Group Functional Standard – Personal Safety – Driving

BP Group Functional Standard

Personal Safety

Driving

Issued by Group HSSE

19th January 2004

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 Group Functional Standard – Personal Safety – Driving

Contents
Number Section Pages

1 Context 2-5
2 The Standard 6
3 Implementation 7
4 Operating Instructions
Element 1 8-9
Element 2 10
Element 3 11
Element 4 12-13
Element 5 14-15
Element 6 16
Element 7 17–21
Element 8 22-23
Element 9 24
Element 10 25
5 Definitions 26-31
6 Questions & Answers 32-41

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 Group Functional Standard – Personal Safety – Driving

1. Context
1.1 Purpose
Road accidents are the single biggest cause of fatalities involving our
workforce and third parties across BP operations.
This Group Functional Standard – Personal Safety - Driving is designed to
reduce the number and frequency of driving related accidents and fatalities
and improve safety performance by reducing both the risk to which BP
employees are exposed and the potential for harm to members of the public.
It will also protect shareholder value by reducing the consequential cost of
driving related accidents.

1.2 Intent
The intent of this Standard is to ensure that there is a formal approach to
managing driving risk for BP employees and for BP Companies in respect of
BP vehicles. The further intent is to recommend that a comprehensive
driving standard be adopted by non-BP Companies whose employees are
members of the workforce. This Standard is deliberately prescriptive. The
aim is to reduce the number of vehicular accidents and fatalities. It is
recognized that there will be a need to apply local or regional measures when
implementing this Standard. However, the expectation is that any such local
or regional measures will be implemented in a manner consistent with the
intent of this Standard.

1.3 Operational Application and Implementation

The Driving Safety Standard has Group-wide and global application. Every
aspect of the Group’s operational and administrative activity includes some
dependence on road transport of goods or people, therefore the Standard will
apply to every BP employee who operates any vehicle on BP business and
to all BP vehicles. Certain aspects of the Standard apply to BP employees
who are passengers in vehicles when on BP business.

For the purpose of this Standard BP employees are employees of a company

in the BP Group or other legal entity where BP has operational control, is
responsible for HSSE and has the right to impose this Standard.

The Standard will apply from 1st January 2004 and implementation is
expected from this date. Business Segments, Functions and Regions are
accountable for implementing this Standard.

The Standard outlines the minimum requirements for driving safety. Business
Segments, Functions and Regions may wish to exceed these requirements.

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 Group Functional Standard – Personal Safety – Driving

If a Business Segment or Function does so, it will be expected to ensure

consistency of application by that Business Segment or Function within in a
particular country or region.
Adherence is mandatory, as is compliance with relevant laws and regulations,
by BP employees and by BP Companies in relation to BP vehicles. In the
event of a conflict between this Standard and a relevant law or regulation, the
relevant law or regulation shall be followed unless the Standard creates a
higher obligation.
Business Segments, Functions and Regions shall recommend the adoption of
the Standard in respect of BP business by all non-BP Companies whose
employees are members of the workforce. Recommending the Standard in
respect of BP business to nonBP Companies whose employees are
members of the workforce is mandatory. The decision whether to make this
Standard a condition of a new or existing contract of a BP Company will be
made in consultation with the appropriate BP Functions, including BP Legal.
If the Standard is accepted by a nonBP Company, it should be incorporated
into a written agreement which states that responsibility for implementing,
monitoring and auditing adherence to the Standard will rest with the nonBP
Company, not with the BP Company, and that the nonBP Company shall
indemnify the relevant BP Company against the consequences of non-
compliance.

This Standard replaces the Group Road Safety Standard and supersedes the
Golden Rule of Safety, Driving.

Questions of interpretation and cases for exception are to be referred to the

Adjudicator, the HSSE GVP, through the relevant Business Segment,
Function or Region GVP. All interpretations and exceptions are to be
recorded in writing (with reasons) so that they are available for inspection and
audit.

The Group HSSE safety team is available to assist in developing

implementation plans, interpreting the operating instructions and clarifying
the intent of this Standard.

1.4 Metrics
Lagging Metrics Measured by:
Total Vehicle Accident Rate (TVAR) As delegated by
Business Segments,
Functions and Regions
High severity incidents (level 1 and level 2) As delegated by Business
Segments, Functions and
Regions
Road-related workforce and third party fatalities Group HSSE
where BP had material influence

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Leading Metrics Measured by:

1. Percentage of drivers defensive driving As delegated by Business
trained Segments, Functions and
2. Percentage of vehicles meeting Regions
specification
Level of compliance with Operating Instructions As delegated by Business
Segments, Functions and
Regions

Progress against plan of implementation of As delegated by Business

Standard Segments, Functions and
Regions
Frequency of adoption of the recommended As delegated by Business
Standard by non-BP Companies whose employees Segments, Functions and
are members of the workforce who are working Regions
exclusively for BP Companies
Frequency of adoption of the recommended As delegated by Business
Standard by non-BP Companies whose employees Segments, Functions and
are members of the workforce who are not Regions
working exclusively for BP Companies

1.5 Monitoring
Monitoring compliance to this Standard by BP employees and in respect of
BP vehicles, and reporting on progress of implementation must be included
as part of the annual HSSE self verification process for each Business
Segment, Function and Region. Independent monitoring of implementation
and performance will also be effected through MI and direct observations.

1.6 Compliance
Compliance with this Standard is mandatory for all BP employees operating
vehicles on BP business (and in certain cases where they are passengers)
and for all BP vehicles. Implementation and compliance is expected within
the Implementation Schedule on page 8.

The 10 elements of the Operating Instructions have been developed and

provided in the pages 9-22 in order to enable Business Segments, Functions
and Regions to achieve compliance with the Standard.

