Name: Ralfh P.

De Guzman Quarter : 1

COMPUTER SYSTEM SERVICING (GRADE 11)

LEARNING COMPETENCY NO. 1.1.2

Check the received materials against workplace standards and specifications.
(TLE_IACSS9-12AQS-Ia-1 )

Learning Resources Needed : IM’s, Tools and Equipment, Rubrics

I. Objectives:
At the end of the lesson , the students will be able to :
a. identify the different forms used for proper procedures in ordering, purchasing and
receiving materials;
b. construct an inventory form of materials for a specific task or job; and
c. act confidently in sharing one’s idea in the class.

A. Introduction (5 minutes)
 Prayer
 Greetings
 Checking of attendance
 Collecting of assignments

B. Motivation (5 minutes)
(GAME) : “Simon Says”

II. Presentation ( 20 minutes)

Procedures for ordering, purchasing and receiving materials

The flow and proper records must be kept of the physical procedures for ordering and receiving a
consignment of materials to ensure that:
 enough inventory is held
 there is no duplication of ordering
 quality is maintained
 there is adequate record keeping for accounts purposes

The procedures for ordering, purchasing and receiving materials includes:

A. Documents for ordering, purchasing and receiving of materials

1. Purchase order
The purchasing department draws up a purchase order which is sent to the supplier.
Copies of the purchase order must be sent to the accounts department and the storekeeper (or
goods receiving department).
2. Quotation
The purchasing department may have to obtain a number of quotations if a new inventory line
is required, the existing supplier's costs are too high or the existing supplier no longer stocks the
goods needed.
3. Delivery note
The supplier delivers the consignment of materials, and the storekeeper signs a delivery
note for the carrier. The packages must then be checked against the copy of the purchase order, to
ensure that the supplier has delivered the types and quantities of materials which were ordered.

4. Goods received note

If the delivery is acceptable, the storekeeper prepares a goods received note (GRN). A
copy of the GRN is sent to the accounts department, where it is matched with the copy of the
purchase order. The supplier's invoice is checked against the purchase order and GRN, and the
necessary steps are taken to pay the supplier.
 B. Documents for issuing inventory

1. Materials requisition note

Materials can only be issued to production departments against a materials requisition.
This document must record not only the quantity of goods issued, but also the cost center or the
job number for which the requisition is being made. The materials requisition note may also have
a column, to be filled in by the cost department, for recording the cost or value of the materials
issued to the cost center or job.
2. Materials returned note
This is used to record any unused materials which are returned to stores.
3. Materials transfer note
This document is used to transfer materials from one production department to another.

III. Generalization (5 minutes)

(Ask questions to the learners regarding with the topic.)

1. What is the importance of purchase order?
2. What is the importance of quotation?
3. Why is it important to prepare a delivery note?
4. Why is it important to keep an inventory of your materials.

IV. Application (15 minutes)

(ACTIVITY)
Directions: The class will be divided into five groups. Each group will role play the process or
movement of materials in a business. Use the given diagram below as your guide in presenting and
making the script/skit of your role play.

Rubrics:
Speech was clear with appropriate volume and inflection. 54321
Role was played in a convincing, consistent manner. 54321
Arguments and viewpoints expressed fit role played. 54321
Costumes and props were effectively used. 54321
Role-play was well prepared and organized. 54321
Role-play captured and maintained audience interest. 54321

V. Evaluation ( 5 minutes)

Directions: Match column A with Column B and write your answer on a separate sheet of paper.

Column A Column B
A form that records the transfer of material from one
1. Goods received note A
accounting code to another
a commercial document and first official offer issued by a
2. Materials Transfer Note B buyer to a seller, indicating types, quantities, and agreed
prices for products or services.
A document that accompanies a goods shipment and lists
3. Materials Requisition Note C
details about the goods delivered
4. Quotation D A person or entity that is the source for goods or services
A detailed, itemized list, report, or record of things in one's
5. Materials Returned Note E possession, especially a periodic survey of all goods and
materials in stock
A written, drawn, presented or recorded representation of
6. Supplier F
thoughts
A record of the cost of materials acquired, the cost of
7.Delivery Note G
materials issued and the cost of the inventory
8. Document H A record any unused materials which are returned to stores
A receipt given to the supplier to confirm delivery or
9. Inventory Form I
acceptance of goods by the customer
A lists the items to be picked from inventory and used in the
10. Purchase Order J production process or in the provision of a service to a
customer, usually for a specific job
V1. Assignment
Directions: Identify at least 10 tools/equipment you found in your living room at home and make
an inventory of it. Use the sample inventory form as your guide.