BE 4701

Project Study IV

Pre & Post Contract Management

Quantity Surveyor’s Role

Student Name(s) Reg. No.

Lecturers Names : Ch. QS. Dr. Anuradha Waidyasekara

: Dr. Menaha Thayaparan
: Ms. Mathusha Francis
: Ms. Diani Sirimewan

Date of Assignment : 07th January 2020

Dates of Interim Submissions:

Task I : 28th January 2020

Task II a : 4th February 2020
Task II b : 11th February 2020
Task II c : 25th February 2020
Task III a : 03rd March 2020
Task III b : 17th March 2020
Task III c : 24th March 2020
Task III d : 5th May 2020

Department of Building Economics

University of Moratuwa
Course Work Brief and Feedback Form
Honours Degree of Bachelor of Science in Quantity
Degree Programme Title
Surveying

Module Code and Title BE 4701 – Project Study IV

: Ch. QS. Dr. Anuradha Waidyasekara

: Dr. Menaha Thayaparan
Lecturer(s) name(s)
: Ms. Mathusha Francis
: Ms. Diani Sirimewan

Moderator(s) name(s) Dr. Thanuja Ramachandra

Pre & Post Contract Management- Quantity Surveyor’s

Course work title
Role
Set date 31st December 2019

Moderated date

Date of assignment 07th January 2020

Task I : 28th January 2020
Task II a : 4th February 2020
Task II b : 11th February 2020
Task II c : 25th February 2020
Dates of Interim Submissions Task III a : 03rd March 2020
Task III b : 17th March 2020
Task III c : 24th March 2020
Task III d : 5th May 2020

Student declaration
We confirm that the work submitted for this assignment is our own work
Students names / Signatures

Stamp for date receipt of the assignment

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Topic

Pre & Post Contract Management- Quantity Surveyor’s Role

Objectives

 To improve students’ knowledge on the role of a Quantity Surveyor during the pre-
contract and post contract management practices
 To improve the professional writing and documentation skills of students
 To improve analytical skills, peer learning, self-learning, teamwork and
communication skills of students

Introduction

Cost management is a key role of Quantity Surveyors (QSs) in the construction industry
from inception to completion stages whilst making sure that the project goals are met. Roles
and duties differ from Consultant QS and Contractor QS. Conducting feasibility studies,
cost planning and tender documentation are some of the roles to be performed by a QS in
pre-contract stage. In post-contract stage, QSs working for consultants are mainly
responsible for the validation and monitoring of costs. They will also liaise with the
Contractors’ QSs to verify and authorise monthly payments and to approve any changes to
the original contract price. The Contractors’ QSs role during this stage is mainly to ensure
that the project stays within the allocated budget and to maximise profit for their Employer.

Tasks

Students are required to select an ongoing Building or Civil Engineering Construction

Project (minimum completion of 30%) and complete the following tasks according to the
appropriate procedure as set out in the “CIDA/SBD/02-[Second Edition (Revised),
January 2007]” and the “Addendum 01 issued in October 2009”, and particular
conditions of the contract for the selected project, where necessary.

Workshop 01 – Calculation of Input Percentages

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TASK I – Assuming the project is at the tendering stage (only for Task I), calculate the
input percentages for the selected project. Each group is required to submit the soft copy of
calculation of input percentages.

Workshop 02 – Price Fluctuation

TASK II (A) - Identify a Variation (real or hypothetical) from your project. Graphically
present the roles of Consultant QS and Contractor QS throughout the variation process.

TASK II (B) - Taking the Variation identified under Task II a, prepare a ‘Variation Cost
Proposal’ including method statement in line with the contractual provisions as set out in
the CIDA/SBD/02.

TASK II (C) – Evaluate the proposal submitted in Task II b and prepare the assessment for
the variation proposal in line with the contractual provisions as set out in the CIDA/SBD-02
(You are required to shuffle the Task II b submissions among the groups).

TASK III (A) – Discuss the role of Contractor QS and Consultant QS in the interim
valuation/ payment procedure and present your answer in a graphical form with reference to
relevant contractual provisions.

TASK III (B) - List out and differentiate the possible items in an Interim Payment
Application (IPA) and an Interim Payment Certificate (IPC). Assuming the Works
completion as 40%, prepare an IPA template and IPC template to the selected project.

TASK III (C) – Each group has to collect information required for the preparation of IPA
related to the selected project (i.e. Contract Data, Measurement Sheets, Variations with rate
breakdowns, Materials at site and etc.). Shuffle the information gathered among the groups
and prepare an IPA for the given project.