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Verification of compliance by all BP employees and in respect of BP vehicles

is the responsibility the relevant Business Segment, Function or Region. For
people in the workforce who are not BP employees, and for vehicles that are
not BP vehicles, adoption of the Standard pursuant to BP recommendation
and verification of compliance is the responsibility of their employer or the
vehicle owner.
Business Segments, Functions and Regions must be able to demonstrate
through self verification compliance with the Standard and must have an
action plan to address any gaps and where necessary have developed an
approved alternative to the Operating Instructions detailed in pages 7-24 as a
means of meeting the intent of the Standard.
Questions & Answers and Definitions have also been prepared to assist
Business Segments, Functions and Regions in explaining the intent and
application of this Standard. These are detailed in pages 29-39.

1.7 Administration
Proposer Road Safety Leadership Team
Maintainer Director Safety
Adjudicator GVP HSSE

1.7 Authority
This Group Functional Standard is authorised by the Deputy Group Chief
Executive on behalf of the Board.

Signed: ___________________________

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 Group Functional Standard – Personal Safety – Driving

The Standard
The following 10 elements of this Group Functional Standard – Personal
Safety – Driving, apply to every BP employee who operates any vehicle
on BP business and to every BP vehicle. The Standard will apply from
1st January 2004.

Adherence is mandatory, as is compliance with relevant laws and

regulations.

Vehicle Requirements:
1. The vehicle is fit for the purpose, and has been maintained in safe working
order, with seatbelts installed and functional

2. The number of passengers does not exceed manufacturer's specification

for the vehicle

3. Loads are secure and do not exceed manufacturer’s specification and

legal limits for the vehicle

BP Driver Requirements:
4. They are appropriately assessed, licensed, trained, and medically fit to
operate the vehicle

5. They are appropriately rested and alert

6. They do not use a mobile phone or other two-way communication device

while operating the vehicle

7. In specific high-risk countries risks of the journey have been assessed and
journey risk management plans in place

8. Seatbelts are worn by all occupants at all times whenever a vehicle is in

motion

9. They are not under the influence of alcohol or drugs, or any other
substance or medication that could impair their ability to drive

10. Safety helmets are worn by rider and passengers of motorcycles, quads,
snowmobiles and similar types of vehicle

Elements 7, 8 and 10 apply to BP employees who are passengers when on

BP business as well as to BP drivers.

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 Group Functional Standard – Personal Safety – Driving

3. Implementation
Implementation schedule
Category Driver and vehicle Year
population Type
2004 2005 2006 2007 2008
onwards

1 All BP employees Implement Some ongoing training and vehicle

and all drivers of the replacement programmes required
BP vehicles Standard in 2005/2006

2 Non-BP drivers of Encourage non-BP

non-BP vehicles - Companies whose
who are working employees are members
exclusively for BP of the workforce to adopt
recommended Standard or
Companies
another comprehensive
driving standard.

3 Non-BP drivers of Encourage non-

non-BP vehicles - BP Companies
who are not whose
working employees are
exclusively for BP members of the
workforce to
Companies
adopt
recommended
Standard or
another
comprehensive
driving standard.

Implementation of the Driving Standard is expected to commence from 1st

January 2004.

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4. Operating Instructions

Group Functional Standard – Personal safety – Driving

Element 1: The vehicle is fit for the purpose and has

been maintained in safe working order, with seatbelts
installed and functional

Intent: All vehicles operated by BP employees on BP business and all

other BP vehicles will be maintained in accordance with manufacturers’
specifications and local legal requirements, and only be operated if the
vehicle is in safe working order.

Scope:
This Element applies to all vehicles (light vehicles, heavy vehicles and
motorcycles) operated by BP employees in the conduct of BP business and
BP vehicles.

Requirements :
1.1 All BP vehicles must have attributes and features specified and installed
so that they comply with the respective minimum specifications defined
for heavy vehicles, light vehicles and motorcycles in the Vehicle
Specifications contained in the Toolbox section of the Road Safety web-
page located in the BP HSSE GBC website. (Add website address).
1.2 All BP vehicles that are heavy vehicles used on-road, and non-transient
use light vehicles used on-road in a high risk countries must be fitted
with a vehicle data recorder (VDR) able to record the following minimum
data: speed, harsh acceleration, harsh deceleration, and driving hours.
1.3 Vehicles must be maintained in accordance with the manufacturers’
recommendations.

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Adherence to the Standard:

Business Segments, Functions and Regions should demonstrate
documented evidence of adherence with this Element. This will include
(but is not limited to):
• Records (e.g. a database) of the adherence status of BP vehicles against
the appropriate vehicle specification. For transient use vehicles (e.g.
rental cars) evidence that these specifications are incorporated into any
Group wide arrangements will be required.
• Systems to demonstrate that manufacturer’s recommendations for
maintenance are being met. Maintenance records must be available for
inspection.
• Audits to ensure that seatbelts meeting the requirements in the Vehicle
Specification Procedures are installed and functioning in all vehicles within
the scope of this element of the Operating Instructions.

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Element 2 - The Number of passengers does not exceed

manufacturer's specification for the vehicle

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Element 3 - Loads are secure and do not exceed

manufacturer’s specifications and legal limits for the
vehicle

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Element 4 - Drivers must be appropriately assessed,

licensed, trained and medically fit to operate the vehicle

Intent: Every BP employee who drives any vehicle (light

vehicle, heavy vehicle, motorcycles, mobile plant, forklift, off the
road vehicles) in the conduct of BP business will be trained and
qualified to operate that class of vehicle and, in the case of
professional drivers, assessed.

Scope
Applies to all BP employees who operate any vehicle in the conduct of BP
business, unless specifically exempted within this Operating Instruction.

Requirements:
Whenever a BP employee operates a vehicle in the conduct of BP business
the following requirements must be met:

4.1 All drivers must possess a valid driving/operator’s license

(issued by a relevant public authority, or from within BP if such
authority does not exist), for the class of vehicle being operated
and inform their supervisor of any change to the status of their
license.

