E-MAIL USER REGISTRATION FORM

User
Photograph

Please register my E-mail ID as per following details: (Fields marked with * are mandatory)

Mr. /Ms. /Mrs. *: First Name* Middle Name* Last Name *

Designation * : ___________________ Employee Code*: ___________________

Department * : ___________________ Grade*: ___________________________

Location * : ___________________ Reporting To*: Name *

Landline No*: ______________ Mobile No*: ________________________

E-mail ID * : @bridgestone.co.in

First Name - Last Name@bridgestone.co.in

.
Note: The requested user ID will be register subject to its uniqueness, otherwise user will be ask
to suggest alternative ID, see overleaf for naming convention & code of conduct.

Please inform my credentials over Mobile as soon as my Email account is created. I assure you
that I will change the password immediately before I commence using my e-mail account.

Signature of User *: ___________ Date: _______________

For Functional Head

Authority to access mails form outside: (Yes / No)?
(Using public / personal computer having internet connection)
Authority to access mails over mobile: (Yes / No)?

Approved by- (HOD) Signature *: _____________ Date: ________________

Name * :_______________________________________

Designation*: ________________________________

For IT use only

Form Received Date *: ___ /___ /______
 Accepted  Rejected & Reason for Rejection____________________

Tick the groups where to add his/her e-mail ID:

Email Group: HO SHO plantp bsidi planti snmteam bsidcnfJapanese directors
outsource All Generic IDs
Organization Unit: __________________ Internet Group: _______________________

Exchange Database:  Tier 1  Tier 2  Tier 3  Tier 4  Tier 5

Sagar Bhosale Manish Godawat (AI12A) Prashant Joshi (CIO)

(E-Mail Administrator) (Reviewer) (Approval)
Date: Date: Date:
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 E-MAIL USER REGISTRATION FORM

Naming Convention:
1. The Standard nomenclature for email ID is First Name-Last Name@bridgestone.co.in
Only as a special case if name is too long & inconvenient, user will have the liberty to use
the initials. However, surname cannot be abbreviated.
2. In case of ID clashing, the abbreviation of dept. /section or any other identity will be used
to differentiate from existing IDs (e.g. vipul-tondon-ppc@bridgestone.co.in and vipul-
tondon-ts@bridgestone.co.in. whenever, name-surname combination is repeating.

Following group/subgroup mail IDs are defined; mails addressed to these IDs will be sent
automatically to all members of the said group/subgroup.

Password Rule:
Windows Logon and Email passwords are same, password must be at least 8 character(s) long,
and password must contain minimum one upper case, lower case letter(s), numeric and special
characters

Code of Conduct:
(For use of E-mail facility)
1. As E-mail is the most vulnerable carrier for Virus, users are requested to transact e-mails
only with the known entities. Please therefore do not open any attachment which is
received from un-known source. In such case use SHIFT+DEL to permanently delete the
mail.
2. We encourage users to write the matter of their mail directly in plain text format in the
body of the mail wherever possible instead of attaching word/excel files. It has dual
benefits, one is that with such mails possibility of virus transmission is very less as
compare to the mails with attachments & secondly it is fast as it occupies less disk space.
3. This facility is provided with the primary objective of reducing the communication cost;
please therefore maximize the use of e-mail wherever possible (internal /external). This will
also help in reducing the stationery cost.
4. Use this facility only for official purpose. Log will be maintained & analyzed on regular
basis to ensure the proper usage.

I understand all terms specified in the code of conduct & agree to abide by the same:

User’s Signature: Date:

User’s Name: Place:

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