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Dear Colleagues:
The Hay Group Global Code of Business Conduct and Ethics (the “Code”) is our company’s statement
of commitment to the highest standards of integrity and ethical behavior.
Acting with integrity in all we do will serve all stakeholders of the company, including our employees,
owners, clients, vendors and communities. The scope of the Code is global. It applies to all Hay
Group employees, associates, independent contractors and directors. Although the Code covers
many subjects, it is intended to provide general guidance.
Compliance has been a part of Hay Group’s over 65 years of existence.
Compliance is a very important company policy and one that is directly related to our future success. By establishing a
culture of compliance, we may avoid undue risk and potential liability, and maintain and increase the value of the company.
Monitoring compliance helps us to improve quality of our service and our relationships with clients and colleagues.
Hay Group is dedicated to not only achieving compliance with the laws affecting our business, but exceeding legal
standards.
If you have any questions after reading this Code, you may direct them to the Chief Compliance Officer, the General
Counsel of Hay Group.
Chris R. Matthews
Chairman
It is Hay Group’s policy to comply with all applicable laws, rules and regulations. Each of
us must be dedicated to complying fully with the letter and spirit of the laws, rules and
regulations that apply to our business. The Policy Guide provides guidance as to certain of
the laws, rules and regulations that apply to Hay Group's activities.
The single most valuable asset of Hay Group is our brand. We have established the goodwill of the Hay Group
brand over our 65 years of acting with integrity as trusted advisors to clients. We protect our copyrights,
trademarks and trade secrets zealously.
Hay Group respects the property rights of others, including their copyrights, trademarks, trade secrets, patents
and know-how. Our employees understand that unauthorized copying of copyright protected works is not
permitted, and may subject Hay Group and the individual employees to legal liability. We recognize that
permission is required to use another person’s intellectual property.
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Intellectual property – sample situations
Hay Group employees often learn confidential, proprietary or private information about the
firm, its clients, prospective clients and other third parties. Employees must maintain the
confidentiality and privacy of all information so entrusted to them, except when disclosure
is authorized or legally mandated.
Confidential or proprietary information includes, among other things, any non-public
information concerning the firm, including its businesses, financial performance, results or
prospects. It also includes any non-public information provided by a third party with the
expectation that the information will be kept confidential and used solely for the business
purpose for which it was disclosed. Employees must protect the privacy of other employees
and clients.
Hay Group employees understand that we should not expect privacy when using the Hay
Group computer systems, telecommunications, Internet access, and other equipment and
services on the job. We acknowledge Hay Group reserves the right to inspect its facilities
and property. Employees should refer to the policies set forth in the Policy Guide under
Confidential or Proprietary Information.
SAMPLE
Hay Group acts with integrity at all times by being honest, by following the law, and by
treating others fairly and respectfully. Our reputation and success depend on fair
dealing. Hay Group does not seek competitive advantage through illegal or unethical
business practices, such as antitrust or unfair competition law violations.
Each employee must deal fairly with all of our stakeholders, including Hay Group’s clients,
employees, and service providers, as well as our competitors.
We do not offer or give money or gifts to any government official or political party or
candidate for an illegal purpose. We do not violate our clients’ policies that do not permit
the giving of gifts.
No employee should take unfair advantage of anyone through manipulation, concealment,
abuse of privileged information, misrepresentation of material facts, or any unfair dealing
practice.
Hay Group recognizes that information about competitors, customers and suppliers is a
valuable asset. We obtain such information legally. We do not seek such competitive
information from the current or former employees of our competitors.
SAMPLE SITUATION
Employees must try to identify and raise potential issues before they lead to problems. Any employee who becomes
aware of any existing or potential violation of this Code must promptly notify the Chief Compliance Officer. Employees
may report suspected violations of law or this Code anonymously. Hay Group will take appropriate disciplinary or
preventive action to address any reported existing or potential violation of this Code. Hay Group will not retaliate against
any person who reports suspected violations of law or this Code. It is a violation of this Code to submit a report that is
known to be false. Any questions relating to how this Code or the policies in the Policy Guide work should be addressed
to the Chief Compliance Officer. Refer to the Policy on Reporting Suspected Violations of Law or Company Policy.