4.2 All drivers if they drive on public roads on BP business have

undertaken BP approved defensive driving training and
assessment within six months of commencing driving on BP
business, and refresher training/assessment must be
completed at least every three years thereafter.

4.3 Professional drivers have successfully completed an on-road

driving assessment as part of their recruitment/selection.

4.4 Professional drivers must be medically assessed with a

minimum follow up every three years to assure that they have the
functional capacity to operate a vehicle safely. If a change in their
medical condition occurs, which affects their ability to drive, they
must immediately inform their supervisor and cease operating a
vehicle until medically re-assessed.

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Adherence
Business Segments, Functions and Regions must demonstrate documented
evidence of adherence with this element of the Operating Instructions as
well as the requirements of the applicable laws and regulations. This will
include (but is not limited to):

• An up-to-date register of everyone who drives on BP business

• Evidence that the following are routinely checked on an ongoing basis
for compliance with this element of the Operating Instructions:

1. Driving licenses
2. Attendance at defensive driving training and assessment and
record of assessment
3. Professional Driver On-Road Driving Assessment
4. Professional Driver Medical Assessments

• Where vehicle data recorders (VDR) are fitted, that a system is in

place to monitor driving quality and that appropriate actions are being
taken to improve driving quality.

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Element 5 - Drivers are appropriately rested and alert

Intent: Every BP employee whenever operating a vehicle on

BP business must be rested and alert and must not operate any
vehicle when tired or fatigued.

Scope
Applies to all BP employees who operate any vehicle on BP business,
unless specifically exempted within this Element.

Requirements

5.1 Business Segments, Functions and Regions must ensure that reward
mechanisms do not provide an incentive for professional drivers
(whether or not they are BP employees) to drive excessive hours
which could lead to them driving whilst tired or fatigued.

5.2 Every BP employee is obliged to stop driving if they are tired or

fatigued. They should either make alternative travel arrangements or
have an appropriate period of rest/sleep before driving.

5.3 Within six months of commencing driving on BP business, BP

employee professional drivers must have attended BP approved
driver tiredness/fatigue awareness training.

5.4 The following minimum requirements for working and driving hours
will apply to BP employee professional drivers on BP business.
Applicable legislated working and driving hours may be used if they
are considered equivalent to or better than these minimum
requirements. Equivalency must be documented through a BP peer
challenge and be demonstrated through historical performance.
Where these working or driving hours are not consistent with an
existing contract then a specific exemption may be considered
pursuant to section 1.3 (Operational Application and Implementation)
above.

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Requirement Rule

Maximum working hours within a 16 hours total

rolling 24 hour period
Maximum working hours
Maximum driving time within a
rolling 24 hour period
Work breaks (including meals)
during a working shift
Off-duty period per rolling 7 days
60 hours/rolling 7 day or
120 hours/14 days, subject to a 80 hours/7
days maximum and an average of 60 hours
per week over an extended period.
10 hours total excluding commuting driving
time
Minimum of 30 min break after every 5 hrs
Minimum of a continuous 24 hour break

Adherence:

Business Segments, Functions and Regions must demonstrate documented

evidence of adherence with this element of the Operating Instructions as
well as the requirements of the applicable laws and regulations on request.
This will include (but is not limited to):

• Record of attendance by Professional Drivers at driver tiredness/

fatigue awareness training

• A register of approved trainers, for driver tiredness/fatigue

awareness training.

• Where vehicle data recorders (VDR) are fitted, that a system is in place
to monitor adherence with this element of the Operating Instructions and
that appropriate actions are being taken to address all cases of non-
adherence.

• Where vehicle data recorders (VDR) are not fitted, that a system, with
appropriate documentation, is in place to identify non-adherence and that
appropriate actions are being taken to address all cases of non-adherence.

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Element 6 - Drivers must not use a mobile phone or two-

way radio while operating the vehicle

Intent: Since mobile phones are a distraction and significantly

increase the risk of a vehicle incident, drivers shall not use any
mobile phone, or other two-way communication device, while a
vehicle is in operation.

Scope
Applies to all BP employees in the conduct of BP business, unless
specifically exempted within this Operating Instruction.

Requirements
Whenever a BP employee operates a vehicle in the conduct of BP business:

6.1 They must not use any mobile phone, or other two-way
communication device, while a vehicle is in operation.

6.2 Passive listening and response to operational emergencies

only using two-way radios is allowed, provided that a
documented risk assessment has been conducted and
appropriate controls put in place.

Adherence
Business Segments, Functions and Regions must demonstrate documented
evidence of adherence with this element of the Operating Instructions. This
will include (but is not limited to):
• A mobile phone/two way communication device rule is in place.
• The above rule is included in inductions, job orientations and driver training
programs.
• Spot-checking vehicle data recorders (where fitted) with company
supplied mobile phone bills.
• Adherence may also be demonstrated by the use of technology to
electronically deactivate communication equipment when a vehicle is in
motion.

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Element 7 - The risks of the journey have been assessed

and journey risk management plans in place in specific
high-risk countries.

Intent: All road journeys undertaken by any BP employee in the

conduct of BP business in areas identified as high-risk must be
managed to ensure that action is taken to mitigate the risks.

Scope
Applies to all heavy vehicle and regular light vehicle road journeys in the
conduct of BP business on public roads in high-risk geographies.

A list of countries identified as high-risk geographies, based on the World

Health Organization (WHO) road fatality data, WHO mortality data and per
capita gross national incomes, is attached below. This list is subject to regular
review and update as the risk profile changes.

