CANAAN SITES LTD ROLE PROFILES
JOB TITLE: ACCOUNTS ASSISTANT
PURPOSE
To assist in the preparation of  Prepare monthly books of accounts and vouchers.
accounts and books of
accounts that enhances the
efficiency and effectiveness of
financial management of the
company.
To maintain timely and
accurate stock levels while
eliminating unnecessary
inventory, strive to achieve
value and continuous
improvement.
CONTEXT:
Canaan Sites Ltd is a private
Limited Company
incorporated in 2008 to
provide professionally well
planned and organised Real
Estates for quality livelihood
& Industrial land for
development at affordable
rates in Uganda.
One of the strategic
objectives of the company is
to make profits and create a
revolving fund to enable
reinvestment and expansion
for continuous improvement
DEPARTMENT: FINANCE AND ADMINISTRATION
KEY DUTIES/TASKS QUALIFICATIONS/COMPETENCIE ATTRIBUTES
S
 QUALIFICATIONS:  High integrity and
 Prepare monthly bank reconciliations and present  A Bachelor’s Degree in Business Honesty
weekly cash flow statements for verification by Administration, Accounting or  Proactive
FAM. Finance or the equivalent from a  Highly motivated,
 Prepare monthly pay roll for presentation to the recognised institution. energetic and
Finance & Administration Manager for verification enthusiastic
respectively. OR  Able to work
 Prepare quarterly financial reports in line with independently, establish
financial guidelines.  Full professional Accountancy and maintain effective
 Classify and assign budget codes, calculate & Qualifications e.g. ACCA,CPA, etc. work relationships
compile cost estimates and projected budget  High self-esteem
requirements and assist in budget preparation & EXPERIENCE:  Innovative
revision.  3years’ relevant experience in a  Creative and self-driven
 Assist to plan, prepare, co-ordinate and implement reputable organisation  Dependable
all external audit activities.  Hard working
 Assist in the preparation of the annual work plan KNOWLEDGE/SKILLS:  Excellent interpersonal
and budget.  Good knowledge of principles and relationship
 Carry out systematic filing of all relevant section practices of accounts and financial  Team player
documents in the jobholder’s jurisdiction. management  Able to plan and
 Process renewals and updates of all types of  Proficiency in computer applications prioritise
insurance for all assets plus all the necessary  Knowledge of computerised  Able to work under
licenses. Accounting systems pressure
 Make daily bank reconciliations.  Numerical skills  Willing to work long
 Write cheques /EFT, instructions for payments and  Analytical skills with an eye for hours
provide payment advice to EFT payees. details
 Confirm creditors’ status & advise the Finance &  Customer care skills
Administration Manager before payments are made  Interpersonal skills
to the respective creditor.  Communication skills
 Prepare cash payment expense forms for specific
suppliers of goods/services.
 Check all cashbooks for proper booking of
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of estates.
The situation therefore calls
for accurate and timely
financial reporting to inform
management on performance
results of the business and
show the financial position
and state of affairs of the
company as required.
DIMENSION:
Carryout the day to day
operations of the accounting
function. The job does not
have a direct budget vote.
transactions.
 Post all transactions in the cashbooks.
 Carry out monthly reconciliation of all cashbooks.
 Maintain an orderly filing system of all cashbook
records.
 Prepare sales journals.
 Raise purchase requisitions.
 Monthly reconciliation of inventory control system.
 Maintain the inventory control system.
 Reconcile the suppliers’ invoices with the deliveries
and proforma invoices.
 Perform any other duty as assigned by the
company.
RELATIONSHIPS:
 FAM: for direction and general supervision.
 Administrative Assistant: for preparation of pay roll,
staff benefits & welfare and general administrative
issues.
 Sales & Marketing Manager: for recording and
preparation of sales journals.
 Cashier: for reconciliation of the cash book.
 Operations Manager: for general information about
the status of the company operations.
DECISION MAKING AUTHORITY:
 Under the supervision of the Finance &
administration Manager.
 Under the guidance of the approved company
finance and administration policies/ regulations and
the International Financial Reporting Standards.
KEY PERFORMANCE INDICATORS:
 Accuracy and timeliness of report of month end
schedules
 Accuracy and timeliness of authorised payment
vouchers
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  Accuracy and timeliness of record of payables
transactions at all times
 Evidence of a user-friendly filing system for all the
relevant stakeholders
 Availability of filed financial documents at all times
 Accuracy and timeliness of cash book
 Evidence of supporting documents on all payment
vouchers
 Accuracy and timeliness of approved payments
 Number of complaints registered from creditors
about delay of payments resulting from the
employee
 Accuracy and timeliness of records of stock levels
 Accuracy and timeliness of feedback on any
discrepancies arising on goods received
 Accuracy and timeliness of records of fixed assets
register
 The number of complaints raised by the supervisor
about the incumbent’s failure to complete
assignments

JOB HOLDER’S NAME: ………………………………………………………… SIGNATURE: …………………… DATE: ……………………

SUPERVISOR’S NAME: ………………………………………………………… SIGNATURE: …………………… DATE: ……………………