Q. WHAT ARE THE TOOLS OF PRESENTATION?

AND HOW CAN WE WRITE EFFECTIVE

PRESENTATION?
ANS. Presentation is the expressing of informal
ideas into the formal way and it is readily important
that the message conveyed by the presenter should
be very clear, understandable and backed up by the
facts and can be relate to the current scenario of
prevailing business world and its trends.
Effective Presentation can lead to a huge impact on
audience and can captivate the potential targets to
come and their support regarding to message
conveyed by the presenter.
So, There are several tools that posed as a essential
or key elements that define a articulacy of one good
presentation.

1. Presenter
The role of the presenter is to communicate with the audience and
control the presentation.

Remember, though, that this may also include handing over the control to your
audience, especially if you want some kind of interaction.

You may wish to have a look at our page on facilitation skills for more.
2. Audience
The audience receives the presenter’s message(s).

However, this reception will be filtered through and affected by such things
as the listener’s own experience, knowledge and personal sense of values.

Message
The message or messages are delivered by the presenter to the
audience. 

The message is delivered not just by the spoken word (verbal communication)
but can be augmented by techniques such as voice projection, body language,
gestures, eye contact (non-verbal communication), and visual aids.

The message will also be affected by the audience’s expectations. For

example, if you have been billed as speaking on one particular topic, and you
choose to speak on another, the audience is unlikely to take your message on
board even if you present very well. They will judge your presentation a
failure, because you have not met their expectations.

3. Reaction
The audience’s reaction and therefore the success of the presentation
will largely depend upon whether you, as presenter, effectively
communicated your message, and whether it met their expectations.

As a presenter, you don’t control the audience’s expectations. What you can
do is find out what they have been told about you by the conference
organisers, and what they are expecting to hear. Only if you know that can
you be confident of delivering something that will meet expectations.
4. Method
How will the presentation be delivered?

Presentations are usually delivered direct to an audience.  However, there may

be occasions where they are delivered from a distance over the Internet using
video conferencing systems, such as Skype.

It is also important to remember that if your talk is recorded and posted on

the internet, then people may be able to access it for several years. This will
mean that your contemporaneous references should be kept to a minimum.

5. Impediments
Many factors can influence the effectiveness of how your message is
communicated to the audience.

For example background noise or other distractions, an overly warm or cool

room, or the time of day and state of audience alertness can all influence
your audience’s level of concentration.

ANS. There are several tips or we can say perfect

vocabulary that how can we a write an effective
presentation.

1. The presentation ideas should be well adapted to your

audience. Relate your presentation message/idea to the
interests of the audience. A detailed audience analysis must
be made before the presentation, i.e., an analysis of the
needs, age, educational background, language, and culture of
 the target audience. Their body language instantly gives the
speaker the required feedback.
2. A good presentation should be concise and should be focused
on the topic. It should not move off-track.
3. A good presentation should have the potential to convey the
required information.
4. The fear should be transformed into positive energy during
the presentation. Be calm and relaxed while giving a
presentation. Before beginning, wait and develop an eye
contact with the audience. Focus on conveying your message
well and use a positive body language.
5. To communicate the desired information, the speaker should
use more of visual aids such as transparencies, diagrams,
pictures, charts, etc. Each transparency/slide should contain
limited and essential information only. No slide should be kept
on for a longer time. Try facing the audience, rather than
the screen. The speaker should not block the view. Turn on
the room lights else the audience might fall asleep and loose
interest. Organize all the visuals for making a logical and
sound presentation.
6. A good presentation must be planned. The speaker must plan
how to begin the presentation, what to speak in the middle of
presentation and how to end the presentation without losing
audience interests at any point of time.
7. Rehearse and practice the presentation. This will help the
speaker to be more confident and self-assured. The more the
speaker rehearses the better the presentation turns to be.
8. The speaker should encourage more questions from the
audience. He should be honest enough to answer those
questions. If any biased question is put forth by the
audience, rearticulate it before answering.
9. Summarize the presentation at the end. Give final comments.
Leave a positive impact upon the audience.
10. The speaker must have a presentable appearance while
giving a presentation. The speaker should stand with feet far
apart maintaining a good balance. He must use confident
gestures. He must use short and simple words.
11. Try to gain and maintain audience interest by using
positive quotes, humour, or remarkable fact.
12. The speaker must be affirmative and optimistic before
giving presentation. He should ensure all tools and equipment
to be used in presentation are working well.
13. The speaker must state the objectives of the
presentation at beginning of the presentation.

BY-ANIL KUMAR

SEC- BBA (B&I) 2ND SEM. 2ND

SHIFT

ROLL NO-03821201819