Requirements
7.1 Road journeys must only be undertaken where deemed necessary for
the achievement of business objectives and after any safer journey
options have been excluded (e.g. air, rail, teleconference).
7.2 Business Segments, Functions and Regions must follow the
requirements described in the Road Safety Risk Assessment Toolkit
in developing the Journey Risk Management Plans, which will include
documenting the identified risk factors and corresponding mitigating
measures on particular routes.
7.3 Business Segments, Functions and Regions must agree and consistently
apply Journey Risk Management Plans across similar environments in
the same geography.
7.4 A process must be in place to recognize temporary hazards and inform
drivers on a timely basis, or to review the appropriateness of the route.
7.5 On controlled sites, driving safety rules and regulations must be in
place and enforced.
Note – Group Functional Standard – Personal Safety – Driving – Operating
Instruction - Element 1 includes in Requirement 1.2 the fitting of vehicle data
recorders in all vehicles used on-road in high risk geographies.

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Adherence
Business Segments, Functions and Regions must produce documented
evidence of adherence with this element of the Operating Instructions. This
will include (but is not limited to):

• Utilization of the Road Safety Risk Assessment Toolkit(s) and/or

journey management specialist contractors that have been
assessed by the RSLT.

• Documented Journey Risk Management Plans including the

identification of risk factors and corresponding mitigating measures.

• Regular audits to ensure that Journey Risk Management Plans are

being followed.

• Evidence that Business Segments, Functions and Regions in a country are

actively working together to ensure a consistent BP approach to journey
risk management.

• Evidence that temporary hazards are being recognized and addressed.

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List of Countries by Driving Risk Category (at 1st October 2003)

HIGH RISK
Afghanistan Gambia Nicaragua
Algeria Georgia Niger
Angola Ghana Nigeria
Armenia Guatemala Pakistan
Azerbaijan Guinea Papua New Guinea
Bangladesh Guinea-Bissau Peru
Benin Guyana Philippines
Bhutan Haiti Republic of Moldova
Bolivia Honduras Rwanda
Bosnia and Herzegovina India Sao Tome and Principe
Botswana Indonesia Senegal
Brazil Iraq Seychelles
Burkina Faso Jamaica Sierra Leone
Burundi Kazakhstan Solomon Islands
Cambodia Kenya Somalia
Cameroon Kiribati South Africa
Cape Verde Korea (DPR) Sri Lanka
Central African Republic Kyrgyzstan Sudan
Chad Lao (PDR) Swaziland
China Lesotho Tajikistan
Columbia Liberia Tanzania (UR)
Comoros Madagascar Togo
Congo Malawi Turkey
Côte d’Ivoire Maldives Turkmenistan
Congo (DRC) Mali Uganda
Djibouti Mauritania Ukraine
Ecuador Mauritius Uzbekistan
Egypt Mongolia Viet Nam
El Salvador Morocco Yemen
Equatorial Guinea Mozambique
Eritrea Myanmar Former Yugoslavian states
Ethiopia Namibia Zambia
Gabon Nepal Zimbabwe

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List of Countries by Driving Risk Category (at 1st October 2003)

MEDIUM RISK
Albania Hungary Qatar
Antigua and Barbuda Iran, Islamic Republic of Romania
Argentina Jordan Russian Federation
Bahamas Republic of Korea St Kitts & Nevis
Bahrain Kuwait St Lucia
Barbados Latvia St Vincent & The Grenadines
Belarus Lebanon Samoa
Belize Libyan Arab Jamahiriya Saudi Arabia
Bulgaria Lithuania Singapore
Chile Macedonia Slovakia
Cook Islands Malaysia Suriname
Costa Rica Marshall Islands Syrian Arab Republic
Croatia Mexico Thailand
Cuba Micronesia, Fed States of Tonga
Cyprus Nauru Trinidad & Tobago
Dominica Oman Tunisia
Dominican Republic Palau Tuvalu
Estonia Panama United Arab Emirates
Fiji Paraguay Uruguay
Greece Poland Vanuatu
Grenada Portugal Venezuela

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List of Countries by Driving Risk Category (at 1st October 2003)

LOW RISK
Andorra Japan
Australia Luxembourg
Austria Malta
Belgium Monaco
Brunei Darussalam Netherlands
Canada New Zealand
Czech Republic Norway
Denmark San Marino
Finland Slovenia
France Spain
Germany Sweden
Iceland Switzerland
Ireland United Kingdom
Israel United States of America
Italy

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Element 8 - Seatbelts are worn by all occupants at all

times a vehicle is in motion

Scope
Applies to all BP employees riding in or driving a vehicle in the conduct of BP
business.

The scope includes the following types of vehicle:

• Any vehicle where seat belts meeting the Group Functional Standard
– Personal Safety – Driving - Operating Instruction - Element 1 are
fitted.
• All vehicles (light vehicles, heavy vehicles and mobile plant)
operated in any environment (on-road, off-road, controlled site).
• Contracted bus and chauffeur/taxi vehicles.
• Spot-hire taxi where seat belts are fitted.
• Forklift vehicles.
• Construction vehicles and low speed vehicles fitted with seatbelts.
.
The scope excludes the following types of vehicle:

• Spot-hire taxi and bus vehicles not fitted with seatbelts. Use of
such vehicles must be minimised where alternatives exist. Guidance
on reducing the risks while using such vehicles will be included in the
implementation toolkit.
• Construction vehicles not fitted with seatbelts as original
equipment.
• Vehicles used on a controlled site if the vehicle is not capable of a
speed in excess of 10 mph (16 kph). This exemption does NOT
include forklift vehicles, which must be fitted with functioning
seatbelts.

Requirements
8.1 All BP vehicles included within the scope will be fitted with
individual seat belts meeting Group Functional Standard –
Personal Safety – Driving Operating Instruction Element 1:
Vehicle Specification and Condition.

8.2 All BP employees driving or riding in a vehicle on BP business as

specified in the Scope above shall wear a seat belt at all times
that the vehicle is in motion.

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 Group Functional Standard – Personal Safety – Driving

8.3 BP Drivers with passengers must not move their vehicle without
ensuring all occupants of the vehicle are wearing their individual
seatbelts and continue to wear the seatbelt while the vehicle is in
motion.

