APPENDIX C-1 : FINANCIAL PROPOSAL SUBMISSION FORM

FROM : (Name of Firm) TO :

National Highways Authority of India,
Regional Office, Plot No.21,
Gurunanak Nagar Road,
Teachers Colony, Vijayawada, A.P.
(Tel:- 0866–2483910)
Pin Code – 520 008.

Subject : Independent Engineer Services during Operation & Maintenance stage of four laning of Cuddappah –
Kurnool section of NH-18 (New NH-40) from Km.167.750 to Km.356.502 in the state of Andhra Pradesh on
BOT (Toll) project under NHDP Phase-III

We, the undersigned, offer to provide the consulting services for the above in accordance with your
Request for Proposal dated [Date], and our proposal. Our attached financial proposal is for the sum of
[Amount in words and figures] This amount is exclusive of the local

taxes which we have estimated at (Amount in Words and Figures).

Our financial proposal shall be binding upon us subject to the modifications resulting from contract negotiations, up
to the expiration of the validity period of the proposal,i.e., [Date].

We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly
observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”.

Commission and gratuities, if any, paid or to be paid by us to agents relating to this proposal and contract execution, if
we are awarded the contract, are listed below:

Name and Address Purpose of Commission

Amount and Currency
of Agents or Gratuity
............................... ............................... ...............................

............................... ............................... ...............................

We understand you are not bound to accept any proposal you receive.

We remain, Yours sincerely,

Managing Director/Head of the

firm/Authorised Representative
of the firm*

Name of the firm

Address
*Lead Member in case of JV
RM

Highways Authority of India,

Office, Plot No.21,
k Nagar Road,
Colony, Vijayawada, A.P.
6–2483910)
– 520 008.

of four laning of Cuddappah –

the state of Andhra Pradesh on

cordance with your

proposal is for the sum of
unt is exclusive of the local

om contract negotiations, up

above contract, we will strictly

rruption Act 1988”.

osal and contract execution, if

Purpose of Commission
or Gratuity
...............................

...............................
 Independent Engineer Services during
Operation & Maintenance stage of four
laning of Cuddappah – Kurnool section of
Name of Work NH-18 (New NH-40) from Km.167.750 to
Km.356.502 in the state of Andhra
Pradesh on BOT (Toll) project under
NHDP Phase-III

APPENDIX C-2 : SUMMARY

NAME OF THE FIRM/COMPANY

Amount
No. Description (:LC)*

Local Consultants

I Remuneration for Local Professional Staff 0.00

II Supporting Staff 0.00

III Transportation 0.00

IV Duty Travel to Site 0.00

V Office Rent 0.00

VI Office Supplies, Utilities and Communication 0.00

VII Office Furniture and Equipment 0.00

VIII Reports and Document Printing 0.00

IX Survey Equipment with Survey Party and Vehicle 0.00

Subtotal Local Consultant 0.00

Consultancy Services Tax / GST Payable in India 0

Total Costs (Including GST Tax) 0.00

LC* Local Currency in Rs

Note: Payments will be made as per stipulations of the Conditions of Contract.
 APPENDIX C-3 : BREAKDOWN OF LOCAL CURRENCY COSTS

Name of Work:-Independent Engineer Services during Operation & Maintenance stage of four laning of
Cuddappah – Kurnool section of NH-18 (New NH-40) from Km.167.750 to Km.356.502 in the state of Andhra
Pradesh on BOT (Toll) project under NHDP Phase-III

I. REMUNERATION FOR LOCAL PROFESSIONAL STAFF

No. of man-
No. Position Name Rate Amount
months*
Key Personnel (Professional Staff)

1 Team Leader cum Highway Engineer 60 0

Highway Maintenance cum Resident
2 120 0
Engineer
3 Road Safety Expert 15 0

4 Bridge / Structural Engineer 20 0

Sub – Total 215 0

Sub-professional
1 Assistant Quality cum Material Expert TBN 12 0
2 Assistant Highway Maintenance Engineer TBN 120 0
3 CAD Expert TBN 20 0
4 Electrical Engineer TBN 10 0
5 Horticulture Expert TBN 30 0
6 Quantity Surveyor TBN 10 0
Sub Total 202 0
Total 0
TBN = To Be Named
*The man-month against each key personnel/sub – professional shall be same as specified in Enclosure A of
TOR.

