FIRST

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FACTORY PROFILE Factory Name
Rev. 26 - Apr. 2018

Supplier Name

Date dd/mm/year

Business License

GLN (Global Location Number)

Please specify and comment if any

other business license present on the
same location

www.ics-asso.org Products category

Photo of MAIN ENTRANCE of the Manufacturing Plant

ICS Member
Photo to be included in reasonable size (2-3MB).

Previous ICS audit ?

If YES, please specify if any change

has been done regarding the
building ? (New floor, new
warehouse…)

1. IDENTIFICATION

in local language
Factory address
in english

name

e-mail
Factory contact
(for audit organization)
tel

fax

Group / Holding name

If your company belongs to a group,
name of this group :

Sister companies names:

Tool to find your GPS coordonates

GPS coordonates at main entry

GPS coordonates at main entry
GPS Latitude

GPS Longitude

Year (N-2)

Annual turnover in USD Last Year (N-1)

This Year (N) Estimate

Number

1)

2)

Main Customers 3)
(including the ICS member)

4)

5)

6)

Legal status

Key person Contact person name

Main contact person

Company management Factory Manager

(Enclose a copy of the factory
organization chart)
Quality Manager

Social compliance manager

Audits and certifications (Social Audits / Customers Audits / Quality / H&S / Environment)

Social Audits / Customers Audits Valid until Quality

Environment

2. FACTORY AREA (covering entire site)

Building number 1 2

Process in the building / name of the

building

Number of floors

Surface (sq. meters)

Building number 6 7

Process in the building / name of the

building

Number of floors

Surface (sq. meters)

Building number 11 12

Process in the building / name of the

building

Number of floors

Surface (sq. meters)

Please specify the type of building.

Comments

Production area m² Administration area m²

No. of workers in accommodation provided by the employment site For men

Located within Factory area (Yes or No) Yes/ No

Facilities (Childcare Room, Canteen…)

Storing

Storing facilities Covered

Not covered

3. MANPOWER

Total manpower (all categories of workers + management staff)

Total manpower in PEAK SEASONS (all categories of workers + management staff)

Categories of workers

No. of Management staff

No. of Permanent Workers

No. of Temporary Workers

No. of Contractors

No. of Piecerate Workers

(Production based workers)

No. of Homeworkers

No. of Young Workers

No. of Workers with shifts at night

No. of migrant workers

Nationality of migrants workers most represented in the factory

Age of the youngest worker

1)

Identification of local languages used in the factory (the most used to least used).
2)

Worker turnover in the past two years (workers and management)

Please give the % of turnover for the total manpower for one year

Average time of employment at the facility (workers and management)

Ratio of female management to total management (top and middle management)

Is security handled internally or externally?

4. PRODUCTS & PRODUCTION PROCESSES

Work Shifts From

Shift 1:

Shift 2:

Shift 3:

Work at night Peak season months

Weekly rest days

Main Products Product 1 Product 2

Product
Typology of the products

Production Standard Lead Time (in days)

Monthly production capacity (in pieces)

Total number of subcontractors

For garment factories, please indicate the number of sewing lines

 Production process
Type of component
Production step or parts concerned

5. ENVIRONMENT

Does the facility generate wastewater from production processes?

Does the facility have its own Effluent Treatment Plant (ETP) or is it connected to a Common Effluent Treatment Plan
(CETP)?

Is the wastewater pre-treated prior discharge in the CETP?

What is the type of pre-treatment ?

What energy sources does the factory use (e.g. mains electricity, locally generated electricity, coal, oil, gas etc.)?

Is the factory required to monitor or calculate energy and/or GHG emissions to demonstrate compliance with applicable
permits?

Does the factory monitor or routinely assess emissions of fluorinated-gases (F-gases)?

What sources of water are used at the factory (e.g. mains drinking water,mains process water, borehole abstraction, surface
water abstraction etc.)?

What wastewater/effluent streams are generated at the factory?

Is the factory required to be registered as a waste producer with the regulatory authorities?

What are the main non-hazardous waste that the factory generates?

Does the factory generate hazardous waste? If yes, please indicate the types of hazardous waste.
Does the factory store, use or handle hazardous or potentially hazardous substances?
erstanding 2
n English.
e:

Tax number

Country

Activity

Tier supplier level

Yes / No

Date of last audit

dd/mm/year

ICS Member

Group / Holding adress

Degrees Minutes Seconds

 Date of foundation

Registered capital in USD

Name Country % of Turnover

Email @ Tel

Previous audits

Valid until H&S Valid until

Valid until

3 4 5
 8 9 10

13 Total

Maximum number of floors : 0

Total area : 0

Density of employees on the site

#DIV/0!
(# of employees per square meter)

For women

For family

Surface

Number of workers

Male Female Total

Male Female % percentage

#DIV/0!

#DIV/0!