Adherence
Business Segments, Functions and Regions must demonstrate documented
evidence of adherence with this element of the Operating Instructions. This
will include (but is not limited to):
• Audits to ensure that seat belts meeting the requirement in the
Vehicle Specification Procedures are installed and functioning in all
vehicles within the scope of this element of the Operating
Instructions.
• Regular checks to ensure driver and passenger compliance

• Engagement activities aimed at influencing drivers’ and passengers’

• Behaviours

• Business Segments, Functions and Regions must have a process in

place to deal with non- adherence with this element of the Operating
Instructions.

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Element 9 – Drivers are not under the influence of

alcohol or drugs, or any other substance or medication
that could impair their ability to drive

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 Group Functional Standard – Personal Safety – Driving

Element 10 – Safety helmets are worn by rider and

passengers of motorcycles, quads, snow-mobiles and
similar types of vehicle

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 Group Functional Standard – Personal Safety – Driving

5. Definitions
BP Company A company in the BP Group, or a company or
other legal entity where BP has operational
control, is responsible for HSSE and has the right
to impose this Standard.

BP driver BP employees who are operating a vehicle in

relation to BP business.

BP employee A person employed by a BP Company.

BP Premises Any site, location, vehicle or vessel that is owned

or operated by or for a BP Company.

BP vehicles Vehicles owned by BP Companies being used in

relation to BP business

BP business Any activity performed to meet BP’s business

needs as defined by “work-related” under the US
OSHA Record keeping requirements. As such, it
excludes all personal or optional activities.

construction vehicles Vehicles specifically designed and used in

construction, including excavation, activities.

controlled site A site not accessible to the general public and is

under the jurisdiction of a BP Company or
another entity, such as manufacturing plant,
terminal, airfield, E&P facility, or customer
premises.

defensive driving Training and assessment which meets the BP Defensive

training and Driving Performance Guideline. See attachment to Group
Process 4 – Driver Training and assessment.
assessment

documented evidence Tangible (paper or electronic) data that can be

subjected to audit and verification.

documented risk A formal risk assessment supported by written

Assessment evidence.

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 Group Functional Standard – Personal Safety – Driving

driver trainer Trainers who meet the BP Driver Trainer

Performance Guideline. To be developed as part
of the Driving Safety Toolkit.

driver tiredness/fatigue Training which meets the BP Driver

awareness training tiredness/fatigue awareness Performance
Guideline.

driving time The time a driver spends driving a vehicle on BP

business whether the vehicle is in motion or not.
This excludes any time spent operating other
functions of the vehicle e.g., loading, unloading
and work breaks.

forklift A self-propelled mechanical handling vehicle used

for the lifting, stacking and loading/unloading of
goods and materials.

heavy vehicle Any vehicle greater than 3.5 t of fixed chassis or

articulated trailer, excluding mobile plant.

high risk geography This will identify high-risk geographies where

specific additional requirements will apply – (This
will initially be based on higher risk countries
identified by World Health Organisation in their
1999 report, and will be subject to regular
review.)

Individual Seat Belt A seatbelt designed for use by one person only.

Journey Risk The management system to ensure all applicable

Management Plan journeys are assessed, appropriately risk
minimized, documented and implemented.

Journey Management An individual or company who specialise in the

Specialist Contractors conduct of journey risk assessments. The
individual or company must meet the RSLT
guideline.

License A documented, personal identification authorising

the named person to drive designated
classifications of vehicle on stated on-road or off-
road locations. Licenses may, where not issued
by a Public Authority, be issued by an approved
BP authority to be specified (e.g. Refinery or Site
Authority)

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 Group Functional Standard – Personal Safety – Driving

light vehicles Any vehicle less than 3.5 t excluding mobile

plant.

low speed A motorised vehicle that is not capable of speeds in excess

of 16KMH (10MPH).

medical condition Any medical condition that may interfere –

temporarily or permanently – with the individual’s
ability to control the vehicle.

medical assessment Assessment that meets the requirements of the

Professional Driver Medical Fitness Performance
Guideline found in the Driving Safety Toolkit.

mobile phone A wireless telephone.

mobile plant Any specialist motorised equipment or vehicle

used exclusively within the confines of a
controlled site, or vehicle used for lifting,
material handling, construction, drilling, and
excavation work. A more extensive list of mobile
plant can be found in Tr@ction. This excludes
standard light vehicles used within a controlled
site.

motorcycles A motorcycle is any 2 or 3-wheeled self-propelled

equipment and any associated sidecar.

off-duty Any unpaid period of time.

on-road driving An assessment of an individual’s driving

assessment competency, which meets the BP driver
assessment performance guidelineprovided as
part of the Driving Safety Toolkit.

operational A situation that exposes operational activities to

emergencies immediate danger or requires immediate
attention due to significant adverse business
impact.

original equipment Equipment supplied and fitted by the vehicle

manufacturer.

passive listening Listening to incoming communications, but not

participating in anyway in the conversation.

professional driver Any heavy vehicle driver, bus driver, chauffeur, and or any

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light vehicle driver who drives more than 16,000 Kilometres

(10, 000 miles) per year on business (or pro-rata mileage for
any part of a year) and is thereby regarded as having driving
as a core competency as part of their job (e.g. sales person,
field engineer, field inspector). A mobile plant operator
who as part of their job drives for more than 15 percent of
working hours (or pro-rata time for any part of the year) is
deemed to be a professional driver.

public authority A government and or local authority responsible

for the issuing and control of licenses.

public road A road accessible to the public, but outside a

controlled site.

refresher Training and assessment which takes place after

training/assessment the initial training in a topic or subject. It is an
updated version of the original training and
assessment to re-enforce key skills delivered in
the initial training.

rental vehicle A rental vehicle is a vehicle that is not owned by

a BP Company, which is rented or hired for a
specific period of time. This includes short and
long-term leases for light vehicles.

road journeys Travel by road.

Road Safety Risk A toolkit that will provide forms, processes,

Assessment Toolkit standards, guidance, etc. to be used in
conducting road safety risk assessments.

