Agricultural Science Grade 8

Record Keeping
Topic: Production Records
Production records are used to help with the management of a farm. Farm management includes
the planning of crops and breeding of animals, keeping track of crops/livestock performance
and being able to plan production based on the previous season’s production records. Records
provides the foundation from which a farmer operates.
Production records are useful to identify production problems so that farm performance can be
improved. They usually indicate the month, crop type, planting and harvest date, livestock type,
yield, the market delivered to and selling price per unit.

Types of Production Records

Crop Cultivation Records
This document can include all the various fields or orchard numbers, production size, yield
potential and soil analyses of the land used for that specific crop or fruit. Other items included
in the crop cultivation records are fertilisation, seeding, cultivation methods, weed and pest
control, time of application and crop yields.
Example: Crop Production Record
Crop Field Plot # Ha Yield (tons) Value Cost of Production
Bananas 1 3 8 1500 $500
Citrus 2 5 20 1000 $800
Beans 1 3 4 1000 $500
Total 4 11 - 3500 $1800
Table above shows a Harvesting Record of Produce on a Crop Farm
Livestock production records
All information related to livestock farming should be included here. Examples are feed,
medicine dosing, marketing costs and individual animal records, such as milk production,
breeding records, wool production, weaning mass and weight gains. The opening and closing
numbers of livestock should be grouped according to their age and gender, for example, bulls,
cows and one to two-year-old heifers.
Example: Livestock Production Record
Number of Birds: 100
Size
Day of Month Day of Week # of Eggs
Large Medium Small
1 Monday 90 50 20 20
2 Tuesday 89 40 29 20
3 Wednesday 76 36 30 10
4 Thursday 76 36 20 20
5 Friday 73 30 20 23
Table above shows Egg Production Record

Prepared by: O. Bobb 2020. 06. 22

Agricultural Science Grade 8

Labour records
Labour matters, such as service contracts of staff, wages received, rations, medical costs and
worker’s compensation are recorded in the labour records. Other items that should be included
are the number of labourers, loans, debts, leave and absences.
Example: Labour Production Record

Image above shows a Labour Record of the Employees in the Farm

Machinery records
Machinery information is included in the machinery records and should include details such as
model type, age, book value, repairs, service records, hours worked and insurance.
Example: Machinery Production Records

Image above shows a format for Farm Machinery Service Record

Prepared by: O. Bobb 2020. 06. 22

Agricultural Science Grade 8

Individual Tasks (to be done in Microsoft word):

1. Create a Projected Profit/ Loss Account for the coconut product that you are making.
Project sales for the next 3 months of this year (Jul – Sept, 2020).
You must state whether you will make a profit/ loss and of how much at the end of the
account. Your account must have a title.

2. A. Calculate the depreciation of a Laptop computer that was purchased on January 2,

2020 at a cost price of $125,000. The laptop has a life service of 5 years.

B. If the laptop is to be sold in March, 2023, how much should it be sold for?

Prepared by: O. Bobb 2020. 06. 22