Methodology

 Students are required to select an ongoing building or civil engineering

construction project (minimum completion of 30%) as briefed in the tasks from
the following categories. The students need to collect all relevant data of the
selected project, where necessary. The Contract value of the selected project shall be
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 125 Million Rupees or above. The groups shall select the projects according to the
following list.

 Building Projects (By 16 Groups)

 Civil Engineering Projects (By 10 Groups)

 Each Task should be submitted individually as separate submissions, handwritten on

one side of A4 papers, neatly presented as a bound document, except for Task I and
III c. A cover page must be included with “Task” reference and names and index
numbers of the group members.
 Students are required to work in groups. Each group shall contain a maximum of
five (05) members.
 The individual online exam will be held at the end of the project assessment.
 Questions relate to few or all of the “Tasks” shall be included in the Test.

Assessment Criteria

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 Comments
Evaluation

Maximum marks
Student(s) names(s) / Reg. No.
Eliminate non-adjustable items &

15
cost insignificant items

15
Grouped BOQ
25

Cost significant group

TASK I : CALCULATION OF INPUT PERCENTAGES

25
Group Basis

Norms & quantity Input

Input proportion
10
10

Overall presentation

lTota
100

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 Comments
Evaluation

Maximum marks
Assessment Criteria

Student(s) names(s) / Reg. No.

Identify the variation procedure as per

20
CIDA/ SBD/ 02

[
projectIdentify the variation procedure as per

20
conditions of the contract of selected
PROCESS

Identify Consultant QS role

Group Basis

30
Identify Contractor QS role
30

Total
100

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TASK II (A) : IDENTIFY THE ROLE OF QUANTITY SURVEYOR IN VARIATION
 Assessment Criteria

TASK II (B) : PREPARE A VARIATION COST PROPOSAL INCLUDING METHOD

STATEMENT

Group Basis

quotations etc.)Supporting Documents (Drawings, Price

Prepare a Method Statement
Prepare a Cost Proposal
Identify a Variation

Total
Evaluation

Maximum marks 20 35 30 15 100

Student(s) names(s) / Reg. No.

Comments

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 Assessment Criteria

TASK II (C) : PREPARE A VARIATION ASSESSMENT FOR THE GIVEN COST

PROPOSAL

Group Basis

Identify and verify the changes in the Cost

Correction of errors and comprehensive

Preparation of variation assessment

check on the cost proposal

Total
Check list
Evaluation Proposal

Maximum marks 20 30 25 25 100

Student(s) names(s) / Reg. No.

Comments

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 Assessment Criteria

TASK III (A) : IDENTIFY THE ROLE OF CONTRACTOR QS AND CONSULTANT

QS IN THE INTERIM PAYMENT PROCESS

Group Basis

consultant QS in interim payment process

contractor QS in interim payment process
Identify relevant clauses and procedures

Graphical presentation of the role of

Graphical presentation of the role of

Total
Evaluation

Maximum marks 30 35 35 100

Student(s) names(s) / Reg. No.

Comments

Assessment Criteria
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 Comments
Evaluation

Maximum marks
Interim Payment ApplicationIdentification of the Components of an

15
Payment ApplicationPreparation of the template for Interim

20

[
TASK III (B)

Payment CertificatePreparation of the template for Interim

15

SUMMARY OF MARKS
Preparation of Interim payment application
25

Supporting Documents (Contract Data,

Measurement Sheets, Variations with rate
25
TASK III (C)

breakdowns, Materials at site and etc.)

Total
100

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TASK III (B) & (C) : LIST OUT AND DIFFERENTIATE THE POSSIBLE ITEMS IN
‘IPA’ AND ‘IPC’/ PREPARATION OF TEMPLATES AND PREPARATION OF ‘IPA’
 Total
Semester I Marks

TASK III B

TASK III C
TASK II A

TASK II C
TASK II B

Task III A
Student(s) names(s)

TASK I

Note: Late project study is subjected to a penalty of five (5) marks for the first delayed 24
hours. Thereafter project study submissions will not be accepted and zero marks will be given

Assessed by

Signature Date

Plagiarism, Cheating and Collusion

Plagiarism, cheating or collusion is regarded as a serious breach of the academic standards.

Students must carefully read the Academic Rules on Plagiarism, Cheating and Collusion in the
Student Handbook.

RULES WILL BE STRICTLY ENFORCED

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