____________________________________________________________________________________________________________________

proposal. You may submit more than
one proposal at a time.) Presentation Goals: (please list 2-3 goals for your session)

Goal #1 ____________________________________________________________________________________________________________

Goal #2 ____________________________________________________________________________________________________________
MAIL TO:
Vicki Kanik Goal #3 ____________________________________________________________________________________________________________
Conference On-Site Proposals
Lead Presenter Contact Information:
4088 Brady Street
Yorkville, Illinois 60560 School Address: ______________________________________________________________________________________________________
Home Phone: (630/553-6759) City: ______________________________________________________ State:___________ Zip+4: ________________________________

EMAIL
MAIL TO: vkanik2@aol.com Mailing Address: ______________________________________________________________________________________________________

FAX TO: 815-286-7505 City: ______________________________________________________ State:___________ Zip+4: ________________________________

INFORMATION CHANGES: Home Phone With Area Code: ________________________________________________________________________________________

Please notify conference proposal chair
if ANY of this information changes after
you have submitted your proposal.
Cell Phone With Area Code: __________________________________________________________________________________________
Work Phone With Area Code: ________________________________________________________________________________________
Email Address: ______________________________________________________________________________________________________

Summer Email Address (if different from above): ________________________________________________________________________

Please make a copy of all submitted materials for your records. SUBMISSION DEADLINE: MARCH 1, 2011
Save the form with your name in the filename (ex: joe_smith.pdf)
If you are not using Acrobat Reader, save by going to "File>Save As" Save Email Print Clear
You can then email your pdf as an attachment (or print using "File>Print")