1.

0 Title of the project

Personal Protection Equipment Inventory System
2.0 Background of the problem
Coronavirus disease (COVID-19) is an infectious disease caused by a newly
discovered coronavirus. Most people infected with the COVID-19 virus will experience mild
to moderate respiratory illness and recover without requiring special treatment.
Personal protective equipment (PPE) are equipment which must be worn by every
medical workers before starting handling COVID-19 patients. PPE includes any equipment
that protects an individual from health or safety risks. In a healthcare setting, it includes head
covers, fluid-resistant surgical or N95 masks, disposable gloves, long-sleeved fluid-repellent
gowns or aprons, eye goggles, face shields, and boots or closed shoes. In light of emerging
data that there is a significant proportion of Covid-19 patients who are asymptomatic (up to
one in four patients), the need for adequate PPE for all is undeniable.
3.0 Problem statement
The world including Malaysia is currently facing a shortage of PPE due to the
magnitude of this pandemic. Measures to reuse PPEs or conserve PPE by reducing elective
operations have only helped a little. The problem of diseases that occur to workers during
pandemic of working in a hospital are increasing. Due to shortage of PPE’s, more medical
workers are exposed to COVID-19 when they treat the patients.
The use of PPE has risen by two to 10 times more than the normal use. Health
director-general Datuk Dr Noor Hisham Abdullah said the issue was not the lack of PPE, but
how to distribute them to hospitals that need them the most.
4.0 Purpose and objectives of the project
4.1 Purpose of the project
To create a system that monitors the inventory of PPE and ease the
distributor to supply PPE to the hospital that in need.
As a guideline for the sponsors and volunteers to use a specific platform in
systematic way

4.2 Objectives of the project

a. Update the inventory record of PPE’s
b. Determine which hospital needs PPE the most
c. Centralize data in one system
d. Guideline for sponsor & volunteers to use our system
5.0 Project scope
5.1 System Scope
a. To notify KKM shortage of PPE in certain hospital
b. Update latest stock of PPE
c. Help/ease sponsor to distribute
5.2 User Scope
 a. Distributor/Supplier
b. Hospital employee
c. KKM/Ministry of Health
d. Sponsor/Volunteer
6.0 Requirements / resources needed
6.1 Software
a. Stockpile
b. Microsoft Project
c. EZOfficeInventory
7.0 Benefits of project
With the implementation of this system, hospitals are able to manage the inventory
system of PPEs (and other resources) more efficiently, and that shortage crisis regarding to
PPEs will be solved.
In terms of usage, this system can be used anyhow, anytime and also applicable in
all hospitals. Even after this pandemic (covid19) has officially ended, it doesn't mean that
this system has become a scrap, but it can be reused as an inventory in a larger scale.
By using this system, it increases the productivity of the medical workers and receive
the inventory of PPE on time. PPE will not be wasted since all the hospitals in Malaysia
receive the PPE according to their needs.

8.0 Work schedule (Gantt Chart)