RSLT Road Safety Leadership Team.

Safer Journey Options Travel, or movement of product or material other

than by road vehicle (i.e. air, rail, pipe) and use of
road travel by bus or coach as opposed to by car.

SPA Single Point of Accountability. In the case of the Driving

Safety Standard this is the Group Vice President HSSE.

specification A list of minimum requirements for equipment

or processes.

spot contractor See spot hire.

spot hire Spot hire is work carried out by a contractor who

does not have a term contract with a BP
Company, who is used infrequently.

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 Group Functional Standard – Personal Safety – Driving

temporary hazard A non-permanent road hazard risk, for instance

road works.

Total Vehicle Accident Work related on road and off road accidents per
Rate (TVAR) one million kilometres driven.

transient use vehicles Short term, occasional use of a vehicle that is not
owned by a BP Company and is used in the
conduct of BP business (e.g., rental vehicle
used in conjunction with travel).

two-way A two-way communications device is any device used for

communications device electronic communication between two or more persons,
this includes mobile phones (cell and satellite), personal
digital assistants, two-way radios, and text messaging
devices.

two-way radios A device, other than a mobile phone, used for

remote two-way communications.

vehicle data recorders A mechanical and/or electronic recording system

(VDRs) which records the following key driving
performance information for individual drivers:
• Driver’s driving hours
• Speed
• Harsh Acceleration
• Harsh Deceleration
It is considered that most “Tachographs” will
meet these minimum requirements.

vehicle is in operation Means a vehicle is being driven or while under

control for instance when stopped in traffic.
Vehicle is only considered “out of operation”
when either the engine is off, or the vehicle is
legally parked.

vehicle A collective term for all heavy vehicles, light

vehicles or mobile plant (see individual
definitions)

workforce BP employees and every employee of any other

company or other legal entity that has been
engaged to perform work on BP premises
directly on behalf of a BP Company, or to
transport BP’s people, materials, intermediates or

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 Group Functional Standard – Personal Safety – Driving

products.

work breaks Breaks from work within working hours e.g.,

meal breaks and rest periods.

working hours All paid hours on BP business, inclusive of work

breaks.