#DIV/0!
 #DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

3)

4)

To From To

Product 3 Product 4 Product 5

 Internal or external process? Name of the subcontractor Location with detailed address

Yes

On-site ETP

No

Primary: Physical and/or chemical treatment

The factory uses electricity from the national grid. In addition, the factory owns an electric power generation
equipment fueled with natural gas (also from the national grid)

The factory does not require the monitoring or calculation of energy emissions a/o greenhouse gases to demonstrate
compliance with applicable permits. However, calculations are available to comply with internal environmental
directives and metrics.
No.

Borehole water abstraction.

Domestic wastewater and industrial wastewater.

Yes.
The factory has wastewater permit, granted by the local environmental authority - DADSA

The factory generates non-hazardous waste such as: office elements, usable materials, household waste, among
others.

Yes. The factory generates hazardous waste such as: used luminaires, used petroleum-based oils, chemical laboratory
waste, contaminated PPE's, packaging of chemical products, electrical and electronic equipment, printing cartridges,
amongst others.
Yes. The factory stores chemical substances required for the development of industrial activities in the plants.
 Guideline

? a. Factory Profile : Questionnaire completed by the facility prior to the audit with data needed by the audit company in order to prepare
for the audit. Facility profile includes such data as workforce profile, facility size, production processes, etc.

?a.Global Location Number (GLN) can be used by companies to identify their locations, giving them complete flexibility to identify any
type or level of location required. See how GLN works.https://www.gs1.org/standards/id-keys/gln

? a.Country : Use the proposed list of choices to select the adequate answer.

? a.Products category : Use the proposed list of choices to select the adequate answer.
? b.Products category refers to principal categories as listed. Activity must complete if the process done is a part of the global category. For
example: products category must be garment and the activity can be dyeworks.

? a.ICS member and Tier supplier level: Use the proposed list of choices to select the adequate answer.
? b.Tier one is the direct producer for the ICS member.

? a.Yes/No: Use the proposed list of choices to select the adequate answer.

? a.ICS member : Use the proposed list of choices to select the adequate answer.

? a.Please specify the name of the EPZ (Export Processing Zone) if relevant.
? a.GPS : Use the proposed list of choices to select the adequate answer.

? a.Countries : Use the proposed list of choices to select the adequate answer.

? a.Legal status : Use the proposed list of choices to select the adequate answer.

? a.Previous audits : indicate 'Yes' if the factory was audited (either social, environmental, quality audits etc.).
Indicate 'No' if the factory was never audited.
Indicate 'NA' if the factory building was built in the last 12 months and was never audited.

? a.Previous audits and certification : Use the proposed list of choices to select the adequate answer.
Use the proposed list of choices to select the adequate answer.

? a.Yes/No : Use the proposed list of choices to select the adequate answer.
? a.Contractor: An entity (e.g., person, company) that a facility hires without establishing a direct employment relationship with in order to
complete a service or job. A contractor is not a direct employee of the facility. Examples of contractors are contracted electricians,
maintenance, canteen, cleaning and security personnel, who can be contracted as individuals or through a company.
Contractors may include temporary agency employment where a worker is employed by the temporary work agency, and then hired out to
perform his/her work at (and under the supervision of) the factory. There is considered to be no employment relationship between the
temporary agency worker and the factory, although there could be legal obligations of the factory towards the temporary agency worker,
especially with respect to health and safety. The relevant labour contract is of limited or unspecified duration with no guarantee of
continuation.

? a. A homeworker is a person who for a fixed rate of remuneration (can be by piece) carries out work at his or her home for the facility and
the facility is not the final consumer of the product or service provided.

? a.Migrant workers
Include both internal and foreign workers who have moved from their original home (in country or foreign) to a new home at the
workplace.
? a.Migrant workers
Include both internal and foreign workers who have moved from their original home (in country or foreign) to a new home at the
workplace.

? a. Local language or reported language(s) spoken by employees.

? a.Internally/Externally: Use the proposed list of choices to select the adequate answer.

ICS Statement :
• All production processes have to be declared even those not used for the current order of the ICS member requesting the audit.
• If auditors identify production processes in the factory or subcontracted that have not been declared in the factory profile because they
were not used for the ICS member requesting the audit, then it has to be reported in the questionnaire with the answer PARTIALLY.
• In this case, it has to be requested by auditors to the factory to update the factory profile including all processes used by the factory.
• The factory profile version 2 so as the factory profile version 1 must be both uploaded in the database with the questionnaire.

? a.Work at night / Peaks seasons months: Use the proposed list of choices to select the adequate answer.
? a.Internally/Externally: Use the proposed list of choices to select the adequate answer.
? b.Subcontractor: Company appointed by the supplier to take over fully or partly production process (es) supposed to be handled onsite.
 FIRST
Please select your language :

FACTORY Factory Name

PROFILE

Date

Business License

Country
Confidential datas
between the Principal
and the Factory Supplier Name

Products

Principal

Principal Current Order Number

Describe the current production for the principal

Trading Name Export company name

Merchandiser / buyer in
charge

Year (N-2)

Annual turnover in USD

With the principal
Last Year (N-1)

This Year (N) Estimate

Copy name cards

Factory organization charts

 1
uage :