II. Support Staff

Staff Billing Rate
No. Position Name Amount ( )
Months ( )
1 Technical Supervisor TBN 60 0

2 Office Manager TBN 60 0

3 Accountant cum Cashier TBN 60 0

4 Steno cum Computer Operator TBN 60 0

5 Office Boy TBN 120 0

Total : 0
Note : Billing rates as indicated above shall be increased in accordance of clause 6.2(a) Special Conditions of
Contract. However, for evaluation of Bid proposals, the quoted initial rate shall be multiplied by the total time
input for each position on this contract, i.e. without considering the increase in the billing rates.
III. Transportation (Fixed rate on rental basis)
The vehicles provided by the Consultants shall include the cost for rental, drivers, operation,
maintenance, repairs, insurance, etc. for all complete approx. 4000 km/month run

Qty.
S.No Description of Vehicles Rate /
(No. of vehicle-month)
Total Vehicle - Amount
No. of No. of Month
months Vehicles

Innova / Scorpio or Equivalent

1 (for Team Leader/RE) 60 1 60 0
(not more than 3 years old)

Indica / Mahindra Jeep or

equivalent (for Other Technical
2 60 2 120 0
Staff)
(not more than 3 years old)
Total: 0

IV. Duty Travel to Site (Fixed Costs) :

Professional and Sub-Professional Staff
Trips Number of Trips Rate* Amount
9 round trips (by air –
Site to NHAI HQ /Regional Office & Return
economy class / train first 0
(round trips)
AC/Deluxe-AC Bus)
Total: 0
* Rate quoted includes Hotel charges, travel cost etc. complete.

V. Office Rent (Fixed Costs)

Minimum 200 sqm area of office shall be rented. Nos of Rate/month Amount
Months
The rent cost includes electricity and water charges,
maintenance, cleaning, repairs, etc. complete.
60 0
Total: 0

VI. Office Supplies, Utilities and Communication (Fixed Costs)

Monthly Amount in
No Item Months
Rate Rs.

Office Supplies, Utilities

1 60 0
& Communication

Total: 0

VII. Office Furniture and Equipment (Rental)

Nos. of Amount
Description Rate/Month
Months (Rs.)
 The cost shall include rental charges towards all such
furniture and equipment as required for proper functioning
of office. Office furniture shall include executive tables,
chairs, visitor chairs, steel almirahs, computer furniture,
conference table etc. Office equipment shall include as a
minimum of telephone (2 external & 10 internal lines),
photocopier (15ppm, 12000 copies per month with A3 & A4
input) fax machine, PCs(5 No., Intel Core 2 Duo E8300, 19’’ 60 0
colour TFT, Cache-6MB, RAM-2 GB, HDD-250 GB, DVD
Writer, Key board, optical scroll mouse, MS-Windows Vista
Business, pre loaded antivirus etc.), laser printers (2 no., 14
ppm, 266 MHZ, 5000 pages per month, 600x600 dpi or better
etc., Engineering Plan printer (1 no.), binding machine (1 no.),
plotter A0 size, overhead projector, AC (4 no., 1.5 Ton), Water
Coolers (as required)etc.
Total: 0

VIII. Reports and Document Printing

No. of No. of Copies Total Nos. of Rate per

No. Description Amount
Reports per Report copies Copy ( )

1 Monthly reports 36 3 108 0

2 Half Yearly Reports 6 3 18 0

Various others reports as

provided in the Concession
3 30 3 90 0
Agreement such as Completion
Report

Total: 0

IX. Road Survey Equipment:- The cost shall include carrying out survey using equipment, manpower,
Nos. of
Description Rate/month Amount
Months
Surface defects detection and roughness measurement using
1 10 0
Network Survey Vehicle

2 Pavement strength measurement using FWD / BBD 5 0

3 Bridge inspection using Mobile Bridge Inspection Unit 10 0

4 Road signs insection using Retro Reflectometer 10 0

5 Traffic Sampling using ATCC 10 0
Total: 0