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 Group Functional Standard – Personal Safety – Driving
Questions & Answers
GENERAL QUESTIONS:
QUESTIONS
Are spot contractors covered
under this Standard?
Will there be a wallet size card
with the driving Standards
that can be provided for
occasional drivers?
What is a “controlled site”?
Do regions need to be
consistent in the application of
this Standard?
Who will be responsible for
the implementation of this
Standard?
What is the pace of
implementation for this
Standard?
Are visitors to BP facilities
required to comply with this
Standard?
ANSWERS
Where spot contractors drive BP vehicles
this Standard applies in respect of those
vehicles. However, Business Segments,
Functions and Regions should
recommend that the Standard be
adopted by all of the workforce.
Yes, it will be available during
implementation as part of the toolkit.
See definition.
Yes, this is a Group Functional Standard
with global scope. However,
implementation is for Business
Segments, Functions and Regions to
determine.
Each of the Business Segments,
Functions and Regions will be
responsible for their own
implementation. In respect of the
Regions, the role of the regional officer
shall be to implement this Standard in
respect of his own staff.
Timeline is set out in the Implementation
document.
If the visitor is not a BP Employee (see
definition), then the Standard does not
apply to the visitor, unless they operate a
BP vehicle. However, the visitor will be
expected to comply with applicable site
HSSE rules.
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 Group Functional Standard – Personal Safety – Driving
QUESTIONS
We want to comply with the
new Standard, but are
concerned that our resources
are already fully committed.
Where are the resources going
to be provided from in order to
implement the new Standard?
Does the Standard cover
occasional drivers using a
rental car?
I drive on BP business to travel
to off-site meetings on an
occasional basis. Does this
Standard apply to me?
Does this Standard apply to
non-BP contracted freight
(e.g., customer contracted
pickup)?
If we contract for road hauliers
and the drivers for these
movements do not drive over
10,000 miles/yr for BP, but do
drive over 10,000 miles/yr in
total, do these Standards
apply?
Who will conduct annual
adherence audits for the
Driving Safety Standard?
What is the exception process? The process for exceptions and variances
is explained in the implementation
guideline.
We use contractor and sub-
contractor road hauliers as
part of our delivery of products
to customers. How do we
demonstrate documented
evidence for adherence
purposes?
ANSWERS
The expectation is that Business
Segments, Functions and Regions will
fund and resource the implementation
and on-going maintenance of the
Standard within the specified timeline.
Any variance to the timeline must be
approved by the SPA (GVP HSSE).
Yes. An occasional driver who is a BP
employee and driving in the course of BP
business is included in the Standard.
Yes. It specifically requires that all BP
employees who drive on BP business,
however infrequently must be defensive
driving trained.
No. Non-BP contracted freight drivers
are not included in the definition of BP
employees and hence are not covered
within the scope of the Standard.
Where these drivers drive BP vehicles
this Standard applies in respect of those
vehicles. In addition, Business
Segments, Functions and Regions
should recommend that the Standard be
adopted by all of the workforce.
This will be part of each Business
Segment, Function and Region HSSE
assurance and self-verification process.
Where this does not concern BP
employees or BP vehicles, this Standard
should be recommended to such
contractors. It is the contractor’s
responsibility to evaluate whether to
adopt the Standard and to enforce and
monitor it in their company and to
specify these requirements in any sub-
contract. Likewise, it is the sub-
contractor’s duty to enforce and monitor
it in their company.
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 Group Functional Standard – Personal Safety – Driving
QUESTIONS
How will the implementation
be affected by the presence of
a Union or Works Council?
ELEMENT 1: VEHICLE SPECIFICATION:
QUESTIONS
The Standard says "all vehicles
procured from 1Q04 must
comply"; is there a timescale
to replace existing vehicles?
Do vehicles only used
exclusively within a controlled
site, i.e. on refineries etc. have
to meet the Standard?
Can personal vehicles, which
do not meet the Standard be
used for Company business?
Are vehicles such as electric
golf carts, or all terrain
vehicles used exclusively
within a controlled site
classified as mobile plant, or
light vehicles?
Does "all vehicles" include
cycles (i.e., bicycles)?
I drive my personal vehicle to
attend off site meetings on
public roads on an occasional
basis. Does my vehicle need
to comply with the light
vehicle specification?
ANSWERS
This will depend on local circumstances,
which will be addressed by Business
Segments, Functions and Regions as
part of the implementation process.
ANSWERS
Yes. See implementation schedule for
timeline. If you are not able to meet the
timeline, you should consider utilising the
exception process. The Group Functional
Standard – Personal Safety – Driving -
Element 1 - Vehicle Specification apply to
newly purchased vehicles commencing
1Q04.
All vehicles used exclusively on a
controlled site must be maintained to
manufacturers specifications and be in
compliance with this requirement as a
minimum.
No. If the vehicle does not meet the
Standard then an alternative means of
transportation should be secured (e.g.,
taxi, rental car, etc.)
Mobile plant.
No. Cycles (i.e., bicycles) are not
included in the scope of the Standard.
If you are a non-professional driver (see
definition) who drives on public roads on
BP business, your vehicle needs to
comply with the light vehicle
specification, which means that it is fit
for purpose, inspected and confirmed to
be in safe working order.
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 Group Functional Standard – Personal Safety – Driving
QUESTIONS
I want to comply with the light
vehicle specification in my use
of my personal vehicle for
occasional business use. How
do I demonstrate adherence?
ELEMENT 4: DRIVER COMPETENCY AND ASSESSMENT:
QUESTIONS
Is Driver Tiredness/Fatigue
awareness training required
for all drivers or just
professional drivers?
How does the driver medical
assessment compare with the
EU/UK HGV driver
requirements?
How should we comply with
the medical assessment
requirement in areas where
medical assessments are not
permitted by social
legislation?
What are the training &
assessment requirements for
“non-professional drivers"?
Does the whole workforce
have to be medically assessed
as fit for driving?
Can defensive driving and
driver fatigue/tiredness
awareness training be done for
a member of the BP workforce
before someone starts driving
for BP?
ANSWERS
One method of demonstrating
adherence could be to complete the light
vehicle fit for duty checklist available in
the implementation toolkit. However, the
process to do this is a Business
Segment/ Function/Region decision.
ANSWERS
Training is mandated for professional
drivers who are BP employees.
However, we encourage Business
Segments, Functions and Regions to
conduct this training for all drivers.
Training takes about 2 hours.
This is the minimum requirement for BP
professional drivers. The BP medical
assessment is less exacting than EU/UK
HGV driver requirements.
This needs to be addressed by local
leadership with, we recommend, the
appropriate BP Medical/Health team.
Non-professional BP employee drivers,
who drive on public roads on BP
business, are required to complete
Defensive Driving Training.
No. This applies only to professional BP
employee drivers.
Yes. So long as the training meets the BP
prescribed guideline.
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 Group Functional Standard – Personal Safety – Driving
QUESTIONS
If a driver is involved in an
accident, what refresher
training should be provided?
Can I introduce a driver
passport?
For company provided
vehicles, are family members
that are entitled to drive the
vehicle, required to complete
defensive driving training?
How will we keep records of
medical assessments
confidential?
Is there a standard report for
the medical assessment?
Must licence changes be
declared and documented?
Who is qualified to conduct
driver assessments?
Where there are no options
available to conduct the
hands-on portion of defensive
driving training in an area,
how will I obtain those
resources?
What will the process be for
approving a driver trainer?
ANSWERS
No process is mandated for this.
However, Business
Segments/Functions/Regions may
consider providing additional coaching.
Yes. However, this is not mandated in
the Standard and hence a local decision.
No. If they are not BP employees the
Standard does not apply. However, we
encourage Business Segments,