SAMPLE SITUATION
If you are aware of any conduct that may be in violation of the Code, please see the
Whistleblower Policy attached below
− We will keep all information as confidential as possible during the course of our
investigation
− Retaliation is not tolerated
Procedure
The Company has developed these procedures to fulfill its responsibilities and to ensure that
any complaints concerning suspected violations of law or Company policy, including our Code
of Conduct, are promptly and effectively addressed. The term “Hay Group” or the “Company”
as used in this Policy shall mean HG (Bermuda) Limited and its global subsidiaries and
affiliates.
Definitions
2. “Complaints” include any adverse information provided to the Company, whether in the
form of a concern, a demand for remedial action, or a report of a suspected violation of
any law or Company policy, including but not limited to, Accounting Matters.
3. “Violation” means any act or omission by an employee that is against the law or
Company policy.
Submission of Complaints
1. An employee who has a good faith belief that a violation of law or Company policy may
occur, is occurring or has occurred, has a duty to report it under this Policy, except in
those countries whose laws prohibit the placement of such a duty on employees.
2. An employee may submit a Complaint to the General Counsel or through the customary
internal channels, namely, to the persons identified for that purpose in the applicable
Company policies, or to the employee’s manager or the country General Manager,
except where such individuals are the subject of the Complaint, then to the General
Counsel. For clarity, all suspected Violations of U.S. criminal laws must be reported to
the General Counsel.
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3. Complaints, including Complaints by non-employees, may be submitted to the General
Counsel of Hay Group in any of the following ways:
- Mail: Complaints may be mailed directly to the General Counsel at the address
below or submitted to any Hay Group office in a sealed envelope, which
envelope shall be forwarded unopened to the General Counsel, by interoffice
mail, regular
mail or other means of delivery, addressed as follows:
Treatment of Complaints
1. Upon receipt of a Complaint by the General Counsel, the General Counsel will (i)
determine whether the complaint pertains to Accounting Matters, and (ii) when
possible, acknowledge receipt of the Complaint to the sender.
4. The General Counsel shall inform the Audit Committee of all Complaints received by
the General Counsel, with an initial assessment concerning each Complaint. The
General Counsel shall have the ability to consult with any member of management who
is not the subject of the alleged Violation and who may have appropriate expertise or
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knowledge to assist with the investigation.
5. All Complaints and all related data shall be collected and managed in accordance with
all applicable data protection and privacy laws.
6. The General Counsel shall report to the Audit Committee periodically about the process
for receiving Complaints, so that the Committee can ensure that the process is
satisfactory in its efficiency, accuracy, and timeliness, protection of confidentiality, and
effectiveness. Legal or other requirements may not allow for complete anonymity.
7. Prompt and appropriate corrective action will be taken when and as warranted in the
judgment of the Audit Committee.
8. The Company will not discharge, demote, suspend, threaten, harass, retaliate or in any
manner discriminate against any employee based upon any lawful actions taken by such
employee with respect to any good faith reporting of Complaints.
9. The Company may take disciplinary action against any employee who violates this
Policy, acts in bad faith or misuses this Policy.
1. Scope: Complaints from employees shall be limited to Accounting Matters and other
substantial misconduct that affect the vital interests of the Company, and must describe
all facts as “alleged.”
2. Notice: The person to whom the Complaint is made shall provide prompt written
notice to the person alleged to have violated this Policy, unless doing so would pose a
substantial risk to the evidence gathering process or for other legitimate interests of the
Company.
5. Notification: The local data protection authority or other authority shall be notified of
this Policy and the Company shall notify and coordinate with the applicable works
council concerning this Policy.
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