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Topics:
1 Built-in Feature: Cell Contains
2 Logical Formula: Highlight Row (Record) where cell contains a value.
3 Built-in Feature: Below Average
4 Logical Formula: Highlight Row (Record) where sales are below average.
5 Built-in Feature: Top 3 values
6 Logical Formula: Highlight Records that contain the top 3 values
7 Built-in Feature: Data Bars
8 Built-in Feature: Color Scales (Heat Map)
9 Built-in Feature: Icons
10 Logical Formula: Format Whole Column Based on a condition
11 Logical Formula: Format with complex criteria (AND Logical Test)
12 Logical Formula: Format with complex criteria (OR Logical Test)
13 Logical Formula: Format Weekends and Holidays
14 Logical Formula: Format items NOT in List
SalesRep Customer SalesRep Customer Sales
Gigi IBM Dwan Vans 6279
Dwan Target
Mo Google
Amazon
Vans
Example 1: Example 2:
Built-in: Cell Contains Mo Formula: Format Whole Row When Record Contains Mo
1 1
0 0
0 0
1 1
0 0
1 1
0 0
Example 3: Example 4:
Built-in: Below Average Formula: Format Whole Row When Sales Below Average
0 0 0
1 1 1
0 0 0
0 0 0
1 1 1
1 1 1
0 0 0
AVERAGE function had to calculate in every cell!
This can slow down calculation in spreadsheet if:
1) Ranges are large
2) There are many formulas
3) There are many different types of conditional formatting.
Example 3: Example 4:
Built-in: Below Average Formula: Format Whole Row When Sales Below Average
e many formulas
e many different types of conditional formatting.
Example 5: Example 6:
Built-in: Top 3 Formula: Top 3, Whole Row Top? 3
3 value: 6279
SalesRep Customer Sales SalesRep Customer Sales
Gigi IBM 9428 Gigi IBM 9428 1 1
Dwan Target 1987 Dwan Target 1987 0 0
Dwan Google 7417 Dwan Google 7417 1 1
Gigi Amazon 6270 Gigi Amazon 6270 0 0
Mo Google 5610 Mo Google 5610 0 0
Gigi Vans 2546 Gigi Vans 2546 0 0
Dwan Google 6279 Dwan Google 6279 1 1
1
0
1
0
0
0
1
Example 5: Example 6:
Built-in: Top 3 Formula: Top 3, Whole Row Top? 3
3 value: 6279
SalesRep Customer Sales SalesRep Customer Sales
Gigi IBM 9428 Gigi IBM 9428 1 1
Dwan Target 1987 Dwan Target 1987 0 0
Dwan Google 7417 Dwan Google 7417 1 1
Gigi Amazon 6270 Gigi Amazon 6270 0 0
Mo Google 5610 Mo Google 5610 0 0
Gigi Vans 2546 Gigi Vans 2546 0 0
Dwan Google 6279 Dwan Google 6279 1 1
=LARGE($G$5:$G$11,J2)