Functions and Regions to extend
defensive driving training to everyone
who drives a company provided vehicle.
All medical assessments of BP employee
professional drivers are personal data
covered by BP’s data protection
standards and must be kept confidential
as provided in those standards. The
employers of non-BP employee
professional drivers are responsible for
maintain records of their employees.
No. This needs to be developed locally
together with appropriate Health teams.
Yes. BP drivers must let their supervisor
know of any change to their licence,
which affects their ability to drive, and
this must be recorded.
Business Segments, Functions and
Regions will have list of approved
suppliers who meet the guideline criteria
specified by the RSLT.
Work with the help of the RSLT to
identify a suitable solution.
The RSLT will set the performance
expectation specification and the
Business Segments, Functions and
Regions will “approve” trainers utilising
these guidelines.
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 Group Functional Standard – Personal Safety – Driving
QUESTIONS
I drive my personal vehicle to
attend off site meetings on an
occasional basis, what training
do I need to attend?
ELEMENT 5: DRIVER ALERTNESS:
QUESTIONS
What does equivalency mean
for working and driving hours?
Do working driving time
restrictions apply to operators
on sites?
What if the mobile plant is
static for a shift or longer, how
do the hour rules apply?
Do the limits on working and
driving hours apply to the
whole workforce?
What hours of work and
driving do I follow?
What records should I keep to
demonstrate adherence to the
Standard if I do not have a
VDR?
ANSWERS
If you are a BP employee non-
professional driver (see definition) who
drives on public roads on BP business,
you need to complete a defensive driving
training course.
ANSWERS
Equivalency means this meets the
overall intent of the Standard to reduce
the risk of driver tiredness and fatigue.
The Standard only applies to professional
drivers who are BP employees, which
includes operators who drive for more
than 15 percent of their working time.
The rules do not apply in this case.
No. They only apply to BP employee
professional drivers. However, we
encourage Business Segments,
Functions and Regions to consider
application to other BP employees who
drive in the course of BP business.
If unclear, you should consult your local
HSSE Manager. In general, for
professional drivers, if your work and
driving hours are not specified by
legislation then you should use the hours
listed in the table. If your work and
driving hours are specified by legislation
and this legislation is stricter than the
hours specified in this process, then you
must meet the requirements of that
legislation.
This is a Business
Segment/Function/Region decision as
part of the implementation process.
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 Group Functional Standard – Personal Safety – Driving
ELEMENT 6: MOBILE PHONES AND OTHER TWO WAY
COMMUNICATION DEVICES:
QUESTIONS
Does the mobile phone
process apply to cranes?
It says that a mobile phone
must not be used when a
vehicle is in operation. Does
this mean I have to turn the
phone off?
Can a mobile plant operator
use a two-way communication
device while driving?
Can a mobile plant vehicle
operator use a two-way radio?
Can I operate a mobile phone,
if I am outside my vehicle and
the engine is running?
What is an “operational
emergency” for mobile phone
use?
What is included within
definition of two-way
communications device?
Can I use a vehicle-integrated
text messaging devices?
Can operators use radio
communication while driving
at low speeds in refineries?
ANSWERS
Yes. A Crane is a mobile plant vehicle
and thus is covered under this Standard.
The simple answer is no, the phone
does not have to be turned off.
However, one means of meeting the
requirement is to have an "engine-on,
phone-off" policy. Some Business
Segments have already adopted such a
policy, others meet the requirement
through other controls
No. A two-way communication device
may not be used while a vehicle is in
operation.
A two-way radio may be used for
passive listening, and in response to
operational emergencies only, provided a
documented risk assessment has been
conducted and appropriate controls put
in place.
Yes. Provided you are in an environment
where the operation of a mobile phone
outside of a running vehicle does not
cause an additional hazard.
See definition.
See definition.
Only if the vehicle is not in operation at
the time.
For passive listening, and in response to
operational emergencies only, using two-
way radios is allowed, providing a
documented risk assessment has been
conducted and appropriate controls put
in place.
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 Group Functional Standard – Personal Safety – Driving
QUESTIONS
Can I use a mobile phone
while riding as a passenger in
a vehicle?
Can I use a mobile phone
while parked at the side of the
road?
Can I use a mobile phone
while stopped at a stop sign,
or traffic lights?
If I use my personal mobile
phone, while driving on non-
BP business and I receive a
company call, how should I
handle this?
If I have a company phone and
am driving on non-BP
business, can I use the phone
for personal calls?
I have a company vehicle can I
use a mobile phone while
driving on non-BP business?
ANSWERS
Yes.
Yes, if you are legally parked.
No. The vehicle is deemed to be in
operation and not legally parked.
The Standard only applies to the
workforce while on BP business,
however, we strongly encourage
following the Standard in your personal
life. We recommend that you do not talk
on any mobile phone while driving. For
the incoming company call, you should
inform the caller that you are driving and
will call back after you are in a safe
location.
The Standard applies only when driving
on BP business, however, we strongly
discourage this practice. You should
consult with your Business
Segment/Function/Region leadership for
specific guidance. We recommend that
you do not talk on any mobile phone
while driving.
The Standard applies only when driving
on BP business, however, we strongly
discourage this practice. You should
consult with your Business
Segment/Function/Region Leadership for
specific guidance. We recommend that
you do not talk on any mobile phone
while driving.
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 Group Functional Standard – Personal Safety – Driving
ELEMENT 7: JOURNEY RISK MANAGEMENT:
QUESTIONS
What journey length is
applicable for the journey
management Standard?
What is a high-risk geography? See definition.
Does this process cover
journeys within a controlled
site?
I drive on a regular basis from
a manufacturing site to a
business centre, does this
journey need an assessment
and what does the assessment
look like?
ELEMENT 8: SEATBELTS:
QUESTIONS
Are seatbelts required for
vehicles in refineries & other
sites?
We are hiring a bus/coach to
transport people to a company
event and there are no suitable
vehicles with seatbelts
available. What should we do?
ANSWERS
All road journeys undertaken by any BP
employee in the conduct of BP business
in specific geographies deemed as high-
risk must be managed. Journeys in high-
risk geographies must have the
assessment documented. The
Driving/Road Safety toolkit will contain an
assessment protocol.
Driving within controlled sites must be
managed by application of site rules,
which have fully considered local risks.
Yes, if in a high-risk geography. The
Driving/Road Safety toolkit will include a
template to use for conducting a journey
risk assessment.
ANSWERS
Yes. However, vehicles not capable of a
speed in excess of 10 mph (16 kph),
where seatbelts are not fitted, are
excluded.
Spot hire bus/coach hire is excluded in
the process. To minimize the risk it is
recommended that the front passenger
seats (those immediately up to the
windscreen) are not used, and that
passengers are requested to stay seated
throughout the journey and to sit well
back in their seat.
Page 40
 Group Functional Standard – Personal Safety – Driving
QUESTIONS
When I enter a transport
vehicle (e.g., a taxi or limo)
and the driver is not wearing a
seatbelt, how should I handle
the situation?
ANSWERS
If the driver is a BP employee, then the
driver should be wearing a seatbelt when
the vehicle is in operation. You should
inform the driver of the policy and ask the
driver to fasten the seatbelt. If not done,
you should ask for the vehicle to stop and
arrange alternate transport. The
infringement should be reported.
Business Segments, Functions and
Regions must make wearing of seatbelts
a condition of hire for term chauffeur and
taxi services.
If using a spot hire taxi fitted with
seatbelts we recommend you encourage
the driver to wear his seatbelt for his/her
personal safety, although in many
countries (not all) taxi drivers are
exempted from seatbelt wearing. If the
driver will not wear a seatbelt we
recommend that you seek alternative
transport if at all possible.
Page 41