Documente Academic
Documente Profesional
Documente Cultură
BUSINESS
SCHOOL
Delivering Projects
Dr Sajad Fayezi
Monash Business School
Activity 1a: Opening
▪ Agenda
No Activity Description Duration
A1 Opening Introductions; agenda, objectives, muddiest point 9am-9:15am
A2 Seminar: Step 1 Category manager (interview with Gary) 9:15am-9:45am
A2 Seminar: Step 1 Responsible sourcing DA1.3 9:45am-10:30am
A3 Break Morning tea 10:30am-10:45am
A2 Seminar: Step 1 Kick-off meeting; Define scope of category strategy 10:45am-11:45pm
A4 Breakout Kick-off meeting of category teams 11:45am-12:30am
A5 Break Lunch 12:30pm-1:30pm
A6 Seminar: Step 2 Profile spend; requirements DA2.1 1:30pm-3pm
A7 Guest speaker Sourcing from the poor - Mr Mark Ingram 3pm-4pm
A8 Break Afternoon tea 4pm-4:15pm
A9 Seminar: Step 2 Profile spend; make or buy DA2.2 4:15pm-5:30pm
A10 Closing Consolidate and reminders (both module and workshop) 5:30pm-6pm
Assignment
A11
artefacts Students to draft AT3 artefacts; Students to work on DAs 6pm-9pm
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Activity 1b: Objectives of Day 2 Workshop
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Activity 1c: Muddiest point
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Activity 2a: Step 1 – [30 min]
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Activity 2b: Step 1: 30min
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Step 1: Build the Team and the Project Charter
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Step 1: Build the Team and the Project Charter
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Step 1: Build the Team and the Project Charter
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Steps in Identifying Stakeholders
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Sample Stakeholder Map
Procurement (other) • Absence of possible negative effects on other categories and geographies
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Stakeholder Needs Analysis Tool
Change
Stakeholders Example Needs
(H, M, L)
Conclusions
(Issues to Address)
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Sample Change Summary
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Level of Commitment Analysis Steps
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Sample Commitment Analysis Model
Key:
X = current position
√ = where needs to be
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Activity 4: Kick-off meeting of category teams – [30min]
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Conducting a Spend Analysis
▪ What did the business spend its money on over the past year?
▪ Did the business receive right amount of products and services, given what it
paid for them?
– Sarbanes/Oxley Act issue
▪ What suppliers received majority of business?
▪ Did suppliers charge accurate price across all divisions vs. P.O. requirements,
contracts, and SOWs?
▪ Which divisions spent their money on products and services that were
correctly budgeted for?
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Conducting a Spend Analysis
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Challenges in Conducting a Comprehensive Spend Analysis
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Best Practices in Spend Analysis
%
Average Best-in-class
90
80
70
60
50
40
30
20
10
0
Spend under Current year cost % of spending that is % of supply base % of suppliers
management reductions non- compliant accounting for 80% electronically
of spend enabled
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Spend Analysis Spreadsheet
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Sample Spend Categories
Supplier Commodity Annual Spend
Rebate Company Rebate fulfillment call center $329,873,663
Invest Company Investments $130,328,512
Advert Company Advertising $56,134,490
Repair Company Service repairs $49,339,218
Benefits Company Benefits $48,969,149
Hardware Company Hardware $40,572,450
Partco Service parts $39,910,372
Telecom Telecommunications $31,055,599
Display Company Store displays $30,020.969
Penpaper Company Paper $29,175,843
Labor Company Contract labor $27,880,363
Supply Company Paper $23,844,707
Contract Company General contracting $22,579,113
Office Company Paper $22,257,690
Graphics Company Graphic design $21,966,989
Payment Company Business management services $20,380,275
Freight Company Surface freight $19,369,010
Paper Company Paper $15,603,682
Service Plan Company Service plan $15,478,827
Service Company Service parts $14,868,023
Consumer Company Consumer financing $14,833,333
Energy Company Energy $14,087,177
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Spend by Category
400
Total Annual Spend
350
300
250 Millions $
200
150
100
50
0
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Suppliers by Category
3,000
# of Suppliers
2,500
2,000
1,500
1,000
500
0
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Spend/Supplier by Category
$6,000
Spend/supplier (Million $)
$5,000
$4,000
$3,000
$2,000
$1,000
$0
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Percent of Total Spend by Category
16%
Percent
14%
12%
10%
8%
6%
4%
2%
0%
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Activity 6b: Step 2 – [60 min]
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Activity 7: Guest speaker – [60 min]
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Activity 7: Guest speaker – [60 min]
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Activity 10: Closing
▪ Closing remarks
▪ Reminders for tomorrow
– complete DAs
– read about Step 1 (see day 1 / section 8.1) for tomorrow
– work on the Step 1 and Step 2 deliverables
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