COMMISSION ON AUDIT CIRCULAR NO.

75-2 October 15, 1975

TO : The Executive Director, Program Director, Project Officers and Other

Accountable Officers of the National Manpower and Youth Council, and All
Auditors Concerned.

SUBJECT : Inventory of supplies, materials and equipment including waste materials and
unserviceable tools and equipment as well as cash examination of accountable
officers in training stations of the National Manpower and Youth Council and
Regional Manpower Training Centers.

To facilitate verification of inventories of supplies, materials and equipment, as well as

inspection of inventories of waste materials and unserviceable tools and equipment in all
training stations of the National Manpower and Youth Council (NMYC), including the Regional
Manpower Training Centers, effective immediately, the national field auditors designated to
audit the NMYC training stations and Regional Manpower Training Centers shall make the
inspection and conduct cash examination. In stations/training centers where no auditor has as
yet been designated, the regional or national field auditor nearest the NMYC station/Regional
Manpower Training Center shall undertake the inspection and examination.

For the guidance of all concerned, specific instructions are defined hereunder.

1. The Auditor, NMYC, shall write to the Manager, NGFAO, advising said Office of the
training stations and Regional Manpower Training Centers, their locations, the
directors or heads of stations/centers, the property officers, the cash accountable
officers, and other pertinent information, on the basis of which, the designation of
the auditors to audit the training centers/training stations shall be made.

2. For terminated projects, the auditors concerned/designated shall see to it that a

complete inventory of supplies materials and equipment is taken upon termination,
using General Forms Nos. 41(A) and 42(A) to be prepared in five copies distributed
as follows:

Original - Chief Accountant, NMYC

Duplicate - Auditor, NMYC

Triplicate - Property Officer, NMYC

Quadruplicate - Regional/National Field Auditor

Quintuplicate - Property Officer of the Project/Station

The inventory (General Forms Nos. 41-A and 42-A) shall be certified by the
property officer, approved by the head of the center/station and verified by the
auditor concerned/designated. The reports must reach the auditor concerned
within five days.
 3. For on-going projects, the auditors concerned/designated shall see that an
inventory of tools and equipment, classified as to usable and unusable, is taken
every fiscal year end to submitted within one month after the close of the fiscal
year to the auditor concerned/designated who shall verify the same.

The inventory (General Forms Nos. 41-A and 42-A), to be prepared in five copies
and distributed in the same manner as discussed in No. 2 above, shall likewise be
certified by the property officer, approved by the head of the center or station and
verified by the auditor concerned/designated.

4. The auditors concerned/designated shall see to it that memorandum receipts are

renewed on every January 1st of the third year after issue.

5. The auditors concerned/designated shall also make examination of the cash and
accounts of accountable officers at least quarterly or as often as necessary.

6. The Report of Waste Materials (General Forms No. 64-A) and the Inventory and
Inspection Report (General Form No. 17-A) for supplies and materials and
equipment to be disposed of, respectively, shall be prepared in five copies by the
Property Officer of the Project/Station, distributed in the same manner as the
inventory report discussed in No. 2 above. The forms shall be certified by the
same Property Officer, approved by the head of the project/station, and verified by
the Regional/National Field Auditor concerned/designated.

7. The copy of the Auditor, NMYC, shall be sent by the regional/national field auditor
concerned/designated.

The Manager, NGFAO, thru the regional supervising auditors, shall closely supervise the
implementation of the instructions contained herein in their respective regions.

Strict compliance herewith is hereby enjoined.

(SGD.) FRANCISCO S. TANTUICO, JR., Acting Chairman