1
0
1
0
0
0
1
Student Grades Example 7: Built-in Feature: Data Bars
29.4 Max = Longest Bar.
37.1 Min = Shortest Bar.
26
15.6
40.9 Student Grades on 50 Point Quiz
38.1 Limits Upper LiFrequency
1.7 Score <= 10 10 15
16.5 10 < Score <= 20 20 33
33.2 20 < Score <= 30 30 55
37.2 30 < Score <= 40 40 70
18.6 40 < Score <= 50 50 13
3.3
37.9
37.8
20.7
31.9
21
9.8
25.9
28.3
36.1
25.4
23.7
18.9
5.2
25.7
39.9
28.4
33.8
25.5
43
28.1
18.1
34.2
26.6
39.7
30.7
16.7
33.19
28.8
31.6
26.2
39.5
27.1
10
25.3
19
28.1
15.4
23.4
37.9
8.3
28.8
8.5
20.3
25
22.5
34.6
4.7
33.3
39.7
12.9
16.8
3
23.6
29.4
27
34.8
34.12
40.1
38.3
23.7
8.4
16.7
37.3
10.3
23.7
24.5
21.6
12.3
46
40.2
30.4
18.7
12
38.25
38.42
44.2
39.6
10.1
22.9
14.1
24.7
17.6
13.1
34.53
35.4
22
44.3
7.4
37.6
34.4
31
31.8
25.7
47.9
26.6
34.3
35.32
38.21
13.2
35.1
21.5
18.5
21.1
19.2
34.7
14.9
39
11
37.3
25
18.4
36.3
24.7
32.4
41.7
38.3
11.9
30.79
26
37.71
4.6
32
14
39.5
46
13.2
30.3
34.4
33.4
27.7
38.5
39.3
34.2
29.3
29
23.2
29.9
34
42.2
23.6
35.4
13.8
33.2
38.2
31.4
21.1
29.1
31.4
39.6
12.7
22.3
15.2
37.3
37.3
44.2
36.12
35
23.7
9.8
2.8
18.4
37.7
35.7
13.6
31.74
45.4
7.8
25.9
33.8
39.6
25.7
20.9
25
29.8
Student Grades Example 7: Built-in Feature: Data Bars
29.4 Max = Longest Bar.
37.1 Min = Shortest Bar.
26
15.6
40.9 Student Grades on 50 Point Quiz
38.1 Limits Frequency
1.7 Score <= 10 15
16.5 10 < Score <= 20 33
33.2 20 < Score <= 30 55
37.2 30 < Score <= 40 70
18.6 40 < Score <= 50 13
3.3
37.9
37.8
20.7
31.9
21
9.8
25.9
28.3
36.1
25.4
23.7
18.9
5.2
25.7
39.9
28.4
33.8
25.5
43
28.1
18.1
34.2
26.6
39.7
30.7
16.7
33.19
28.8
31.6
26.2
39.5
27.1
10
25.3
19
28.1
15.4
23.4
37.9
8.3
28.8
8.5
20.3
25
22.5
34.6
4.7
33.3
39.7
12.9
16.8
3
23.6
29.4
27
34.8
34.12
40.1
38.3
23.7
8.4
16.7
37.3
10.3
23.7
24.5
21.6
12.3
46
40.2
30.4
18.7
12
38.25
38.42
44.2
39.6
10.1
22.9
14.1
24.7
17.6
13.1
34.53
35.4
22
44.3
7.4
37.6
34.4
31
31.8
25.7
47.9
26.6
34.3
35.32
38.21
13.2
35.1
21.5
18.5
21.1
19.2
34.7
14.9
39
11
37.3
25
18.4
36.3
24.7
32.4
41.7
38.3
11.9
30.79
26
37.71
4.6
32
14
39.5
46
13.2
30.3
34.4
33.4
27.7
38.5
39.3
34.2
29.3
29
23.2
29.9
34
42.2
23.6
35.4
13.8
33.2
38.2
31.4
21.1
29.1
31.4
39.6
12.7
22.3
15.2
37.3
37.3
44.2
36.12
35
23.7
9.8
2.8
18.4
37.7
35.7
13.6
31.74
45.4
7.8
25.9
33.8
39.6
25.7
20.9
25
29.8
Example 8: Built-in Feature: Color Scales (Heat Map)
Month: Aug
Month: Jul
0 0 0 0 0 0 1
0 0 0 0 0 0 1
0 0 0 0 0 0 1
0 0 0 0 0 0 1
0 0 0 0 0 0 1
0 0 0 0 0 0 1
0 0 0 0 0 0 1
0 0 0 0 0 0 1
0 0 0 0 0 0 1
0 0 0 0 0 0 1
Aug Sep Oct Nov Dec
5% 9% 3% 6% 10%
-10% -13% -12% -14% -13%
14% 16% 13% 16% 12%
11% 12% 7% 5% 5%
-2% -2% -4% -7% -1%
1% 7% 1% 4% 6%
6% 5% 3% 3% 7%
5% 5% 6% 4% 3%
5% 12% -1% 5% 7%
15% 14% 16% 17% 17%
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Example 11: Logical Formula: Format with complex criteria (AND Logical Test)
Example 12: Logical Formula: Format with complex criteria (OR Logical Test)
2
1
#N/A
3
#N/A
#N/A
#N/A
Example 11: Logical Formula: Format with complex criteria (AND Logical Test)
Example 12: Logical Formula: Format with complex criteria (OR Logical Test)
Chart
93
23
3
47
71
68
93
15
61
34
HW(1) HW(2) & HW(3)
Conditionally Format the numbers with Data Bars. Create Cell Chart Data Bars next to the Grades.
Chart
HW(4)
Use an Icon set with 3 values to format the set of numbers into three parts: top 1/3, middle 1/3 and bottom 1/3.
Grades
19 HW(5)
76 Use an Icon set with 3 values to format the set of numbers into three
23
92 Grades Icon
73 19 19
92 76 76
36 23 23
59 92 92
81 73 73
98 92 92
36 36
59 59
81 81
98 98
et of numbers into three parts: top 1/3, middle 1/3 and bottom 1/3. Put the Icons next to the Data.
HW(4)
Use an Icon set with 3 values to format the set of numbers into three parts: top 1/3, middle 1/3 and bottom 1/3.
Grades
19 HW(5)
76 Use an Icon set with 3 values to format the set of numbers into three
23
92 Grades Icon
73 19
92 76
36 23
59 92
81 73
98 92
36
59
81
98
et of numbers into three parts: top 1/3, middle 1/3 and bottom 1/3. Put the Icons next to the Data.
Format whole row based on date
Date
1/5/2013
Date
1/5/2013
Invoice
659440
Invoice
659440
Month May
Month May
Invoice
659440
659442
659455
659458
659459
Invoice
659440
659442
659455
659458
659459