STUDENTS DETAILED ATTENDANCE MAINTENCE SYSTEM

ABSTRACT

This project aims at automating the entire procedure of taking attendance by the use of
microcontroller. Nowadays, attendance system in schools and colleges is generally based on
paper. So sometimes this process causes errors and also takes more time. So this project
uses RFID technology to make a note of every student entering into the classroom and also
retrieves the student attendance percentage from the PC database to calculate the time student
resides in the class. In this proposed system, every student is allotted with an RFID tag. The
process of attendance can be done by placing the card near the RFID reader. This system uses for
marking attendance and these records are stored in the internal memory of the microcontroller.
Then these attendance records are retrieved by connecting the controller to a personal computer
and converted into LCD display when the user presses the accurate roll number of the student in
keypad.

BLOCK DIAGRAM
SYSTEM REQUIREMENTS

HARDWARE REQUIREMENTS:

 Microcontroller
 RFID Reader
 RFID Card
 PC Interfacing
 LCD Display
 Buzzers
 Keypad

SOFTWARE REQUIREMENTS:

 LANGUAGE:-Embedded C.
 TOOLS :- KEIL C COMPILER, ATMEL IC PROGRAMMER

WORKING PRINCIPLE

For operating this project first user has to insert the card numbers into the microcontroller
memory. It can be done by company authority person or college administration person while
issuing the card. Whenever a new student joins or new employee is recruited in an
organization/company at that time, card will be issued. And same entry will be made in the
microcontroller program memory. In the current project, these numbers are stored in the
microcontroller’s program memory. Which means while burning the program into memory, we
need to add these card numbers into the program. Then this card will be issued to the respective
person.Whenever user comes near RFID reader module and shows RFID tag then
microcontroller will store 2 information or 2 types of data will in the microcontroller memory.
First is the card number and second is the time at which user has shown the card. Same situation
happens for logout. For logging out also student will show the card. We have provided PC
interfacing to this project, so that attendance percentage of students can be seen on computer. To
view the attendance first the roll number of the student is pressed in keypad then the
microcontroller interacts with the PC database and the LCD display will display attendance of
the particular student. LCD will roll number, students name, attendance percentage and so on .
LCD display is helpful if PC interfacing is not available. In PC interfacing, Data is sent to
computer as soon as it is shown on LCD display. Various software are available to view data
received on serial port. On computer we can use hyper terminal software or we can use terminal
software to view the data received on computer. Later user can copy this data into another file or
he/she can directly take the print out. PC interfacing will be useful when the data is very large or
when employee number is very large. At that time attendance monitoring on LCD becomes very
time consuming and is not easy. However, data for all students can be viewed on computer at a
faster rate and very easily

ADVANTAGES:

1) This system is fully automated and it does not require any human interaction except setting the
initial time setting.

2) LCD and PC interface both are provided with RFID based attendance system. This gives
benefit of viewing attendance on the spot on LCD or remotely from computer.

3) This system is accurate and can avoid proxy or false attendance.

APPLICATIONS:

1) This project can be used in various software companies, production industries and many other
industries to take the attendance of employees. Presently many of these companies have
attendance register or muster which is a traditional and old way of maintaining attendance. We
can replace it with an automated system for taking the attendance of employees.

2) It can be used in colleges, various educational institutes as well as university campus for
taking the attendance of students. Education institutes have roll-call muster or teachers take
attendance and note it down manually on paper. We can replace it by our automated attendance
system using RFID.

3) It can be used in shops, shopping malls for the attendance of employees and workers.
4) We can also use it to note down the in and out time of vehicles. With little bit modification,
this project can be used in vehicle/car parking systems. If parking charges are charged on hourly
basis, we can use this project to note the exact in and out time of car to find out the total and
exact parking charges of that particular vehicle.